Agenda of Planning and Environment Committee

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Planning and Environment Committee will be held on:

Date: Tuesday 21 November 2017

Time: 10.00 am or at the conclusion of the earlier meeting whichever is later

Venue: Edinburgh Room, Municipal Chambers, The Octagon, Dunedin

Sue Bidrose

Chief Executive Officer

Planning and Environment Committee

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Cr David Benson-Pope
Deputy Chairperson	Cr Damian Newell	Cr Conrad Stedman
Members	Mayor Dave Cull	Cr Rachel Elder
	Cr Christine Garey	Cr Doug Hall
	Cr Aaron Hawkins	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Chris Staynes	Cr Lee Vandervis
	Cr Andrew Whiley	Cr Kate Wilson

Senior Officer Sandy Graham (General Manager Strategy and Governance)

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Planning and Environment Committee

21 November 2017

Declaration of Interest

EXECUTIVE SUMMARY

1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

RECOMMENDATIONS

That the Committee:

a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b) Confirms/Amends the proposed management plan for Elected Members' Interests.

Attachments

	Title	Page
a	Register of Interest	7

Planning and Environment Committee

21 November 2017

Part A Reports

Constitution of the Central City Plan Advisory Panel

Department: Corporate

EXECUTIVE SUMMARY

1 The Central City Plan (CCP) has been developed since 2011 with a wide range of community input and stakeholder engagement. This engagement informed the CCP budgets for the current Long Term Plan 2015 – 2025.

2 These budgets and the timing of the CCP delivery programme will be the subject of discussion in the upcoming 10-year plan process in December 2017. As part of the delivery of the CCP, it is recommended that a Central City Advisory Panel be constituted.

3 The purpose of the CCP Advisory Panel is to provide stakeholder feedback at various stages of the project. The Panel will consist of three elected members and representatives from a selection of the key stakeholders for the project.

4 As this is an administrative only report, there is no requirement for a summary of considerations.

RECOMMENDATIONS

That the Committee:

a) Approves the establishment of the Central City Plan Advisory Panel.

b) Appoints the chairs of the Planning and Environment Committee, the Infrastructure and Networks Committee and the Community and Culture Committee as the Councillor representatives on the Central City Plan Advisory Panel.

DISCUSSION

5 Including an Advisory Panel into the project governance structure is expected to streamline consultation and engagement, with each key stakeholder representative on the Advisory Panel given the mandate to consult with and speak on behalf of their stakeholder Panel.

6 It is envisaged that the Advisory Panel will initially meet every second month and then on an as required basis.

7 Membership of the advisory Panel is outlined in Attachment A. The Councillor members suggested are the Chairs of three standing committees – Infrastructure and Networks, Community and Culture and Planning and Environment. Given the CCP is an urban development project, Cr Benson-Pope as Chair of Planning and Environment will be the Chair of the CCP Advisory Panel.

OPTIONS

8 Council could choose not to constitute an Advisory Panel, in which case the status quo arrangements would remain.

NEXT STEPS

9 If the Panel is established, then staff will contact the constituent organisations seeking a representative from each.

10 The first meeting of the Panel will be scheduled as early as possible in 2018.

11 The CCP programme and project structure will be presented to Council on 28 November for consideration in advance of a full budget options paper which will be considered as part of the 10 Year Plan (formerly the Long Term Plan) in December 2017.

Signatories

Author:

Sandy Graham - General Manager Strategy and Governance

Attachments

	Title	Page
a	Establishing a Councillor Advisory Panel	19

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision/report/proposal enables democratic local decision making and action by, and on behalf of communities.

This decision/report/proposal relates to providing local infrastructure and it is considered good-quality and cost-effective.

This decision/report/proposal relates to providing a public service and it is considered good-quality and cost-effective.

This decision/report/proposal relates to providing a regulatory function and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☐
Economic Development Strategy	☐	☐	☐
Environment Strategy	☐	☐	☐
Arts and Culture Strategy	☐	☐	☐
3 Waters Strategy	☐	☐	☐
Spatial Plan	☐	☐	☐
Integrated Transport Strategy	☐	☐	☐
Parks and Recreation Strategy	☐	☐	☐
Other strategic projects/policies/plans	☐	☐	☐

Māori Impact Statement

Sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Financial considerations

Significance

Engagement – external

Engagement - internal

Risks: Legal / Health and Safety etc.

Conflict of Interest

Community Boards

Planning and Environment Committee

21 November 2017

ESTABLISHING A COUNCILLOR ADVISORY PANEL

Name of Councillor Advisory Panel	Central City Plan Advisory Panel
Councillor Advisory Panel Terms of Reference	To provide stakeholder feedback on the Central City Plan at various stages of the project
Committee of Council that the Councillor Advisory Panel is to report to	Planning and Environment Committee
Chairperson of the Councillor Advisory Panel	Councillor David Benson-Pope
Quorum	4 (with at least 1 Councillor representative)
Membership of the Councillor Advisory Panel	· Chair of the Planning and Environment Committee (Councillor David Benson Pope). · Chair of the Infrastructure Services and Networks Committee (Councillor Kate Wilson). · Chair of the Community and Culture Committee (Councillor Aaron Hawkins). · One representative each from: - the Chamber of Commerce - the Otago Regional Council - the NZTA - Ngai Tahu - the University of Otago - Southern Health Partnership - New Zealand Police. · The Panel will be free to consult with specific interest groups, who are not members of the panel, as required.
Support Staff	· Group Manager Community and Planning · Group Manager Transport
General Manager supporting the Councillor Advisory Panel	Sandy Graham, General Manager Strategy and Governance
Expected term of the Councillor Advisory Panel	Meet two-monthly initially then on an as‑required basis.

Planning and Environment Committee

21 November 2017

Resolution to Exclude the Public

That the Planning and Environment Committee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Funding Matters

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.