Notice of Meeting:

I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:

 

Date:                             Wednesday 4 October 2017

Time:                            12.00 pm

Venue:                          Outram Rugby Football Clubrooms, 102 Formby Street, Outram

 

Sue Bidrose

Chief Executive Officer

 

Mosgiel-Taieri Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Sarah Nitis

 

Deputy Chairperson

Joy Davis

 

Members

Phillipa Bain

Martin Dillon

 

Cr Mike Lord

Dean McAlwee

 

Maurice Prendergast

 

 

Senior Officer                               Kristy Rusher, Manager Civic and Legal

 

Governance Support Officer      Wendy Collard

 

 

 

Wendy Collard

Governance Support Officer

 

 

Telephone: 03 477 4000

wendy.collard@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Mosgiel-Taieri Community Board

4 October 2017

 

 

 

ITEM TABLE OF CONTENTS                                                                   PAGE

 

1        Public Forum                                                                                             4

2        Apologies                                                                                                  4

3        Confirmation of Agenda                                                                              4

4        Declaration of Interest                                                                                5

5        Confirmation of Minutes                                                                              9

5.1   Mosgiel-Taieri Community Board meeting - 30 August 2017                        9     

Part A Reports (Mosgiel-Taieri Community Board  has power to decide these matters)

6          Festival and Events Plan Update                                                                  17

7        Events and Community Development Update                                                 18

8        Introduction to the Group Manager Parks and Recreation                                 19

9        Mosgiel-Taieri Community Board - Draft Long Term Community Plan Recommendations        20

10      Governance Support Officer's Report                                                           23

11      Chairperson's Report                                                                                 31

12      Board Updates                                                                                         38

13      Council Activities                                                                                       43

14      Items for Consideration by the Chair             

 

 


Mosgiel-Taieri Community Board

4 October 2017

 

 

 

1     Public Forum

At the close of the agenda no requests for public forum had been received.

2     Apologies

At the close of the agenda no apologies had been received.

3     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Mosgiel-Taieri Community Board

4 October 2017

 

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.     Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2.     Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Members' Register of Interest

7

  



Mosgiel-Taieri Community Board

4 October 2017

 

 


Mosgiel-Taieri Community Board

4 October 2017

 

 


Mosgiel-Taieri Community Board

4 October 2017

 

 

Confirmation of Minutes

Mosgiel-Taieri Community Board meeting - 30 August 2017

 

 

RECOMMENDATIONS

That the Board:

Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 30 August 2017 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Mosgiel-Taieri Community Board meeting  held on 30 August 2017

10

 

 



 

Mosgiel-Taieri Community Board

UNCONFIRMED MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 30 August 2017, commencing at 12.04 PM

 

PRESENT

 

Chairperson

Sarah Nitis

 

Deputy Chairperson

Joy Davis

 

Members

Phillipa Bain

Martin Dillon

 

Cr Mike Lord

Dean McAlwee

 

Maurice Prendergast

 

 

 

IN ATTENDANCE

Kristy Rusher (Manger, Civic and Legal), Jendi Paterson (Operations Manager Parks and recreation), Gareth Jones (Contracts Manager, Parks and Recreation) and Nick Sargent (Transport Strategy Manager)

 

 

Governance Support Officer      Doug Jackson

 

 

 

1       Public Forum

1.1    Taieri Dramatic Society Inc

 

David Thomson spoke to the funding application from the Taieri Dramatic Society towards the costs of the "Bad Jelly the Witch" production.  Mr Thomson tabled an updated budget for the production and advised that all profits from productions go towards the refurbishment of the Theatre.

 

1.2    Taieri District Pony Club

 

Emma Barker, on behalf of the Taieri District Pony Club, spoke to their funding application seeking the costs of the New Zealand Pony Club Association South Island Show Jumping Championship which were being held in January 2018.  Ms Barker indicated that contestants would be coming from all areas of the South Island and there would be 400 people staying in and around Mosgiel during the Championships.

In response to questions, Ms Barker advised that there was an additional income stream from entry fees.

 

1.3    Taieri Historical Society

 

Neil Gamble spoke to the funding application from the Taieri Historical Society seeking costs towards the lawn mowing and ground upkeep at the Taieri Historical Park. In an answer to a question Mr Gamble confirmed the Trust leased the lawn area from the Dunedin City Council but did not include the area around the house that was rented out.

 

1.4    Ian Miller

 

Ian Miller commented on his concerns regarding Inglis Street and in particular the first section of the Street nearest to Gordon Road which was narrower than the other parts of Inglis Street.  Mr Miller commented that since the traffic lights were installed at the intersection of Inglis Street and Gordon Road traffic numbers had increased substantially thus creating safety issues due to the narrowness of the roadway.  Mr Miller did not advocate ‘no parking’ lines to be installed but favoured the option of widening the street on one side.

