Date:                             Tuesday 31 October 2017

Time:                            1.00 pm

Venue:                          Council Chamber, Municipal Chambers,

                                      The Octagon, Dunedin

 

 

 

Attachments – Council Agenda

 

 

This Agenda includes Minutes of Meetings and the attachment for the Dunedin City Council Annual Report.

 

ITEM   TABLE OF CONTENTS                                                                 PAGE

    

6          Infrastructure Services and Networks Committee - 16 October 2017

a      Minutes of Infrastructure Services and Networks Committee held on 16 October 2017                                                                                                 3

7          Community and Culture Committee - 17 October 2017

a      Minutes of Community and Culture Committee held on 17 October 2017  8

8          Planning and Environment Committee - 17 October 2017

a      Minutes of Planning and Environment Committee held on 17 October 2017 14

9          Bylaws Subcommittee - 21 August 2017

a      Minutes of Bylaws Subcommittee held on 21 August 2017                   20

10        Mosgiel-Taieri Community Board - 30 August 2017

a      Minutes of Mosgiel-Taieri Community Board held on 30 August 2017     25

11        Otago Peninsula Community Board - 24 August 2017

a      Minutes of Otago Peninsula Community Board held on 24 August 2017  33

12        Saddle Hill Community Board - 13 July 2017

a      Minutes of Saddle Hill Community Board held on 13 July 2017              39

13        Saddle Hill Community Board - 31 August 2017

a      Minutes of Saddle Hill Community Board held on 31 August 2017          45

14        Strath Taieri Community Board - 7 September 2017

a      Minutes of Strath Taieri Community Board held on 7 September 2017   51

15        Waikouaiti Coast Community Board - 5 July 2017

a      Minutes of Waikouaiti Coast Community Board held on 5 July 2017       56

16        Waikouaiti Coast Community Board - 23 August 2017

a      Minutes of Waikouaiti Coast Community Board held on 23 August 2017  62

17        West Harbour Community Board - 30 August 2017

a      Minutes of West Harbour Community Board held on 30 August 2017     69

20        Dunedin City Council Annual Report 2017

a      DCC Annual Report                                                                      77     

 

 


Council

31 October 2017

 

 

 

 

Infrastructure Services and Networks Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services and Networks Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 16 October 2017, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Kate Wilson

 

Deputy Chairperson

Cr Jim O'Malley

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Doug Hall

Cr Aaron Hawkins

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Chris Staynes

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

 

IN ATTENDANCE

Richard Saunders (Group Manager, Transport), Marian Rillstone (Director Organisation Development and Performance), Chris Henderson (Group Manager, Waste and Environmental Solutions), Tom Dyer (Group Manager, 3 Waters), Dave Miller (Group Manager, Parks and Recreation), Kristy Rusher (Manager Civic and Legal),  Mary McLaughlin (Communications Advisor) and Rebecca Murray (Governance Support Officer)

 

Governance Support Officer      Wendy Collard

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

Apologies were from Mayor Dave Cull and Councillor Christine Garey.

 

That the Committee (Cr Kate Wilson/Cr Chris Staynes):

 

Accepts the apologies from Mayor Dave Cull and Councillor Christine Garey.

 

Motion carried

 

3       Confirmation of agenda

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

Confirms the agenda with the following addition or alteration

·          In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (INF/2017/034)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no declarations of interest made or conflicts of interest declared.

 

 

Moved (Cr Kate Wilson/Cr Aaron Hawkins):

That the Committee:

 

a)     Notes if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (INF/2017/035)

     

Part A Reports

5       Transport Activity Report for the Quarter Ended 30 September 2017

 

A report from Transport provided an update on Transport operations, maintenance, and capital works, including contracted out services.

The report noted the highlights for the quarter which included

a)     Response to the July rain event from Council and contracting staff with resources prioritised and effectively coordinated.

b)     The July rain event had resulted in significant costs to address works in relation to the initial response and subsequent recovery works largely involving land stabilisation, and bridge and drainage repairs caused by slips, scouring, and falling debris.  A programme of work was being developed in consultation with NZTA.

c)     100% of the Minor Improvement budget for the 2017/18 year has now been committed.

 

 

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Committee:

 

a)     Notes the Transport Activity Report for the Quarter ended 30 September 2017.

Motion carried (INF/2017/036)

 

6       Waste and Environmental Solutions Activity Report for the Quarter Ending 30 September 2017

 

A report from Waste and Environmental Solutions provided an update on Waste and Environmental Solutions operations, maintenance and capital works, including contracted out services.

Highlights for the quarter included:

·          Waste Facilities and Services Contracts handover took place on 1 July 2017.

·                       The Special Hazardous Waste review at Green Island landfill had progressed and the report with findings would be presented in the future.

·          DCC and FoodShare had established joint promotion for food rescue services in the CBD.

·          The kerbside recycling bin checking programme had shown early signs of a reduction in contamination rates from the first to second and third check.

·          The Vogel Street Recycling Facility had been installed.

The Group Manager, Waste and Environmental Solutions (Chris Henderson) responded to questions which included Rural Skip Days; proposed organic collection and illegally dumped rubbish.

 

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Committee:

 

a)     Notes the Waste and Environmental Solutions Activity Report for the Quarter ended 30 September 2017. 

Motion carried (INF/2017/037)

 

7       3 Waters Activity Report for the Quarter Ending 30 September 2017

 

A report from 3 Waters updated the Committee on water, wastewater and stormwater operations, maintenance and capital works.  The highlights for the quarter included:

a)     Infrastructure strategy review and 10 year plan development processes were well under way

b)     Improved response to the rain event in July working with other council teams and contractors.  The review report was currently being prepared.

The Group Manager 3 Waters (Tom Dyer) spoke to the report and provided an update on Reid Avenue and Carlyle Road Stormwater Pump Station upgrades.  Mr Dyer advised that upgrade to these pump stations had been prioritised due to their performance during the July 2017 rain event.

 

 

Moved (Cr Jim O'Malley/Cr Mike Lord):

That the Committee:

 

a)     Notes the Three Waters Activity Report for the Quarter ending 30 September 2017.

Motion carried (INF/2017/038)

 

8       Water Safety Plans - Framework, Development and Implementation

 

A report from 3 Waters provided an overview of the approach to the assessment and management of risks associated with the supply of drinking water to the city. 

The report noted that the primary mechanism in New Zealand to assess and manage risks to water supply was through the implementation of Water Safety Plans (WSPs), a requirement under the Health (Drinking Water) Amendment Act 2007.

In turn, the WSPs result in a programme of both capital and non-capital projects aimed at the reduction of the risks identified within the plans to an acceptable level.

It also provided an overview of WSPs and the framework in place for the management of risks to DCC’s drinking water supplies, and an update on various projects underway to mitigate these risks.

The Group Manager (Tom Dyer) responded to questions on the long term renewal projects in particular Deep Creek/ Deep Stream pipelines and the resilience of the city's water supply.

 

Moved (Cr David Benson-Pope/Cr Doug Hall):

That the Committee:

 

a)     Notes the report.

Motion carried (INF/2017/039)

 

9       Parks and Recreation Activity Report for Quarter Ending 30 September 2017

 

A report from Parks and Recreation updated the Committee on Parks & Recreation operations, maintenance and capital works, including contracted out services.

The report noted the highlights for the quarter which included:

·                       Endorsement of the Reserves and Beaches Bylaw by the Minister of Conservation.

·          The Bylaws Subcommittee considered and heard the submissions relating to the Camping Control Bylaw.

 

·          The Community Pools have opened for the season; Mosgiel Pool and Port Chalmers Pool opened in September, and St Clair Salt Water Pool opened the first weekend in October.

 

Moved (Cr Chris Staynes/Cr Mike Lord):

That the Committee:

 

a)     Notes the Parks and Recreation Activity Report for the Quarter ending 30 September 2017.

 Motion carried (INF/2017/040)

 

10     Property Services Activity Report for the Quarter Ending 30 September 2017

 

A report from Property Services provided an update on Property Services operations, maintenance and capital works.  The highlights for the quarter included:

a)     Cobb & Co tenancy was in place at the Railway Station

c)     Code of compliance granted for Town Hall

 

 

Moved (Cr Kate Wilson/Cr Mike Lord):

That the Committee:

 

a)     Notes the Property Services Activity Report for the Quarter ending 30 September 2017.

Motion carried (INF/2017/041)

 

11     Items for consideration by the Chair

 

Councillor Hawkins requested an update on the review of the Otago Regional Council's Regional Plan "Waste" for Otago. 

 

 

The meeting concluded at 1.46 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

31 October 2017

 

 

 

 

Community and Culture Committee

UNCONFIRMED MINUTES

 

Unconfirmed Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 17 October 2017, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Aaron Hawkins

 

Deputy Chairperson

Cr Rachel Elder

Cr Marie Laufiso

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Christine Garey

Cr Doug Hall

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Chris Staynes

 

Cr Conrad Stedman

Cr Lee Vandervis

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Jennifer Evans (Director Toitu Otago Settlers Museum), Bernie Hawke (Group Manager Arts and Culture, Joy Gunn (Manager Events and Community Development), Cam McCracken (Director Dunedin Public Art Gallery), Dr Ian Griffin (Director Otago Museum), Nicola Pinfold (Group Manager Community and Planning), Vicki Kestila (Manager Masters Games), Sue Bidrose (Chief Executive Officer), Andrea Jones (Team Leader Communications), Rema Smith (Community Advisor Events and Community Development) and Kristy Rusher (Manager Civic and Legal)

 

Governance Support Officer      Lynne Adamson and Rebecca Murray

 

 

1       Public Forum

1.1    Public Forum - Finn Boyle and Nikolao Cockerall

 

Finn Boyle and Nikolao Cockerall addressed the meeting about the Aspiring Leaders Forum which they attended.   They thanked Council for their support and commented on the benefits of interacting with such a wide diverse group of people.

Cr Garey entered the meeting at 1.03 pm.

Cr Staynes left the meeting at 1.07 pm and returned at 1.09 pm.

 

2       Apologies

There was an apology from Councillor Wilson for absence.

 

        Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

        That the Committee:

 

Accepts the apology from Councillor Wilson for absence.

 

Motion carried (COM/2017/001)

 

3       Confirmation of agenda

 

 

Moved (Cr Aaron Hawkins/Cr Chris Staynes):

That the Committee:

 

Confirms the agenda with the following addition or alteration

 

        a)     In regard to Standing Order 2.1, Option c be adopted in relation to moving             and seconding and speaking to amendments.

 

        b)     That Items 9 – 11 be taken as Part B items.

 

 Motion carried (COM/2017/025)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A;

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2017/026)

Minutes of Committees

5       Toitu Otago Settlers Museum Board - 20 September 2017

 

Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Committee:

a)     Notes Part A items and public forum of the minutes of the Toitu Otago Settlers Museum Board meeting held on 20 September 2017.

Motion carried (COM/2017/027)

 

Part A Reports

6       Otago Museum Report to Contributing Local Authorities - July to August 2017

 

A report prepared by the Otago Museum provided an update on the key activities from July to August 2017.  

 

The Director of the Otago Museum (Dr Ian Griffin) spoke to the report and responded to questions from Councillors.  Dr Griffin thanked Council for their support and commented on upcoming exhibitions and the progress of the redevelopment of Discovery World.

 

 

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Committee:

 

a)     Notes the Otago Museum Report to Contributing Local Authorities – July to August 2017.

Motion carried (COM/2017/028)

 

7       Community and Culture Non-Financial Activity Report for the Quarter Ended 30 September 2017

 

A report from Arts and Culture and Community and Planning provided an update on key city, community, arts and culture outcomes for the quarter ended 30 September 2017.

 

Cr Hall left the meeting at 1.43 pm

 

 

Moved (Cr David Benson-Pope/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Community and Culture Non-Financial Activity Report for the Quarter Ended 30 September 2017.

Motion carried (COM/2017/029)

 

8       Ara Toi and City of Literature Update - January - June 2017

 

A report from Arts and Culture provided an update on the activities and achievements of Ara Toi and the City of Literature for the period from January to June 2017 was provided.

