Agenda of Waikouaiti Coast Community Board

Waikouaiti Coast Community Board

UNCONFIRMED MINUTES

Unconfirmed minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the on Wednesday 27 September 2017, commencing at 5.30pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley	Richard Russell
	Rose Stringer-Wright

IN ATTENDANCE

Bernie Hawke (Group Manager Arts and Culture), Dave Miller (Group Manager Parks and Recreation) and Nick Sargent (Transport Strategy Manager)

Governance Support Officer Janet Favel

1 Public Forum

1.1 Warrington School

Dee Gilbert spoke to the funding application of behalf of Warrington School. She circulated a quote for materials for Polyfest uniforms for a total of $612.74 (including GST). She had approached other potential funding sources but was yet to receive a response.

1.2 Lyn Hastie

Lyn Hastie commented on a number of issues. She advised that she was concerned that the two portaloos remaining at the domain over winter were incurring charges.

Ms Hastie also commented that she had not had a response to a fixogram she had lodged in June requesting footpath repairs. She also advised that the yellow no parking lines on Bay Road was causing dangerous parking. She was also concerned about the road conditions and blocked drains.

In response the Chairperson advised that he would follow up regarding the Portaloos, and advised the Board had requested that the yellow lines around the corner be removed. Cr O'Malley advised he would follow up regarding progress with her fixogram request.

1.3 Wendy Harrex – Blueskin Youth and Community Amenities funding application

Mrs Harrex circulated a revised application for $2,000 relating to the entrance to the boardwalk on Doctors Point Road. This included gravel to provide weather-proof access, landscaping, an information board, and repairs to major damage at the entrance from the recent flood event. It was intended to replace dead trees with larger plants suitable to the area. Mrs Harrex confirmed that the figures supplied included GST, and that the group was not registered for GST.

It was noted that there was no quote supplied for the plants. Mrs Harrex said that no application for funding had been made to the Honda Tree Fund.

Mrs Harrex advised that planting days were to be held on 15 and 27 October, and the opening planned for 4 November meant there was some urgency with this application.

2 Apologies

There were no apologies. Richard Russell advised that he would have to leave the meeting at 7.00pm.

3 Confirmation of agenda

Moved (Geraldine Tait/Richard Russell):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (WC/2017/025)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Mark Brown and Mandy Mayhem-Bullock declared an interest in the application for funding for completion of the entry to the Waitati Boardwalk.

Moved (Geraldine Tait/Alasdair Morrison):

That the Board:

a) Notes the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2017/026)

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 23 August 2017

Moved (Richard Russell/Jim O'Malley):

That the Board:

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 23 August 2017 as a correct record.

Motion carried (WC/2017/027)

Part A Reports

6 Introduction to the Group Manager Parks and Recreation AND TRANSPORT STRATEGY MANAGER
	Dave Miller (Group Manager Parks and Recreation) and Nick Sargent (Transport Strategy Manager) were in attendance to introduce themselves and responded to questions from the Board.

7 Funding Applications
	In a report a copy of the funding applications was provided. Applications had been received from the Blueskin Youth & Community Amenities Association who had requested $2,000.00 funding towards the planting of the boardwalk from Doctors Point Road into the Orokonui Estuary and the Warrington School who requested $500 towards materials for costumes for the Otago Polyfest.
	Consideration was given to the application from the Warrington School which was had been laid on the table at the 23 August meeting.
	Moved (Alasdair Morrison/Geraldine Tait): That the Board: a) Uplifts the Warrington School application from the table. Motion carried (WC/2017/028)
	Moved (Geraldine Tait/Mandy Mayhem-Bullock): That the Board: a) Grants $612.74 to the Warrington School for the purchase of materials for Polyfest Uniforms. Motion carried (WC/2017/029)
	Consideration was given to the application from the Blueskin Youth & Community Amenities Association who had requested $2,000.00 funding towards the planting of the boardwalk from Doctors Point Road into the Orokonui Estuary. Mandy Mayhem-Bullock and Mark Brown withdrew from this item. In discussing the item it was noted that quotes for the planting needed to be obtained. An amount could be approved as a contribution to opening day costs - $414 for gravel and $150 for one big tree. It was noted that the $9,000 held by the Amenities Association was reserved for maintenance works.
	Moved (Alasdair Morrison/Geraldine Tait): That the Board: a) Approves the funding application for $1,000.00 from Blueskin Youth and Community Amenities Association. Motion lost
	Moved (Richard Russell/Jim O'Malley): That the Board: a) Approves funding of $650.00 for gravel and a tree from Blueskin Youth and Community Amenities Association Richard Russell left the meeting at 7.00 pm .Motion carried (WC/2017/030)

8 Members' Reports

Board members provided an update on activities they had been involved in.

