Agenda of Maori Participation Working Party

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Maori Participation Working Party will be held on:

Date: Monday 27 November 2017

Time: 4.00 pm

Venue: Otaru Room
Civic Centre, The Octagon, Dunedin

Sue Bidrose

Chief Executive Officer

Maori Participation Working Party

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Dave Cull
Deputy Chairperson	Edward Ellison
Members	David Benson-Pope	Sue Bidrose
	Jeffrey Broughton	Matapura Ellison
	Aaron Hawkins	Mike Lord
	Donna Matahaere-Atariki	Tahu Potiki
	Katharina Ruckstuhl	Chris Staynes
	Paulette Tamati-Elliffe	Tania Williams
	Kate Wilson

Senior Officer Sandy Graham, General Manager Strategy and Governance

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Māori Participation Working Party

UNCONFIRMED MINUTES

Unconfirmed minutes of an ordinary meeting of the Māori Participation Working Party held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Monday 21 August 2017, commencing at 4.00 pm

PRESENT

Chairperson	Dave Cull
Deputy Chairperson	Edward Ellison
Members	Sue Bidrose	Jeffrey Broughton
	Aaron Hawkins	Mike Lord
	Tahu Potiki	Katharina Ruckstuhl
	Chris Staynes	Paulette Tamati-Elliffe
	Kate Wilson

IN ATTENDANCE

Tami Sargeant (Senior Policy Analyst); Chris Rosenbrock (General Manager KTKO Ltd)

Governance Support Officer Doug Jackson

The meeting opened with a Karakia given by Edward Ellison.

1 Public Forum

There was no Public Forum.

2 Apologies

Moved (Edward Ellison/Aaron Hawkins):

That the Committee:

Accepts the apologies from Cr David Benson-Pope and Sandy Graham (General Manager, Strategy and Governance) for absence and from Paulette Tamati-Elliffe for lateness.

Motion carried (MPWP/2017/018)

3 Confirmation of agenda

The Chair asked for any additional items for the agenda

Moved (Kate Wilson/Sue Bidrose):

That the Committee:

Confirms the agenda with the addition of KTKO Ltd – Projects Update to be taken as Item 8 before Item 6.

Motion carried (MPWP/2017/019)

4 Declarations of interest

There were no declarations of interest.

5 Confirmation of Minutes

5.1 Māori Participation Working Party meeting - 29 May 2017

Moved (Kate Wilson/Mike Lord):

That the Committee:

Confirms the public part of the minutes of the Māori Participation Working Party meeting held on 29 May 2017 as a correct record.

Motion carried (MPWP/2017/020)

Part A Reports

8 KTKO Ltd - Projects Update

Chris Rosenbrock, General Manager KTKO Ltd updated the Working Party on the following matters tabling his written report for the Working Party’s consideration:

· MoU Review

· Bond and Water Street Precinct

· Street and Road names

i) Bond and Water Street Precinct

The Working Party noted that limited feedback had been provided on the Bond and Water Street Precinct but the Dunedin City Council was being urged to consider the wider area.

The Working Party noted that part of the Exchange area is a registered Wahi Tupana site under the Heritage New Zealand Pouhere Taonga Act 2014.

Paulette Tamati-Elliffe entered the meeting at 4.20pm

It was agreed that a wider discussion be held on the development of the Central City upgrade to be co-ordinated by the Dunedin City Council.

ii) Street and Road Names

The Working Party noted that a briefing paper has been sent to Te Runanga o Otakou and Kati Huirapa Runanga ki Puketeraki for consideration with Chris indicating that he will be invited to the next KTKO meeting to progress the project.

iii) MoU Review

The Working Party noted that the following actions had been taken:

· A briefing paper and discussion document has been prepared

· A desktop analysis has been completed and general comments collated.

