Notice of Meeting:

I hereby give notice that an ordinary meeting of the West Harbour Community Board will be held on:

 

Date:                             Wednesday 4 October 2017

Time:                            5.30 pm

Venue:                          Rolfe Room, Port Chalmers Town Hall, Port Chalmers

 

Sue Bidrose

Chief Executive Officer

 

West Harbour Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Steve Walker

 

Deputy Chairperson

Trevor Johnson

 

Members

Francisca Griffin

Cr Aaron Hawkins

 

Ryan Jones

Ange McErlane

 

Jan Tucker

 

 

Senior Officer                               Graham McKerracher, Council Communications and Marketing Manager

 

Governance Support Officer      Jenny Lapham

 

 

 

Jenny Lapham

Governance Support Officer

 

 

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


West Harbour Community Board

4 October 2017

 

 

 

ITEM TABLE OF CONTENTS                                                                   PAGE

 

1        Public Forum                                                                                             4

1.1   Public Forum Alex McMillan                                                                   4

1.2   Public Forum - Mary McFarlane                                                             4

2        Apologies                                                                                                  4

3        Confirmation of Agenda                                                                              4

4        Declaration of Interest                                                                                5

5        Confirmation of Minutes                                                                             11

5.1   West Harbour Community Board meeting - 30 August 2017                      11     

Part A Reports (West Harbour Community Board  has power to decide these matters)

6          NZTA - Shared Path update

Jason Forbes, NZTA will be in attendance to provide an update on the Shared Path.

7        Port Otago update

Kevin Winders (Chief Executive Port Otago) will be in attendance to provide an update on Port Otago activities.

8        Introduction to the Group Manager Parks and Recreation                                 20

9        Governance Support Officer's Report                                                           21

10      Board Representation and Areas of Responsibility

a)   Port Environment Liaison Committee

 

b)   Ravensdown Community Liaison Group

 

c)   Keep Dunedin Beautiful

 

d)   Communications/Facebook

 

e)   State Highway 88 Liaison Group

 

f)   Funding Applications Report Back

 

g)   West Harbour Beautification Trust

 

h)   Policing Issues

 

i)    Vision Port Chalmers

 

11      Chairperson's Report                                                                                 31

12      Council Activities

13      Notification of Items for Consideration by the Chairperson             

 

 


West Harbour Community Board

4 October 2017

 

 

 

1     Public Forum

1.1  Public Forum Alex McMillan

Alex McMillan, wishes to address the meeting concerning on the West Harbour Cycleway. .

1.2  Public Forum - Mary McFarlane

Mary McFarlane, wishes to address the meeting concerning Careys Bay Issues.

2     Apologies

At the close of the agenda no apologies had been received.

3     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


West Harbour Community Board

4 October 2017

 

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.     Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2.     Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interest

7

  



West Harbour Community Board

4 October 2017

 

 

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West Harbour Community Board

4 October 2017

 

 

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West Harbour Community Board

4 October 2017

 

 

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West Harbour Community Board

4 October 2017

 

 

Confirmation of Minutes

West Harbour Community Board meeting - 30 August 2017

 

 

RECOMMENDATIONS

That the Board:

Confirms the public part of the minutes of the West Harbour Community Board meeting held on 30 August 2017 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of West Harbour Community Board meeting  held on 30 August 2017

12

 

 



 

West Harbour Community Board

UNCONFIRMED MINUTES

 

Unconfirmed minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 30 August 2017, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Steve Walker

 

Deputy Chairperson

Trevor Johnson

 

Members

Francisca Griffin

Cr Aaron Hawkins

 

Ange McErlane

Jan Tucker

 

 

IN ATTENDANCE

Graham McKerracher (Communications and Marketing Manager), Jendi Paterson (Operations Manager Parks and Recreation) and Cam McCracken (Dunedin Public Art Gallery Director)

 

Governance Support Officer      Jennifer  Lapham

 

 

 

1       Public Forum

1.1    Public Forum - Kris Nicolau

 

Kris Nicolau, spoke to the meeting regarding the dredging at Careys Bay.  She advised that she had been asking for 10 years that the dredging did not occur in residential areas.  Ms Nicolau also commented that a conversation should be had regarding the modernisation of the Port and looking at pollution at the source.  She sought the Boards support for the Careys Bay Residents to resolve these issues.