 

1.5    Murray Hamilton

 

Murray Hamilton addressed the meeting raising his concerns regarding flooding and sewage problems in Carlyle Road particularly during the recent rain event in the City.  Mr Hamilton advised that the pipe capacity had been increased many years ago but maintained that with the recent building expansion in Mosgiel the infrastructure was unable to handle the output in the area of Carlyle Road/Tyne Street and Silverstream Drive.  The Chair advised Mr Hamilton that a Work Plan was being prepared across the whole of the City following the recent weather event and would include the areas of concern raised by Mr Hamilton.

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Sarah Nitis/Cr Mike Lord):

That the Board:

 

Moves that 'Item 6 - Events and Community Development Update' lie on the table until the next meeting as Joy Gunn was not able to attend to respond to questions.

 

Confirms the agenda in all other respects.

 

 

Motion carried (MTCB/2017/041)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no declarations of interest made or conflicts of interest declared.

 

 

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2017/042)

 

5       Confirmation of Minutes

5.1    Mosgiel-Taieri Community Board meeting - 19 July 2017

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 19 July 2017 as a correct record subject to the amendment as agreed.

 

Motion carried (MTCB/2017/043)

 Part A Reports

7       Funding Applications

 

The report provided a copy of the funding applications which had been received for the Board's consideration.

It noted that all the funding applications have been received from non-profit organisations.  Five had been received within the timeframe and two funding applications were received after the closing date 31 July 2017.  Mosgiel-Taieri Community Patrol was received on 4 August 2017 and the Taieri Dramatic Society on 6 August 2017.

The total of the funding applications received is $8,257.75.

The Mosgiel-Taieri Community Board Long Term Community Plan proposed that   $4,000.00 of its $10,000.00 Project Fund be available for Community Grants distribution.

 

 

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

 

a)     Agrees to distribute no more than $2,000.00 in this funding round with the balance to be distributed in February 2018.

 

Motion carried (MTCB/2017/044)

 

 

Moved (Sarah Nitis/Maurice Prendergast):

That the Board:

 

a)      Agrees to accept the late funding applications from Mosgiel-Taieri Community Patrol and Taieri Dramatic Society.

 

Motion carried (MTCB/2017/045)

 

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

a)     Declines the funding application from the Mosgiel Playcentre for $197.75.

 

Motion carried (MTCB/2017/046)

 

 

 

Moved (Cr Mike Lord/Joy Davis):

That the Board:

 

a)     Grants the funding application from Saurian to the extent of $250.00.

 

Motion carried (MTCB/2017/047)

 

 

Moved (Member Martin Dillon/Member Phillipa Bain):

That the Board:

 

a)     Declines the funding application from Taieri District Pony Club for $2,000.00.

 

 Motion carried (MTCB/2017/048)

 

 

Moved (Chairperson Sarah Nitis/Member Dean McAlwee):

That the Board:

 

a)     Declines the funding application from Taieri Parents Centre for $1,560.00.

 

b)     Invite the applicant to apply again in February 2018 with further information to be supplied.

 

Motion carried (MTCB/2017/049)

 

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

a)     Declines the funding application from Taieri Historical Society for $1,200.00, noting that the Board support engagement with the Council to pursue options for the cutting of the grass.

 

Motion carried (MTCB/2017/050)

 

 

Moved (Martin Dillon/ Sarah Nitis):

That the Board:

 

a)     Grants the funding application from the Mosgiel-Taieri Community Patrol to the extent of $1,000.00.

 

Motion carried (MTCB/2017/051)

 

Moved (Sarah Nitis/ Maurice Prendergast):

That the Board:

 

a)     Grants the funding application from Taieri Dramatic Society to the extent of $750.00.

 

Motion carried (MTCB/2017/052)

 

It was agreed that the Chair would advise the applicants of the outcome of their applications prior to the decisions being made public.

 

8       Governance Support Officer's Report

 

A report from Governance provided and update on relevant to the Board's area which included:

a)     Project Fund

b)     Flood Recovery Statement – Transport

c)     Community Board Executive Committee Update

d)     Festival and Events Plan Review

e)     Action List

Jendi Paterson (Operations Manager Parks and Recreation) and Gareth Jones (Contracts Manager, Parks and Recreation) provided an update on the action list for Parks and Recreation which included the Highland Park playground.

 

Phillipa Bain raised the matter of the walking track alongside the Silverstream between Gordon Road and the Wingatui Road Bridge and in particular the tree roots protruding on to the track. Ms Bain suggested that a formed track would offer more safety for those walking in this area.

 

It was agreed that both the Mosgiel-Taieri Community Board and staff would investigate the possibility of a volunteer group being involved in taking this on as a project.