· A meeting has been held with the Council, Mayor, CEO and Councillors

The Working Party noted a briefing paper which provided an overview of the recent changes to the Resource Management Act that came into effect on 19 April 2017 and in particular the Mana Whakahono a Rohe Agreements. The two potential pathways for establishing an agreement are Iwi initiated agreements and Council initiated agreements. The Working Party welcomed the advice that Ngāi Tahi would be approaching the Council with an “Iwi” initiated agreement.

Tahu Potiki addressed the meeting and promoted workshops and discussion groups going forward noting that Christchurch was working on a similar project. The Working Party agreed that it should look at what other Councils are doing but that a “local flavour” was required in the Dunedin model.

Local Government New Zealand has prepared a paper on “Council/Māori Participation Arrangements” and could be of assistance in the preparation of the document. It was noted that Chris Rosenbrock is preparing a project plan that will include a timeframe and process.

Kate Wilson suggested that a Council meeting planned to be held on a marae this term should be held sooner rather than later. It was noted that as the last Council meeting on was at Otakou Marae, it would be appropriate for the next Council meeting be at the Puketeraki Marae.

Moved (Kate Wilson/Aaron Hawkins):

That the Committee:

Notes the Briefing Paper/Māori Participation Working Party Update from KTKO Ltd.

Notes that KTKO Ltd will provide an update on the timing and process for developing the Mana Whakahono a Rohe Agreement

Recommends that a hui be convened with the members of the Working Party to discuss the high-level aspirations for Dunedin.

Motion carried (MPWP/2017/021)

6 Staff update report

Tami Sargeant provided an update on matters raised by the Māori Participation Working Party at previous meetings, or to projects or ongoing issues that may be of interest to the Māori Participation Working Party including:

· City of Literature

· Rates remission policy for Māori freehold land

· Māori Language Week

· Long Term Plan consultation hui

· Ara Toi Ōtepoti – Our Creative Future hui

· Community engagement opportunities.

· The Māori Participation Work Plan was updated and presented for consideration.

The Working Party discussed the proposed Rates Remission Policy on Māori Freehold Land and noted Council staff will consult with the Ngāi Tahu Māori Law Centre as the policy is developed. Other suggestions as to organisations and individuals who should be involved were to send the draft policy to the Runaka in advance of the Council consideration.

A draft invitation to the Long Term Plan Consultation Hui to be held on 20 September 2017 was tabled and the Working Party suggested mechanisms for promoting the hui with the wider Māori Community. A list is to be circulated for members to add or delete where necessary. Suggestions for promoting the hui included sending copies of the invitations to KTKO Ltd, Ngāi Tahu Māori Law Centre and Runaka; and to liaise with the Polyfest about promoting at the event.

Paulette Tamati-Elliffe reminded the Working Party about the petition which was presented at the last consultation hui in 2011 around urupā, and that feedback should be provided at the hui in September.

Aaron Hawkins commented on the “Our Creative Future Hui” scheduled to be held on 2 December 2017 and advised that engagement with Māori artists was ongoing.

Moved (Kate Wilson/Aaron Hawkins):

That the Working Party:

Notes the Staff Update Report and the Māori Participation Work Plan

Recommends that staff consult with the Ngāi Tahu Māori Law Centre as the Rates Remission Policy on Māori Freehold Land is developed.

Provides advice to Tami Sargeant on potential invitees to the Long Term Plan consultation hui.

Motion carried (MPWP/2017/022)

7 General Items

Edward Ellison raised the issue of the next Shanghai visit indicating that the Ngāi Tahu exhibition would be part of that visit. The Mayor confirmed that the Council would be clarifying with the Shanghai authorities what they require in regard to the exhibition.

Mr Ellison advised that Otakou would be going to Parihaka in November 2017 in response to an invitation and the connection and interest in the Taranaki relationship.

Resolution to exclude the public

Moved (Chairperson Dave Cull/Cr Chris Staynes):

That the Committee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Māori Participation Working Party meeting - 29 May 2017 - Public Excluded

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (MPWP/2017/023)

The meeting concluded at 5.30pm.

