Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Brighton Surf Club Rooms, Brighton, Dunedin on Thursday 31 August 2017, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

Members

Peter Gouverneur

Christina McBratney

 

Cr Conrad Stedman

 

 

 

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services) and Josh Von Pein (Transport Delivery Manager)

 

Governance Support Officer      Janet Favel

 

 

1       Public Forum

1.1    Ross McLeary

 

Ross McLeary addressed the meeting concerning his concern with stock crossing Scroggs Hill Road both to motorists and stock.  He commented that the requirement from LTSA for “stock crossing” signs to be placed 300m ahead of the stock was impractical in this case and placing the right number of temporary signs in the appropriate places was time consuming.

Mr McLeary advised that he would like the installation of permanent signs that he could attach flashing lights to when moving stock.  He commented that he had approached the Council about the installation of an underpass but the square underpasses required by NZTA were considerably more expensive than the round underpass which he was prepared to install.  Mr McLeary commented that he did not shift stock often however when he did, the numbers were very high.

It was agreed that the request for an onsite meeting with Mr McLeary and Transport staff would be added to the Action List.

   2    Apologies

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

Accepts the apologies from Keith McFadyen and Paul Weir.

 

Motion carried (SHCB/2017/054)

 

3       Confirmation of agenda

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (SHCB/2017/055)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no new declarations notified.

 

 

Moved (Chairperson Scott Weatherall/Deputy Chairperson Leanne Stenhouse):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2017/056)

 

5       Confirmation of Minutes

5.1    Saddle Hill Community Board meeting - 13 July 2017

 

Moved (Christina McBratney/Cr Conrad Stedman):

That the Board:

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 13 July 2017 as a correct record.

 

Motion carried (SHCB/2017/057)

Part A Reports

6       Governance Support Officer's Report

 

This report was to inform the Saddle Hill Community Board of activities relevant to the Board area including:

a)     Project Fund

        The grants to date were noted.  It was agreed that nominations for the Youth        Ambassador Award would be sought.  Ms McBratney was requested to liaise with        the current recipient of the Youth Ambassador Award and local schools with        urgency to conclude the programme.

 

 

b)     Community Boards Executive Conference

       

c)     Transport Update on Flood Response

Mr Von Pein (Transport Delivery Manager) advised that there were three roads still closed following the foods  and there was a lot of outstanding work.  Ms Stenhouse noted safety concerns at Otokia/Kuri Bush where the road had been washed away; potholes on blind corners on McMasters Road, and new slips on Taieri Mouth Road. 

d)     Festival and Events Plan Review

 

e)     Funding Assistance Project Completion Form

 

f)     Walton Park

The Board approved the concept of the sign however agreed that staff be informed that the photo depicted on the sign was out of date and needed to be updated and the wording at the bottom of the sign needed to reflect the images on the poster.

 

g)     Walking Tracks Pamphlet

        The Board would give consideration to names for the new walking tracks at         Walton Park.

 

h)     Action List

        Mr Van Pein provided updates on the transport items on the Action List as follows:

-     Roadside Rubbish – the Board expressed concern at the amount of rubbish beside the road noting some had been there for several months and had been discussed at the previous meeting.  Mr Von Pein advised that weekly audits would be undertaken on Taieri Mouth and Brighton Roads to determine whether the cleaning was carried out according to the contract.

-     Main Road, Fairfield outside Tuapeka Print – the Board requested that further work be carried out on the yellow lines and speed zones.

-     Speed Review – The Board requested that the speed review include Brighton Road subdivision; Brighton Road through Waldronville; Brighton Road through Westwood; Taieri Mouth Road from Big Stone Road to just before Taieri Mouth (noting the new houses built along Taieri Mouth Road), McMasters Road (recreational users including walkers and horse riders).

The Parks and Recreation Items were then discussed and updated on the action list for staff consideration.

 

 

 

Moved (Scott Weatherall/Peter Gouverneur):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate.