 

Nick Sargent (Transport Strategy Officer) updated the Board on the Action List for Transportation Planning.

 

 

Moved (Sarah Nitis/Martin Dillon):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate

Motion carried (MTCB/2017/053)

 

9       Chairperson's Report

 

A report from the Chairperson updated the Board on matters of interest since the previous meeting which included:

·          Draft Mosgiel-Taieri Long Term Plan

·          Guidelines for Board's Discretionary Fund

·          The Taieri App Project

Kristy Rusher (Manager Civic and Legal) advised the Board that over 20 submissions to the Board’s draft Mosgiel-Taieri Long Term Plan had been received and a report would come to the October meeting for consideration.

 

It was agreed that the Board convene a workshop on 19 September 2017 to consider the submissions.

 

The Board agreed to the proposal that the Chair submit a monthly article to the Taieri Times newspaper as requested by the Otago Daily Times.

 

Dean McAlwee advised the Board that there was concern in the rural sector regarding septic tank owners who were being required to renew their resource consents at considerable cost to the property owner.  Mr McAlwee intimated that septic tank owners whose installation was prior to 2001 did not have to go through the same resource consent process and was seeking some explanation from the Otago Regional Council. Kristy Rusher undertook to seek this clarification which would be included in the Governance Support Officer’s report for the October meeting.  

 

The Board noted that the next meeting will be held in the Outram Rugby Clubrooms on 4 October at 12noon.

 

 

Moved (Sarah Nitis/Joy Davis):

That the Board:

 

a)     Notes the Chairperson's report

b)     Endorses the Board's submission to the Camping Control Bylaw 2015.

c)     Endorses the Board's submission to the Public Art Framework

d)     Endorses the letter of support of the Mosgiel Business Association's application for funding from the Digital Communities Trust.

e)     Authorises the Chairperson to write to the Otago Regional Council requesting changes be made to 2 bus stops

f)     Requests that the Events Special Projects Co-Ordinator be invited to attend the next Mosgiel-Taieri Community Board meeting to discuss the Festival and Events Plan Review.

Motion carried (MTCB/2017/054)

 

10     Board Updates

 

Board members provided updates on the following:

1      Keep Dunedin Beautiful (KDB)

        Phillipa Bain provided an update and advised that KDB had considered items which included a new mural in Mosgiel at the corner of Bush and Gordon Roads and the removal of tagging on commercial buildings.

 

2      Mosgiel Coronation Hall

Dean McAlwee (Board representative to the Committee) provided an update on the Coronation Hall operations indicating that the patronage was steady and that the financial position was good.

 

3      Mosgiel Business Association

Sarah Nitis advised that the Business Association had held the Annual Meeting and had made a submission to the Mosgiel-Taieri Community Board Long Term Plan.  Ms Nitis commented that the proposed new mural was out for consultation with two options being offered.

 

4      Festival of the Plain

        An update had been provided in the Communications and engagement report

 

 

 

5      Communications and Engagement Activities

       

 

6      Mosgiel-Taieri Community Board Members' Action List

       

 

 

Moved (Phillipa Bain/Sarah Nitis):

That the Board:

 

a)     Notes the report.

b)     Updates the Mosgiel-Taieri Community Board Members’ Action List as required.

Motion carried (MTCB/2017/055)

 

11     Council Activities

 

Councillor Mike Lord provided an update on matters of interest to the Board which included:

·   Council's financial result for the period ending 31 May 2017;

·   Waipori Fund – year ending June 2017 result;

·   The draft Easter Trading Policy; and

·   The Rates Funding Advisory Panel constitution.

 

 

Moved (Sarah Nitis/ Martin Dillon):

That the Board:

 

a)     Notes the update.

Motion carried (MTCB/2017/056)

 

12     Items for Consideration by the Chair

 

The Mosgiel-Taieri Community Board advised that the Board would like to be contribute their views on any consideration of the Rural Rates Differential by the Rates Funding Advisory Panel.

 

The meeting concluded at 3.00 pm.

 

 

 

 

 

 

..............................................

CHAIRPERSON

   

 

    


Mosgiel-Taieri Community Board

4 October 2017

 

 

Part A Reports

 

Festival and Events Plan Update

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY

Tammy Jackman (Events Special Projects Co-Ordinator) will be in attendance to provide an update.

 

 

 

Signatories

Author:

Wendy Collard - Governance Support Officer

Authoriser:

 

Attachments

There are no attachments for this report.

 


Mosgiel-Taieri Community Board

4 October 2017

 

 

 

Events and Community Development Update

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY

Joy Gunn (Manager Events and Community) and Paul Coffey (Senior Community Advisor) will be in attendance to provide an update.