Moved (Alasdair Morrison/Mark Brown):

That the Board:

a) Notes the report from Members.

b) Commends Mandy Mayhem-Bullock and Rose Stringer-Wright on their work for Keep Dunedin Beautiful in the Waikouaiti community.

Motion carried (WC/2017/031)

9 Governance Support Officer's Report

In a report the Governance Support Officer provided an update on activities relevant to the Board area including:

· Project Fund

· Action List

Moved (Chairperson Alasdair Morrison/Member Rose Stringer-Wright):

That the Board:

a) Notes the Governance Support Officers Report

b) Agrees the addition of items and removal of completed items on the Action List.

Motion carried (WC/2017/032)

10 Chairperson's Report
	The Chairperson provided an update on matters of interest since the previous meeting which included: 1 Proposed Camping Bylaw 2017 2 Waikouaiti Bus Shelter 3 Civil Defence 4 Waitati Public Toilets – photos of toilet designs suggested by DCC staff were circulated. 5 BMX Track – there were DoC concerns (the proposed site was adjacent to the Hawkesbury Lagoon wildlife refuge), and site hazards (it was on the HAIL register). 6 Enterprise Dunedin Plan – The plan was to be amended following feedback at the recent meeting, and recirculated. 7 Public meeting in Waikouaiti 20 September:
	Moved (Alasdair Morrison/Rose Stringer-Wright): That the Board: a) That Geraldine Tait represents the Board on the Waikouaiti Transfer Station and Recycling Centre community group. b) That Mark Brown represents the Board on the Matanaka Drive Coastal Reserve and Forest Plantation community group. Motion carried (WC/2017/033)
	10 Community Plan- Hard copies will be circulated. It was agreed that a consultation document, including a section on Maori history, be circulated. 11 Seacliff wastewater plant to be upgraded. 12 CDEM meeting Monday 16 October, 5.30pm, Blueskin Bay Library. Cr O’Malley undertook to discuss the meeting with Paul Allen.
	Moved (Alasdair Morrison/Mark Brown): That the Board: a) Notes the report from Alasdair Morrison Motion carried (WC/2017/034)

11 Council Activities

The Ward Councillor (Councillor Jim O'Malley) provided an update on matters of interest to the Board including consideration of what the Board would like included in the Long Term Plan and advised that the Camping Control Bylaw was being considered by Council on 31 October. Mark Brown would attend the meeting to speak on behalf of the Board at the Public Forum.

Moved (Jim O'Malley/Geraldine Tait):

That the Board:

a) Notes the update.

Motion carried (WC/2017/035)

12 Notification of Agenda Items for Consideration by the Chair

	Items for discussion at the next meeting were suggested including: · Coastal erosion · Upgrade of Seacliff wastewater plant · Rabbit problems at the Matanaka Drive plantation.

The meeting concluded at 7.47 pm.

..............................................

C H A I R P E R S O N

Waikouaiti Coast Community Board

15 November 2017

Part A Reports

Library Activity Report

Department: Arts and Culture

EXECUTIVE SUMMARY

1 This report provides a summary of the activities of the Dunedin Public Libraries for the period 1 July to 30 September 2017, with a focus on the activities of the Waikouaiti and Blueskin Bay Libraries and Service Centre.

RECOMMENDATIONS

That the Board:

a) Notes the Library Activity Report

BACKGROUND

2 Not applicable

DISCUSSION

Operational and Project Activities

Statistics

3 Total loans for the period 1 July to 30 September 2017 were 315,146 representing a decrease of 34,062 or 9.8% of loans compared to the same period in 2016/17. Decreased loans were recorded at all service locations. Borrowing from the Blueskin Bay and Waikouaiti Libraries was down by 19.5% and 13.3% respectively, with no particular factors contributing to the decrease in borrowing. Reduced visitation to the City Library (-28,769 loans or -12.8%) is the key component of the reduced borrowing, and this in turn is related to reduced visitation to the City Library.

