Mosgiel-Taieri Community Board

CONFIRMED MINUTES

 

Confirmed minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Outram Rugby Football Clubrooms, 102 Formby Street, Outram on Wednesday 04 October 2017, commencing at 12.16 pm

 

PRESENT

 

Chairperson

Sarah Nitis

 

 

 

 

Members

Phillipa Bain

Martin Dillon

 

Cr Mike Lord

Dean McAlwee

 

Maurice Prendergast

 

 

 

IN ATTENDANCE

Kristy Rusher (Manager Civic and Legal), Joy Gunn (Manager, Events and Community Development), Paul Coffey (Senior Community Advisor), Tammy Jackman (Events Special Projects Co-Ordinator) and Dave Miller (Group Manager, Parks and Recreation)

 

Governance Support Officer      Doug Jackson

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

Apologies were received from Joy Davis (for absence) and Phillipa Bain (for lateness)

 

That the Board (Sarah Nitis/Mike Lord):

 

Accepts the apologies from Joy Davis and Phillipa Bain.

 

Motion carried

 

3       Confirmation of agenda

 

 

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (MTCB/2017/057)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Councillor Mike Lord advised that he had been appointed as a Director of the Mosgiel Rotary Club

 

 

Moved (Sarah Nitis/Martin Dillon):

That the Board:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2017/058)

 

5       Confirmation of Minutes

5.1    Mosgiel-Taieri Community Board meeting - 30 August 2017

 

Moved (Cr Mike Lord/Sarah Nitis):

That the Board:

 

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 30 August 2017 as a correct record.

 

Motion carried (MTCB/2017/059)

     Part A Reports

6       Festival and Events Plan Update

 

Phillipa Bain entered the meeting at 12.35 pm during discussion.

Tammy Jackman (Events Special Projects Co-Ordinator) provided a presentation on the Festival and Events Plan which included engagement that had been undertaken.  Ms Jackman commented that the framework of the revised Plan would include goals of Celebrating Unique Dunedin, Thinking Big (in association with Dunedin Management Venues Ltd), Making It Work for Dunedin and having one Events calendar.  She advised that it was anticipated that the new Festival and Events Plan would be adopted by January 2018.

 

7       Events and Community Development Update

 

Joy Gunn (Manager Events and Community) and Paul Coffey (Senior Community Advisor) provided an update on the review of the Social Wellbeing Strategy policy and tabled a print out of a power point presentation.

The Board noted the strategic directions of the Strategy which included: Connected People, Vibrant and Cohesive Communities, Healthy and Safe people, A Reasonable Standard of Living for All and Affordable and Healthy Homes.

Joy Gunn then outlined the functions of her Department and advised of the various projects which her staff are involved in presently.

 

8       Introduction to the Group Manager Parks and Recreation

 

Dave Miller (Group Manager Parks and Recreation) was present to meet the Board and provided an overview of his role within Council and the staff structure within his department.

Mr Miller advised that the damaged fort in the Children’s Playground in Hartstonge Avenue was presently being repaired and the proposed play area in the Highland Park Subdivision was progressing favourably.

The Board raised two issues with Mr Miller which were:

1      Maintenance of the boundary hedges at the Outram Rugby Football grounds; and

2      Maintenance of the grass south of the Outram Bridge at the entrance to the Outram Township.

 

9       Mosgiel-Taieri Community Board - Draft Long Term Community Plan Recommendations

 

A report from the Chairperson provided recommended changes to the Mosgiel-Taieri Community Board draft Long Term Community Plan following community consultation and the Board's workshop.

 

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

 

a)     Notes the report

b)     Approves the recommendations for inclusion in the Mosgiel-Taieri Community Board Long Term Community Plan.

c)     Adopts the Mosgiel-Taieri Community Board Long Term Community Plan.