She also asked that the Board representative on the Port Liaison Committee put regular updates in the Rothesay news. 

 

1.2    Public Forum - Jim McQuillan

 

On behalf of a walking group, Jim McQuillan advised that the group runs 3 -5 hour walks every Tuesday.  Recently he led a group which took in Signal Hill, Stephenson Bush and Gerrys Rock above Maia.  He advised that a lot of the land they walked over was in private ownership and he had to seek permission to use it.

Mr McQuillan suggested that the Board should take an initiative to improve the Stephensons Bush Walking Track, the access to Gerrys Rock and the Harrier Road – Manapouri Street access. 

 

1.3    Public Forum - Gordon Tocher

 

Gordon Tocher spoke to the Board regarding the on-going damage to the seawall on Aramoana Road.  He advised that the damage was as a result of high tide over many years and not rain events.  Mr Tocher advised that the Council undertakes  urgent repairs but did not do any on-going maintenance.  He would like the Board to advocate for maintenance money for seawalls to be put into the budgets.  

During the presentation Cr Hawkins entered the meeting at 5.49 pm.

 

1.4    Public Forum - Aramoana League

 

John Davies and Vicki Wilson addressed the meeting on behalf of the Aramoana League regarding the on-going flooding at Aramoana.  They are seeking the Boards support to sort out the drainage issues in the community. 

2       Apologies

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

Accepts the apology from Ryan Jones for absence and Aaron Hawkins for lateness.

 

Motion carried (WHCB/2017/052)

 

3       Confirmation of agenda

 

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (WHCB/2017/053)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

The Chairperson corrected his declaration and advised he was a Director of Thankyou Payroll and Co-Chair of the Thankyou Charitable Trust.

 

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2017/054)

 

5       Confirmation of Minutes

5.1    West Harbour Community Board meeting - 19 July 2017

 

Moved (Trevor Johnson/Ange McErlane):

That the Board:

 

Confirms the public part of the minutes, as amended, of the West Harbour Community Board meeting held on 19 July 2017 as a correct record.

 

 Motion carried (WHCB/2017/055)

Part A Reports

6       Port Chalmers Policing

 

Inspector Jason Guthrie provided an overview on policing issues and responded to questions.

Comment was made about the lack of coverage in the area when a cruise ship is in Port and also that the coming year had 20 days of two cruise ships being in port at the same time.  Members also raised the issue of coverage when the local police officer was on leave.

 

7       Public Art Framework Submission

 

Cam McCracken (Dunedin Public Art Gallery Director) provided an overview of the consultation process and advised that this had now closed. 

 

Comment was made that the plan did not include the West Harbour.  Mr McCracken advised that some of the submissions from the community have raised this issue.

 

8       Funding Application

 

Consideration was given to funding applications from:

·      Harbour City Dunedin Heritage Festival requested $1,500.00 funding towards the cost of promotion and hall hire.

·      Samuel Gradwell applied for funding from the Scholarship Fund.

 

Moved (Trevor Johnson/Steve Walker):

That the Board:

 

a)     Approves the funding of $1,000.00 for the Harbour City Dunedin Heritage Festival .

Motion carried (WHCB/2017/056)

 

 

 

 

Moved (Jan Tucker/Trevor Johnson):

That the Board:

 

a)     Approves $250 towards the scholarship application from Samuel Gradwell.

Motion carried (WHCB/2017/057)

 

9       Draft West Harbour Long Term Community Plan

 

Community Boards were asked to identify their long term projects/focus under sections 4 and 5 by the end of June 2017 for inclusion in the Council 2018-27 Long Term Plan.