4 A total of 30,962 reference enquiries were received during this period representing a decrease of 4,366 enquiries or -12.4% compared to the same period in 2016/17. Decreased reference enquiries were recorded at the Waikouaiti Library (-40.9%) while the Blueskin Bay Library was against the trend with an increase of 183 reference enquiries or 19.9%. A decrease in reference enquiries at the City Library (-5,432 or -23.1%) accounted for the majority of the overall decrease.

5 There were a total of 289,800 visits to libraries over this period representing a decrease of 18,184 or -5.9% of total visits compared to the same period in 2016/17. Decreased visits were recorded at the Waikouaiti Library (-840 or -9.7%) while the Blueskin Bay Library was against the trend again with an increase of 1,280 visits or 17.7% with 834 visits during an extended opening on Election Day.

Service Centres

6 Council Service Centre facilities have now been operational in the Waikouaiti and Blueskin Bay Libraries for over twelve months. Attachment A provides a summary of the range and level of transactions through the Service Centre in the period from 1 July to 30 September 2017 and a comparison with the same period in 2016/17.

7 A total of 75 Service Centre transactions were conducted at the Blueskin Bay Library, up by 12 transactions on 2016/17 while 125 Service Centre transactions conducted at the Waikouaiti Library, up by 33 transactions on 2016/17.

Waikouaiti Library Building

8 During the reporting period, a dark red stripe was added to the exterior of the Waikouaiti Library building, which was initially painted in January 2017. While this completes the exterior refurbishment, the possibility of a mural on the exterior wall facing the main road is being explored.

Blueskin Bay Mural

9 The Dunedin Public Library Association (Friends of the Library) has provided a grant of $1,500 for the development of a mural in the Children’s area of the Blueskin Bay Library by local artist Phillipa Crofskey. Work on the mural commenced in the September school holidays (30 September to 15 October 2017).

Blueskin History on Scattered Seeds

10 Local historical information from the Waitati and Blueskin Bay area is being added to the Libraries’ Scattered Seeds digital archive. Scattered Seeds was established using a grant from the Dunedin Lebanese community and is being developed as a source of local cultural heritage information.

Events

Knitting Group

11 A group of six adults with varying numbers of children are meeting regularly in the Waikouaiti Library on Friday nights to knit a rig for the Children’s area of the library. The group is in the process of knitting a rug for the sofa in the Children’s area. The Knitting Group continued during the reporting period.

Land of the Kimono

12 A Japanese home style cooking event was held in the Waikouaiti Library in August 2017 with an audience of 16 people.

Cartooning with Brent Harpur

13 A cartoon workshop with Brent Harpur was held at the Waikouaiti Library during the July school holidays and was attended by 13 children and 4 adults.

Liaison

Outreach

14 Staff from the Waikouaiti Library visited the Karitane, Waikouaiti and Flag Swamp Schools over the reporting period to promote the library, read stories and encourage reading. Staff also visited the Big Steps Childcare Centre.

15 Staff from the Blueskin Bay Library continued to visit the Warrington School during the reporting period, with classes from the Waitati School visiting the Blueskin Bay Library on a regular basis.

OPTIONS

16 There are no options as this report is for information only.

NEXT STEPS

17 There are no next steps as this report is for information only.

Signatories

Author:	Bernie Hawke - Group Manager Arts and Culture
Authoriser:	Simon Pickford - General Manager Community Services

Attachments

	Title	Page
a	Library and Service Centre Activity	20

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision/report/proposal relates to providing a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

The information in this report supports the Social Wellbeing Strategy by the role of libraries in promoting ‘Connected People’ and ‘Vibrant and Cohesive Communities’; the Economic development Strategy by providing library resources and services that support ‘Business Vitality’ and ‘Alliances for Innovation’ as well as providing the library collection resources and public programmes that support the Arts and Culture Strategy.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no LTP, Annual Plan of Financial Strategy implications

Financial considerations

There are no financial implications

Significance

The matters raised in this report are considered low significance in terms of the Council’s Significance and Engagement Policy

Engagement – external

There has been no external engagement

Engagement - internal

There has been no internal engagement

Risks: Legal / Health and Safety etc.

