Community and Culture Committee

UNCONFIRMED MINUTES

 

Unconfirmed Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 17 October 2017, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Aaron Hawkins

 

Deputy Chairperson

Cr Rachel Elder

Cr Marie Laufiso

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Christine Garey

Cr Doug Hall

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Chris Staynes

 

Cr Conrad Stedman

Cr Lee Vandervis

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Jennifer Evans (Director Toitu Otago Settlers Museum), Bernie Hawke (Group Manager Arts and Culture, Joy Gunn (Manager Events and Community Development), Cam McCracken (Director Dunedin Public Art Gallery), Dr Ian Griffin (Director Otago Museum), Nicola Pinfold (Group Manager Community and Planning), Vicki Kestila (Manager Masters Games), Sue Bidrose (Chief Executive Officer), Andrea Jones (Team Leader Communications), Rema Smith (Community Advisor Events and Community Development) and Kristy Rusher (Manager Civic and Legal)

 

Governance Support Officer      Lynne Adamson and Rebecca Murray

 

 

1       Public Forum

1.1    Public Forum - Finn Boyle and Nikolao Cockerall

 

Finn Boyle and Nikolao Cockerall addressed the meeting about the Aspiring Leaders Forum which they attended.   They thanked Council for their support and commented on the benefits of interacting with such a wide diverse group of people.

Cr Garey entered the meeting at 1.03 pm.

Cr Staynes left the meeting at 1.07 pm and returned at 1.09 pm.

 

2       Apologies

There was an apology from Councillor Wilson for absence.

 

        Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

        That the Committee:

 

Accepts the apology from Councillor Wilson for absence.

 

Motion carried (COM/2017/001)

 

3       Confirmation of agenda

 

 

Moved (Cr Aaron Hawkins/Cr Chris Staynes):

That the Committee:

 

Confirms the agenda with the following addition or alteration

 

        a)     In regard to Standing Order 2.1, Option c be adopted in relation to moving             and seconding and speaking to amendments.

 

        b)     That Items 9 – 11 be taken as Part B items.

 

 Motion carried (COM/2017/025)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A;

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2017/026)

Minutes of Committees

5       Toitu Otago Settlers Museum Board - 20 September 2017

 

Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Committee:

a)     Notes Part A items and public forum of the minutes of the Toitu Otago Settlers Museum Board meeting held on 20 September 2017.

Motion carried (COM/2017/027)

 

Part A Reports

6       Otago Museum Report to Contributing Local Authorities - July to August 2017

 

A report prepared by the Otago Museum provided an update on the key activities from July to August 2017.   

 

The Director of the Otago Museum (Dr Ian Griffin) spoke to the report and responded to questions from Councillors.  Dr Griffin thanked Council for their support and commented on upcoming exhibitions and the progress of the redevelopment of Discovery World.

 

 

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Committee:

 

a)     Notes the Otago Museum Report to Contributing Local Authorities – July to August 2017.

Motion carried (COM/2017/028)

 

7       Community and Culture Non-Financial Activity Report for the Quarter Ended 30 September 2017

 

A report from Arts and Culture and Community and Planning provided an update on key city, community, arts and culture outcomes for the quarter ended 30 September 2017.

 

Cr Hall left the meeting at 1.43 pm

 

 

Moved (Cr David Benson-Pope/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Community and Culture Non-Financial Activity Report for the Quarter Ended 30 September 2017.

Motion carried (COM/2017/029)

 

8       Ara Toi and City of Literature Update - January - June 2017

 

A report from Arts and Culture provided an update on the activities and achievements of Ara Toi and the City of Literature for the period from January to June 2017 was provided.

 

The Group Manager Community and Planning and Group Manager Arts and Culture spoke to the report and responded to questions.

 

Cr Hall returned to the meeting at 1.46pm.

 

 

Moved (Cr Mike Lord/Cr Christine Garey):

That the Committee:

 

a)     Notes the Ara Toi and City of Literature Update January to June 2017.

Motion carried (COM/2017/030)

Part B Reports

9       Public Art Framework 2017-22

 

A report from Arts and Culture provided the results of the public and People’s Panel surveys gauging the community’s views on Public Art Framework 2017-22, the blueprint for a new public art programme in Dunedin.

The Dunedin Public Art Gallery Director spoke to the report and noted that the results from the two surveys were predominantly supportive of the vision and the proposed action plan to deliver a new programme of public art.

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

 

a)     Recommends that Council approves and adopts the Public Art Framework 2017-22 without amendment.

Motion carried (COM/2017/031)

 

10     New Zealand Masters Games Operational and Financial Status

 

Councillor Newell withdrew from this item.

A report from Community and Planning advised that the Dunedin (New Zealand) Masters Games Trust’s Statement of Intent and Trust Deed required the Trust to report to Council in October prior to the biennial Masters Games being run in February 2018. The report provided an update on the operational and financial status of the Masters Games.

 

During discussion Cr Staynes left at 2.09 pm and returned at 2.11 pm.

 

The Masters Games Manager and Manager Events and Community Development spoke to the report and responded to questions on registrations and the effect of other events on the Masters Games.

 

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Committee:

 

a)     Notes the New Zealand Masters Games operational and financial status as outlined within the report.

b)     Notes the Dunedin (New Zealand) Masters Games Trust holds retained income of $102,695 from previous events.

c)     Recommends that Council approves the 2018 New Zealand Masters Games proceeding.

Motion carried (COM/2017/032)

 

11     Dunedin (New Zealand) Masters Games Trust CCO Exemption

 

A report from Community and Planning advised that the Dunedin (New Zealand) Masters Games Trust sought a continuation of exemption status from being a Council Controlled Organisation (CCO) in accordance with the s7(3) Local Government Act 2002. The exemption had been made by Council in the past because the Trust is a small organisation that is of charitable intent.

 

The Masters Games Manager and Manager Events and Community Development  spoke to the report and advised that under the  Local Government Act 2002 the exemption had to be reviewed every three years.

 

 

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Committee:

 

a)     Recommends that Council approves the exemption of the Dunedin (New Zealand) Masters Games Trust from the requirements of being a Council Controlled Organisation (CCO) in accordance with s7(3) Local Government Act 2002. 

Motion carried (COM/2017/033)

12     Items for Consideration by the Chairperson

 

There were no items notified for consideration of the Chair.

Resolution to exclude the public

Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Committee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Appointment of Trustees on the Dunedin (new Zealand) Masters Games Trust

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (COM/2017/034)

 


 

The meeting entered non-public at 2.14 pm.

 

 

 

 

 

..............................................

CHAIRPERSON