Mosgiel-Taieri Community Board

CONFIRMED MINUTES

 

Confirmed minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 30 August 2017, commencing at 12.04 PM

 

PRESENT

 

Chairperson

Sarah Nitis

 

Deputy Chairperson

Joy Davis

 

Members

Phillipa Bain

Martin Dillon

 

Cr Mike Lord

Dean McAlwee

 

Maurice Prendergast

 

 

 

IN ATTENDANCE

Kristy Rusher (Manger, Civic and Legal), Jendi Paterson (Operations Manager Parks and recreation), Gareth Jones (Contracts Manager, Parks and Recreation) and Nick Sargent (Transport Strategy Manager)

 

 

Governance Support Officer      Doug Jackson

 

 

 

1       Public Forum

1.1    Taieri Dramatic Society Inc

 

David Thomson spoke to the funding application from the Taieri Dramatic Society towards the costs of the "Bad Jelly the Witch" production.  Mr Thomson tabled an updated budget for the production and advised that all profits from productions go towards the refurbishment of the Theatre.

 

1.2    Taieri District Pony Club

 

Emma Barker, on behalf of the Taieri District Pony Club, spoke to their funding application seeking the costs of the New Zealand Pony Club Association South Island Show Jumping Championship which were being held in January 2018.  Ms Barker indicated that contestants would be coming from all areas of the South Island and there would be 400 people staying in and around Mosgiel during the Championships.

In response to questions, Ms Barker advised that there was an additional income stream from entry fees.

 

1.3    Taieri Historical Society

 

Neil Gamble spoke to the funding application from the Taieri Historical Society seeking costs towards the lawn mowing and ground upkeep at the Taieri Historical Park. In an answer to a question Mr Gamble confirmed the Trust leased the lawn area from the Dunedin City Council but did not include the area around the house that was rented out.

 

1.4    Ian Miller

 

Ian Miller commented on his concerns regarding Inglis Street and in particular the first section of the Street nearest to Gordon Road which was narrower than the other parts of Inglis Street.  Mr Miller commented that since the traffic lights were installed at the intersection of Inglis Street and Gordon Road traffic numbers had increased substantially thus creating safety issues due to the narrowness of the roadway.  Mr Miller did not advocate ‘no parking’ lines to be installed but favoured the option of widening the street on one side.

 

1.5    Murray Hamilton

 

Murray Hamilton addressed the meeting raising his concerns regarding flooding and sewage problems in Carlyle Road particularly during the recent rain event in the City.  Mr Hamilton advised that the pipe capacity had been increased many years ago but maintained that with the recent building expansion in Mosgiel the infrastructure was unable to handle the output in the area of Carlyle Road/Tyne Street and Silverstream Drive.  The Chair advised Mr Hamilton that a Work Plan was being prepared across the whole of the City following the recent weather event and would include the areas of concern raised by Mr Hamilton.

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Sarah Nitis/Cr Mike Lord):

That the Board:

 

Moves that 'Item 6 - Events and Community Development Update' lie on the table until the next meeting as Joy Gunn was not able to attend to respond to questions.

 

Confirms the agenda in all other respects.

 

 

Motion carried (MTCB/2017/041)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no declarations of interest made or conflicts of interest declared.

 

 

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2017/042)

 

5       Confirmation of Minutes

5.1    Mosgiel-Taieri Community Board meeting - 19 July 2017

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 19 July 2017 as a correct record subject to the amendment as agreed.

 

Motion carried (MTCB/2017/043)

 Part A Reports

7       Funding Applications

 

The report provided a copy of the funding applications which had been received for the Board's consideration.

It noted that all the funding applications have been received from non-profit organisations.  Five had been received within the timeframe and two funding applications were received after the closing date 31 July 2017.  Mosgiel-Taieri Community Patrol was received on 4 August 2017 and the Taieri Dramatic Society on 6 August 2017.

The total of the funding applications received is $8,257.75.

The Mosgiel-Taieri Community Board Long Term Community Plan proposed that   $4,000.00 of its $10,000.00 Project Fund be available for Community Grants distribution.

 

 

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

 

a)     Agrees to distribute no more than $2,000.00 in this funding round with the balance to be distributed in February 2018.

 

Motion carried (MTCB/2017/044)

 

 

Moved (Sarah Nitis/Maurice Prendergast):

That the Board:

 

a)      Agrees to accept the late funding applications from Mosgiel-Taieri Community Patrol and Taieri Dramatic Society.

 

Motion carried (MTCB/2017/045)

 

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

a)     Declines the funding application from the Mosgiel Playcentre for $197.75.

 

Motion carried (MTCB/2017/046)

 

 

 

Moved (Cr Mike Lord/Joy Davis):

That the Board:

 

a)     Grants the funding application from Saurian to the extent of $250.00.

 

Motion carried (MTCB/2017/047)

 

 

Moved (Member Martin Dillon/Member Phillipa Bain):

That the Board:

 

a)     Declines the funding application from Taieri District Pony Club for $2,000.00.

 

 Motion carried (MTCB/2017/048)

 

 

Moved (Chairperson Sarah Nitis/Member Dean McAlwee):

That the Board:

 

a)     Declines the funding application from Taieri Parents Centre for $1,560.00.

 

b)     Invite the applicant to apply again in February 2018 with further information to be supplied.

 

Motion carried (MTCB/2017/049)

 

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

a)     Declines the funding application from Taieri Historical Society for $1,200.00, noting that the Board support engagement with the Council to pursue options for the cutting of the grass.

