![](WC_20171115_MIN_627_files/image001.jpg)
Waikouaiti Coast Community Board
CONFIRMED MINUTES
Confirmed minutes of an ordinary
meeting of the Waikouaiti Coast Community Board held in the Karitane Hall, Coast
Road, Karitane on Wednesday
15 November 2017, commencing at 5.30pm
PRESENT
Chairperson
|
Alasdair Morrison
|
|
Deputy Chairperson
|
Geraldine Tait
|
|
Members
|
Mandy Mayhem-Bullock
|
Cr Jim O'Malley
|
|
Richard Russell
|
Rose Stringer-Wright
|
IN ATTENDANCE
|
Andrew Lord, Maintenance Team
Leader and
Eryn Makinson, Community
Librarian Waikouaiti
|
Governance Support Officer Kristy
Rusher
1 Public
Forum
The speakers scheduled to speak at public
forum, Amee and Rafferty Parker, were unable to attend the meeting.
|
3 Confirmation
of agenda
|
|
Moved (Rose Stringer-Wright/Mandy
Mayhem-Bullock):
That the Board:
Confirms the agenda with the
addition of:
a) a verbal update
from Maintenance Team Leader, Andrew Lord on road maintenance
matters to follow the library activity report;
b) verbal update
from members at the conclusion of the Chairperson's report.
Motion carried (WC/2017/037)
|
4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Mandy Mayhem-Bullock declared an
interest in an application for funding for the Waitati Music Festival.
|
Moved (Alasdair Morrison/Geraldine
Tait):
That the Board:
a) Notes the interest
declared by member Mayhem-Bullock and amends the Elected Members' Interest
Register attached as Attachment A; and
b) Amends the
proposed management plan for Elected Members' Interests to record that Member
Mayhem-Bullock will leave the meeting when the funding
application for the Waitati Music Festival is discussed.
Motion carried (WC/2017/038)
|
5 Confirmation
of Minutes
5.1 Waikouaiti Coast Community Board meeting -
27 September 2017
|
|
Moved (Richard Russell/Mandy
Mayhem-Bullock):
That the Board:
Confirms
the public part of the minutes of the Waikouaiti Coast Community Board
meeting held on 27 September 2017 as a correct record.
Motion carried (WC/2017/039)
|
Part
A Reports
6 Library
Activity Report
|
|
A report from the Library provided a
summary of the activities of the Dunedin Public Libraries for the period 1
July to 30 September 2017, with a focus on services to the Waikouaiti
community through the Waikouaiti Library and Service Centre.
The Community Librarian Eryn Makinson spoke to the report
outlining the key activities of the library and responded to questions
|
|
Moved (Geraldine Tait/Alasdair
Morrison):
That the Board:
a) Notes the
Library Activity Report
Motion carried (WC/2017/040)
|
15 Transport Update
|
|
The Maintenance Team Leader, Andrew Lord provided a verbal
update on the road maintenance within the Board area. Mr Lord responded
to questions from the Board which included:
·
Vegetation encroachment on roads. Mr Lord advised that
vegetation encroachment onto the footpath was to be scheduled for removal
along Orokonui Road;
·
Assistance with matters that have been reported following the
rain event in July for drains, ditches and road surface repairs required
along Coast Road.
·
Scheduling of road surface repairs at Seacliff.
|
|
Moved (Alasdair Morrison/Geraldine Tait):
That the Board:
a) Notes the verbal
report from the Maintenance Team Leader.
Motion
carried (WC/2017/041)
|
7 Allocation
of the Community Board Fund
|
|
A report from Civic and Legal provided a
copy of the draft DCC Community Board Funding Application for the Board's
consideration.
Kristy Rusher, Manager Civic and Legal spoke
to the report in particular the progress with developing funding guidelines.
Ms Rusher commented that a new funding form had been developed in
consultation with community boards and feedback from the Board was sought.
Board members provided comments about the layout and style of the
forms. It was considered that it would be useful to understand the
perspective of other community boards before making a decision.
|
|
Moved (Alasdair
Morrison/Richard Russell):
That the Board:
a) Lays Item 7, Allocation
of the Community Board Fund on the table until its next meeting
and not discuss it further at this meeting.