Section 4 of the community plan asked for high level, broad projects such as the effective management of freedom camping issues or greater opportunities for youth (as examples).  Section 5 asked for specific actions to make these happen, and when the board planned to achieve them.

The Board agreed that a workshop would be held later in the year to discuss the submissions received.

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

a)      Agrees that Sections 4 and 5 of the draft West Harbour Long Term Community Plan be submitted to Council for inclusion in the draft Dunedin City Council 2018-27 Long Term Plan.

b)     Notes it will consider a community engagement plan for the draft West Harbour Long Term Community Plan at its meeting in October.

c)      Notes that community feedback will be taken into account by Council in the preparation of the draft 2018-27 Long Term Community Plan.

Motion carried (WHCB/2017/058)

 

10     Governance Support Officer's Report

 

A report from Governance provided an update on activities relevant to the Board area including:

a)     Project Fund

b)     Rothesay News Advertisement

c)     Transport Update

d)     Community Board Executive Committee Update

e)     Festivals and Events Plan Review

f)     Correspondence

g)     Action List

 

A discussion took place on renewing the Boards commitment to the Rothesay News.

 

Steve Walker and Ange McErlane withdrew from discussion on this particular item.

 

 

Moved (Jan Tucker/Trevor Johnson):

That the Board:

a)     Renews its commitment to Rothesay News advertising for the 2017/18 financial year at a cost of $116.70 per month.

Motion carried (WHCB/2017/059)

 

 

The Operations Manager Parks and Recreation, (Jendi Paterson) joined the meeting to provide an update on matters relevant to Parks and Recreation in the Action list, including the Moller Memorial and public toilets in Port Chalmers.

 

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

a)     Notes the Governance Support Officer's Report

c)     Amends the Action List as appropriate

Motion carried (WHCB/2017/060)

 

11     Board Member Representation

 

a)     Port Environment Liaison Committee

        Ange McErlane advised that a meeting was scheduled within the next week,       and that the mural was on track.

b)     Ravensdown Community Liaison Group

        Trevor Johnson confirmed that progress had been made with the Moller         Memorial.  Once the foundation had been laid a function would be held. 

c)     Keep Dunedin Beautiful

        Jan Tucker advised that the group was still working with a part time co-        ordinator.

d)     Communications/Facebook

        Ryan Jones had provided a written update which was noted.

e)     State Highway 88 Liaison Group

        There was concern regarding the state of State Highway after the recent       flooding.

f)     Funding Applications Report Back

        A report back had been received from Koputai Kids After School         Programme.

g)     West Harbour Beautification Trust

        The Chairperson advised that the planters had been re-planted.  An         application had been made to Civic Project Grants to finance a management     plan for removal of sycamore trees.

 

h)     Policing Issues

        No update as Inspector Guthrie had spoken earlier in the meeting.

i)      Vision Port Chalmers

        Jan Tucker advised that they had been successful in obtaining funding for    the Seafood Festival.

 

 

Moved (Steve Walker/Jan Tucker):

That the Board:

 

a)     Notes the reports of members

Motion carried (WHCB/2017/061)

 

12     Member Updates

 

·      Recent Weather Event

     Trevor Johnston provided an update on the activities of Board members during the recent flooding event.   He commented that they had received good information from the Council and Civil Defence.

·      George Street Bollards

     Ange McErlane advised that the bollards in George Street were very dirty and difficult to see, and where dangerous.

·      Port Chalmers Bowling Club Flooding

     Jan Tucker advised that the bowling club had been flooded 2 times in the last 3 months.  She advised that there is a deep drain at the back which could be blocked.

·      Proposed New Bus Routes in West Harbour

     Ange McErlane commented on the new bus schedule.

·      West Harbour Community Board Award

     The Board support this in principle and noted an update would be provided at the October meeting.

