Planning and Environment Committee

MINUTES

 

Unconfirmed Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 17 October 2017, commencing at 2.25 pm.

 

PRESENT

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairperson

Cr Damian Newell

Cr Conrad Stedman

 

Members

Mayor Dave Cull

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Sue Bidrose (Chief Executive Officer), Nicola Pinfold (Acting General Manager Strategy and Governance), Adrian Blair (Group Manager Customer and Regulatory Services), Kevin Mechen (Secretary, District Licensing Committee), Anne Gray (Policy Analyst), Ros MacGill (Manager Compliance Solutions), Paul Henderson (Building Solutions Manager), Maria Ioannou (Corporate Policy Manager), Elliot Higbee (Policy Planner) and Paul Freeland (Senior Planner), Kristy Rusher (Manager Civic and Legal), Simon Cushen (Year 13 Dean, Kings High School), Oscar Robinson and Sam Standring (Kings High School Students), Phoebe Whittam, Meg O’Connor and Holly Taylor (Bayfield High Students) and Bevan Townsend (Assistant Principal/Junior School Co-ordinator, Bayfield High School)

 

Governance Support Officers    Lynne Adamson and Rebecca Murray

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

There was an apology from Councillor Garey for early departure and Councillor Wilson for absence.

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

 

That the Committee:

 

Accepts the apology from Councillor Garey for early departure and Councillor Wilson for absence and.

 

Motion carried (PLA/2017)

 

 

3       Confirmation of agenda

 

 

Moved (Cr Chris Staynes/Cr Conrad Stedman):

That the Committee:

 

Confirms the agenda with the following alteration:

-     In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

-     Item 9 be taken at an appropriate time in the meeting following the arrival of the students.

Motion carried (PLA/2017/001)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Committee:

 

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2017/018)

     

Part A Reports

5       Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 September 2017

 

A report from Customer and Regulatory Services and Community and Planning updated the Committee on activities including city development, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement.

 

Moved (Cr David Benson-Pope/Cr Doug Hall):

That the Committee:

 

a)     Notes the Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 June 2017.

Motion carried (PLA/2017/019)

 

6       Review of Gambling and TAB Venue Policy

 

A report from Community and Planning and Customer and Regulatory Services advised that the Dunedin City Council’s (DCC’s) Gambling and TAB Venue Policy was due for review.

 

The Group Manager Customer and Regulatory Services, Secretary, District Licensing and Policy Analyst responded to questions and advised that under the new policy there would be no ability for new venues to be established through new business in the growth of a suburb. 

 

It was noted that one third of the annual total of money spent on gaming machines (approximately $5.5 million) was donated back to the community.

 

 

 

Moved (Cr Aaron Hawkins/Mayor Dave Cull):

That the Committee:

 

a)     Approves the draft Gambling and TAB Venue Policy and draft Statement of Proposal (or amended versions) for community consultation

b)     Appoints the members of the Hearings Committee as follows:

i)      Councillor David Benson-Pope (Chair)

ii)     Councillor Marie Laufiso

iii)    Councillor Conrad Stedman

Motion carried (PLA/2017/020) – with Councillor Whiley recording his vote against

 

 

 

7       Animal Services Annual Report to the Department of Internal Affairs

 

A report from Customer and Regulatory Services advised that Section 10A of the Dog Control Act 1996 required territorial authorities to publicly report each year on the administration of their dog control policy and their dog control practices (section 10A(1)); and a variety of dog control related statistics (section 10A(2)). 

The report submitted to the Department of Internal Affairs was appended to the report presented to the Committee.  It outlined the operations of the Dunedin City Council’s Animal Services Unit for the year ended 30 June 2017.

 

 

Moved (Cr Mike Lord/Cr Damian Newell):

That the Committee:

 

a)     Notes the Animal Services annual report to the Department of Internal Affairs.

Motion carried (PLA/2017/021)

 

8       Review of 12 Month Trial Permitting Dogs in DCC Owned Cemeteries

 

A report from Customer and Regulatory Services advised that when the Dog Control Bylaw (bylaw) 2016 was adopted on 23 May 2016 the Council agreed to change the bylaw to permit dogs to be taken, on a leash, into the DCC owned cemeteries. The Council agreed to review this change within 12 months.