..............................................

CHAIRPERSON

Maori Participation Working Party

27 November 2017

DCC Staff Update Report

Department: Community and Planning

EXECUTIVE SUMMARY

1 The following information relates to matters raised by the Māori Participation Working Party at previous meetings, or to projects or ongoing issues that may be of interest to the Māori Participation Working Party including:

· Naming Dunedin’s Harbour Cycleway Circuit

· Rates remission policy for Māori freehold land

· Seacliff Wastewater Treatment Plant

· 10 year plan update

· Ara Toi Ōtepoti – Our Creative Future hui

· Community engagement opportunities

RECOMMENDATIONS

That the Committee:

a) Notes the Staff Update Report.

b) Provides advice on whether naming Dunedin’s harbour circuit cycleway/shared path in Te Reo Maori is appropriate and what process should be followed to identify an appropriate name.

Project updates

Naming Dunedin’s Harbour Cycleway Circuit

2 Three projects are currently underway that will improve access to and enjoyment of Otago Harbour by creating a safe, separated circuit for walking and cycling from Port Chalmers to Harrington Point. Existing sections of cycleway/shared path around the harbour are very popular with walkers, runners and cyclists. The completed 40 km circuit is expected to be used by locals as well as a high number of visitors in the future.

3 The projects are being delivered by NZ Transport Agency and DCC. NZ Transport Agency is working with Kiwirail to extend the existing shared path another five kilometres from St Leonards to Port Chalmers. DCC’s ‘Peninsula Connection’ project will construct a separated cycleway/shared path path along Portobello Road and Harrington Point Road. DCC is also using Government Urban Cycleways funding to construct a new bridge over Water of Leith and enhance an inner harbourside connection to Portobello Road.

4 Long distance cycleways are increasingly popular and are often named to help with marketing and branding. Otago already has the Alps to Ocean (A2O), Central Otago Rail Trail and Clutha Gold. These rides are promoted through the New Zealand cycle trails website as part of Nga Haerenga (‘The Journeys’) alongside other world-class cycling experiences around New Zealand.

5 The first project to be completed will be the connection through the inner harbourside area, including the new Water of Leith bridge, by June 2018. Other Urban Cycleways Programme projects around New Zealand have been marked with an official Ministerial opening and naming, where applicable.

6 Transport staff seek direction from the Māori Participation Working Party as to whether naming Dunedin’s harbour circuit cycleway/shared path in Te Reo Maori is appropriate and what process should be followed to identify an appropriate name.

Rates remission policy for Māori freehold land

7 A draft rates remission policy for Māori freehold land has been developed for consideration by the Council on 28 November 2017.

8 Staff consulted with key stakeholders, including the Ngai Tahu Māori Law Centre, Te Rūnanga o Otākou, Kāti Huirapa Rūnaka ki Puketeraki, Kai Tahu ki Otago Limited and the Māori Participation Working Party in developing the draft Māori Freehold Land Rates Remission Policy.

Seacliff Wastewater Treatment Plant

9 3 Waters staff are investigating options for disposal from the Seacliff Wastewater Treatment Plant and also where appropriate upgrading the existing wastewater treatment plant to provide the highest quality wastewater discharge possible.

10 Representatives from Kāti Huirapa Rūnaka ki Puketeraki representatives will meet with 3 Waters staff to discuss the options investigated for the Seacliff Wastewater Treatment Plant to date.

10 year plan update

11 There will be three-day Council meeting in December focussed on the 10 year plan for the city. The 10 year plan sets the strategic direction and the big investment choices for the next decade. It sets out what services and activities the Council will provide including the major projects, draft budgets and the implications for rates and debt.

12 The Council will consider a wide range of services and spending in December, including ‘business as usual’ and large scale projects, such as the central city plan and a bridge to the waterfront. They will decide what options will be put out for residents to have their say in March/April 2018.