Motion
carried (WC/2017/042)
|
8 Funding
Application
|
|
Waitati Music Festival Incorporated
has requested $598.00 for toilet hire for the 2018 Waitati Music
Festival. $8,437.26 remained in the Project Fund of $10,000.00.
|
|
Mandy Mayhem-Bullock
left the meeting at 6:53 pm.
|
|
Moved (Alasdair Morrison/ Rose
Stringer-Wright):
That the Board:
a) Approves the
funding application from the Waitati Music Festival Incorporated for $598.00.
Motion carried (WC/2017/043)
Member Mandy
Mayhem-Bullock returned to the meeting at 07:19 pm.
|
9 Meeting
Schedule 2018
|
|
A report from Civic and Legal provided a copy of the
proposed schedule of meetings for 2018.
There was a
discussion on meeting venues and the possibility of the Puketeraki Marae as a
venue.
|
|
Moved (Alasdair Morrison/Geraldine
Tait):
That the Board:
a) Adopts the
schedule of meetings for 2018 as proposed;
b) Liaises
with the iwi regarding a meeting at the
Puketeraki Marae.
Motion carried (WC/2017/044)
|
10 Submission
to the Remuneration Authority
|
|
A report from Civic and Legal advised
that Community Boards had an opportunity to provide feedback to stage three
of the Remuneration Authority's consultation on setting remuneration levels
for elected members.
Following
consideration, the Board requested members that two points needed additional
emphasis.
Firstly,
remuneration should reflect that community board members were expected to be
available at any time and often at short notice.
Secondly, it
was also decided to amend the submission to note that a greater diversity of
candidates might stand for election if remuneration was set so that assistance
for meeting the costs of childcare or elder care was available.
|
|
Moved (Alasdair Morrison/Rose
Stringer-Wright):
That the Board:
a) Adopts the
submission with amendments.
Motion carried (WC/2017/045)
|
11 Governance
Support Officer's Report
|
|
This report provided an update on
activities relevant to the Board's area which included the current status of
the Project Fund and Action List; as well as the opportunity to make
submissions on the Draft Local Food Charter and the Gambling and TAB Venue
Policy.
|
|
Moved (Alasdair Morrison/Geraldine
Tait):
That the Board:
a) Agrees not
to make a submission on the Gambling and TAB Venue Policy;
b) Decides to
provide feedback on the Draft Local Food Charter, with the Board to
retrospectively consider the submission at its next meeting;
c) Amends the Action List to
add the topic of the State Highway Speed reduction.
Motion carried (WC/2017/046)
|
12 Chairperson's
Report
|
|
A verbal report was presented from the Chairperson which
covered a range of issues relevant to the district including progress and
future workshop dates for finalising the civil defence plans for the region.
|
|
Moved (Alasdair Morrison/ Geraldine
Tait):
That the Board:
a) Notes the
report from Alasdair Morrison
Motion carried (WC/2017/047)
|
16 Member updates
|
|
Board members provided updates on
activities including:
Keep Dunedin
Beautiful (KDB)
Mayhem-Bullock advised
that the current focus of this group was on three projects:
·
Increasing awareness of the adopt a spot website;
·
Add colour to urban streetscapes - board members suggested
re-instating the hanging flower baskets in George Street and other locations;
·
Planning new building murals at new sites.
|
|
Moved (Alasdair Morrison/ Geraldine
Tait):
That the Board:
a)
Notes member updates.
Motion carried (WC/2017/048)
|
13 Council
Activities
|
|
The Board Councillor
(Councillor Jim O'Malley) provided an update on matters of interest to the
Board.
|
|
Moved (Cr Jim O'Malley/Alasdair
Morrison):
That the Board:
a) Notes the
update.
Motion carried (WC/2017/049)
|
14 Notification
of Agenda Items for Consideration by the Chair
|
|
No items were notified for the consideration of the
Chairperson.
|
The meeting concluded at 7:47pm.
..............................................
CHAIRPERSON