Infrastructure Services and Networks Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services and Networks Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 16 October 2017, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Kate Wilson

 

Deputy Chairperson

Cr Jim O'Malley

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Doug Hall

Cr Aaron Hawkins

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Chris Staynes

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

 

IN ATTENDANCE

Richard Saunders (Group Manager, Transport), Marian Rillstone (Director Organisation Development and Performance), Chris Henderson (Group Manager, Waste and Environmental Solutions), Tom Dyer (Group Manager, 3 Waters), Dave Miller (Group Manager, Parks and Recreation), Kristy Rusher (Manager Civic and Legal),  Mary McLaughlin (Communications Advisor) and Rebecca Murray (Governance Support Officer)

 

Governance Support Officer      Wendy Collard

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

Apologies were from Mayor Dave Cull and Councillor Christine Garey.

 

That the Committee (Cr Kate Wilson/Cr Chris Staynes):

 

Accepts the apologies from Mayor Dave Cull and Councillor Christine Garey.

 

Motion carried

 

3       Confirmation of agenda

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

Confirms the agenda with the following addition or alteration

·                In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (INF/2017/034)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no declarations of interest made or conflicts of interest declared.

 

 

Moved (Cr Kate Wilson/Cr Aaron Hawkins):

That the Committee:

 

a)     Notes if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (INF/2017/035)

     

Part A Reports

5       Transport Activity Report for the Quarter Ended 30 September 2017

 

A report from Transport provided an update on Transport operations, maintenance, and capital works, including contracted out services.

The report noted the highlights for the quarter which included

a)     Response to the July rain event from Council and contracting staff with resources prioritised and effectively coordinated.

b)     The July rain event had resulted in significant costs to address works in relation to the initial response and subsequent recovery works largely involving land stabilisation, and bridge and drainage repairs caused by slips, scouring, and falling debris.  A programme of work was being developed in consultation with NZTA.

c)     100% of the Minor Improvement budget for the 2017/18 year has now been committed.

 

 

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Committee:

 

a)     Notes the Transport Activity Report for the Quarter ended 30 September 2017.

Motion carried (INF/2017/036)

 

6       Waste and Environmental Solutions Activity Report for the Quarter Ending 30 September 2017

 

A report from Waste and Environmental Solutions provided an update on Waste and Environmental Solutions operations, maintenance and capital works, including contracted out services.

Highlights for the quarter included:

·          Waste Facilities and Services Contracts handover took place on 1 July 2017.

·                       The Special Hazardous Waste review at Green Island landfill had progressed and the report with findings would be presented in the future.

·          DCC and FoodShare had established joint promotion for food rescue services in the CBD.

·          The kerbside recycling bin checking programme had shown early signs of a reduction in contamination rates from the first to second and third check.

·          The Vogel Street Recycling Facility had been installed.

The Group Manager, Waste and Environmental Solutions (Chris Henderson) responded to questions which included Rural Skip Days; proposed organic collection and illegally dumped rubbish.

 

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Committee:

 

a)     Notes the Waste and Environmental Solutions Activity Report for the Quarter ended 30 September 2017. 

Motion carried (INF/2017/037)

 

7       3 Waters Activity Report for the Quarter Ending 30 September 2017

 

A report from 3 Waters updated the Committee on water, wastewater and stormwater operations, maintenance and capital works.  The highlights for the quarter included:

a)     Infrastructure strategy review and 10 year plan development processes were well under way

b)     Improved response to the rain event in July working with other council teams and contractors.  The review report was currently being prepared.

The Group Manager 3 Waters (Tom Dyer) spoke to the report and provided an update on Reid Avenue and Carlyle Road Stormwater Pump Station upgrades.  Mr Dyer advised that upgrade to these pump stations had been prioritised due to their performance during the July 2017 rain event.

 

 

Moved (Cr Jim O'Malley/Cr Mike Lord):

That the Committee:

 

a)     Notes the Three Waters Activity Report for the Quarter ending 30 September 2017.

Motion carried (INF/2017/038)

 

8       Water Safety Plans - Framework, Development and Implementation

 

A report from 3 Waters provided an overview of the approach to the assessment and management of risks associated with the supply of drinking water to the city. 

The report noted that the primary mechanism in New Zealand to assess and manage risks to water supply was through the implementation of Water Safety Plans (WSPs), a requirement under the Health (Drinking Water) Amendment Act 2007.

In turn, the WSPs result in a programme of both capital and non-capital projects aimed at the reduction of the risks identified within the plans to an acceptable level.

It also provided an overview of WSPs and the framework in place for the management of risks to DCC’s drinking water supplies, and an update on various projects underway to mitigate these risks.

The Group Manager (Tom Dyer) responded to questions on the long term renewal projects in particular Deep Creek/ Deep Stream pipelines and the resilience of the city's water supply.

 

Moved (Cr David Benson-Pope/Cr Doug Hall):

That the Committee:

 

a)     Notes the report.

Motion carried (INF/2017/039)

 

9       Parks and Recreation Activity Report for Quarter Ending 30 September 2017

 

A report from Parks and Recreation updated the Committee on Parks & Recreation operations, maintenance and capital works, including contracted out services.

The report noted the highlights for the quarter which included:

·                       Endorsement of the Reserves and Beaches Bylaw by the Minister of Conservation.

·          The Bylaws Subcommittee considered and heard the submissions relating to the Camping Control Bylaw.

 

·                The Community Pools have opened for the season; Mosgiel Pool and Port Chalmers Pool opened in September, and St Clair Salt Water Pool opened the first weekend in October.

 

Moved (Cr Chris Staynes/Cr Mike Lord):

That the Committee:

 

a)     Notes the Parks and Recreation Activity Report for the Quarter ending 30 September 2017.

 Motion carried (INF/2017/040)

 

10     Property Services Activity Report for the Quarter Ending 30 September 2017

 

A report from Property Services provided an update on Property Services operations, maintenance and capital works.  The highlights for the quarter included:

a)     Cobb & Co tenancy was in place at the Railway Station

c)     Code of compliance granted for Town Hall

 

 

Moved (Cr Kate Wilson/Cr Mike Lord):

That the Committee:

 

a)     Notes the Property Services Activity Report for the Quarter ending 30 September 2017.

Motion carried (INF/2017/041)

 

11     Items for consideration by the Chair

 

Councillor Hawkins requested an update on the review of the Otago Regional Council's Regional Plan "Waste" for Otago. 

 

 

The meeting concluded at 1.46 pm.

 

 

 

 

 

..............................................

CHAIRPERSON