 

The Group Manager Community and Planning and Group Manager Arts and Culture spoke to the report and responded to questions.

 

Cr Hall returned to the meeting at 1.46pm.

 

 

Moved (Cr Mike Lord/Cr Christine Garey):

That the Committee:

 

a)     Notes the Ara Toi and City of Literature Update January to June 2017.

Motion carried (COM/2017/030)

Part B Reports

9       Public Art Framework 2017-22

 

A report from Arts and Culture provided the results of the public and People’s Panel surveys gauging the community’s views on Public Art Framework 2017-22, the blueprint for a new public art programme in Dunedin.

The Dunedin Public Art Gallery Director spoke to the report and noted that the results from the two surveys were predominantly supportive of the vision and the proposed action plan to deliver a new programme of public art.

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

 

a)     Recommends that Council approves and adopts the Public Art Framework 2017-22 without amendment.

Motion carried (COM/2017/031)

 

10     New Zealand Masters Games Operational and Financial Status

 

Councillor Newell withdrew from this item.

A report from Community and Planning advised that the Dunedin (New Zealand) Masters Games Trust’s Statement of Intent and Trust Deed required the Trust to report to Council in October prior to the biennial Masters Games being run in February 2018. The report provided an update on the operational and financial status of the Masters Games.

 

During discussion Cr Staynes left at 2.09 pm and returned at 2.11 pm.

 

The Masters Games Manager and Manager Events and Community Development spoke to the report and responded to questions on registrations and the effect of other events on the Masters Games.

 

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Committee:

 

a)     Notes the New Zealand Masters Games operational and financial status as outlined within the report.

b)     Notes the Dunedin (New Zealand) Masters Games Trust holds retained income of $102,695 from previous events.

c)     Recommends that Council approves the 2018 New Zealand Masters Games proceeding.

Motion carried (COM/2017/032)

 

11     Dunedin (New Zealand) Masters Games Trust CCO Exemption

 

A report from Community and Planning advised that the Dunedin (New Zealand) Masters Games Trust sought a continuation of exemption status from being a Council Controlled Organisation (CCO) in accordance with the s7(3) Local Government Act 2002. The exemption had been made by Council in the past because the Trust is a small organisation that is of charitable intent.

 

The Masters Games Manager and Manager Events and Community Development  spoke to the report and advised that under the  Local Government Act 2002 the exemption had to be reviewed every three years.

 

 

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Committee:

 

a)     Recommends that Council approves the exemption of the Dunedin (New Zealand) Masters Games Trust from the requirements of being a Council Controlled Organisation (CCO) in accordance with s7(3) Local Government Act 2002. 

Motion carried (COM/2017/033)

12     Items for Consideration by the Chairperson

 

There were no items notified for consideration of the Chair.

Resolution to exclude the public

Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Committee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Appointment of Trustees on the Dunedin (new Zealand) Masters Games Trust

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (COM/2017/034)

 


 

The meeting entered non-public at 2.14 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

 


Council

31 October 2017

 

 

 

 

Planning and Environment Committee

MINUTES

 

Unconfirmed Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 17 October 2017, commencing at 2.25 pm.

 

PRESENT

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairperson

Cr Damian Newell

Cr Conrad Stedman

 

Members

Mayor Dave Cull

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Sue Bidrose (Chief Executive Officer), Nicola Pinfold (Acting General Manager Strategy and Governance), Adrian Blair (Group Manager Customer and Regulatory Services), Kevin Mechen (Secretary, District Licensing Committee), Anne Gray (Policy Analyst), Ros MacGill (Manager Compliance Solutions), Paul Henderson (Building Solutions Manager), Maria Ioannou (Corporate Policy Manager), Elliot Higbee (Policy Planner) and Paul Freeland (Senior Planner), Kristy Rusher (Manager Civic and Legal), Simon Cushen (Year 13 Dean, Kings High School), Oscar Robinson and Sam Standring (Kings High School Students), Phoebe Whittam, Meg O’Connor and Holly Taylor (Bayfield High Students) and Bevan Townsend (Assistant Principal/Junior School Co-ordinator, Bayfield High School)

 

Governance Support Officers    Lynne Adamson and Rebecca Murray

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

There was an apology from Councillor Garey for early departure and Councillor Wilson for absence.

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

 

That the Committee:

 

Accepts the apology from Councillor Garey for early departure and Councillor Wilson for absence and.

 

Motion carried (PLA/2017)

 

 

3       Confirmation of agenda

 

 

Moved (Cr Chris Staynes/Cr Conrad Stedman):

That the Committee:

 

Confirms the agenda with the following alteration:

-     In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

-     Item 9 be taken at an appropriate time in the meeting following the arrival of the students.

Motion carried (PLA/2017/001)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Committee:

 

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2017/018)

     

Part A Reports

5       Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 September 2017

 

A report from Customer and Regulatory Services and Community and Planning updated the Committee on activities including city development, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement.

 

Moved (Cr David Benson-Pope/Cr Doug Hall):

That the Committee:

 

a)     Notes the Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 June 2017.

Motion carried (PLA/2017/019)

 

6       Review of Gambling and TAB Venue Policy

 

A report from Community and Planning and Customer and Regulatory Services advised that the Dunedin City Council’s (DCC’s) Gambling and TAB Venue Policy was due for review.

 

The Group Manager Customer and Regulatory Services, Secretary, District Licensing and Policy Analyst responded to questions and advised that under the new policy there would be no ability for new venues to be established through new business in the growth of a suburb. 

 

It was noted that one third of the annual total of money spent on gaming machines (approximately $5.5 million) was donated back to the community.

 

 

 

Moved (Cr Aaron Hawkins/Mayor Dave Cull):

That the Committee:

 

a)     Approves the draft Gambling and TAB Venue Policy and draft Statement of Proposal (or amended versions) for community consultation

b)     Appoints the members of the Hearings Committee as follows:

i)      Councillor David Benson-Pope (Chair)

ii)     Councillor Marie Laufiso

iii)    Councillor Conrad Stedman

Motion carried (PLA/2017/020) – with Councillor Whiley recording his vote against

 

 

 

7       Animal Services Annual Report to the Department of Internal Affairs

 

A report from Customer and Regulatory Services advised that Section 10A of the Dog Control Act 1996 required territorial authorities to publicly report each year on the administration of their dog control policy and their dog control practices (section 10A(1)); and a variety of dog control related statistics (section 10A(2)). 

The report submitted to the Department of Internal Affairs was appended to the report presented to the Committee.  It outlined the operations of the Dunedin City Council’s Animal Services Unit for the year ended 30 June 2017.

 

 

Moved (Cr Mike Lord/Cr Damian Newell):

That the Committee:

 

a)     Notes the Animal Services annual report to the Department of Internal Affairs.

Motion carried (PLA/2017/021)

 

8       Review of 12 Month Trial Permitting Dogs in DCC Owned Cemeteries

 

A report from Customer and Regulatory Services advised that when the Dog Control Bylaw (bylaw) 2016 was adopted on 23 May 2016 the Council agreed to change the bylaw to permit dogs to be taken, on a leash, into the DCC owned cemeteries. The Council agreed to review this change within 12 months.

The Manager Compliance Solutions and Group Manager Customer and Regulatory Services spoke to the report and advised that the 12 month period had expired and two surveys had been undertaken to enable accurate assessment of public opinion to permanently allow dogs in those cemeteries.  They responded to questions and advised on the consultation process, feedback from the Runaka and education and enforcement.

 

Moved (Cr Rachel Elder/Cr Doug Hall):

That the Committee:

 

a)      Notes the results of the surveys undertaken in relation to dogs entering    cemeteries;

b)     Resolves that the current form of the bylaw for cemetery entry:

(i)       is the most appropriate form of bylaw; and

(ii)      does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

 

b)      Confirms that no change to the bylaw will be made in respect of dogs    entering cemeteries.

Motion carried (PLA/2017/022)

 

 

10     Responding to requests to endorse 'Our Climate Declaration' and the call for a Zero Carbon Act

 

A report from Community and Planning responded to three separate public forum presentations, and provided options for responding to requests for the Council to endorse two initiatives – ‘Our Climate Declaration’ and the call for a ‘Zero Carbon Act.’

The Group Manager Community and Planning, Corporate Policy Manager and Policy Advisor spoke to the report and responded to questions.

During discussion Crr Staynes left the meeting at 3.05 pm and returned at 3.07 pm.

 

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Committee:

 

a)     Notes the report.

Motion carried (PLA/2017/023) with Cr Vandervis recording his vote against

 

 

Moved (Cr Aaron Hawkins/Cr Damian Newell):

        That the Committee:

 

a)     Endorses the ‘Our Climate Declaration Initiative.’

          Division

 

That the Committee votes by division:

 

For:          Crs Dave Cull, Christine Garey, Aaron Hawkins, Marie Laufiso, Jim O'Malley, Damian Newell, Chris Staynes, Conrad Stedman and David Benson-Pope (9).

Against:     Crs Rachel Elder, Doug Hall, Mike Lord, Lee Vandervis and Andrew Whiley (5).

 

The division was declared CARRIED by 9 votes to 5

 

Motion carried (PLA/2017/024)

 

 

Moved (Cr Aaron Hawkins/Cr Damian Newell):

 

That the Committee:

 

a)     Endorses the Zero Carbon Initiative.

Division

That the Council

 

Votes by division.

 

For:          Crs Dave Cull, Christine Garey, Aaron Hawkins, Marie Laufiso, Jim O'Malley, Damian Newell, Chris Staynes, Conrad Stedman and David Benson-Pope (9).

Against:     Crs Rachel Elder, Doug Hall, Mike Lord, Lee Vandervis and Andrew Whiley (5).

 

The division was declared CARRIED by 9 votes to 5

 

Motion carried (PLA/2017/025)

 

11     Extension of time for delivery of 2GP decision

 

A report from Planning requested a 12 month extension for the Proposed Dunedin City District Plan Hearings Panel / Te Paepae Kaiwawao Motuhake O Te 2GP to deliver their decision on the Second Generation Dunedin City District Plan (2GP).

During discussion Councillor Lord left the meeting at 3.15 pm and returned at 3.17 pm.

The Group Manager Community and Planning, Senior Planner and Policy Planner spoke to the report and answered questions.

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Committee:

 

a)     Approves an extension of the delivery time for the 2GP from 26 September 2017 to 26 September 2018.

Motion carried (PLA/2017/026) with Cr Vandervis recording his vote against

 

 

 

The meeting adjourned at 3.25pm and reconvened at 3.29 pm.

Councillors Mike Lord and Christine Garey left during the adjournment.

 

9       Review of South Dunedin Project: - What lies beneath - Looking at the changing ground environment in South Dunedin

 

Phoebe Whittam, Meg O’Connor and Holly Taylor (students from Bayfield High School) and Oscar Robinson and Sam Standring (students from Kings High School) provided presentations on the Review of South Dunedin Project:  What lies beneath – looking at the changing ground environment in South Dunedin.

Their presentation included background information on the Geological Formation and the history of the reclaimed land.  They then spoke of the current water bores, implications should a natural hazard occur, the coastline change and  erosion, ground water and the hazards including drainage restriction and flooding, the sinking land and rising sea level and liquefaction.  

The students responded to questions and provided additional information on their research.

The Chair thanked the students for providing such a well-researched presentation.

 

 

12     Items for consideration by the Chair

 

 

There were no items notified.

 

 

 

The meeting concluded at 4.02 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

 


Council

31 October 2017

 

 

 

 

Bylaws Subcommittee

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Bylaws Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 21 August 2017, commencing at 1.00 pm and Tuesday 22 August 2017 commencing at 9.05 am

 

PRESENT

 

Chairperson

Andrew Whiley

 

 

 

 

Members

David Benson-Pope

 

 

Christine Garey

 

 

 

IN ATTENDANCE

Kristy Rusher (Managing Civic and Legal), Jendi Paterson (Operations Manager Parks and Recreation) and Ashley Reid (Parks and Recreation Planner)

 

Governance Support Officer      Greg Sligo (Monday 21 August) and Janet Favel (Tuesday 22 August)

 

 

  

 

1       Apologies

There were no apologies.