 

Motion carried (MTCB/2017/050)

 

 

Moved (Martin Dillon/ Sarah Nitis):

That the Board:

 

a)     Grants the funding application from the Mosgiel-Taieri Community Patrol to the extent of $1,000.00.

 

Motion carried (MTCB/2017/051)

 

Moved (Sarah Nitis/ Maurice Prendergast):

That the Board:

 

a)     Grants the funding application from Taieri Dramatic Society to the extent of $750.00.

 

Motion carried (MTCB/2017/052)

 

It was agreed that the Chair would advise the applicants of the outcome of their applications prior to the decisions being made public.

 

8       Governance Support Officer's Report

 

A report from Governance provided and update on relevant to the Board's area which included:

a)     Project Fund

b)     Flood Recovery Statement – Transport

c)     Community Board Executive Committee Update

d)     Festival and Events Plan Review

e)     Action List

Jendi Paterson (Operations Manager Parks and Recreation) and Gareth Jones (Contracts Manager, Parks and Recreation) provided an update on the action list for Parks and Recreation which included the Highland Park playground.

 

Phillipa Bain raised the matter of the walking track alongside the Silverstream between Gordon Road and the Wingatui Road Bridge and in particular the tree roots protruding on to the track. Ms Bain suggested that a formed track would offer more safety for those walking in this area.

 

It was agreed that both the Mosgiel-Taieri Community Board and staff would investigate the possibility of a volunteer group being involved in taking this on as a project.

 

Nick Sargent (Transport Strategy Officer) updated the Board on the Action List for Transportation Planning.

 

 

Moved (Sarah Nitis/Martin Dillon):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate

Motion carried (MTCB/2017/053)

 

9       Chairperson's Report

 

A report from the Chairperson updated the Board on matters of interest since the previous meeting which included:

·          Draft Mosgiel-Taieri Long Term Plan

·          Guidelines for Board's Discretionary Fund

·          The Taieri App Project

Kristy Rusher (Manager Civic and Legal) advised the Board that over 20 submissions to the Board’s draft Mosgiel-Taieri Long Term Plan had been received and a report would come to the October meeting for consideration.

 

It was agreed that the Board convene a workshop on 19 September 2017 to consider the submissions.

 

The Board agreed to the proposal that the Chair submit a monthly article to the Taieri Times newspaper as requested by the Otago Daily Times.

 

Dean McAlwee advised the Board that there was concern in the rural sector regarding septic tank owners who were being required to renew their resource consents at considerable cost to the property owner.  Mr McAlwee intimated that septic tank owners whose installation was prior to 2001 did not have to go through the same resource consent process and was seeking some explanation from the Otago Regional Council. Kristy Rusher undertook to seek this clarification which would be included in the Governance Support Officer’s report for the October meeting.  

 

The Board noted that the next meeting will be held in the Outram Rugby Clubrooms on 4 October at 12noon.

 

 

Moved (Sarah Nitis/Joy Davis):

That the Board:

 

a)     Notes the Chairperson's report

b)     Endorses the Board's submission to the Camping Control Bylaw 2015.

c)     Endorses the Board's submission to the Public Art Framework

d)     Endorses the letter of support of the Mosgiel Business Association's application for funding from the Digital Communities Trust.

e)     Authorises the Chairperson to write to the Otago Regional Council requesting changes be made to 2 bus stops

f)     Requests that the Events Special Projects Co-Ordinator be invited to attend the next Mosgiel-Taieri Community Board meeting to discuss the Festival and Events Plan Review.

Motion carried (MTCB/2017/054)

 

10     Board Updates

 

Board members provided updates on the following:

1      Keep Dunedin Beautiful (KDB)

        Phillipa Bain provided an update and advised that KDB had considered items which included a new mural in Mosgiel at the corner of Bush and Gordon Roads and the removal of tagging on commercial buildings.

 

2      Mosgiel Coronation Hall

Dean McAlwee (Board representative to the Committee) provided an update on the Coronation Hall operations indicating that the patronage was steady and that the financial position was good.

 

3      Mosgiel Business Association

Sarah Nitis advised that the Business Association had held the Annual Meeting and had made a submission to the Mosgiel-Taieri Community Board Long Term Plan.  Ms Nitis commented that the proposed new mural was out for consultation with two options being offered.

 

4      Festival of the Plain

        An update had been provided in the Communications and engagement report

 

 

 

5      Communications and Engagement Activities

       

 

6      Mosgiel-Taieri Community Board Members' Action List

       

 

 

Moved (Phillipa Bain/Sarah Nitis):

That the Board:

 

a)     Notes the report.

b)     Updates the Mosgiel-Taieri Community Board Members’ Action List as required.

Motion carried (MTCB/2017/055)

 

11     Council Activities

 

Councillor Mike Lord provided an update on matters of interest to the Board which included:

·   Council's financial result for the period ending 31 May 2017;

·   Waipori Fund – year ending June 2017 result;

·   The draft Easter Trading Policy; and

·   The Rates Funding Advisory Panel constitution.

 

 

Moved (Sarah Nitis/ Martin Dillon):

That the Board:

 

a)     Notes the update.

Motion carried (MTCB/2017/056)

 

12     Items for Consideration by the Chair

 

The Mosgiel-Taieri Community Board advised that the Board would like to be contribute their views on any consideration of the Rural Rates Differential by the Rates Funding Advisory Panel.

 

The meeting concluded at 3.00 pm.

 

 

 

 

 

 

..............................................

CHAIRPERSON