Planning and Environment Committee

MINUTES

Confirmed Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 21 November 2017, commencing at 10.21 am

PRESENT

Chairperson	Cr David Benson-Pope
Deputy Chairperson	Cr Damian Newell	Cr Conrad Stedman
Members	Cr Rachel Elder	Cr Christine Garey
	Cr Doug Hall	Cr Aaron Hawkins
	Cr Marie Laufiso	Cr Mike Lord
	Cr Jim O'Malley	Cr Chris Staynes
	Cr Lee Vandervis	Cr Andrew Whiley
	Cr Kate Wilson

IN ATTENDANCE

Sandy Graham (General Manager Strategy and Governance) and Dan Windwood (Policy Planner – Heritage)

Governance Support Officer      Jennifer Lapham

1       Public Forum

There was no Public Forum.   

2       Apologies
	Moved (Cr David Benson-Pope/Cr Aaron Hawkins): That the Committee: Accepts the apology from Mayor Dave Cull. Motion carried (PLA/2017/010)

3       Confirmation of agenda
	Moved (Cr David Benson-Pope/Cr Aaron Hawkins): That the Committee: Confirms the agenda with the following alteration and addition: - In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments. - Inclusion of Item 6– a formal tribute to the former City Architect Robert Tongue.  This will be taken before Item 5. Motion carried (PLA/2017/011)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Committee:

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2017/012)

Councillors Newall, Stedman and Whiley entered the meeting at 10.24 am.

6       Tribute to Former City Architect
	The Chairperson (Councillor David Benson-Pope) paid tribute to Robert Tongue, former City Architect who had died recently.  Cr Benson-Pope commented that he had known and worked with Mr Tongue for approximately 30 years. Cr Benson-Pope outlined some of the many achievements of Mr Tongue during his employment at Council which included the refurbishment of the Municipal Chambers and the strengthening and reinstatement of the tower and entrance steps that bought the building back to its former glory. The Town Hall, Railway Station and the whole of Anzac Square were then redeveloped followed by street improvements that were so important in maintaining the vibrancy of the core of the city and to the attractiveness of places like Portobello. Further work of Mr Tongue included St Clair, the redevelopment of Moana Pool and the entrance and café at the refurbished Hot Salt Water Pool.  Mr Tongue was also heavily involved in the proposed development plans for the Harbourside. Cr Benson-Pope commented that he felt Mr Tongue’s greatest achievement and lasting tribute for the city was his realisation of the decision to shift the Dunedin Public Art Gallery to the Octagon.  The results of his collaboration at Toitū The Otago Settlers Museum and the demonstration that heritage and new buildings could successfully co-exist was another of his highest achievements. Councillors contributed to the tribute and commented that Mr Tongue oversaw the redevelopment of the Dunedin Railway Station and his planning, vision and enthusiasm for the redevelopment of the Middlemarch Railway ensured the success of the project. In closing, it was acknowledged that Mr Tongue’s work had left Dunedin a more beautiful and enjoyable city.
	Moved (Cr David Benson-Pope/Cr Kate Wilson): That the Committee: a) Pays formal tribute to the family on the recent passing of Robert Tongue,     former City Architect b) Acknowledges with gratitude the contribution Robert Tongue made to         major city projects through his vision and enthusiasm. Motion carried (PLA/2017/013)

Part A Reports

5       Constitution of the Central City Plan Advisory Panel
	A report from Corporate noted that the Central City Plan (CCP) had been developed with a wide range of community input and stakeholder engagement. The engagement informed the CCP budgets for the current Long Term Plan 2015 – 2025 and would be discussed in the upcoming 10 year plan process.
	The General Manager Strategy and Governance spoke to the report and responded to questions on engagement with stakeholders and composition of the Advisory Panel.
	Moved (Cr Rachel Elder/Cr Marie Laufiso): That the Committee: a)     Approves the establishment of the Central City Plan Advisory Panel. b)     Appoints the Chairs of the Planning and Environment Committee, Infrastructure Services and Networks Committee and the Community and Culture Committee as the Councillor representatives on the Central City Plan Advisory Panel. Motion carried (PLA/2017/014)

Resolution to exclude the public

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Funding Matters	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (PLA/2017/015)

The meeting moved into confidential at 10.44 am.

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CHAIRPERSON