Motion carried (SHCB/2017/058)

 

7       Board Updates

 

Board members will provide updates on activities including:

Keep Dunedin Beautiful (KDB)

Mr Gouverneur commented on activity undertaken by KDB including:

-     the removal of graffiti; involvement with the flood clean-up and repairs to mural damage.  He advised that he would follow up on the mural for Fairplay Street and the repair of the fence at the tennis courts.

-     National Clean Up Day - there was a discussion on the upcoming National Clean Up Day with suggestions including: adopt an area; best street competitions; Tidy Kiwi signs; encouraging people not to throw rubbish out of their car windows; skips in streets for both household and street rubbish.  Members were to provide thoughts on possible Board initiatives.

Greater Green Island

Ms Stenhouse provided an update on activities undertaken by Greater Green Island including:

-     Memorial Park Playground – Ms Stenhouse advised that they had applied for lottery funding and expected the new playground to be completed by May 2018.

-     Waldronville Connection Project – as noted at the community meetings held recently, there was a desire to hold a joint Greater Green Island / Saddle Hill Community Board event to provide more connectivity in the community.  It was hoped this would be held in the next school holidays.

-     Blokes Shed – Greater Green Island were still looking for a location for the Blokes Shed.

-     Planting Fruit Trees In Public Places – there was a discussion on the proposed project for the planting of fruit trees in public places and whether it be led by Greater Green Island or the Community Board, the administration and maintenance of the project.  It was agreed that the community would be invited to partner with the Community Board on the project.

-     Community Survey –Ms Stenhouse would release the results of the survey to the Board.  It was suggested that relevant items be identified for discussion with Council e.g. street lighting.

-     Youth Ambassador – Ms McBratney would liaise with Erin Ford, the current ambassador and contact schools to inform them of the award. 

Community Meetings

The Chair met with the Contract Supervisor Road Maintenance at McMaster Road to discuss the slip and rubbish problems.

 

Submissions

The Board discussed the submissions presented on the Camping Control Bylaw and Green Island Roundabout.

 

Long Term Plan – Community Engagement Plan

The Board acknowledged the need to show that consultation had been undertaken and the changes required to the document.  Once completed this would be made available online for feedback.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the updates

Motion carried (SHCB/2017/059)

 

8       Chairperson's Report

 

A report from the Chairperson (Scott Weatherall) is attached to provide an update on issues raised with the Chair and matters not covered by other reports on the agenda including:

·      Beach Access – It was noted that a decision was needed on whether to repair or remove the steps at the end of the Brighton Domain and accessway opposite 1140 Brighton Road.  It was noted that alternative access depended on the river condition.     

·      Drainage - 465 Brighton Road, Westwood – It was noted that there had been no commitment to the property owner however staff would speak to them.

·      Community Board Chairs Meeting – clarification was sought on the role of community members undertake in a civil defence emergency.

·      Stocktake of playing fields – the Board sought an update on the condition and work required on the playing fields.  Staff would be invited to the next meeting to provide the update.

·      Community Hall Representative – City property staff would be invited to speak to the Board.

·      Zone Meeting, Gore – Paul Weir would represent the Board at the zone meeting to be held on 9 September 2017.

·      Representative on the Youth Council – there were no Board members available.

 

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

 

a)     Notes the Chairperson’s Report.

Motion carried (SHCB/2017/060)

 

9       Council Activities

 

The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest to the Board including:

-    Easter Trading

-    Freedom Camping

-    Council meeting

 

 

Moved (Cr Conrad Stedman/Scott Weatherall):

That the Board:

 

a)     Notes the update.

Motion carried (SHCB/2017/061)

 

10     Items for Consideration by the Chair

 

There were not items identified.

 

 

 

 

 

 

 

The meeting concluded at 4.47 pm.

 

 

 

 

 

 

 

..............................................

CHAIRPERSON