 

 

 

Signatories

Author:

Wendy Collard - Governance Support Officer

Authoriser:

 

Attachments

There are no attachments for this report.

 

 

 


Mosgiel-Taieri Community Board

4 October 2017

 

 

Introduction to the Group Manager Parks and Recreation

 

 

Dave Miller (Group Manager Parks and Recreation) will be in attendance to introduce himself to the Board and respond to questions.

 


Mosgiel-Taieri Community Board

4 October 2017

 

 

 

Mosgiel-Taieri Community Board - Draft Long Term Community Plan Recommendations

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY

1      A report from the Chairperson provides recommendations following community consultation and the Board's workshop on the Mosgiel-Taieri Community Board Draft Long Term Community Plan.  As this is an administrative report only, the Summary of Considerations is not required.

 

RECOMMENDATIONS

That the Board:

a)     Notes the report

b)     Approves the recommendations for inclusion in the Mosgiel-Taieri Community Board Long Term Community Plan.

c)     Adopts the Mosgiel-Taieri Community Board Long Term Community Plan.

 

 

 

Signatories

Authoriser:

Kristy Rusher - Manager Civic and Legal 

Attachments

 

Title

Page

a

Recommendation report from Chairperson

21

  


Mosgiel-Taieri Community Board

4 October 2017

 

 


 


Mosgiel-Taieri Community Board

4 October 2017

 

 

 

Governance Support Officer's Report

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY  

1      This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board's area including:

a)     Project Fund

b)     Action List

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate

 

Project Fund

2      $8,000.00 remains in the Project Fund in the 2017/2018 year.  The following grants have been made in the current financial year:

Meeting Date

Amount

Recipient

30 August 2017

$250.00

Saurian (band)

30 August 2017

$1,000.00

Mosgiel-Taieri Community Patrol

30 August 2017

$750.00

Taieri Dramatic Society

Total

$2,000.00

 

 

Action List

 

3      An update on outstanding matters is provided in Attachment A.

 

Signatories

Author:

Wendy Collard - Governance Support Officer

Authoriser:

Kristy Rusher - Manager Civic and Legal 

Attachments

 

Title

Page

a

Mosgiel-Taieri Community Board Action List

25

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

 

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

 

 


Mosgiel-Taieri Community Board

4 October 2017

 

 


 


 


 


 


 


Mosgiel-Taieri Community Board

4 October 2017

 

 

 

Chairperson's Report

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY  

1      A report from the Chairperson is attached which updates the Board on matters of interest since the previous meeting.  As this is an administrative report only, the Summary of Considerations is not required.

RECOMMENDATIONS

That the Board:

a)     Notes the Chairperson's report

b)     Endorses the Board's letter of support for the Dunedin Hospital Rebuild sent to the Prime Minister's office

c)     Endorses the Board's letter to the Otago Regional Council requesting enhancements to the bus service.

 

 

Signatories

Authoriser:

 

Attachments

 

Title

Page

a

Chairperson's Report

32

  


Mosgiel-Taieri Community Board

4 October 2017

 

 


 


 


 


 


 


Mosgiel-Taieri Community Board

4 October 2017

 

 

 

Board Updates

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY

Board members to provide updates on activities including:

1      Keep Dunedin Beautiful (KDB)

        Phillipa Bain (Board Representative) will provide a verbal update.

 

2      Mosgiel Coronation Hall

        Dean MacAlwee (Board representative to the Committee) will provide a verbal update.

 

3      Mosgiel Business Association

        Sarah Nitis (Board representative to the Committee) will provide a verbal update.

 

4      Festival of the Plain

        An update has been provided in the Communications and engagement report (Attachment A).

 

5      Communications and Engagement Activities

        Please refer to the attached report (Attachment A).

 

6      Mosgiel-Taieri Community Board Members' Action List

        For review (Attachment B).

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the report.

b)     Approves $395.00 from the Board's discretionary fund towards the advertising of "Taieri over the Tea Leaves" for the September, November 2017 and March and May 2018 events.

c)     Updates the Mosgiel-Taieri Community Board Members’ Action List as required.

 

 

Signatories

Authoriser:

 

Attachments

 

Title

Page

a

Mosgiel-Taieri Community Board Communications and Engagement Report

39

b

Mosgiel-Taieri Community Board Members' Action List

40

  


Mosgiel-Taieri Community Board

4 October 2017

 

 


Mosgiel-Taieri Community Board

4 October 2017

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


Mosgiel-Taieri Community Board

4 October 2017

 

 

 

Council Activities

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY

1      Councillor Mike Lord will provide an update on matters of interest to the Board.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the update.

 

 

 

Signatories

Authoriser:

 

Attachments

There are no attachments for this report.