 

2       Confirmation of agenda

 

 

Moved (Cr David Benson-Pope/Cr Christine Garey):

That the Committee:

 

Confirms the agenda without addition or alteration

 

Motion carried (BYL/2017/004)

 

 

3       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Whiley declared an interest in the submission from the Otago Peninsula Community Board. He also declared an interest in Classic Jaguars Limousines, and indicated that no potential conflict was identified in this hearing.

 

 

 

Moved (Cr Christine Garey/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (BYL/2017/005)

    

Reports

4       Hearing Schedule

 

 

 

 

The hearing schedule for the Proposed Camping Control Bylaw 2017 had been circulated, and was noted.

 

 

 

5       Proposed Camping Control Bylaw 2017- Summary of Submissions

 

The proposed Camping Control Bylaw 2017 went out for public consultation on 12 July 2017.  250 submissions were received and 17 submitters have requested to speak at the hearing.

The report summarises the details of the submissions for consideration by the Bylaws Subcommittee.

 

 

The Parks and Recreation Planner indicated that he had nothing to add to his report. There was some discussion on the potential for confusion that submitters might have felt when viewing the options. The members noted that a Local Government Task Force would be meeting later in the year to consider a coordinated approach to this issue.

 

A number of submitters had indicated that they wished to speak to their submissions, and comments from these submitters were then received by the Hearings Panel.

 

Mr Colin Weatherall spoke to his submission, adding that perhaps a third of users at the Brighton Domain did not comply with the current Bylaw, and that there was no control of the Ocean View site.

 

Mr Mark Brown informed the Panel that there had been approximately 23,000 people who stayed at the Warrington Domain in the last year. He noted that Destination Dunedin was encouraging visitors, but the Council appeared to be reluctant to make additional areas available for freedom campers.  In his view numbers did need to be managed.

 

Speaking to his submission, Mr Alan Cooper noted that campers were arriving as late as midnight, and current restrictions were not being enforced. He suggested that only fully self-contained vehicles should be allowed onto the Warrington Domain, and that a permit system should be in place.

 

Mr Scott Weatherall then spoke to the submission from the Saddle Hill Community Board. He felt that infrastructure should be expanded to cope with the larger number of visitors and that in general terms the community support was confined to self-contained vehicles.

 

Dr Jacqueline Hughes reiterated her support for the Council proposal encouraging CSC (Certified Self Contained) vehicles, and asked that, in Warrington, vehicles be confined to a clearly marked area at the south end of the Domain, as the current parking of vehicles over the entire Domain meant the community had effectively lost the ability to use the reserve for recreation services.

 

Before the Panel received comment from Mr Paul Pope on behalf of the Otago Peninsula Community Board, Cr Whiley withdrew from the meeting at 2.15pm and Cr Benson Pope took the Chair.

 

The submission from the Otago Peninsula Community Board was augmented by comments from its Chair, Mr Paul Pope. Mr Pope acknowledged the work of Council staff, and noted that the Peninsula had 1600 households, but there were more than 17,000 visitors to Taiaroa Head last year.  It was the Board's view that uncertified vehicles should use registered camping grounds, and there should be a modest charge to campers for using a site, so that they would in fact be cost neutral.

 

The Subcommittee adjourned at 2.33pm, and resumed at 2.50pm with Cr Whiley resuming the Chair

 

Mr Neil Morris then spoke to his submission in support of freedom campers.  He noted that camper vans could park for the entire day at Macandrew Bay, but not overnight. He also highlighted inconsistencies across the country, giving the example of the Te Anau area, where no campervans are permitted parking overnight at all.

 

The Subcommittee adjourned again at 3pm, and resumed at 3.21pm.

 

The next speaker was Mr Ross Davies, who spoke as a freedom camper and a resident. He pointed out that there were no D.O.C camping grounds in the Dunedin area, and suggested that camper vans preferred to park in scenic areas, and there should be basic facilities (water supply and toilets) in those areas.

 

Ms Suzi Flack then addressed the Committee on behalf of Kati Huirapa Ki Puketeraki Runaka.  She noted that it was acknowledged there was a burial site in the Warrington Domain area, and also noted that there was also an adjacent NZ Sea Lion birthing site.

 

There was support for the Council's pro-active stance from Mr Tony Marcinowski, who also mentioned the need to be aware of climate change, while supporting Option One in the report.

 

Mr Rhys Owen asked that camper van zones should be 200 metres from residential properties, and that there be no more than 10 vans in any area.

 

Community use of the Warrington Domain was supported by Mr Gareth Hughes, who supported Option One, and submitted that vehicles should be confined to the south end of the Domain, with a maximum of 10-15 vehicles. He felt that additional vehicles should be directed to registered camping grounds.

 

There was also support for Option One from Mr Neil Kennedy, who spoke on behalf of the Motor Caravan Association. He felt most members of the Association would support the new standards that have been proposed, but felt there should be some consistency in prices charged across the country.

 

Mr Alasdair Morrison spoke in support of the submission from the Waikouaiti Coast Community Board. He advised that there had been 157 vehicles parked at the Warrington Domain on one evening, and there was a need to find more sites. There was a need to limit, monitor and control use, and a pressing need to provide adequate infrastructure.

 

There was support for the Community Board's submission and Mr Morrison's comments from Ms Geraldine Tait, who questioned the practicality of requiring permits to be obtained in advance.

 

Further information in support of the submission from the Leith Valley Holiday Park was  presented by Mr John Aubrey, who gave details of the charges made by the Holiday Park, and suggested that the Council should not build facilities for non-complying vehicles.

 

The Chair then indicated that deliberations would begin at 9am on Tuesday 22 August, and the meeting was adjourned at 5.37pm.

 

The meeting reconvened On Tuesday 22 August 2017 at 9.05 am.

 

Discussion took place on the submissions both written and verbal and the recommendation from Ms Paterson.

 

 

 

Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Committee:

 

        a)     Adjourn at 10.10 am.

 

Motion carried (BYL/2017/006)

 

The meeting adjourned at 10.10 am and reconvened at 10.25 am.

 

 

In response to a question Ms Paterson advised that if Option 1 was approved then there would be increased enforcement, publicity would also be undertaken through app providers, social media and DCC website, pamphlets.  She advised that drivers of non- certified self-contained vehicles could use commercial facilities such as public camping grounds or backpackers.   Ms Paterson also commented that processes were being put in place for large events such as the Ed Sheeran concert.

 

 

Moved (Chairperson Andrew Whiley/Cr Christine Garey):

That the Committee:

 

a)     Recommends that Option 1 be adopted and that staff be requested to         explore other options for visitors travelling in non-self-contained vehicles.

 

Motion carried (BYL/2017/007)

              

 

 

 

 

 

The meeting concluded at 10.40 pm.

 

 

 

 

 

 

..............................................

C H A I R P E R S O N

    

 

 


Council

31 October 2017

 

 

 

 

Mosgiel-Taieri Community Board

CONFIRMED MINUTES

 

Confirmed minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 30 August 2017, commencing at 12.04 PM

 

PRESENT

 

Chairperson

Sarah Nitis

 

Deputy Chairperson

Joy Davis

 

Members

Phillipa Bain

Martin Dillon

 

Cr Mike Lord

Dean McAlwee

 

Maurice Prendergast

 

 

 

IN ATTENDANCE

Kristy Rusher (Manger, Civic and Legal), Jendi Paterson (Operations Manager Parks and recreation), Gareth Jones (Contracts Manager, Parks and Recreation) and Nick Sargent (Transport Strategy Manager)

 

 

Governance Support Officer      Doug Jackson

 

 

 

1       Public Forum

1.1    Taieri Dramatic Society Inc

 

David Thomson spoke to the funding application from the Taieri Dramatic Society towards the costs of the "Bad Jelly the Witch" production.  Mr Thomson tabled an updated budget for the production and advised that all profits from productions go towards the refurbishment of the Theatre.

 

1.2    Taieri District Pony Club

 

Emma Barker, on behalf of the Taieri District Pony Club, spoke to their funding application seeking the costs of the New Zealand Pony Club Association South Island Show Jumping Championship which were being held in January 2018.  Ms Barker indicated that contestants would be coming from all areas of the South Island and there would be 400 people staying in and around Mosgiel during the Championships.

In response to questions, Ms Barker advised that there was an additional income stream from entry fees.

 

1.3    Taieri Historical Society

 

Neil Gamble spoke to the funding application from the Taieri Historical Society seeking costs towards the lawn mowing and ground upkeep at the Taieri Historical Park. In an answer to a question Mr Gamble confirmed the Trust leased the lawn area from the Dunedin City Council but did not include the area around the house that was rented out.

 

1.4    Ian Miller

 

Ian Miller commented on his concerns regarding Inglis Street and in particular the first section of the Street nearest to Gordon Road which was narrower than the other parts of Inglis Street.  Mr Miller commented that since the traffic lights were installed at the intersection of Inglis Street and Gordon Road traffic numbers had increased substantially thus creating safety issues due to the narrowness of the roadway.  Mr Miller did not advocate ‘no parking’ lines to be installed but favoured the option of widening the street on one side.

 

1.5    Murray Hamilton

 

Murray Hamilton addressed the meeting raising his concerns regarding flooding and sewage problems in Carlyle Road particularly during the recent rain event in the City.  Mr Hamilton advised that the pipe capacity had been increased many years ago but maintained that with the recent building expansion in Mosgiel the infrastructure was unable to handle the output in the area of Carlyle Road/Tyne Street and Silverstream Drive.  The Chair advised Mr Hamilton that a Work Plan was being prepared across the whole of the City following the recent weather event and would include the areas of concern raised by Mr Hamilton.

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Sarah Nitis/Cr Mike Lord):

That the Board:

 

Moves that 'Item 6 - Events and Community Development Update' lie on the table until the next meeting as Joy Gunn was not able to attend to respond to questions.

 

Confirms the agenda in all other respects.

 

 

Motion carried (MTCB/2017/041)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no declarations of interest made or conflicts of interest declared.

 

 

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2017/042)

 

5       Confirmation of Minutes

5.1    Mosgiel-Taieri Community Board meeting - 19 July 2017

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 19 July 2017 as a correct record subject to the amendment as agreed.

 

Motion carried (MTCB/2017/043)

 Part A Reports

7       Funding Applications

 

The report provided a copy of the funding applications which had been received for the Board's consideration.

It noted that all the funding applications have been received from non-profit organisations.  Five had been received within the timeframe and two funding applications were received after the closing date 31 July 2017.  Mosgiel-Taieri Community Patrol was received on 4 August 2017 and the Taieri Dramatic Society on 6 August 2017.

The total of the funding applications received is $8,257.75.

The Mosgiel-Taieri Community Board Long Term Community Plan proposed that   $4,000.00 of its $10,000.00 Project Fund be available for Community Grants distribution.

 

 

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

 

a)     Agrees to distribute no more than $2,000.00 in this funding round with the balance to be distributed in February 2018.

 

Motion carried (MTCB/2017/044)

 

 

Moved (Sarah Nitis/Maurice Prendergast):

That the Board:

 

a)      Agrees to accept the late funding applications from Mosgiel-Taieri Community Patrol and Taieri Dramatic Society.

 

Motion carried (MTCB/2017/045)

 

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

a)     Declines the funding application from the Mosgiel Playcentre for $197.75.

 

Motion carried (MTCB/2017/046)

 

 

 

Moved (Cr Mike Lord/Joy Davis):

That the Board:

 

a)     Grants the funding application from Saurian to the extent of $250.00.

 

Motion carried (MTCB/2017/047)

 

 

Moved (Member Martin Dillon/Member Phillipa Bain):

That the Board:

 

a)     Declines the funding application from Taieri District Pony Club for $2,000.00.

 

 Motion carried (MTCB/2017/048)

 

 

Moved (Chairperson Sarah Nitis/Member Dean McAlwee):

That the Board:

 

a)     Declines the funding application from Taieri Parents Centre for $1,560.00.

 

b)     Invite the applicant to apply again in February 2018 with further information to be supplied.

 

Motion carried (MTCB/2017/049)

 

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

a)     Declines the funding application from Taieri Historical Society for $1,200.00, noting that the Board support engagement with the Council to pursue options for the cutting of the grass.

 

Motion carried (MTCB/2017/050)

 

 

Moved (Martin Dillon/ Sarah Nitis):

That the Board:

 

a)     Grants the funding application from the Mosgiel-Taieri Community Patrol to the extent of $1,000.00.

 

Motion carried (MTCB/2017/051)

 

Moved (Sarah Nitis/ Maurice Prendergast):

That the Board:

 

a)     Grants the funding application from Taieri Dramatic Society to the extent of $750.00.

 

Motion carried (MTCB/2017/052)

 

It was agreed that the Chair would advise the applicants of the outcome of their applications prior to the decisions being made public.

 

8       Governance Support Officer's Report

 

A report from Governance provided and update on relevant to the Board's area which included:

a)     Project Fund

b)     Flood Recovery Statement – Transport

c)     Community Board Executive Committee Update

d)     Festival and Events Plan Review

e)     Action List

Jendi Paterson (Operations Manager Parks and Recreation) and Gareth Jones (Contracts Manager, Parks and Recreation) provided an update on the action list for Parks and Recreation which included the Highland Park playground.

 

Phillipa Bain raised the matter of the walking track alongside the Silverstream between Gordon Road and the Wingatui Road Bridge and in particular the tree roots protruding on to the track. Ms Bain suggested that a formed track would offer more safety for those walking in this area.

 

It was agreed that both the Mosgiel-Taieri Community Board and staff would investigate the possibility of a volunteer group being involved in taking this on as a project.

 

Nick Sargent (Transport Strategy Officer) updated the Board on the Action List for Transportation Planning.

 

 

Moved (Sarah Nitis/Martin Dillon):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate

Motion carried (MTCB/2017/053)

 

9       Chairperson's Report

 

A report from the Chairperson updated the Board on matters of interest since the previous meeting which included:

·          Draft Mosgiel-Taieri Long Term Plan

·          Guidelines for Board's Discretionary Fund

·          The Taieri App Project

Kristy Rusher (Manager Civic and Legal) advised the Board that over 20 submissions to the Board’s draft Mosgiel-Taieri Long Term Plan had been received and a report would come to the October meeting for consideration.

 

It was agreed that the Board convene a workshop on 19 September 2017 to consider the submissions.

 

The Board agreed to the proposal that the Chair submit a monthly article to the Taieri Times newspaper as requested by the Otago Daily Times.

 

Dean McAlwee advised the Board that there was concern in the rural sector regarding septic tank owners who were being required to renew their resource consents at considerable cost to the property owner.  Mr McAlwee intimated that septic tank owners whose installation was prior to 2001 did not have to go through the same resource consent process and was seeking some explanation from the Otago Regional Council. Kristy Rusher undertook to seek this clarification which would be included in the Governance Support Officer’s report for the October meeting.  

 

The Board noted that the next meeting will be held in the Outram Rugby Clubrooms on 4 October at 12noon.

 

 

Moved (Sarah Nitis/Joy Davis):

That the Board:

 

a)     Notes the Chairperson's report

b)     Endorses the Board's submission to the Camping Control Bylaw 2015.

c)     Endorses the Board's submission to the Public Art Framework

d)     Endorses the letter of support of the Mosgiel Business Association's application for funding from the Digital Communities Trust.

e)     Authorises the Chairperson to write to the Otago Regional Council requesting changes be made to 2 bus stops

f)     Requests that the Events Special Projects Co-Ordinator be invited to attend the next Mosgiel-Taieri Community Board meeting to discuss the Festival and Events Plan Review.

Motion carried (MTCB/2017/054)

 

10     Board Updates

 

Board members provided updates on the following:

1      Keep Dunedin Beautiful (KDB)

        Phillipa Bain provided an update and advised that KDB had considered items which included a new mural in Mosgiel at the corner of Bush and Gordon Roads and the removal of tagging on commercial buildings.

 

2      Mosgiel Coronation Hall

Dean McAlwee (Board representative to the Committee) provided an update on the Coronation Hall operations indicating that the patronage was steady and that the financial position was good.

 

3      Mosgiel Business Association

Sarah Nitis advised that the Business Association had held the Annual Meeting and had made a submission to the Mosgiel-Taieri Community Board Long Term Plan.  Ms Nitis commented that the proposed new mural was out for consultation with two options being offered.

 

4      Festival of the Plain

        An update had been provided in the Communications and engagement report

 

 

 

5      Communications and Engagement Activities

       

 

6      Mosgiel-Taieri Community Board Members' Action List

       

 

 

Moved (Phillipa Bain/Sarah Nitis):

That the Board:

 

a)     Notes the report.

b)     Updates the Mosgiel-Taieri Community Board Members’ Action List as required.

Motion carried (MTCB/2017/055)

 

11     Council Activities

 

Councillor Mike Lord provided an update on matters of interest to the Board which included:

·   Council's financial result for the period ending 31 May 2017;

·   Waipori Fund – year ending June 2017 result;

·   The draft Easter Trading Policy; and

·   The Rates Funding Advisory Panel constitution.

 

 

Moved (Sarah Nitis/ Martin Dillon):

That the Board:

 

a)     Notes the update.

Motion carried (MTCB/2017/056)

 

12     Items for Consideration by the Chair

 

The Mosgiel-Taieri Community Board advised that the Board would like to be contribute their views on any consideration of the Rural Rates Differential by the Rates Funding Advisory Panel.

 

The meeting concluded at 3.00 pm.

 

 

 

 

 

 

..............................................

CHAIRPERSON

    

 


Council

31 October 2017

 

 

 

 

Otago Peninsula Community Board

MINUTES

 

Unconfirmed Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 24 August 2017, commencing at 10.00 am

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Graham McArthur

Christine Neill

 

Edna Stevenson

Cr Andrew Whiley

 

 

IN ATTENDANCE

Chris Henderson (Group Manager, Waste and Environmental Solutions), Josh Von Pein (Transport Delivery Manager) and Gareth Jones (Acting Parks Operations Manager)

 

Governance Support Officer      Greg Sligo

 

 

1       Opening

Hoani Langsbury opened the meeting with a reflection.

2       Public Forum

2.1    Aaron Smith, NZ Police

 

Senior Constable Aaron Smith, NZ Police, introduced himself to the Board and advised that he had been in the area for five weeks to date.  Senior Constable Smith commented that he had already met many members of the community, and encouraged Board members to keep in touch with him if there were any issues at all where his input could be helpful.

 

 

2.2    Freedom Camping

 

Neil Kennedy and Gavin Meade addressed the meeting concerning freedom camping, and the possible acquisition of the ex- Tomahawk School site by the Motor Home Association, which they represented.  The Association had approximately 64,000 members nationwide with 1,000 members/supporters in the Dunedin rating area.  They were interested in acquiring the site, and were sought support of the Board and the local community.

Mr Pope mentioned that the Board would be holding a community clinic at Tomahawk in the near future, and the matter would be brought up at that stage.

 

 

2.3    Fundraising Application for Macandrew Bay Newsletter Committee

 

Lynne and Colin Aldridge addressed the meeting concerning the funding application for $500 from the Macandrew Bay Newsletter Committee. The newsletter was delivered quarterly to households from St Ronan's Road to Company Bay.  They also provided further details on advertising income.

2.4    Submissions on Tidewater Drive

 

Messrs McLennan and  Bennett addressed the Board regarding the recent flooding at Tidewater Drive.  They were grateful for the assistance of the Fire Brigade but were concerned at the on-going nature of flood events, brought about by king tides coinciding with strong southerlies. 

In their view flooding events could be mitigated by:

•      a valve on the drainage pipe to the harbour to avoid tidal surges back up the pipe during king tides, and

•      co-operation with the adjacent landowner providing a ditch at the rear of the affected properties.

The Board agreed that it would be added to the Board's Action list, and that Paul Pope and Christine Neill would be in touch with the affected residents.

 

3       Apologies

Moved (Paul Pope/Member Edna Stevenson):

That the Board:

 

Accepts the apology from Lox Kellas for absence.

 

Motion carried (OPCB/2017/048)

 

4       Confirmation of agenda

 

It was noted that a late funding application had been received from the Southern Trust. 

 

 

 

Moved (Paul Pope/ Christine Neill):

That the Board:

 

Confirms the agenda with the following addition and alteration:

 

a)  That the funding application from Macandrew Bay Newsletter be accepted and be taken as Item 11, to be taken before Item 8, noting it had been received in time and missed from the agenda.

b)  That the late funding application from Southern Trust would not be accepted but would be submitted to the next meeting for consideration.

 

Motion carried (OPCB/2017/049)

 

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Councillor Andrew Whiley declared an interest in Classic Jaguars Dunedin.

 

 

Moved (Paul Pope/Hoani Langsbury):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2017/050)

 

6       Confirmation of Minutes

6.1    Otago Peninsula Community Board meeting - 6 July 2017

 

Moved (Paul Pope/Graham McArthur):

That the Board:

 

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 6 July 2017 as a correct record.

 

Motion carried (OPCB/2017/051)

Part A Reports

7       Governance Support Officer's Report

 

A report from Governance provided an update of activities relevant to the Board area which included:

a)     Project Fund

b)     Community Boards Executive Conference.  It was agreed that Christine Neill would represent the Board at the Zone meeting being held on 9 September 2017 in Gore.

c)     Transport Update on Flood Response

d)     Festival and Events Plan Review

e)     Funding Assistance Project Completion Form

f)     Action List.

It was agreed that the installation of toilets at Taiaroa Head was a Long Term Plan matter, and the level of urgency needed to be raised.

 

 

 

 

 

Moved (Paul Pope/Cr Andrew Whiley):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate.

Motion carried (OPCB/2017/052)

 

11     Funding Application

 

 

An application was received from the Macandrew Bay Newsletter for $453.00 towards the cost of producing their next newsletter. 

 

It was agreed that the Board would consider setting aside $1500 at the time of the Annual Plan next year as a fund for all newsletter groups.

 

 

Moved (Paul Pope/ Hoani Langsbury):

That the Board:

 

a)     Approves the funding application from the Macandrew Bay Newsletter for    $500.00.

 

Motion carried (OPCB/2017/053)

 

8       Chairperson's Report

 

A report from the Chairperson (Paul Pope) provided an update on matters of interest raided with the Chair since the previous meeting .

Flooding response and road damage.   Josh Von Pein advised that the number of road closed had been reduced to four; and that there would be a meeting with the University next week to discuss access issues.

 

It was suggested that a meeting between staff and Christine Neill be arranged to discuss rubbish and recycling facilities.

 

There was a discussion on the Board's Action List and it was agreed that:

 

a)     the boat installation at Broad Bay be removed; and

b)     the rubbish disposal for camper vans be moved to Parks and Recreation, noting that Christine Neill would manage this item.

 

Mr Von Pein also provided an update on other transport matters which included the Highcliff Road reconstruction, the scope of the Wellers Rock development, the Peninsula Connections Project and remedial work needed on the back bay roads.

 

There was also discussion on the submissions made by residents of Tidewater Drive, and the Chairperson asked that the letter that had also been received from Errol Moore be tabled and noted in the minutes.  The topic of flooding on Tidewater Drive was also to be added to the Action List.

 

There was further discussion on the need for a Business Directory for the Peninsula, and it was agreed that Edna Stevenson and Christine Neill would follow this up.  Councillor Whiley suggested a discussion with Neil and Clare Metcalfe, and that the proposal be included in newsletters in the Board's area.

 

Other points discussed separately included working with the Otago Regional Council to develop a shared vision for the Tomahawk Lagoon, an October date for the Biodiversity Forum (Hoani Langsbury to sort out a suitable date and advise), and Christine Neill and Edna Stevenson to liaise with school principals on the Peninsula.  The Chairperson suggested the Board should use Otago Access Radio on a regular basis, and Board members provided round ups  on each of their respective areas of interest and responsibility.

 

It was also agreed that flowers to the value of $50.00 be sent to Governance Support Officer, Pam Jordan following the death of her father.

 

 

Moved (Paul Pope/Hoani Langsbury):

That the Board:

 

a)     Notes the Chairperson’s Report.

b)     Approves $50 for the purchase of flowers to be sent to Pam Jordan.