13 The Council has already heard many ideas from the community and these suggestions have been considered as part of preparing the draft 10 year plan. A key input was the consultation hui on the 10 year plan held on 20 September 2017 at the Araiteuru Marae. Around 60 people attended the hui. Participants were asked to identify: issues and challenges face Maori; priorities for the future; and how we can work together. A summary of the feedback received from the hui is provided at Attachment A.

Ara Toi Ōtepoti – Our Creative Future hui

14 The Creative Dunedin Partnership is convening a hui to present, enjoy and discuss progress on Ara Toi, Dunedin's Arts and Culture Strategy: www.dunedin.govt.nz/aratoi. The hui has been scheduled from 2 December 2017 at the Otago Polytechnic Dunedin School of Art from 11am to 3pm. The hui is open to anyone with an interest in arts and culture in Dunedin.

Community Engagement Opportunities

15 The following table provides information on upcoming community engagement opportunities on Council work and projects.

Project / Policy	Indicative timeframe
Festivals and Events Plan review: The Festivals and Events Plan is being reviewed. The plan supports the growth, development and management of festival and events in our city and Council is asking for feedback on a draft plan There is a stakeholder workshop 5 December from 2.30-4.30pm in the Dunningham Room, City Library.	22 November – 15 December 2017
Central City Plan: This Plan will guide the development of the central city area over the next ten years. While the Plan has been adopted, there will be opportunities for feedback as projects are developed.	Late 2017/2018
Dunedin Food Charter: Have your say on a food charter that has been developed for Dunedin. It provides a statement of aspirational values and principles which will guide future food policy and action planning in our city.	Consultation ends 30 November 2017
Gambling and TAB Venues Policy: This policy is being reviewed. It regulates the number of non-casino gambling venues and machines in Dunedin, as well as the location of these venues. The proposal is to extend the sinking lid for non-casino gambling or ‘pokie’ machine venues and gambling machines, currently in place in South Dunedin, to the entire Dunedin district.	Consultation ends 6 December 2017
Youth Vision: The DCC is working with other organisations in the city on a process to develop a Youth Vision and Action Plan. Hui were held with rangitahi earlier this year and small focus groups have also been undertaken with Maori and non-Maori youth to identify their needs and priorities. A co-design workshop for youth and adults will be developed in early 2018 to formulate the Youth Vision.	Early 2018
10 year plan: There will be a series of engagement activities leading into and informing the development of the 10 year plan.	September 2017 – May 2018

NEXT STEPS

16 Feedback provided by the Māori Participation Working Party will be considered as the projects and policies outlined in this report are developed and implemented.

Signatories

Author:

Tami Sargeant - Senior Policy Analyst

Authoriser:

Maria Ioannou - Corporate Policy Manager

Nicola Pinfold - Group Manager Community and Planning

Attachments

	Title	Page
a	10 Year Plan Consultation Hui - Summary of Feedback	24

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities by updating the Māori Participation Working Party on matters of interest and providing an opportunity for the Māori Participation Working Party to contribute to Council decision-making.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

This report is for noting and providing feedback, and as such does not directly contribute to or detract from the Strategic Framework.

Māori Impact Statement

The Staff Update report provides an opportunity for Māori to contribute to decision-making in the specified areas and any other areas of interest the Working Party identifies.

Sustainability

The Staff Update report provides an opportunity for Māori to provide input into the potential long-term implications of work identified in the update.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for LTP/Annual Plan or the Financial Strategy.

Financial considerations

There are no financial implications.

Significance

This report has been assessed under the Council's Significance and Engagement Policy as being of low significance.

Engagement – external

There has been no specific external engagement in the drafting of this update report.

Engagement – internal

Staff and managers responsible for the various projects and policies outlined in the update report have provided input.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Individual work projects may have implications for Community Boards but these are outside the scope of this update for the Māori Participation Working Party.

	Title	Page
A	Minutes of Maori Participation Working Party meeting held on 21 August 2017	6

Author:	Lynne Adamson - Governance Support Officer
Authoriser: