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Saddle Hill Community Board

MINUTES

 

Unconfirmed Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Thursday 13 July 2017, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

Members

Peter Gouverneur

Christina McBratney

 

Keith McFadyen

Cr Conrad Stedman

 

Paul Weir

 

 

 

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services); Bernie Hawke (Group Manager Arts and Culture); Richard Saunders (Group Manager Transport); Bruce Hall (Information Support Officer);  Joy Gunn (Manager Events and Community Development); Kristy Rusher (Manager Civic and Legal); Gareth Jones (Sports Services and Programming Officer)

 

Governance Support Officer      Doug Jackson

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

 

Confirms the agenda with the following addition or alteration

 

That confirmation of the minutes of the meeting of the Saddle Hill Community Board held on 1 June 2017 be taken as item 4a.

 

Motion carried (SHCB/2017/043)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2017/044)

 

 

 

4a     Confirmation of Minutes – SADDLE HILL COMMUNITY BOARD  - 1 JUNE 2017

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

a)     Confirms the minutes of the Saddle Hill Community Board meeting held on 1 June 2017 as a correct record.

Motion carried (SHCB/2017/045)

 

Part A Reports

5       Library Activity Report

 

The Library Activity Report provided a summary of the activities of the Dunedin Public Libraries for the period 1 April to 31 May 2017 with statistics covering the period from 1 July 2016 to 31 May 2017.

Bernie Hawke (Group Manager Arts and Culture) spoke to the report and responded to questions from the Board.  Mr Hawke drew the Board’s attention to the proposed changes to the Bookbus timetable in Green Island.

 

Moved (Keith McFadyen/Christina McBratney):

That the Board:

 

a)     Notes the Library Activity Report

Motion carried (SHCB/2017/046)

 

6       Proposal to name a new private way off Brighton Road, Waldronville.

 

The report advised of the options for the naming of a new private way off Brighton Road, Waldronville as part of a residential development by Sawyers Bay Ridge Limited.  The developer’s preference of the road name complied with the Dunedin City Council Road Naming Policy.

 

Bruce Hall (Information Support Officer) spoke to the report and advised that the support of the Saddle Hill Community Board was sought prior to consideration by the Infrastructure Services Committee.

 

 

Moved  (Christina McBratney/Leanne Stenhouse):

That the Board:

 

a)     Supports the naming of a new private way off Brighton Road as “Catalina Lane”.

Motion carried (SHCB/2017/047)

 

7       Events and Community Development

 

Joy Gunn (Manager Events and Community Development) was in attendance to meet the Board and provide an update on the activities of her team.

 

Ms Gunn outlined the structure of her department and activities undertaken within her jurisdiction.  She encouraged the Board to advise her of any areas in which staff could assist with projects and advised that she would provide regular updates of her department’s activities.

 

 

8       Public Art Framework Engagement

 

Bernie Hawke (Group Manager Arts and Culture) provided a presentation on the Public Art Framework as part of the Public Engagement Process.

 

Mr Hawke encouraged the Board to provide feedback to the Public Engagement Process and for the Board to engage its residents to comment on the proposal.  Mr Hawke clarified that Art Work in the proposal was confined to “Public Land: rather than “Street Art: which tended to be on private property.

 

 

9       Roadside Rubbish

 

The Chair and Board had requested an understanding on the frequency of roadside clean-ups.

It was noted that there had been a number of requests put in over the years and whilst acknowledging there is a new contractor, this has been in place for a number of months and there are no visible improvements.

The Board noted their main areas of concern as below:

·           Brighton Road (Green Island to Taieri Mouth)

·           Blackhead Road

·           Morris Road

There had been cases of specific rubbish laying in these area for months.

Richard Saunders (Group Manager Transport) was present to provide an update. He indicated that the clean up of the Brighton Road (Green Island to Taieri Mouth) section was contracted to be carried out monthly and that Blackhead Road and Morris Road were contracted on “Light Maintenance Controls”. Mr Saunders advised that recent audits showed some failed results on these contracts and procedures had been put in place to improve these clean-ups.

 

10     Governance Support Officer's Report

 

A report from the Governance Support Officer (Lynne Adamson) informed the Saddle Hill Community Board of activities relevant to the Board area as follows:

 

a)     Project Fund

b)     Long Term Plan

c)     Action List

d)     Funding Grants to organisations outside the Board area.

 

Gareth Jones (Sports Services and Programming Officer) responded to questions on the Parks and Reserves items in the action list and other relevant matters to the Board.

 

Richard Saunders (Group Manager Transport) responded to the questions on Transport items in the action list and other relevant matters to the Board.

 

The Board noted that the renaming of the old Fairfield Tavern site had recently received approval from the NZ National Geographic Society and would now be publicly notified.

 

The Board raised the issue of the Freedom Camping Bylaw and building showers adjacent to the toilets at the Brighton Domain.

 

Kristy Rusher (Manager Civic and Legal) spoke to the Board and clarified the Community Boards’ Grants criteria in respect of grants being requested for projects outside of the Board’s boundary. Ms Rusher advised that the present criteria did not allow for such projects however non-financial support could be provided.

 

Members noted the advice but believed the Saddle Hill Community Board was a unique case and should be treated as such.

 

The remainder of the Governance Support Officer’s report was then discussed including:

 

Project Fund – It was noted that the Board had been allocated $10,000 in the 2017/18 year.

 

Long Term Plan – It was noted that the Board’s next step was to approve a Community Engagement Plan with a workshop to be arranged within the next few weeks.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the Governance Support Officers Report

b)     Agrees the addition of items and removal of completed items on the Action List.

Motion carried (SHCB/2017/048)

 

11     Board Updates

 

Board members provided updates on activities including:

Keep New Zealand Beautiful

Peter Gouverneur commented on the City’s audit on recycling and the introduction of recycling bins at Supermarkets for plastic bags.  Mr Gouverneur also indicated that some of the bus shelter murals needed tidying up and raised the subject of the upcoming “Clean Up Week” and whether or not the Board had a project they wished to support. After some discussion it was agreed that members consider suitable projects to be confirmed at the August meeting.

 

Greater Green Island

Leanne Stenhouse commented that the organisation’s main focus at present was obtaining more funds for running costs of the organisation.

 

Youth Ambassador Award

It was noted that Erin Ford is travelling to London next month

 

Community Meetings

Keith McFadyen reported on the meeting held in Brighton to discuss footpath provisions from Big Rock School south.  Mr McFadyen advised that the meeting was well attended with the proposal for at least one side of the road to have a footpath and noted that further discussions resulted in plans being extended to footpaths on connecting roads as well. A follow up meeting would be held once plans had been completed.

 

Submissions – Green Island Roundabouts and Freedom Camping Bylaw Amendments  The Chair highlighted the closing dates for submissions regarding the Green Island Roundabouts and the Freedom Camping Bylaw proposals.

 

 

 

Moved (Keith McFadyen/ Peter Gouverneur):

That the Board:

 

a)     Supports the Council’s proposal for the Green Island Roundabouts.

Motion carried (SHCB/2017/049)

 

 

 

Moved (Member Keith McFadyen/Member Peter Gouverneur):

 

That the Board:

a)     Supports the status quo in the Board’s area in relation to Freedom Camping due to infrastructure already in place.

b)     Seek more policing of Freedom Campers.

c)     Does not support the implementation of any additional Freedom Camping Sites within the Board area.

Motion carried (SHCB/2017/050)

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

a)     Notes the updates.

Motion carried (SHCB/2017/051)

 

12     Chairperson's Report

 

 

A report from the Chairperson (Scott Weatherall) provided an update on issues raised with the Chair and matters not covered by other reports on the agenda.

Fairfield Tavern Project

Leanne Stenhouse reported on the meeting held between Council/ Fairfield School and the residents. She indicated that funds were required for the purchase of further plants for the area.

 

Pamphlets

It was noted that volunteers had distributed some of these pamphlets and it was agreed that boxes of chocolates up to the value of $50 be purchased to reward the services of the volunteers to be sent along with a letter of thanks.

 

 

Moved (Scott Weatherall/Peter Gouverneur):

That the Board:

 

a)     Approves the purchase of plants for the Fairfield Tavern Project to the value of $150.00 from the Blue Mountain Nurseries Ltd.

b)     Approves the purchase of boxes of chocolates up to the value of $50.00 to thank volunteers for their services delivering pamphlets.

Motion carried (SHCB/2017/052)

 

13     Council Activities

 

The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest to the Board including proposed amendments to the Freedom Camping Bylaw.

 

 

Moved (Leanne Stenhouse/ Christina McBratney):

That the Board:

 

a)     Notes the update.

Motion carried (SHCB/2017/053)

 

 

 

The meeting concluded at 5.25 pm.

 

 

 

 

 

..............................................

CHAIRPERSON