Motion carried (OPCB/2017/054)

 

 

9       Council Activities

 

Councillor Andrew Whiley  provided a verbal update on Council activities and matters of interest, which included:

•   The proposed Destination Dunedin Hearings

•   Infrastructure Services review of speed limits (during construction works)

•   Urban Cycleway links to the Peninsula

•   Easter Trading Hours Hearings (to be held in October)

 

 

Moved (Paul Pope/Graham McArthur):

That the Board:

 

a)     Notes the update from Councillor Whiley.

 

Motion carried (OPCB/2017/055)

 

10     Items for Consideration by the Chair

 

There were no items raised for consideration.

 

 

The meeting concluded at 12.16 pm.

 

 

 

 

 

 

..............................................

CHAIRPERSON

    

 


Council

31 October 2017

 

 

 

 

Saddle Hill Community Board

MINUTES

 

Unconfirmed Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Thursday 13 July 2017, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

Members

Peter Gouverneur

Christina McBratney

 

Keith McFadyen

Cr Conrad Stedman

 

Paul Weir

 

 

 

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services); Bernie Hawke (Group Manager Arts and Culture); Richard Saunders (Group Manager Transport); Bruce Hall (Information Support Officer);  Joy Gunn (Manager Events and Community Development); Kristy Rusher (Manager Civic and Legal); Gareth Jones (Sports Services and Programming Officer)

 

Governance Support Officer      Doug Jackson

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

 

Confirms the agenda with the following addition or alteration

 

That confirmation of the minutes of the meeting of the Saddle Hill Community Board held on 1 June 2017 be taken as item 4a.

 

Motion carried (SHCB/2017/043)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2017/044)

 

 

 

4a     Confirmation of Minutes – SADDLE HILL COMMUNITY BOARD  - 1 JUNE 2017

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

a)     Confirms the minutes of the Saddle Hill Community Board meeting held on 1 June 2017 as a correct record.

Motion carried (SHCB/2017/045)

 

Part A Reports

5       Library Activity Report

 

The Library Activity Report provided a summary of the activities of the Dunedin Public Libraries for the period 1 April to 31 May 2017 with statistics covering the period from 1 July 2016 to 31 May 2017.

Bernie Hawke (Group Manager Arts and Culture) spoke to the report and responded to questions from the Board.  Mr Hawke drew the Board’s attention to the proposed changes to the Bookbus timetable in Green Island.

 

Moved (Keith McFadyen/Christina McBratney):

That the Board:

 

a)     Notes the Library Activity Report

Motion carried (SHCB/2017/046)

 

6       Proposal to name a new private way off Brighton Road, Waldronville.

 

The report advised of the options for the naming of a new private way off Brighton Road, Waldronville as part of a residential development by Sawyers Bay Ridge Limited.  The developer’s preference of the road name complied with the Dunedin City Council Road Naming Policy.

 

Bruce Hall (Information Support Officer) spoke to the report and advised that the support of the Saddle Hill Community Board was sought prior to consideration by the Infrastructure Services Committee.

 

 

Moved  (Christina McBratney/Leanne Stenhouse):

That the Board:

 

a)     Supports the naming of a new private way off Brighton Road as “Catalina Lane”.

Motion carried (SHCB/2017/047)

 

7       Events and Community Development

 

Joy Gunn (Manager Events and Community Development) was in attendance to meet the Board and provide an update on the activities of her team.

 

Ms Gunn outlined the structure of her department and activities undertaken within her jurisdiction.  She encouraged the Board to advise her of any areas in which staff could assist with projects and advised that she would provide regular updates of her department’s activities.

 

 

8       Public Art Framework Engagement

 

Bernie Hawke (Group Manager Arts and Culture) provided a presentation on the Public Art Framework as part of the Public Engagement Process.

 

Mr Hawke encouraged the Board to provide feedback to the Public Engagement Process and for the Board to engage its residents to comment on the proposal.  Mr Hawke clarified that Art Work in the proposal was confined to “Public Land: rather than “Street Art: which tended to be on private property.

 

 

9       Roadside Rubbish

 

The Chair and Board had requested an understanding on the frequency of roadside clean-ups.

It was noted that there had been a number of requests put in over the years and whilst acknowledging there is a new contractor, this has been in place for a number of months and there are no visible improvements.

The Board noted their main areas of concern as below:

·           Brighton Road (Green Island to Taieri Mouth)

·           Blackhead Road

·           Morris Road

There had been cases of specific rubbish laying in these area for months.

Richard Saunders (Group Manager Transport) was present to provide an update. He indicated that the clean up of the Brighton Road (Green Island to Taieri Mouth) section was contracted to be carried out monthly and that Blackhead Road and Morris Road were contracted on “Light Maintenance Controls”. Mr Saunders advised that recent audits showed some failed results on these contracts and procedures had been put in place to improve these clean-ups.

 

10     Governance Support Officer's Report

 

A report from the Governance Support Officer (Lynne Adamson) informed the Saddle Hill Community Board of activities relevant to the Board area as follows:

 

a)     Project Fund

b)     Long Term Plan

c)     Action List

d)     Funding Grants to organisations outside the Board area.

 

Gareth Jones (Sports Services and Programming Officer) responded to questions on the Parks and Reserves items in the action list and other relevant matters to the Board.

 

Richard Saunders (Group Manager Transport) responded to the questions on Transport items in the action list and other relevant matters to the Board.

 

The Board noted that the renaming of the old Fairfield Tavern site had recently received approval from the NZ National Geographic Society and would now be publicly notified.

 

The Board raised the issue of the Freedom Camping Bylaw and building showers adjacent to the toilets at the Brighton Domain.

 

Kristy Rusher (Manager Civic and Legal) spoke to the Board and clarified the Community Boards’ Grants criteria in respect of grants being requested for projects outside of the Board’s boundary. Ms Rusher advised that the present criteria did not allow for such projects however non-financial support could be provided.

 

Members noted the advice but believed the Saddle Hill Community Board was a unique case and should be treated as such.

 

The remainder of the Governance Support Officer’s report was then discussed including:

 

Project Fund – It was noted that the Board had been allocated $10,000 in the 2017/18 year.

 

Long Term Plan – It was noted that the Board’s next step was to approve a Community Engagement Plan with a workshop to be arranged within the next few weeks.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the Governance Support Officers Report

b)     Agrees the addition of items and removal of completed items on the Action List.

Motion carried (SHCB/2017/048)

 

11     Board Updates

 

Board members provided updates on activities including:

Keep New Zealand Beautiful

Peter Gouverneur commented on the City’s audit on recycling and the introduction of recycling bins at Supermarkets for plastic bags.  Mr Gouverneur also indicated that some of the bus shelter murals needed tidying up and raised the subject of the upcoming “Clean Up Week” and whether or not the Board had a project they wished to support. After some discussion it was agreed that members consider suitable projects to be confirmed at the August meeting.

 

Greater Green Island

Leanne Stenhouse commented that the organisation’s main focus at present was obtaining more funds for running costs of the organisation.

 

Youth Ambassador Award

It was noted that Erin Ford is travelling to London next month

 

Community Meetings

Keith McFadyen reported on the meeting held in Brighton to discuss footpath provisions from Big Rock School south.  Mr McFadyen advised that the meeting was well attended with the proposal for at least one side of the road to have a footpath and noted that further discussions resulted in plans being extended to footpaths on connecting roads as well. A follow up meeting would be held once plans had been completed.

 

Submissions – Green Island Roundabouts and Freedom Camping Bylaw Amendments  The Chair highlighted the closing dates for submissions regarding the Green Island Roundabouts and the Freedom Camping Bylaw proposals.

 

 

 

Moved (Keith McFadyen/ Peter Gouverneur):

That the Board:

 

a)     Supports the Council’s proposal for the Green Island Roundabouts.

Motion carried (SHCB/2017/049)

 

 

 

Moved (Member Keith McFadyen/Member Peter Gouverneur):

 

That the Board:

a)     Supports the status quo in the Board’s area in relation to Freedom Camping due to infrastructure already in place.

b)     Seek more policing of Freedom Campers.

c)     Does not support the implementation of any additional Freedom Camping Sites within the Board area.

Motion carried (SHCB/2017/050)

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

a)     Notes the updates.

Motion carried (SHCB/2017/051)

 

12     Chairperson's Report

 

 

A report from the Chairperson (Scott Weatherall) provided an update on issues raised with the Chair and matters not covered by other reports on the agenda.

Fairfield Tavern Project

Leanne Stenhouse reported on the meeting held between Council/ Fairfield School and the residents. She indicated that funds were required for the purchase of further plants for the area.

 

Pamphlets

It was noted that volunteers had distributed some of these pamphlets and it was agreed that boxes of chocolates up to the value of $50 be purchased to reward the services of the volunteers to be sent along with a letter of thanks.

 

 

Moved (Scott Weatherall/Peter Gouverneur):

That the Board:

 

a)     Approves the purchase of plants for the Fairfield Tavern Project to the value of $150.00 from the Blue Mountain Nurseries Ltd.

b)     Approves the purchase of boxes of chocolates up to the value of $50.00 to thank volunteers for their services delivering pamphlets.

Motion carried (SHCB/2017/052)

 

13     Council Activities

 

The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest to the Board including proposed amendments to the Freedom Camping Bylaw.

 

 

Moved (Leanne Stenhouse/ Christina McBratney):

That the Board:

 

a)     Notes the update.

Motion carried (SHCB/2017/053)

 

 

 

The meeting concluded at 5.25 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

 

 


Council

31 October 2017

 

 

 

 

Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Brighton Surf Club Rooms, Brighton, Dunedin on Thursday 31 August 2017, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

Members

Peter Gouverneur

Christina McBratney

 

Cr Conrad Stedman

 

 

 

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services) and Josh Von Pein (Transport Delivery Manager)

 

Governance Support Officer      Janet Favel

 

 

1       Public Forum

1.1    Ross McLeary

 

Ross McLeary addressed the meeting concerning his concern with stock crossing Scroggs Hill Road both to motorists and stock.  He commented that the requirement from LTSA for “stock crossing” signs to be placed 300m ahead of the stock was impractical in this case and placing the right number of temporary signs in the appropriate places was time consuming.

Mr McLeary advised that he would like the installation of permanent signs that he could attach flashing lights to when moving stock.  He commented that he had approached the Council about the installation of an underpass but the square underpasses required by NZTA were considerably more expensive than the round underpass which he was prepared to install.  Mr McLeary commented that he did not shift stock often however when he did, the numbers were very high.

It was agreed that the request for an onsite meeting with Mr McLeary and Transport staff would be added to the Action List.

   2    Apologies

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

Accepts the apologies from Keith McFadyen and Paul Weir.

 

Motion carried (SHCB/2017/054)

 

3       Confirmation of agenda

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (SHCB/2017/055)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no new declarations notified.

 

 

Moved (Chairperson Scott Weatherall/Deputy Chairperson Leanne Stenhouse):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2017/056)

 

5       Confirmation of Minutes

5.1    Saddle Hill Community Board meeting - 13 July 2017

 

Moved (Christina McBratney/Cr Conrad Stedman):

That the Board:

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 13 July 2017 as a correct record.

 

Motion carried (SHCB/2017/057)

Part A Reports

6       Governance Support Officer's Report

 

This report was to inform the Saddle Hill Community Board of activities relevant to the Board area including:

a)     Project Fund

        The grants to date were noted.  It was agreed that nominations for the Youth        Ambassador Award would be sought.  Ms McBratney was requested to liaise with        the current recipient of the Youth Ambassador Award and local schools with        urgency to conclude the programme.

 

 

b)     Community Boards Executive Conference

       

c)     Transport Update on Flood Response

Mr Von Pein (Transport Delivery Manager) advised that there were three roads still closed following the foods  and there was a lot of outstanding work.  Ms Stenhouse noted safety concerns at Otokia/Kuri Bush where the road had been washed away; potholes on blind corners on McMasters Road, and new slips on Taieri Mouth Road. 

d)     Festival and Events Plan Review

 

e)     Funding Assistance Project Completion Form

 

f)     Walton Park

The Board approved the concept of the sign however agreed that staff be informed that the photo depicted on the sign was out of date and needed to be updated and the wording at the bottom of the sign needed to reflect the images on the poster.