There are no identified legal or health and safety risks

Conflict of Interest

There are no known conflicts of interest

Community Boards

The purpose of this report is to provide information to the Community Board

Waikouaiti Coast Community Board

15 November 2017

ATTACHMENT A: LIBRARY AND SERVICE CENTRE ACTIVITY

LIBRARY USAGE INDICATORS – 1 July 2017 to 30 September 2017

Library Usage Indicator

2016/17

2017/18

+/-

+/- %

Blueskin Bay Library

Issues

Reference Enquiries

Visits

6,445

919

7,222

5,187

1,102

8,502

-1,258

183

1,280

-19.5%

19.9%

17.7%

Bookbus

Issues

Reference Enquiries

Visits

25,704

5,265

18,633

25,613

5,687

18,097

-91

422

-536

-0.4%

8.0%

-2.9%

City Library

Issues

Reference Enquiries

Visits

225,138

23,528

214,660

196,369

18,096

201,160

-28,769

-5,432

-13,500

-12.8%

-23.1%

-6.3%

Mosgiel Library

Issues

Reference Enquiries

Visits

55,415

2,727

40,720

54,261

2,939

36,486

-1,154

212

-4,234

-2.1%

7.8%

-10.4%

Port Chalmers Library

Issues

Reference Enquiries

Visits

17,025

1,841

18,083

15,325

1,894

14,033

-1,700

-4,050

-10.0%

2.9%

-22.4%

South Dunedin Community Pop Up

Issues

Reference Enquiries

Visits

500

337

3,696

500

337

3,696

100%

Waikouaiti Library

Issues

Reference Enquiries

Visits

10,471

638

8,666

9,077

377

7,826

-1,394

-261

-840

-13.3%

-40.9%

-9.7%

Dunedin Public Libraries

Issues

Reference Enquiries

Visits

349,208

35,328

307,984

315,146

30,962

289,800

-34,062

-4,366

-18,184

-9.8%

-12.4%

-5.9%

SERVICE CENTRE ACTIVITY - 1 July 2017 to 30 September 2017

Service Centre Activity	2016/17	2017/18	+/-
BLUESKIN BAY SERVICE CENTRE
Animal Registration	15	19	4
Bokashi Buckets		2	2
Compost Zing	1	1
Debtors Receipt	2	1	-1
Dog Collars
Dog Kennel Licences
Dog Microchipping Fee
Dog Reg Selected Owner
Dogs SPCA Pound Fee
Impounded Dogs
Impounded Stock
Large Rubbish Bags	12	20	8
LIM Residential
Parking Tickets	10	2	-8
Rates	15	13	-2
Recycle Bins	1	1
Sale of Poo Bags
Small Rubbish Bags	5	16	11
Water Rates	2		-2
Yellow Bins

TOTAL	63	75	12

WAIKOUAITI SERVICE CENTRE
Animal Registration	15	31	16
Bokashi Buckets
Compost Zing
Debtors Receipt	2		-2
Dog Collars
Dog Kennel Licences		1	1
Dog Microchipping Fee
Dog Reg Selected Owner
Dogs SPCA Pound Fee
Impounded Dogs
Impounded Stock
Large Rubbish Bags	14	26	12
LIM Residential
Parking Tickets	10	5	-5
Rates	40	38	-2
Recycle Bins	1	2	1
Sale of Poo Bags
Small Rubbish Bags	10	18	8
Water Rates		4	4
Yellow Bins

TOTAL	92	125	33

Waikouaiti Coast Community Board

15 November 2017

Allocation of the Community Board Fund

Department: Civic and Legal

EXECUTIVE SUMMARY

1 Council has allocated Community Boards $10,000 each to distribute as the Board considers appropriate throughout the financial year. The project fund is used to financially support particular community projects, scholarships or grants to community groups.

2 The Council has recently had an audit of the business process for grants issued from the community board project fund and there are several recommendations to implement. We also need to review our grants criteria so that we are incorporating the advice of the Auditor General that have issued since the grants criteria were developed.

RECOMMENDATIONS

That the Board:

a) Adopts the community board discretionary funding application guide (including forms);

b) Allocates $[specify amount] for the purpose of awarding grants to community groups with the balance allocated to Board projects;

c) Appoints [Board Member] to the role of assisting groups to make applications and advising applicants of the Board's decision;

d) Appoints [Board Member] to the role of assisting groups to complete the reporting back to the Board.

BACKGROUND

3 The Council's auditors had reviewed the Community Board Grant Scheme and had made several recommendations. Community Board chairs had also workshopped the current funding forms and criteria.

