Notice of Meeting:

I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:

 

Date:                             Thursday 5 October 2017

Time:                            3.30 pm

Venue:                          Edinburgh Room, Municipal Chambers,

                                      The Octagon, Dunedin

 

Sue Bidrose

Chief Executive Officer

 

Saddle Hill Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

Members

Peter Gouverneur

Christina McBratney

 

Keith McFadyen

Cr Conrad Stedman

 

Paul Weir

 

 

Senior Officer                               Adrian Blair, Group Manager Customer and Regulatory Services

 

Governance Support Officer      Lynne Adamson

 

 

 

Lynne Adamson

Governance Support Officer

 

 

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Saddle Hill Community Board

5 October 2017

 

 

 

ITEM TABLE OF CONTENTS                                                                   PAGE

 

1        Public Forum                                                                                             4

1.1   Shay Dewey                                                                                      4

1.2   Kevin MacKay                                                                                    4

2        Apologies                                                                                                  4

3        Confirmation of Agenda                                                                              4

4        Declaration of Interest                                                                                5      

Part A Reports (Saddle Hill Community Board  has power to decide these matters)

5          Introduction to the Group Manager Parks and Recreation                                   9

6        Governance Support Officer's Report                                                           10

7        Board Updates                                                                                         19

8        Chairperson's Report                                                                                 23

9        Council Activities                                                                                       24

10      Items for Consideration by the Chair             

 

 


Saddle Hill Community Board

5 October 2017

 

 

 

1     Public Forum

1.1  Shay Dewey

Shay Dewey wishes to address the meeting concerning his new app – “My Little Local” about what’s happening in the community.

1.2  Kevin MacKay

Kevin MacKay wishes to address the meeting concerning beautification planting along Brighton Road, Waldronville.

2     Apologies

Apologies have been received from Cr Conrad Stedman and Peter Gouverneur.

 

That the Board:

 

Accepts the apologies from Cr Conrad Stedman and Peter Gouverneur.

3     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Saddle Hill Community Board

5 October 2017

 

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.     Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2.     Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interest

7

  



Saddle Hill Community Board

5 October 2017

 

 

PDF Creator

 

    



Saddle Hill Community Board

5 October 2017

 

 

Part A Reports

Introduction to the Group Manager Parks and Recreation

 

 

Dave Miller (Group Manager Parks and Recreation) will be in attendance to introduce himself to the Board and respond to questions.

 


Saddle Hill Community Board

5 October 2017

 

 

 

Governance Support Officer's Report

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY

1      This report is to inform the Saddle Hill Community Board of activities relevant to the Board area including:

a)     Project Fund

b)     Greater Green Island Website Subscription

c)     Action List.

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officer's Report.

b)     Approves the payment of $25.00 for the annual subscription to the Greater Green Island website.

c)     Amends the Action List as appropriate.

 

Project Fund

2      $9,800.00 remains in the Project Fund taking into account expenditure on grants and scholarships.  The expenditure has been made so far this financial year:

Meeting Date

Amount

Recipient/Purpose

13 July 2017

$150.00

Fairfield Tavern Project – Blue Mountain Nurseries Ltd

13 July 2017

$50.00

Gifts to thank volunteers

Total

$200.00

 

 

Greater Green Island Website Subscription

3      The annual subscription for the Greater Green Island website is now due.  It is attached (Attachment A) for your information and approval. 

Action List

4        Updates on outstanding matters are provided in Attachments B and C.  Please note, staff will be in attendance to speak to the items on the Action Lists.

 

 

Signatories

Author:

Lynne Adamson - Governance Support Officer

Authoriser:

Kristy Rusher - Manager Civic and Legal

Sandy Graham - General Manager Strategy and Governance

Attachments

 

Title

Page

a

Invoice for Subscription GGI Website

13

b

Transport September Update

14

c

Parks September Update

17

 

 


 

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

In terms of the Action List there are no inconsistencies with the strategic framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications.

Financial considerations

There are no financial implications, as all grants are made within budget.

Significance

Under the Significance Policy matters in this report are of low significance.

Engagement – external

No external engagement has been undertaken.

Engagement - internal

Various departments have provided contributions to the report.

Risks: Legal / Health and Safety etc.

No risks have been identified.

Conflict of Interest

No conflicts of interest have been identified.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

 

 


Saddle Hill Community Board

5 October 2017

 

 

PDF Creator


Saddle Hill Community Board

5 October 2017

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


Saddle Hill Community Board

5 October 2017

 

 

PDF Creator


 

PDF Creator


Saddle Hill Community Board

5 October 2017

 

 

 

Board Updates

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY

1      Board members will provide updates on activities including:

-      Keep Dunedin Beautiful

·    An update on the proposed suggestion of a House/Section Clean Up (see Attachment A)

-      Greater Green Island

-      Youth Ambassador Award

-      Community Meetings

-      Civil Defence/Community Response Planning

-      Submissions

-      Long Term Plan – Community Engagement Plan

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the updates

 

 

 

Signatories

Author:

Lynne Adamson - Governance Support Officer

Attachments

 

Title

Page

a

SHCB Clean Up Poster

21

  



Saddle Hill Community Board

5 October 2017

 

 

PDF Creator



Saddle Hill Community Board

5 October 2017

 

 

 

Chairperson's Report

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY

1      The Chairperson (Scott Weatherall) will provide a verbal update on matters of interest.

 

RECOMMENDATIONS

That the Board:

a)     Notes the report from <Enter text> dated <Enter date>

 

 

 

Signatories

Author:

Lynne Adamson - Governance Support Officer

Attachments

There are no attachments for this report.

 

 


Saddle Hill Community Board

5 October 2017

 

 

 

Council Activities

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY

The Ward Councillor (Councillor Conrad Stedman) will be absent from the meeting.

 

 

 

 

Signatories

Author:

Lynne Adamson - Governance Support Officer

Attachments

There are no attachments for this report.