Motion carried (MTCB/2017/060)

 

10     Governance Support Officer's Report

 

A report from Civic and Legal provided an update on activities relevant to the Board's area included:

a)     Project Fund

b)     Action List

Sarah Nitis provided an update on the meeting held with the Dunedin City Council and NZTA on the beautification of the roundabout in Quarry Road.  She advised that NZTA had provided a plan which indicated that the planting of the area was being included as part of the beautification of a wider area within the motorway section at the entrance to Mosgiel.  Ms Nitis commented that any planting within the roundabout would not take place until the Autumn.

 

It was agreed that staff be requested to investigate the angle of the Give way sign at the onramp coming into Mosgiel from the South.

 

Martin Dillon provided an update on Church Street, Mosgiel which included the pedestrian crossing outside St Mary’s School in Church Street being approved, the relocation of the bus stop and the installation of a "Kea" crossing at the corner of Church and Laing Streets.

 

 

Moved (Sarah Nitis/Cr Mike Lord):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate

Motion carried (MTCB/2017/061)

 

11     Chairperson's Report

 

A report from the Chairperson provides an update on matters of interest since the previous meeting.

·          Speed Limit Bylaw Review – Amendment 8.  It was noted that the proposed speed limit changes t within the Board’s area was:

Wingatui Road From Gladstone Road to 70/50 sign at 100 m south of Factory Road and Gladstone Road North From 100m north of Wingatui Road to the 50/70 sign (165m south of Wingatui Road)

·          Water Safety Plans.  The Chairperson advised that a report was being presented to the Infrastructure and Networks Committee shortly.

·          Septic Tanks consent processing.

 

Moved (Sarah Nitis/Martin Dillon):

That the Board:

 

a)     Notes the Chairperson's report

b)     Endorses the Board's letter of support for the Dunedin Hospital Rebuild sent to the Prime Minister's office

c)     Endorses the Board's letter to the Otago Regional Council requesting enhancements to the bus service.

d)     Authorises the Chair to prepare a submission supporting the proposed         speed limit changes

e)     Authorises the Chair write a letter to the Otago Regional Council (ORC) requesting that they give consideration to progressing possible Plan Changes to enable the use of septic tanks.

 

Motion carried (MTCB/2017/062)

 

12     Board Updates

 

Board members provided updates on the following:

 

Keep Dunedin Beautiful (KDB)

Phillipa Bain provided an update and advised that KDB were considering items including more rubbish bins in the Chatsford area, dog excrement education and tagging in the Mosgiel area.

 

Mosgiel Coronation Hall

There was no update provided as the Mosgiel Coronation Hall Committee had not met since the Board's last meeting.

 

Mosgiel Business Association (MBA)

Sarah Nitis advised that the MBA were considering the Party in the Park, a black tie fundraising dinner for the proposed Aquatic Centre and the new murals proposed in Factory Road.

 

Festival of the Plain

The report noted that Peter Johnstone Park had been recommended as the new venue.

 

Taieri Community Facilities Trust

 

Martin Dillon updated the Board on the fundraising activities of the Trust.

 

Mosgiel-Taieri Community Board Members' Action List

 

 

Moved (Sarah Nitis/Martin Dillon):

That the Board:

 

a)     Notes the report.

b)     Approves $395.00 from the Board's discretionary fund towards the advertising of "Taieri over the Tea Leaves" for the September, November 2017 and March and May 2018 events.

c)     Updates the Mosgiel-Taieri Community Board Members’ Action List as required.

Motion carried (MTCB/2017/063)

 

13     Council Activities

 

Councillor Mike Lord provided an update on matters of interest to the Board which included:

·          10 Year Plan; and

·          Dunedin City Holdings Ltd

 

Moved (Maurice Prendergast/Dean McAlwee):

That the Board:

 

a)     Notes the update.

Motion carried (MTCB/2017/064)


 

 

14     Items for Consideration by the Chair

 

There were no items for consideration.

             

 

 

 

The meeting concluded at 3.00pm.

 

 

 

..............................................

CHAIRPERSON