 

g)     Walking Tracks Pamphlet

        The Board would give consideration to names for the new walking tracks at         Walton Park.

 

h)     Action List

        Mr Van Pein provided updates on the transport items on the Action List as follows:

-     Roadside Rubbish – the Board expressed concern at the amount of rubbish beside the road noting some had been there for several months and had been discussed at the previous meeting.  Mr Von Pein advised that weekly audits would be undertaken on Taieri Mouth and Brighton Roads to determine whether the cleaning was carried out according to the contract.

-     Main Road, Fairfield outside Tuapeka Print – the Board requested that further work be carried out on the yellow lines and speed zones.

-     Speed Review – The Board requested that the speed review include Brighton Road subdivision; Brighton Road through Waldronville; Brighton Road through Westwood; Taieri Mouth Road from Big Stone Road to just before Taieri Mouth (noting the new houses built along Taieri Mouth Road), McMasters Road (recreational users including walkers and horse riders).

The Parks and Recreation Items were then discussed and updated on the action list for staff consideration.

 

 

 

Moved (Scott Weatherall/Peter Gouverneur):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate.

Motion carried (SHCB/2017/058)

 

7       Board Updates

 

Board members will provide updates on activities including:

Keep Dunedin Beautiful (KDB)

Mr Gouverneur commented on activity undertaken by KDB including:

-     the removal of graffiti; involvement with the flood clean-up and repairs to mural damage.  He advised that he would follow up on the mural for Fairplay Street and the repair of the fence at the tennis courts.

-     National Clean Up Day - there was a discussion on the upcoming National Clean Up Day with suggestions including: adopt an area; best street competitions; Tidy Kiwi signs; encouraging people not to throw rubbish out of their car windows; skips in streets for both household and street rubbish.  Members were to provide thoughts on possible Board initiatives.

Greater Green Island

Ms Stenhouse provided an update on activities undertaken by Greater Green Island including:

-     Memorial Park Playground – Ms Stenhouse advised that they had applied for lottery funding and expected the new playground to be completed by May 2018.

-     Waldronville Connection Project – as noted at the community meetings held recently, there was a desire to hold a joint Greater Green Island / Saddle Hill Community Board event to provide more connectivity in the community.  It was hoped this would be held in the next school holidays.

-     Blokes Shed – Greater Green Island were still looking for a location for the Blokes Shed.

-     Planting Fruit Trees In Public Places – there was a discussion on the proposed project for the planting of fruit trees in public places and whether it be led by Greater Green Island or the Community Board, the administration and maintenance of the project.  It was agreed that the community would be invited to partner with the Community Board on the project.

-     Community Survey –Ms Stenhouse would release the results of the survey to the Board.  It was suggested that relevant items be identified for discussion with Council e.g. street lighting.

-     Youth Ambassador – Ms McBratney would liaise with Erin Ford, the current ambassador and contact schools to inform them of the award. 

Community Meetings

The Chair met with the Contract Supervisor Road Maintenance at McMaster Road to discuss the slip and rubbish problems.

 

Submissions

The Board discussed the submissions presented on the Camping Control Bylaw and Green Island Roundabout.

 

Long Term Plan – Community Engagement Plan

The Board acknowledged the need to show that consultation had been undertaken and the changes required to the document.  Once completed this would be made available online for feedback.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the updates

Motion carried (SHCB/2017/059)

 

8       Chairperson's Report

 

A report from the Chairperson (Scott Weatherall) is attached to provide an update on issues raised with the Chair and matters not covered by other reports on the agenda including:

·      Beach Access – It was noted that a decision was needed on whether to repair or remove the steps at the end of the Brighton Domain and accessway opposite 1140 Brighton Road.  It was noted that alternative access depended on the river condition.     

·      Drainage - 465 Brighton Road, Westwood – It was noted that there had been no commitment to the property owner however staff would speak to them.

·      Community Board Chairs Meeting – clarification was sought on the role of community members undertake in a civil defence emergency.

·      Stocktake of playing fields – the Board sought an update on the condition and work required on the playing fields.  Staff would be invited to the next meeting to provide the update.

·      Community Hall Representative – City property staff would be invited to speak to the Board.

·      Zone Meeting, Gore – Paul Weir would represent the Board at the zone meeting to be held on 9 September 2017.

·      Representative on the Youth Council – there were no Board members available.

 

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

 

a)     Notes the Chairperson’s Report.

Motion carried (SHCB/2017/060)

 

9       Council Activities

 

The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest to the Board including:

-    Easter Trading

-    Freedom Camping

-    Council meeting

 

 

Moved (Cr Conrad Stedman/Scott Weatherall):

That the Board:

 

a)     Notes the update.

Motion carried (SHCB/2017/061)

 

10     Items for Consideration by the Chair

 

There were not items identified.

 

 

 

 

 

 

 

The meeting concluded at 4.47 pm.

 

 

 

 

 

 

 

..............................................

CHAIRPERSON

    

 


Council

31 October 2017

 

 

 

 

Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 07 September 2017, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Joan Wilson

 

Members

David Frew

Norma Emerson

 

Jacinta Stevenson

Cr Christine Garey

 

 

 

 

 

IN ATTENDANCE

Sandy Graham (Group Manager Strategy and Governance) and Josh Von Pein (Transport Delivery Manager Road Maintenance)

 

Governance Support Officer      Jennifer Lapham

 

 

 

1       Public Forum

1.1    Public Forum - Middlemarch Golf Club

 

        Mr Ken Jones was in attendance to speak to the funding application from the Middlemarch Golf Club.  Mr Jones advised that late in 2016 the water tank had disintegrated and required replacement.  Temporary measures had been put in place to cover the summer period but now the club wished to put in a permanent replacement that would be more efficient and less costly to run. 

        Mr Jones advised that the water was essential to the running of the golf club and also was required by the community groups who rented the facilities.

 

2       Apologies

An apology for lateness was received from Bevan Dowling.

 

It was moved (Frew/Wilson)

 

a)     Accepts the apology for lateness from Bevan Dowling.

 

        Motion carried

 

3       Confirmation of agenda

 

 

Moved (Joan Wilson/Norma Emerson):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (STCB/2017/045)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Jacinta Stevenson/Christine Garey):

That the Board:

 

a)     Notes if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Notes the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2017/046)

 

5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 6 July 2017

 

Moved (Joan Wilson/David Frew):

That the Board:

 

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 6 July 2017 as a correct record

 

Motion carried (STCB/2017/047)

 

Part A Reports

6       Project Fund Applications

 

Moved (Christine Garey/Norma Emerson):

That the Board:

 a)    Uplifts the Middlemarch Golf Club application from the table.

Motion carried (STCB/2017/048)

 

 

Consideration was given to the application from the Middlemarch Golf Club.  The Club applied for $2000.00 towards the cost of the full replacement of the damaged main irrigation storage tank.

 

 

Moved (David Frew/Norma Emerson):

That the Board:

 

a)     Approves the funding application from the Middlemarch Golf Club for $2,000.00

Motion carried (STCB/2017/049)

 

7       Transportation Update

 

The Transport Delivery Manager, Josh Von Pein was in attendance and provided an update on matters of interest including the Sutton Bridge, Lee Stream Bride and Stoker Bridge, as a result of the recent flood event. 

In regards to the Sutton Bridge discussions are currently being held with Heritage New Zealand and the contractor.  It is hoped that by the end of the month the bridge would be salvaged and stored until a decision was made on the future of the bridge.  A report would be prepared for consideration in due course.

 

 

 

8       Wi-Fi Hotspots for Middlemarch

 

Mrs Emerson advised that the application for funding had been lodged and a decision would be made late October.

 

Moved (Jacinta Stevenson/David Frew):

That the Board:

a)     Notes the report.  

Motion carried (STCB/2017/050)

 

 

 

9       Notice of Motion

 

A Notice of Motion was received from Norma Emerson.

 

Moved (Norma Emerson/Christine Garey):

That the Board:

a)     Enters a vote of no confidence in Board Member, Mr Bevan Dowling, following his conviction for common assault.   

 

Division

That the Council

 

Votes by division.

 

For:          Norma Emerson and Christine Garey (2).

Against:      Barry Williams, Joan Wilson, Jacinta Stevenson and David Frew (4).

 

The division was declared LOST by 4 votes to 2

 

 

 

Moved (Barry Williams/Joan Wilson):

That the Board:

a)     Agrees all comment on this matter be undertaken through the General Manager Strategy and Governance.

Motion carried (STCB/2017/051)

 

 

It was noted that at a previous meeting the board had supported a community workshop be held.

 

 

Moved Christine Garey/David Frew):

That the Board:

a)     Fund the venue and the cost of the supper for the community workshop.   

Motion carried (STCB/2017/052)

 

 

 

10     Governance Support Officer's Report

 

In a report the Governance Support Officer provided an updtate on matters of interest including:

·           Project Fund

·           Transport Update

·           Community Board Executive Committee Update

·           Festivals and Events Plan Review

·           Action List

 

 

Moved (Joan Wilson/David Frew):

That the Board:

 

a)     Notes the Governance Support Officers Report

b)     Agrees the addition of items and removal of completed items on the Action List.

Motion carried (STCB/2017/053)

 

11     Chairperson's Report

 

The Chairperson provided an update on the following matters of interest.

·      Update on Roading – Some of the timber from the March Creek Bridge was being used to restore railway wagons at Hyde

·      Gritting Contract Policy

·      Report Back on Workshop

·      Parks and Reserves need to come and re-stake the trees.  Also grass cutting and weed spraying around the township should occur in the near future.  Staff were requested to liaise with Barry Williams or Joan Wilson,

 

 

Moved (Joan Wilson/Jacinta Stevenson):

That the Board:

 

a)     Notes the Chairperson's report.

Motion carried (STCB/2017/054)

 

12     Council Activities

 

Cr Garey commented on matters of interest including Camping Control Bylaw Hearing, and Destination Dunedin Plan Hearings.

 

 

 

13     Notification of Agenda Items for Consideration by the Chair

 

Members requested that a representative from Cemeteries come up to discuss the proposed plans.

 

 

 

 

The meeting concluded at 4.46 pm.

 

 

 

..............................................

C H A I R P E R S O N

    

 


Council

31 October 2017

 

 

 

 

Waikouaiti Coast Community Board

CONFIRMED CORRECTED MINUTES

 

C onfirmed corrected minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Wednesday 5 July 2017, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

Rose Stringer-Wright

 

 

IN ATTENDANCE

Bernie Hawke (Group Manager Arts and Culture), Catherine Irvine (Solid Waste Manager), Jendi Paterson (Recreation Planning and Facilities Manager), Andrew Lord (Contracts Supervisor, Transport), Cam McCracken (Dunedin Public Art Gallery Director), Richard Saunders (Group Manager Transport) and Eryn Makinson (Community Librarian – Waikouaiti)

 

Governance Support Officer      Kristy Rusher

 

 

1       Public Forum

1.1    Progress of Waikouaiti Area - Funding Application

The Chairperson noted that Sonya Billyard, Progress of Waikouaiti Area (POWA) wished to address the meeting concerning their funding application but had advised by email that it was no longer possible to attend this meeting date.

        1.2    Emergency Management Otago Update

Paul Allen Emergency Officer, Emergency Management Otago – Mr Allen introduced himself to the Board and answered questions about the scope and nature of his role.

  

2       Apologies

An apology was received from Richard Russell.

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

 

Accepts the apology from Richard Russell.

 

Motion carried (WC/2017/001)

3       Confirmation of agenda

 

 

Moved (Alasdair Morrison/ Mandy Mayhem-Bullock):

That the Board:

 

Confirms the agenda with addition of the following items

 

a)    Item 6A – Waikouaiti Transfer Centre Update

b)    Item 6B – Parks and Recreation Update; and

c)     Item 6C  - Transport Department Update

 

Motion carried (WC/2017/002)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2017/003)

5       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 24 May 2017

 

Moved (Rose Stringer-Wright/Cr Jim O'Malley):

That the Board:

 

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 24 May 2017 as a correct record.