DISCUSSION

4 The following areas of improvement in the administration of the community board grants were identified by the auditors:

· Criteria for issuing grants should be principle based and the same for each Community Board so that fairness in making grants was achieved;

· Implement a consistent system for checking the project is completed and/or grant funds have been used for the purpose they were issued;

· Grant criteria and decisions to make or decline applications should make reference to the Community Plan and the Council’s Community Outcomes;

· Specify that surplus funds must be returned to the board for re-distribution (this will be done by letter advising of the Board's decision).

5 Community Board Chairs workshopped how the application process could be improved and what they would like to see from the applications.

6 Key themes of the workshop were that while there needed to be some consistency between the Boards, there also needed to be flexibility for each Board to achieve the range of outcomes and priorities set out in their Community Plans. Groups should have an opportunity to explain on paper and (if they wish) in person, that their projects celebrated and contributed to the Board's community outcomes and the wider community. Another important goal of redesigning the process was to make the application process more inviting, and to offer assistance to groups so that they could put their "best foot forward" particularly if they rarely applied for funding.

7 The Community Board Funding – Application Guide (Attachment A) is the result of those discussions, and is presented to the board for consideration and comment.

OPTIONS

8 As this is an administrative report about the adoption of a policy, options and a summary of considerations are not presented.

NEXT STEPS

9 Once further comments from the Boards have been provided, the forms and guidelines will be updated and made available online and in hardcopy. It is anticipated the forms will be available for the next round of Community Board meetings.

Signatories

Author:	Kristy Rusher - Manager Civic and Legal
Authoriser:

Attachments

	Title	Page
a	Community Board Funding - Application Guide	25

Waikouaiti Coast Community Board

15 November 2017

Governance Support Officer's Report

Department: Civic and Legal

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board area including:

a) Project Fund

b) Draft Local Food Charter

c) Gambling and TAB Venue Policy

d) City Gateway Design – Brand Update Memorandum

e) Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report;

b) Decides whether to make a submission on the Gambling and TAB Venue Policy;

c) Decides whether to provide feedback on the Draft Local Food Charter;

d) Amends the Action List as appropriate.

Project Fund

2 $8,437.26 remains in the Project Fund taking into account expenditure on grants. The expenditure has been made so far this financial year:

Meeting Date	Amount	Recipient/Purpose
23 August 2017	$300.00	Progress of Waikouaiti Area – Purchase of flag
27 September 2017	$612.74	Warrington School – Polyfest Uniforms
27 September 2017	$650.00	Blueskin Youth & Community Amenities Association – Purchase gravel and a tree
Total	$1562.74

Draft Local Food Charter - opportunity for feedback

3 Good Food Dunedin is a Dunedin City Council-led initiative, supported by individuals, communities, organisations and businesses who share a vision to transform Dunedin into a thriving and sustainable food city. As part of the project, we are working on developing a local food charter. A food charter is a statement of aspirational values and principles, which will guide future food policy and action planning in our city. The charter will be supported by an action plan, which will outline our goals and actions in detail.

4 We are currently seeking feedback on the content and direction of the draft, and would appreciate your input. Further information, the draft charter, and the online feedback form can be found here www.goodfooddunedin.com. The last day for comments is Friday 30 November.

5 If you have any questions please contact me on 474 3897 or Fraser Liggett, Economic Development Programme Manager, on 474 3332.

Gambling and TAB Venue Policy

6 The Dunedin City Council is reviewing its Gambling and TAB Venue Policy and would like to know what you think of the proposed changes. The proposed policy is to extend the sinking lid for non-casino gambling or ‘pokie’ machine venues and gambling machines, currently in place in South Dunedin, to the entire Dunedin district.

7 The purpose of the policy is to minimise the harm caused by gambling in Dunedin communities. The policy is required by law and must say whether new gambling venues will be allowed within the DCC area. If these are allowed, the policy must state where they can be located. The policy can also limit the number of electronic gambling machines at those locations. The Council must also decide if and when it will grant consent to gambling venues which want to relocate. This policy does not affect existing gambling venues.

8 While the Dunedin City Council must have a Gambling Venue Policy, the Department of Internal Affairs (DIA) is the licensing authority and is responsible for the granting or refusing of gambling licences.

9 More information and a feedback form are available at www.dunedin.govt.nz/gamblingvenues or by phoning 03 477 4000. Feedback closes at 5pm on 6 December 2017.

