Council
MINUTES
Minutes of an ordinary meeting
of the Dunedin City Council held in the Council Chamber, Municipal Chambers,
The Octagon, Dunedin on Tuesday 28 November 2017, commencing at 12.00 noon
PRESENT
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Mayor
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Mayor Dave Cull
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Deputy Mayor
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Cr Chris Staynes
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Members
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Cr David Benson-Pope
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Cr Rachel Elder
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Cr Christine Garey
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Cr Doug Hall
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Cr Aaron Hawkins
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Cr Marie Laufiso
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Cr Mike Lord
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Cr Damian Newell
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Cr Jim O'Malley
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Cr Conrad Stedman
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Cr Lee Vandervis
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Cr Andrew Whiley
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Cr Kate Wilson
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IN ATTENDANCE
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Sue Bidrose (Chief Executive
Officer), Sandy Graham (General Manager Strategy and Governance), Graham
McKerracher (Manager, Council Communications and Marketing) and Ruth Stokes
(General Manager Infrastructure and Networks); Maria Sleeman (Leasing Officer
Projects and Asset Management) and Kristy Rusher (Manager Civic and Legal)
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Governance Support Officer Lynne
Adamson
1 Opening
Stephen
Smith from the Church of Jesus Christ of Latter Day Saints opened the meeting
with a prayer.
2 Public
Forum
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2.1 Smokefree Dunedin
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Janet Hoek tabled and spoke to her notes on Smokefree
Dunedin. She advised that the Government had a smokefree 2025 goal that
aimed to reduce smoking prevalence to five percent or less amongst all
population groups. Ms Hoek commented that the public support for
smokefree areas was extremely high.
Ms Hoek encouraged Council to take the lead as one of New
Zealand’s progressive smoke free cities by the adoption of a Smokefree
Dunedin Bylaw as this would be enforceable and the next progressive step
following implementation of the current Smokefree Dunedin Policy Statement.
Ms Hoek responded to questions and advised that she had
prepared a draft plan that she would provide to Council which explored a
possible proposed timeline and included challenges and benefits for
Council.
ACTION: Dr Hoek’s presentation and
draft implementation plan for Smokefree Dunedin would be forwarded to staff to
provide a report to the next Planning and Environment Committee meeting.
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3 Apologies
There were no apologies
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4 Confirmation
of agenda
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
Confirms the public part
of the agenda with the following alterations:
- In
regard to Standing Order 2.1, Option C be adopted in relation to moving and
seconding and speaking to amendments
- That
confirmation of the Public Excluded Agenda be taken in the closed part of the
meeting.
Motion carried (CNL/2017/211)
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5 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
a) Notes the Elected
Members' Interest Register attached as Attachment A; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion carried (CNL/2017/212)
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
a) Notes the Executive
Leadership Team's Interest Register.
Motion carried (CNL/2017/213)
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6 Confirmation
of Minutes
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6.1 Ordinary Council meeting - 31 October 2017
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
Confirms
the public part of the minutes of the Ordinary Council meeting held on 31
October 2017 as a correct record.
Motion carried (CNL/2017/214)
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Reports
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7 Constitutions
Non-Trading Companies
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A report from Finance sought
Council's approval for new Constitutions for its three non-trading
subsidiaries: Dunedin Visitor Centre Limited, Dunedin
Events Limited and Tourism Dunedin Limited.
The report noted that the new Constitutions were based on
the revised constitutions of other group companies and reflect current
legislation.
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Moved (Cr Chris Staynes/Cr Kate
Wilson):
That the Council:
b) Approves the
new Constitutions for Dunedin Visitors Centre Limited, Dunedin Events Limited
and Tourism Dunedin Limited on behalf of the Council as shareholder.
Motion carried (CNL/2017/215)
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8 Warrant
Cards 2016/17
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A report from Corporate Services
provided a copy of the Annual Report of Warrants issued over the 12 month
period ending 31 October 2017.
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Moved (Cr Rachel Elder/Cr Chris
Staynes):
That the Council:
a) Notes the
Warrant Cards 2016/17 report for the period ending 31 October 2017.
Motion carried (CNL/2017/216)
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9 Approval
of additional resource consent fee categories
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A report
from Community and Planning recommended that the Council adopted three
additional categories to the schedule of fees for Resource Management Act
(RMA) processes, following the completion of a public consultation process.
The report
noted that the adoption of the fees would enable the Council to start
collecting the associated revenue provided for through recent legislative
changes. The public had been consulted on the additional fee categories using
the special consultative procedure and no submissions were received.
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Moved (Cr Lee Vandervis/Cr Kate Wilson):
That the
Council:
a) Adopts
three new categories to the schedule of fees for the Resource Management Act
processes.
Motion carried (CNL/2017/217)
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10 Part
Port Chalmers Recreation Reserve (Back Beach) Proposed Electricity Easement
to Aurora Energy Ltd
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A report from Parks and
Recreation discussed an application by Aurora Energy Ltd for the grant of an
underground easement over part of the Port Chalmers Recreation Reserve area
commonly known as Back Beach. The easement would replace historic
overhead lines with underground cabling and the removal of the existing
compromised poles.
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Moved (Cr Lee Vandervis/Cr Christine
Garey):
That the Council:
a) Grants as
administering body of the Reserve, pursuant to Section 48 of the Reserves Act
1977, an easement in gross to Aurora Energy Limited for the installation of
underground cables over that part of the Port Chalmers Recreation Reserve
known as Back Beach adjacent to the formed but not legal road, being
approximately 798m2 (subject to survey) being part Lot 5,
Deposited Plan 389391 part Computer Freehold Register 360774.
b) Determines the
criteria for exemption for public notification have been met.
c) Acting under
its delegation from the Minister of Conservation dated 12 June 2013 and
pursuant to Section 48 of the Reserves Act 1977, grants an easement in gross
to Aurora Energy Limited for the installation of underground cables over that
part of the Port Chalmers Recreation Reserve known as Back Beach adjacent to
the formed but not legal road, being approximately 798m2 (subject
to survey) being part Lot 5, Deposited Plan 389391 part Computer Freehold
Register 360774.
Motion carried (CNL/2017/218)
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Resolution to exclude the public
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
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General subject of the matter to be considered
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Reasons
for passing this resolution in relation to each matter
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Ground(s) under
section 48(1) for the passing of this resolution
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Reason for
Confidentiality
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C1
Ordinary Council meeting - 31 October 2017 - Public Excluded
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S7(2)(j)
The
withholding of the information is necessary to prevent the disclosure or
use of official information for improper gain or improper advantage.
S7(2)(a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
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S48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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C2
Funding request
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S7(2)(b)(ii)
The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
S7(2)(h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
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S48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as shown above after each item.
Motion carried (CNL/2017/219)
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The meeting moved into
confidential at 12.24 pm.
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MAYOR