 

 

Moved (Steve Walker/Jan Tucker):

That the Board:

 

a)     Notes the Members Updates

Motion carried (WHCB/2017/062)

 

13     Council Activities

 

Cr Hawkins provided an update on matters of interest including the LTP, discussion on the voting method, Camping Control Bylaw, Easter Trading consultations, that there were new speed limit guidelines and the Council had formed a Rates Funding Advisory Panel.

 

14     Deputy Chairperson's Report

 

It was noted that as the Chairperson had been away since the last meeting Deputy Chairperson would provide an update to the Board on matters dealt with since the last meeting and other matters to be considered

a)     Community Board Workshop

       The Deputy Chair and Francsica Griffin had attended a workshop for Community Board Chairs, and discussed the funding criteria.  An update on the way funding was to be distributed would be circulated.

b)     Agenda Format

        Trevor Johnson advised that discussion at the workshop had also taken        place on the format of the agenda as Board members found it confusing.  They would like the minutes to be at the back and the Declaration of Interest form removed.

c)     An Invitation to attend the Senior Citizen's meeting on Tuesday 19         September at 1.15 pm had been received

The Chairperson then commented on matters of interest since his return. 

        d)     Tucketts Corner

        The horse trough at Tucketts Corner was filling with water and was becoming a safety hazard.  A hole would be drilled in the bottom an eventually it would contain plants.

        e)     Shared Path

        NZTA had submitted an application for funding and it was expected to a response would be received within 3 weeks.   It is hoped they would be able to attend the next meeting.

 

 

Moved (Steve Walker/Aaron Hawkins):

That the Board:

 

a)     Notes the report from the Chairperson and Deputy Chairperson for August 2017.

Motion carried (WHCB/2017/063)

 

15     Items for Consideration by the Chair

 

That the board seek information on the charging stations for electric cars.

            

 

The meeting concluded at 8.05 pm.

 

 

 

..............................................

C H A I R P E R S O N

   

    


West Harbour Community Board

4 October 2017

 

 

Part A Reports

Introduction to the Group Manager Parks and Recreation

 

 

Dave Miller (Group Manager Parks and Recreation) will be in attendance to introduce himself to the Board and respond to questions.

 


West Harbour Community Board

4 October 2017

 

 

 

Governance Support Officer's Report

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY  

1      This report is to inform the West Harbour Community Board of activities relevant to the Board area including:

a)     Project Fund

b)     Action List

RECOMMENDATIONS

That the Board:

a)     Notes the report

 

 

Project Fund and Scholarship Fund

2      $7,466.30 remains in the Project Fund.  The following grants/scholarships/other        expenditure has been made so far this financial year:

Meeting Date

Amount

Recipient/Purpose

 

 

 

Project Fund

 

 

 

 

 

30 August

$1,000.00

Harbour City Dunedin Heritage Festival

30 August                                                                                  

$1,283.70

Rothesay News Contribution

 

 

 

Scholarship Fund

 

 

 

 

 

30 August

$250.00

Samuel Gradwell

 

 

 

Total

$2,533.70

 

Action List3   An update on outstanding matters is provided in Attachment A.

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Kristy Rusher - Manager Civic and Legal 

Attachments

 

Title

Page

a

Action List

24

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

There is an indirect contribution to the Strategic Framework

Māori Impact Statement

There are no impacts for the tangata whenua.

Sustainability

There are no implications for sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest/

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area. 

 

 


West Harbour Community Board

4 October 2017

 

 

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Chairperson's Report

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY  

1      The purpose of the report is to outline the Deputy Chairperson's update to the Board on matters dealt with since the last meeting and other matters to be considered.  As this is an administrative report the Summary of Considerations is not required.

·      Response to Public Forum at 30 August meeting

·      Sea Wall upgrade/outer community resilience

·      Civil Defence Update

·      Port Noise Public Meeting

·      DOC meetings

·      Awards

·      Community Board Executive Committee

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the Chairperson's Report.

 

 

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Kristy Rusher - Manager Civic and Legal 

Attachments

There are no attachments for this report.