City Gateway Sign – Brand Update Memorandum

10 A Memorandum from Business Advisor, Enterprise Dunedin (Michael Harrison) regarding six boundary gateways signs is attached for the Board's information. (Attachment A)

Action List

11 An update on outstanding matters is provided in Attachment B

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Kristy Rusher - Manager Civic and Legal

Attachments

	Title	Page
a	City Gateway Sign - Brand Update Memorandum	62
b	Action List	64

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Waikouaiti Coast Community Board

15 November 2017

Waikouaiti Coast Community Board Action List Meeting Date 15 November 2017
Topic	Date of Meeting/ Resolution	Action Requested	Report Back to the Board	Department	Status/Due Date
Waikouaiti Domain/Matanaka Drive	1/2/17	Update requested.	Kāti Huirapa Runaka ki Ruketeraki is contracted to complete maintenance work during 2017. Windrowing of the remaining forestry slash will occur during early autumn to enable subsequent planting to occur. Staff are currently finalising a landscape plan for the Northern Section – to be updated at the meeting.	Parks and Recreation
Freedom Camping	29/06/2016 Item 11	The Board would like an update on freedom camping at the Warrington Domain.	Council approved the draft Statement of Proposal for the purposes of a Special Consultative Procedure under Section 83 of the LGA 2002 – to be updated at the meeting.	Parks and Recreation
Waikouaiti Transfer Centre	29/06/2016 Item 11	The Board has requested updates to each meeting.	A working group of community representatives, contractor and staff has been formed and first meeting held. Site design improvements, timeframes and associated costs will be discussed with the working group. An active plan will include community involvement.	Waste and Environmental Solutions
Sourcing water for fire-fighting at Michies Crossing	01/02/17	The Board has requested that staff look into the issue of insufficient water available for fire-fighting at Michies Crossing, half way along Doctors Point Road and Warrington.	Still being investigated. Staff have not received letter from Waitati Fire Brigade Chief, please forward this. Currently under investigation by Water and Waste staff. Jeff Burrow, Waitati Fire Brigade Chief, has supplied a letter outling his concerns. Chairman to forward this to staff.	Water and Waste
Waitati Public Toilets	May 2017	New public toilets at Waitati	Three pricing options for toilet units have been obtained and will be presented to the Chairperson. A report will be presented to the Board at the November meeting.	Parks and Recreation
Suggested BMX park at Waikouaiti	May 2017	Suitability of suggested site on land between the race course and Hawkesbury Lagoon to be investigated.	Possible sites in Waikouaiti to be investigated.	Parks and Recreation
Bus shelters and bus stops in Waikouaiti	May 2017	New bus shelters and bus stops in Waikouaiti to be built before the end of winter if possible.	The Board has asked ORC to look into the possibility of maintaining the current hail and ride service along with the provision of new stops/shelters.
Karitane School parking safety issues	May 2017	Improvements to parking safety issues.	Contractors have been engaged to do this work and are expected to begin in the Christmas holidays. Staff have been in contact with the school to keep them up to date with the timeframes.	Transport
Waitati Footbridge		Update requested	This bridge is scheduled for assessment which will be completed by Christmas under the Maintenance contract. Work will be programmed in the New Year	Transport
Reviews
Coastal Erosion	29/06/2016 Item 11	The Board would like an update on the Coastal Erosion Investigation to include the terms of reference, project milestones and timelines.	There are two key work streams. One work stream will cover the review of management options for Ocean Beach Reserve and St Clair Esplanade. The second is a wider review of infrastructure affected by erosion across the wider Dunedin City area and high level options to protect high risk sites. DCC currently recruiting for staff resource to prpgress this work.
Emergency Management Community Response Plan/Tsunami Alert	26/10/2016	The Board would like to update the Community Response Plan and respond to community concerns regarding the tsunami siren.	Workshop was held on June 14 at Blueskin Bay Library.
Bay Road, Warrington, road safety	May 2017	Improvements to road safety	No stopping lines have been installed.	Transport

	Title	Page
A	Minutes of Waikouaiti Coast Community Board meeting held on 27 September 2017	10

	Title	Page
a	Waitati Music Festival Inc Funding Application	35

	Title	Page
a	Draft Submission Outline	40
b	Extract of Consultation Document	42

	Title	Page
a	Declaration of Interests	7