Community and Culture Committee
MINUTES
Confirmed minutes of an ordinary
meeting of the Community and Culture Committee held in the Edinburgh Room,
Municipal Chambers, The Octagon, Dunedin on Tuesday 21 November 2017,
commencing at 9.06 am
PRESENT
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Chairperson
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Cr Aaron Hawkins
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Deputy Chairperson
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Cr Rachel Elder
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Cr Marie Laufiso
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Members
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Cr David Benson-Pope
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Cr Christine Garey
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Cr Doug Hall
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Cr Mike Lord
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Cr Damian Newell
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Cr Jim O'Malley
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Cr Chris Staynes
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Cr Conrad Stedman
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Cr Lee Vandervis
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Cr Andrew Whiley
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Cr Kate Wilson
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IN ATTENDANCE
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Sue Bidrose (Chief Executive
Officer), Simon Pickford (General Manager Community Services), Sandy Graham
(General Manager Strategy and Governance), Nicola Pinfold (Group Manager
Community and Planning), Joy Gunn (Manager Events and Community Development),
Paul Coffey (Senior Community Advisor), Maria Ioanonu (Corporate Policy
Manager), Rema Smith (Community Advisor) and Craig Monk (Community Advisor
– Arts)
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Governance Support Officer Jennifer
Lapham
The Chairperson introduced Mr George Sabonadiere (Chairperson
of Dunedin Youth Council) and invited him to speak to the Committee to
mark UNICEF International Children's day. Mr Sabonadiere spoke on the
work of the Dunedin Youth Council and provided an overview of their activities.
1 Public
Forum
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1.1 Otago Art Society
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Nic Dempster, President, Otago Art Society provided an
update on activities of the Art Society.
Mr Dempster spoke on the role of the Otago Art Society and
also the proposed changes to the Society that would allow it to become more
inclusive. In response to a question he advised they would appreciate
support to assist with strategic planning.
During the presentation Cr Stedman entered the meeting at
9.19 am and Cr Newell at 9.25 am
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1.2 WellSouth and
Dunedin Breastfeeding Network
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Brittani Beavis, WellSouth addressed the meeting
concerning creating a breastfeeding friendly city. She introduced the
people in attendance with her and advised that the Council had breastfeeding
facilities, but that they were not being fully utilised.
Ms Beavis commented that the Council did not have a policy
for staff members or for use of public areas. On behalf of WellSouth
and the Dunedin Breastfeeding Network, she sought a commitment from the
Council to work towards a family friendly city and that the Council put in
place a dedicated person to implement a policy.
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2 Apologies
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Moved (Cr
Aaron Hawkins/Cr Kate Wilson):
That the Committee:
Accepts the apology from Mayor
Dave Cull for absence and Crs Chris Staynes, Conrad Stedman and Damian Newall
for lateness
Motion carried (COM/2017/035)
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3 Confirmation
of agenda
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Moved (Cr Aaron Hawkins/Cr David
Benson-Pope):
That the Committee:
Confirms the agenda with
the following addition or alteration
a) In
regard to Standing Order 2.1, Option C be adopted in relation to moving and
seconding and speaking to amendments.
Motion carried (COM/2017/036)
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Cr Garey advised that she had been
appointed to the Management Committee of the Theomin Gallery.
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Moved (Cr Aaron Hawkins/Cr Marie
Laufiso):
That the Committee:
a) Amends the
Elected Members' Interest Register attached as Attachment A; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion carried (COM/2017/037)
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Part A Reports
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5 Otago
Museum Report to Contributing Local Authorities - September to October 2017
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A report, prepared by Otago Museum,
provided an update on the key activities from September to October 2017.
The General Manager Community Services
spoke to the report and advised that that Dr Griffen had been unable to
attend the meeting, however, if members had any questions they could be
forwarded to Dr Griffen for response.
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During the discussion Cr Staynes entered the meeting at
9.44 am.
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Moved (Cr Aaron Hawkins/Cr Andrew
Whiley):
That the Committee:
a) Notes the
Otago Museum Report to Contributing Local Authorities – September to
October 2017.
Motion carried (COM/2017/038)
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6 Social
Wellbeing Advisory Group
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A report from Community and
Planning advised that in 2016 staff had been asked to explore options around
a governance model for the Social Wellbeing Strategy 2013 - 2023. The
work was put on hold prior to the Local Body Elections, and was re-visited in
2017.
The report noted that following
discussions with internal and external stakeholders, staff had recommended
that a Social Wellbeing Strategy Advisory Group be established to take a lead
role in the delivery, monitoring and review of the Social Wellbeing Strategy
2013-2023.
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Moved (Cr Kate Wilson/Cr Chris
Staynes):
That the Committee:
a) Approves the
establishment of a Social Wellbeing Advisory Group under the terms set out in
the Social Wellbeing Advisory Group Terms of Reference (November 2017).
b) Appoints Councillor
Marie Laufiso (Deputy Chair of the Community and Culture Committee and
the Group Manager Community and Planning as the Dunedin City Council
representative on the Social Wellbeing Advisory Group.
c) Notes that
Councillor Marie Laufiso will chair the Social Wellbeing Advisory Group.
Motion carried (COM/2017/039)
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7 Sammy's
Community Engagement
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A report from Community and
Planning advised that the Council had purchased the Sammy’s building at
65 Crawford Street, Dunedin early in 2017 and then resolved to undertake a
period of public consultation about possible future uses for the site.
It provided the Committee with a summary of the feedback and suggested some
next steps for consideration and possible inclusion in the 10-year plan
process.
The report noted that there
had been a wide range of responses from the community, with the majority of
respondents suggesting future uses for the building (87% online survey, 90%
social media). The main uses proposed were performing arts (56% online
survey, 50% social media), activities for young people (21% online survey, 4%
social media) and indoor recreation (10% online survey, 7% social
media). Few respondents wanted Council to or sell the building (4%
online survey, 1% social media), or demolish it and find another use for the
space (2% online survey, 3% social media)
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Moved (Cr David Benson-Pope/Cr Kate
Wilson):
That the Committee:
a) Notes the
community feedback.
b) Approves
Option One. – Retain the building leasehold and progress redevelopment.
Motion carried (COM/2017/040)
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8 items
for consideration by the chairperson
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Cr Garey sought
information on the support the Council gives to the Otago Arts Society and
was there anything more that could be done to assist the organisation.
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The meeting concluded at 10.12
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C H A I R P E R S O N