Community and Culture Committee



Confirmed minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 21 November 2017, commencing at 9.06 am





Cr Aaron Hawkins


Deputy Chairperson

Cr Rachel Elder

Cr Marie Laufiso


Cr David Benson-Pope

Cr Christine Garey


Cr Doug Hall

Cr Mike Lord


Cr Damian Newell

Cr Jim O'Malley


Cr Chris Staynes

Cr Conrad Stedman


Cr Lee Vandervis

Cr Andrew Whiley


Cr Kate Wilson




Sue Bidrose (Chief Executive Officer), Simon Pickford  (General Manager Community Services), Sandy Graham (General Manager Strategy and Governance), Nicola Pinfold (Group Manager Community and Planning), Joy Gunn (Manager Events and Community Development), Paul Coffey (Senior Community Advisor), Maria Ioanonu (Corporate Policy Manager), Rema Smith (Community Advisor) and Craig Monk (Community Advisor – Arts)


Governance Support Officer      Jennifer Lapham




The Chairperson introduced Mr George Sabonadiere (Chairperson of  Dunedin Youth Council) and invited him to speak to the Committee to mark UNICEF International Children's day.  Mr Sabonadiere spoke on the work of the Dunedin Youth Council and provided an overview of their activities.

1       Public Forum

1.1    Otago Art Society


Nic Dempster, President, Otago Art Society provided an update on activities of the Art Society.   

Mr Dempster spoke on the role of the Otago Art Society and also the proposed changes to the Society that would allow it to become more inclusive.  In response to a question he advised they would appreciate support to assist with strategic planning.

During the presentation Cr Stedman entered the meeting at 9.19 am and Cr Newell at 9.25 am  



1.2    WellSouth and Dunedin Breastfeeding Network


Brittani Beavis, WellSouth addressed the meeting concerning creating a breastfeeding friendly city.  She introduced the people in attendance with her and advised that the Council had breastfeeding facilities, but that they were not being fully utilised.  

Ms Beavis commented that the Council did not have a policy for staff members or for use of public areas.  On behalf of WellSouth and the Dunedin Breastfeeding Network, she sought a commitment from the Council to work towards a family friendly city and that the Council put in place a dedicated person to implement a policy.  


2       Apologies


Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:


Accepts the apology from Mayor Dave Cull for absence and Crs Chris Staynes, Conrad Stedman and Damian Newall for lateness


Motion carried (COM/2017/035)


3       Confirmation of agenda



Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Committee:


Confirms the agenda with the following addition or alteration


        a)     In regard to Standing Order 2.1, Option C be adopted in relation to moving             and seconding and speaking to amendments.


Motion carried (COM/2017/036)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Cr Garey advised that she had been appointed to the Management Committee of the Theomin Gallery.



Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:


a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2017/037)


Part A Reports

5       Otago Museum Report to Contributing Local Authorities - September to October 2017


A report, prepared by Otago Museum, provided an update on the key activities from September to October 2017. 

The General Manager Community Services spoke to the report and advised that that Dr Griffen had been unable to attend the meeting, however, if members had any questions they could be forwarded to Dr Griffen for response.



During the discussion Cr Staynes entered the meeting at 9.44 am.




Moved (Cr Aaron Hawkins/Cr Andrew Whiley):

That the Committee:


a)     Notes the Otago Museum Report to Contributing Local Authorities – September to October 2017.

Motion carried (COM/2017/038)


6       Social Wellbeing Advisory Group


A report from Community and Planning advised that in 2016 staff had been asked to explore options around a governance model for the Social Wellbeing Strategy 2013 - 2023.  The work was put on hold prior to the Local Body Elections, and was re-visited in 2017.  

The report noted that following discussions with internal and external stakeholders, staff  had recommended that a Social Wellbeing Strategy Advisory Group be established to take a lead role in the delivery, monitoring and review of the Social Wellbeing Strategy 2013-2023.



Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Committee:


a)     Approves the establishment of a Social Wellbeing Advisory Group under the terms set out in the Social Wellbeing Advisory Group Terms of Reference (November 2017).

b)     Appoints Councillor Marie Laufiso (Deputy Chair of the Community and Culture Committee and the Group Manager Community and Planning as the Dunedin City Council representative on the Social Wellbeing Advisory Group.

c)     Notes that Councillor Marie Laufiso will chair the Social Wellbeing Advisory Group.

Motion carried (COM/2017/039)


7       Sammy's Community Engagement


A report from Community and Planning advised that the Council had purchased the Sammy’s building at 65 Crawford Street, Dunedin early in 2017 and then resolved to undertake a period of public consultation about possible future uses for the site.  It provided the Committee with a summary of the feedback and suggested some next steps for consideration and possible inclusion in the 10-year plan process.

The report noted that there had been a wide range of responses from the community, with the majority of respondents suggesting future uses for the building (87% online survey, 90% social media).  The main uses proposed were performing arts (56% online survey, 50% social media), activities for young people (21% online survey, 4% social media) and indoor recreation (10% online survey, 7% social media).  Few respondents wanted Council to or sell the building (4% online survey, 1% social media), or demolish it and find another use for the space (2% online survey, 3% social media)


Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Committee:


a)     Notes the community feedback.

b)     Approves Option One. – Retain the building leasehold and progress         redevelopment.


 Motion carried (COM/2017/040)


8       items for consideration by the chairperson



Cr Garey sought information on the support the Council gives to the Otago Arts Society and was there anything more that could be done to assist the organisation.






The meeting concluded at 10.12 .