Saddle Hill Community Board
MINUTES
Unconfirmed Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Brighton Surf Clubrooms, Brighton Road, Brighton on Thursday 23 November 2017, commencing at 3.35 pm
PRESENT
Chairperson |
Scott Weatherall |
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Deputy Chairperson |
Leanne Stenhouse |
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Members |
Peter Gouverneur |
Cr Conrad Stedman |
IN ATTENDANCE |
Adrian Blair (Group Manager Customer and Regulatory Services); Josh Von Pein (Transport Delivery Manager), David Bainbridge (Property Manager) and Angelica Harry (Project Manager – Strategy and Planning) |
Governance Support Officer Lynne Adamson
The Chairperson (Scott Weatherall) declared an interest in Christmas on the Domain and withdrew from discussion at the Public Forum. The Deputy Chair (Leanne Stenhouse) assumed the Chair.
Christmas on the Domain
Justine Weatherall spoke to the funding application from Christmas on the Domain. She advised that it was the third year for the community based event which had grown from 300 people attending the first year to over 1,000 last year. Families from Brighton and the wider community were encouraged to bring a picnic and enjoy the entertainment provided.
Mrs Weatherall spoke of the support received from the Lions Club of Green Island; Fresh Choice, Green Island and local entertainers. She commented that the funding applied for would pay for the stage and mobile sound system which they received at an extremely reduced rate.
Scott Weatherall resumed the Chair.
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Moved (Chairperson Scott Weatherall/Member Peter Gouverneur): That the Board:
Accepts the apologies from Keith McFadyen, Christina McBratney and Paul Weir.
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Scott Weatherall declared an interest in the funding applications from Christmas on the Domain and the Brighton Surf Lifesaving Club.
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Moved (Chairperson Scott Weatherall/Cr Conrad Stedman): That the Board:
a) Notes the Elected Members' Interest Register attached as Attachment A; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (SHCB/2017/071) |
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Moved (Chairperson Scott Weatherall/Cr Conrad Stedman): That the Board:
Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 5 October 2017 as a correct record.
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David Bainbridge (Property Manager) and Angelica Harry (Project Manager – Strategy and Planning) introduced themselves to the Board and commented on their previous roles.
Mr Bainbridge commented that he was in the process of establishing roles and responsibilities within the team and that they wished to work more closely with community groups and boards in the future.
In response to questions on the maintenance, income, expenditure and grant process for community halls, Mr Bainbridge advised that these would be reviewed and reported back to the Board.
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Paul Allen (Emergency Management Officer Training and Readiness) introduced himself and provided background information on his role around community engagement and development and community response plans.
Mr Allen tabled a tsunami map for the area and encouraged members to visit the Emergency Management Otago website www.otagocdem.govt.nz to familiarise themselves with the maps and other relevant information.
Mr Allen responded to questions and commented that he looked forward to working with the Board on the finalisation of the community response plan and to ensure members were trained and in a position to help with emergencies.
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The Chairperson (Scott Weatherall) provided an update on the following matters of interest: |
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- Potholes– The Chair advised he was discussing the repair and management of requests for repairs of potholes with staff. - Masters Games – Volleyball, the duathlon and shooting were due to be held in the Board area during the Masters Games in February 2018. - Brighton Gala Day – would be held on 28 January. It was agreed that instead of having a stand at the Gala Day, the Board may sponsor another stand or hold an event such as a chocolate wheel or sack race etc. It was agreed that ideas would be submitted via email and Cr Stedman would lead the project. - Christmas Social Function – it was agreed that a social function would be held after Christmas. - Signage – The Chair advised that he would liaise with the Group Manager Parks and Recreation regarding the installation of signage for each suburb within the Board area. It was noted that Polytechnic Marketing Students may be able to help design the signs once approved. |
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Moved (Scott Weatherall/Cr Conrad Stedman): That the Board:
a) Notes the report. b) Agrees that suggestions for participation in the Brighton Gala Day be undertaken via email with Cr Stedman leading the project. c) Approves costs up to $200.00 to be used from the Project Fund for purchases required to support the Brighton Gala Day. t Motion carried (SHCB/2017/079) |
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The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest including: - Freedom Camping - Easter Trading
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The meeting closed at 5.43 pm.
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CHAIRPERSON