 

Motion carried (WC/2017/004)

 

5.2    Extraordinary Waikouaiti Coast Community Board meeting - 14 June 2017

 

Moved (Rose Stringer-Wright/Mandy Mayhem-Bullock):

That the Board:

 

Confirms the public part of the minutes of the Extraordinary Waikouaiti Coast Community Board meeting held on 14 June 2017 as a correct record.

 

Motion carried (WC/2017/005)

 

 

 

     Part A Reports

6A     Waikouaiti Transfer Centre Update

 

 

The Solid Waste Manager (Catherine Irvine) provided a verbal report on the transfer centre for Waikouaiti and funding options that were being explored with the Ministry for the Environment.  Site developments such as electrical supply and public toilet facilities were also discussed. 

 

 

6B     Parks and Recreation Update

 

The Recreation Planning and Facilities Manager (Jendi Paterson) provided a verbal update the board on the Waitati toilet site.  It had been confirmed that Bland Park was not the preferred site for the public toilet.  The board expressed a preference for the toilet to be located on Harvey Street at a location yet to be confirmed.  They advised her that is needed to be installed and operational before the peak summer season.  Ms Paterson advised the design was in development and the concept plan will be shared with the Board.

 

Freedom camping public consultation was to commence on Wednesday 12 July 2017.  It was anticipated that any amended bylaw to come into effect in October 2017.

 

 

6c     Transport Update

 

The Group Manager Transport (Richard Saunders) and the Contracts Supervisor (Andrew Lord) updated the board on roading activities in the Board area which included:

 

Manse Road, Evansdale-it was programmed to receive more metal and the water tables would be adjusted when metal becomes available. 

 

The Karitane School signs and markings had been approved and consultation with the school was underway.  A timeframe for the signs would be developed once the consultation was complete. 

 

Seawall work in the Karitane area is underway.  Downers would prepare a programme of the pavements to be maintained in Karitane.

 

Culverts on the Coast Road would be checked and cleared. 

 

Footpaths near footbridge on Orokonui road, vegetation has been programmed for clearance.

 

Corner of Bank Road and Bay Road in Warrington-it has been agreed that the yellow no parking lines will be installed as requested.

 

 

Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait):

That the Board:

 

Moves directly to item 7 of the agenda due to the availability of staff.

 

Motion carried (WC/2017/006)

 


 

 

7       Public Art Framework Engagement

 

Cam McCracken outlined the key points of the proposal for the Public Art Framework.

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

Notes the opportunity to provide feedback on the Public Art Framework.

 

Motion carried (WC/2017/007)

 

6       Library Activity Report

 

The report provided a summary of the activities of the Dunedin Public Libraries for the period 1 April to 31 May 2017, with a focus on the activities of the Waikouaiti and Blueskin Bay Libraries and Service Centre, with statistics covering the period from 1 July 2016 to 31 May 2017.

 

Moved (Alasdair Morrison/ Mark Brown):

That the Board:

 

a)     Notes all the Staff Activity Reports for agenda items 6 – 6D.

Motion carried (WC/2017/008)

 

8       Funding Applications

 

Consideration was given to an application Progress of Waikouaiti Area (POWA) who requested $300.00 funding towards the purchase of a flag.

 

Moved (Alasdair Morrison/ Geraldine Tait):

That the Board:

 

a)  Lays this item on the table to permit the applicant to speak to their application at the next meeting.      

Motion carried (WC/2017/009)

 

9       Dunedin Destination Plan

 

The Community Board has been asked to review the proposals contained in the Destination Dunedin Plan (Attachment A in the agenda).  A question was asked about the cost of the production of the documents.  Advice was to be provided to the member prior to the next meeting.

 

Moved (Alasdair Morrison/ Mark Brown):

That the Board:

 

a)     Decides to make a submission and discusses what information should be included in the submission at a workshop on a date to be advised.

Motion carried (WC/2017/010)

 


 

 

10     Governance Support Officer's Report

 

The report from Civic provided an update on activities relevant to the Board area which included:

·           Project Fund

·           Action List

 

Moved (Alasdair Morrison/Cr Jim O'Malley)

 

That the Board:

 

a)     Notes the Governance Support Officers Report

b)     Agrees the addition of items and removal of completed items on the Action List.

Motion carried (WC/2017/011)

 

11     Chairperson's Report

 

A verbal report was presented from the Chairperson which covered a range of issues including:

 

·      Waikouaiti Bus Shelter

·      Waikouaiti Plantation Update

·      Freedom Camping

·      Update on the waste transfer station

·      Civil Defence Emergency Plan

·      Waitati Public Toilets

 

 

Moved (Chairperson Alasdair Morrison/Member Mark Brown) that the Board:

 

a)     Notes the verbal report from Alasdair Morrison.

Motion carried (WC/2017/012)

 

12     Members' Reports

 

Board members provided an update on their activities as Board representatives which included a brief summary of the activities of Keep Dunedin Beautiful.

 

Moved (Alasdair Morrison/ Rose Stringer-Wright):

That the Board:

 

a)     Notes the verbal reports from Members

 

Motion carried (WC/2017/013)

 

13     Council Activities

 

The Ward Councillor (Councillor Jim O'Malley) updated the board on council activities which included:

·       Leave arrangements for Councillor O'Malley;

·       Freedom camping; and

·       Key points from the LGNZ standing orders workshop

 

 

Moved (Alasdair Morrison/ Mandy Mayhem-Bullock):

That the Board:

 

a)     Notes the update.

Motion carried (WC/2017/014)

 

14     Notification of Agenda Items for Consideration by the Chair

 

The Governance Support Officer was requested to provide advice to the Board regarding management plans for conflicts of interest.

 

 

 

The meeting concluded at 7:38pm.

 

 

 

 

 

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C H A I R P E R S O N

   

 


Council

31 October 2017

 

 

 

 

Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Blueskin Bay Library on Wednesday 23 August 2017, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mandy Mayhem-Bullock

Cr Jim O'Malley

 

Richard Russell

Rose Stringer-Wright

 

 

IN ATTENDANCE

Bernie Hawke (Group Manager, Arts and Culture) and

Andrew Lord (Contracts Supervisor, Transport)

 

Governance Support Officer      Janet Favel

 

 

 

1       Public Forum

1.1    Warrington School - Funding Application

 

Dee Gilbert spoke to the funding application from Warrington School towards the cost of uniforms for the School to take part in Polyfest 2018. 

The Board noted that quotes for the material to make the uniforms had not been provided.  Mr Morrison suggested the application lie on the table and the school present further information to the Board’s next meeting.  The Board suggested that the School approach other bodies such as the local Runaka for funding and assistance.

1.2    Progress of Waikouaiti Area - Funding Application

 

Sonya Billyard, Progress of Waikouaiti Area (POWA) addressed the meeting concerning their funding application to purchase a flag to be used at POWA's office and public events.

  

2       Apologies

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

 

Accepts the apology from Mark Brown (for absence) and Councillor Jim O'Malley (for lateness).

 

Motion carried (WC/2017/014)

 

3       Confirmation of agenda

 

 

Moved (Alasdair Morrison/ Geraldine Tait):

That the Board:

 

Confirms the agenda with the following addition

 

New Item – Transport update (Item 13) to be taken after Item 5

 

Motion carried (WC/2017/015)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no declarations of interest made or conflicts of interest declared.

 

 

Moved (Geraldine Tait/ Alasdair Morrison):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2017/016)

 

5       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 5 July 2017

 

Moved (Member Rose Stringer-Wright/Member Mandy Mayhem-Bullock):

That the Board:

 

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 5 July 2017 as a correct record.

 

Motion carried (WC/2017/017)

    

Part A Reports

13     Tranport Update

 

Councillor O'Malley entered the meeting at 6.00 pm during discussion.

 

The Contracts Supervisor, Transport (Andrew Lord) provided an update on roading activities in the board’s area which included:

·          Roads worst affected by the recent floods – Blueskin Road, road to Purakanui and Coast Roads. 

·          Waikouaiti/Karitane work.  

·          Debrief meeting with the Volunteer Fire Brigades – list of items requiring attention would be forwarded to staff.

·          Downers had checked all culverts. 

·          Karitane School – the school understood that delays to the work resulted from the recent flooding.  Prices were now to be sought and it was planned to carry out the work in the school holidays.

·          Corner Bank Road and Bay Road, Warrington – positioning of yellow ‘no parking’ lines to be checked. 

·          Footbridge, Waitati – Andrew Lord to check progress on work on bridge.

·          South side of Coast Road slip – maintenance of ditch may be required.  Mr Lord advised the area would be stabilised once the slip had stopped moving. 

·          A site visit between the Chair and staff would be arranged to investigate a drainage issue on Jones Road. 

·          Footbridge to be checked before estuary boardwalk grand opening 4 November. 

·          Blueskin Road – deep trenches at sides of road – Andrew Lord advised the site would be regularly inspected.

 

6       Classification of Waikouaiti Recreation Reserve

 

The report which was presented to the Council at its meeting held on 1 August 2017 was provided to the Waikouaiti Coast Community Board for their information. 

The report presented to Council noted the following:

Council had the control and management under the Reserves Act 1977 of a large amount of Crown-derived land at Waikouaiti.

Part of the land contained the Waikouaiti camping ground.  The remaining area was known as the Waikouaiti Domain and contains sports fields, a local playground and the clubrooms of various sporting groups within the Waikouaiti Community.

Council currently maintained the sports fields, playground, toilets and surrounding areas that were not leased within the Waikouaiti Domain Reserve.

To allow Council to efficiently and effectively manage the land, it recommended the land was vested in Council.

The purpose of the report was to classify parts of the Waikouaiti Domain Reserve as Recreation.  Following Council resolution and publication of the Gazette Notice the land would vest in Council under Section 26A of the Reserves Act 1977.

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Notes that at the Council meeting on 1 August the Council passed the following resolution:

Under Section 16(1) of the Reserves Act 1977, and on behalf of the Minister of Conservation under Instrument of Delegation dated 12 June 2013, that part of the Reserve land known at 186 and 188 Beach Street and 99, 111, 133 and 135 Matanaka Drive, Waikouaiti, that is administered under Section 16(7) of the Reserves Act 1977, be classified as Recreation Reserve legally described as:

·      19.7890 hectares more or less being part Lot 3, Deeds Plan 413, Compulsory Application C 5945 (formerly Deeds Index X 433), pursuant to NZ Gazette 1966 page 763; and

·      0.3452 hectares more or less being Section 4, Survey Office Plan 410310, part Computer Freehold Register 334205, pursuant to NZ Gazette 1966 page 763.

b)     Notes that public notification is not required as under Section 16(5) of the Reserves Act 1977, the classification proposed is the same as the purpose for which the reserve was held and administered immediately before the commencement of the Reserves Act 1977.

Motion carried (WC/2017/018)

 

7       Funding Applications

 

The report provided a copy of the funding applications which had been received for the Waikouaiti Coast Community Board’s consideration.

 

An application was received from Warrington School to assist in the cost of the materials to create costumes for the school to perform at the 2018 Otago Polyfest.

 

Following discussion, it was agreed that the Warrington School be contacted to obtain further information on the application to enable the Board to give consideration to the application at a later meeting.  The additional information to include quotes for the material costs.

 

The Board also encouraged the Warrington School to seek funding from other sources.

 

 

Moved (Alasdair Morrison/ Richard Russell):

That the Board:

 

a)     Lays the Warrington School funding application on the table to allow the School to obtain additional information as requested.

An equality of votes was recorded 3:3 following which the Chairperson used his casting vote in favour of the motion.

 

Motion carried (WC/2017/019)

 

 

A funding application was requested from Progress of Waikouaiti Area (POWA) towards the purchase of a flag.

 

 

Moved (Cr Jim O'Malley/Richard Russell):

That the Board:

 

a)     Uplifts the POWA application from the table.

b)     Approves the funding application from POWA for $300.00 towards the cost of a flag.

Motion carried (WC/2017/020)

 

8       Members' Reports

 

Board members provided updates on activities which included:

·          Keep Dunedin Beautiful.