The Manager Compliance Solutions and Group Manager Customer and Regulatory Services spoke to the report and advised that the 12 month period had expired and two surveys had been undertaken to enable accurate assessment of public opinion to permanently allow dogs in those cemeteries.  They responded to questions and advised on the consultation process, feedback from the Runaka and education and enforcement.

 

Moved (Cr Rachel Elder/Cr Doug Hall):

That the Committee:

 

a)      Notes the results of the surveys undertaken in relation to dogs entering    cemeteries;

b)     Resolves that the current form of the bylaw for cemetery entry:

(i)       is the most appropriate form of bylaw; and

(ii)      does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

 

b)      Confirms that no change to the bylaw will be made in respect of dogs    entering cemeteries.

Motion carried (PLA/2017/022)

 

 

10     Responding to requests to endorse 'Our Climate Declaration' and the call for a Zero Carbon Act

 

A report from Community and Planning responded to three separate public forum presentations, and provided options for responding to requests for the Council to endorse two initiatives – ‘Our Climate Declaration’ and the call for a ‘Zero Carbon Act.’

The Group Manager Community and Planning, Corporate Policy Manager and Policy Advisor spoke to the report and responded to questions.

During discussion Crr Staynes left the meeting at 3.05 pm and returned at 3.07 pm.

 

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Committee:

 

a)     Notes the report.

Motion carried (PLA/2017/023) with Cr Vandervis recording his vote against

 

 

Moved (Cr Aaron Hawkins/Cr Damian Newell):

        That the Committee:

 

a)     Endorses the ‘Our Climate Declaration Initiative.’

          Division

 

That the Committee votes by division:

 

For:          Crs Dave Cull, Christine Garey, Aaron Hawkins, Marie Laufiso, Jim O'Malley, Damian Newell, Chris Staynes, Conrad Stedman and David Benson-Pope (9).

Against:     Crs Rachel Elder, Doug Hall, Mike Lord, Lee Vandervis and Andrew Whiley (5).

 

The division was declared CARRIED by 9 votes to 5

 

Motion carried (PLA/2017/024)

 

 

Moved (Cr Aaron Hawkins/Cr Damian Newell):

 

That the Committee:

 

a)     Endorses the Zero Carbon Initiative.

Division

That the Council

 

Votes by division.

 

For:          Crs Dave Cull, Christine Garey, Aaron Hawkins, Marie Laufiso, Jim O'Malley, Damian Newell, Chris Staynes, Conrad Stedman and David Benson-Pope (9).

Against:     Crs Rachel Elder, Doug Hall, Mike Lord, Lee Vandervis and Andrew Whiley (5).

 

The division was declared CARRIED by 9 votes to 5

 

Motion carried (PLA/2017/025)

 

11     Extension of time for delivery of 2GP decision

 

A report from Planning requested a 12 month extension for the Proposed Dunedin City District Plan Hearings Panel / Te Paepae Kaiwawao Motuhake O Te 2GP to deliver their decision on the Second Generation Dunedin City District Plan (2GP).

During discussion Councillor Lord left the meeting at 3.15 pm and returned at 3.17 pm.

The Group Manager Community and Planning, Senior Planner and Policy Planner spoke to the report and answered questions.

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Committee:

 

a)     Approves an extension of the delivery time for the 2GP from 26 September 2017 to 26 September 2018.

Motion carried (PLA/2017/026) with Cr Vandervis recording his vote against

 

 

 

The meeting adjourned at 3.25pm and reconvened at 3.29 pm.

Councillors Mike Lord and Christine Garey left during the adjournment.

 

9       Review of South Dunedin Project: - What lies beneath - Looking at the changing ground environment in South Dunedin

 

Phoebe Whittam, Meg O’Connor and Holly Taylor (students from Bayfield High School) and Oscar Robinson and Sam Standring (students from Kings High School) provided presentations on the Review of South Dunedin Project:  What lies beneath – looking at the changing ground environment in South Dunedin.

Their presentation included background information on the Geological Formation and the history of the reclaimed land.  They then spoke of the current water bores, implications should a natural hazard occur, the coastline change and  erosion, ground water and the hazards including drainage restriction and flooding, the sinking land and rising sea level and liquefaction.  

The students responded to questions and provided additional information on their research.

The Chair thanked the students for providing such a well-researched presentation.

 

 

12     Items for consideration by the Chair

 

 

There were no items notified.

 

 

 

The meeting concluded at 4.02 pm.

 

 

 

 

 

..............................................

CHAIRPERSON