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

a)     Notes the updates.

Motion carried (WC/2017/021)

 

9       Governance Support Officer's Report

 

A report from Civic provided an update of activities relevant to the Board's area which included:

·       Project Fund

·       Community Board Executive Committee Update.  It was noted that there were no Community Board members available to attend the next meeting being held in Gore on 9 September 2017.

·       Festivals and Events Plan Review

·       Action List

 

 

Moved (Alasdair Morrison/Richard Russell):

That the Board:

 

a)     Notes the Governance Support Officers Report

b)     Agrees the addition of items and removal of completed items on the Action List.

Motion carried (WC/2017/022)

 

10     Chairperson's Report

 

The Chairperson provided an update on matters of interest since the previous meeting which included:

1      Proposed Camping Bylaw 2017

2      Waikouaiti Bus Shelter

3      Civil Defence

4      Waitati Public Toilets

5      BMX Track

6      Waitati Public Toilets

7      Public meeting in Waikouaiti

8      Waikouaiti Coastal Reserve Replanting

9      Waikouaiti Transfer Station

10    Parking on Warrington Beach.

 

 

Moved (Alasdair Morrison/Rose Stringer-Wright):

That the Board:

 

a)     Notes the report.

Motion carried (WC/2017/023)

 

11     Council Activities

 

Councillor Jim O'Malley provided an update on following matters of interest to the Board which included:

a)     Warrington Beach

b)     Kati Huirapa Runaka ki Puketeraki would like a meeting with the Board.  It was agreed that Rose Stringer-Wright would contact them to find out what items they would like to discuss.

c)     Otago Regional Council urban freshwater workshops.

 

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

 

a)     Notes the update.

Motion carried (WC/2017/024)

 

12     Notification of Agenda Items for Consideration by the Chair

 

Draft Waikouaiti Coast Community Board Annual Plan and Long Term Community Plan

 

 

 

The meeting concluded at 7.28 pm.

 

 

 

 

 

..............................................

C H A I R P E R S O N

   


Council

31 October 2017

 

 

 

 

West Harbour Community Board

CONFIRMED MINUTES

 

Confirmed minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 30 August 2017, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Steve Walker

 

Deputy Chairperson

Trevor Johnson

 

Members

Francisca Griffin

Cr Aaron Hawkins

 

Ange McErlane

Jan Tucker

 

 

IN ATTENDANCE

Graham McKerracher (Communications and Marketing Manager), Jendi Paterson (Operations Manager Parks and Recreation) and Cam McCracken (Dunedin Public Art Gallery Director)

 

Governance Support Officer      Jennifer  Lapham

 

 

 

1       Public Forum

1.1    Public Forum - Kris Nicolau

 

Kris Nicolau, spoke to the meeting regarding the dredging at Careys Bay.  She advised that she had been asking for 10 years that the dredging did not occur in residential areas.  Ms Nicolau also commented that a conversation should be had regarding the modernisation of the Port and looking at pollution at the source.  She sought the Boards support for the Careys Bay Residents to resolve these issues.

She also asked that the Board representative on the Port Liaison Committee put regular updates in the Rothesay news.  

 

1.2    Public Forum - Jim McQuillan

 

On behalf of a walking group, Jim McQuillan advised that the group runs 3 -5 hour walks every Tuesday.  Recently he led a group which took in Signal Hill, Stephenson Bush and Gerrys Rock above Maia.  He advised that a lot of the land they walked over was in private ownership and he had to seek permission to use it.

Mr McQuillan suggested that the Board should take an initiative to improve the Stephensons Bush Walking Track, the access to Gerrys Rock and the Harrier Road – Manapouri Street access. 

 

1.3    Public Forum - Gordon Tocher

 

Gordon Tocher spoke to the Board regarding the on-going damage to the seawall on Aramoana Road.  He advised that the damage was as a result of high tide over many years and not rain events.  Mr Tocher advised that the Council undertakes  urgent repairs but did not do any on-going maintenance.  He would like the Board to advocate for maintenance money for seawalls to be put into the budgets.  

During the presentation Cr Hawkins entered the meeting at 5.49 pm.

 

1.4    Public Forum - Aramoana League

 

John Davies and Vicki Wilson addressed the meeting on behalf of the Aramoana League regarding the on-going flooding at Aramoana.  They are seeking the Boards support to sort out the drainage issues in the community. 

2       Apologies

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

Accepts the apology from Ryan Jones for absence and Aaron Hawkins for lateness.

 

Motion carried (WHCB/2017/052)

 

3       Confirmation of agenda

 

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (WHCB/2017/053)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

The Chairperson corrected his declaration and advised he was a Director of Thankyou Payroll and Co-Chair of the Thankyou Charitable Trust.

 

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2017/054)

 

5       Confirmation of Minutes

5.1    West Harbour Community Board meeting - 19 July 2017

 

Moved (Trevor Johnson/Ange McErlane):

That the Board:

 

Confirms the public part of the minutes, as amended, of the West Harbour Community Board meeting held on 19 July 2017 as a correct record.

 

 Motion carried (WHCB/2017/055)

Part A Reports

6       Port Chalmers Policing

 

Inspector Jason Guthrie provided an overview on policing issues and responded to questions.

Comment was made about the lack of coverage in the area when a cruise ship is in Port and also that the coming year had 20 days of two cruise ships being in port at the same time.  Members also raised the issue of coverage when the local police officer was on leave.

 

7       Public Art Framework Submission

 

Cam McCracken (Dunedin Public Art Gallery Director) provided an overview of the consultation process and advised that this had now closed. 

 

Comment was made that the plan did not include the West Harbour.  Mr McCracken advised that some of the submissions from the community have raised this issue.

 

8       Funding Application

 

Consideration was given to funding applications from:

·      Harbour City Dunedin Heritage Festival requested $1,500.00 funding towards the cost of promotion and hall hire.

·      Samuel Gradwell applied for funding from the Scholarship Fund.

 

Moved (Trevor Johnson/Steve Walker):

That the Board:

 

a)     Approves the funding of $1,000.00 for the Harbour City Dunedin Heritage Festival .

Motion carried (WHCB/2017/056)

 

 

 

 

Moved (Jan Tucker/Trevor Johnson):

That the Board:

 

a)     Approves $250 towards the scholarship application from Samuel Gradwell.

Motion carried (WHCB/2017/057)

 

9       Draft West Harbour Long Term Community Plan

 

Community Boards were asked to identify their long term projects/focus under sections 4 and 5 by the end of June 2017 for inclusion in the Council 2018-27 Long Term Plan.

Section 4 of the community plan asked for high level, broad projects such as the effective management of freedom camping issues or greater opportunities for youth (as examples).  Section 5 asked for specific actions to make these happen, and when the board planned to achieve them.

The Board agreed that a workshop would be held later in the year to discuss the submissions received.

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

a)      Agrees that Sections 4 and 5 of the draft West Harbour Long Term Community Plan be submitted to Council for inclusion in the draft Dunedin City Council 2018-27 Long Term Plan.

b)     Notes it will consider a community engagement plan for the draft West Harbour Long Term Community Plan at its meeting in October.

c)      Notes that community feedback will be taken into account by Council in the preparation of the draft 2018-27 Long Term Community Plan.

Motion carried (WHCB/2017/058)

 

10     Governance Support Officer's Report

 

A report from Governance provided an update on activities relevant to the Board area including:

a)     Project Fund

b)     Rothesay News Advertisement

c)     Transport Update

d)     Community Board Executive Committee Update

e)     Festivals and Events Plan Review

f)     Correspondence

g)     Action List

 

A discussion took place on renewing the Boards commitment to the Rothesay News.

 

Steve Walker and Ange McErlane withdrew from discussion on this particular item.

 

 

Moved (Jan Tucker/Trevor Johnson):

That the Board:

a)     Renews its commitment to Rothesay News advertising for the 2017/18 financial year at a cost of $116.70 per month.

Motion carried (WHCB/2017/059)

 

 

The Operations Manager Parks and Recreation, (Jendi Paterson) joined the meeting to provide an update on matters relevant to Parks and Recreation in the Action list, including the Moller Memorial and public toilets in Port Chalmers.

 

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

a)     Notes the Governance Support Officer's Report

c)     Amends the Action List as appropriate

Motion carried (WHCB/2017/060)

 

11     Board Member Representation

 

a)     Port Environment Liaison Committee

        Ange McErlane advised that a meeting was scheduled within the next week,       and that the mural was on track.

b)     Ravensdown Community Liaison Group

        Trevor Johnson confirmed that progress had been made with the Moller         Memorial.  Once the foundation had been laid a function would be held. 

c)     Keep Dunedin Beautiful

        Jan Tucker advised that the group was still working with a part time co-        ordinator.

d)     Communications/Facebook

        Ryan Jones had provided a written update which was noted.

e)     State Highway 88 Liaison Group

        There was concern regarding the state of State Highway after the recent       flooding.

f)     Funding Applications Report Back

        A report back had been received from Koputai Kids After School         Programme.

g)     West Harbour Beautification Trust

        The Chairperson advised that the planters had been re-planted.  An         application had been made to Civic Project Grants to finance a management     plan for removal of sycamore trees.

 

h)     Policing Issues

        No update as Inspector Guthrie had spoken earlier in the meeting.

i)      Vision Port Chalmers

        Jan Tucker advised that they had been successful in obtaining funding for    the Seafood Festival.

 

 

Moved (Steve Walker/Jan Tucker):

That the Board:

 

a)     Notes the reports of members

Motion carried (WHCB/2017/061)

 

12     Member Updates

 

·      Recent Weather Event

     Trevor Johnston provided an update on the activities of Board members during the recent flooding event.   He commented that they had received good information from the Council and Civil Defence.

·      George Street Bollards

     Ange McErlane advised that the bollards in George Street were very dirty and difficult to see, and where dangerous.

·      Port Chalmers Bowling Club Flooding

     Jan Tucker advised that the bowling club had been flooded 2 times in the last 3 months.  She advised that there is a deep drain at the back which could be blocked.

·      Proposed New Bus Routes in West Harbour

     Ange McErlane commented on the new bus schedule.

·      West Harbour Community Board Award

     The Board support this in principle and noted an update would be provided at the October meeting.

 

 

Moved (Steve Walker/Jan Tucker):

That the Board:

 

a)     Notes the Members Updates

Motion carried (WHCB/2017/062)

 

13     Council Activities

 

Cr Hawkins provided an update on matters of interest including the LTP, discussion on the voting method, Camping Control Bylaw, Easter Trading consultations, that there were new speed limit guidelines and the Council had formed a Rates Funding Advisory Panel.

 

14     Deputy Chairperson's Report

 

It was noted that as the Chairperson had been away since the last meeting Deputy Chairperson would provide an update to the Board on matters dealt with since the last meeting and other matters to be considered

a)     Community Board Workshop

       The Deputy Chair and Francsica Griffin had attended a workshop for Community Board Chairs, and discussed the funding criteria.  An update on the way funding was to be distributed would be circulated.

b)     Agenda Format

        Trevor Johnson advised that discussion at the workshop had also taken        place on the format of the agenda as Board members found it confusing.  They would like the minutes to be at the back and the Declaration of Interest form removed.

c)     An Invitation to attend the Senior Citizen's meeting on Tuesday 19         September at 1.15 pm had been received

The Chairperson then commented on matters of interest since his return. 

        d)     Tucketts Corner

        The horse trough at Tucketts Corner was filling with water and was becoming a safety hazard.  A hole would be drilled in the bottom an eventually it would contain plants.

        e)     Shared Path

        NZTA had submitted an application for funding and it was expected to a response would be received within 3 weeks.   It is hoped they would be able to attend the next meeting.

 

 

Moved (Steve Walker/Aaron Hawkins):

That the Board:

 

a)     Notes the report from the Chairperson and Deputy Chairperson for August 2017.

Motion carried (WHCB/2017/063)

 

15     Items for Consideration by the Chair

 

That the board seek information on the charging stations for electric cars.

            

 

The meeting concluded at 8.05 pm.

 

 

 

..............................................

C H A I R P E R S O N

    

 


Council

31 October 2017

 

 

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