Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 28 September 2017, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Joan Wilson

 

Members

David (Jock) Frew

Cr Christine Garey

 

Jacinta Stevenson

Norma Emerson

 

 

IN ATTENDANCE

Andrew Lord (Maintenance Team Leader), Dave Miller (Group Manager Parks and Recreation), Nicholas Rodger (New Zealand Transport Agency)

 

Governance Support Officer Kristy Rusher

 

 

 

1 Public Forum

Bevan Dowling spoke about his decision to resign from the Strath-Taieri Community Board.

 

2 Apologies

 

There were no apologies for attendance at this meeting.

 

Councillor Garey tendered an apology for the meeting schedule for 16 November 2017 as a result of her attendance at a meeting of the Community Boards Executive Committee on that date.

 

 

Moved (Joan Wilson/ Jacinta Stevenson):

That the Board:

a) Accepts the apology of Councillor Garey for the meeting scheduled for 16 November 2017.

Motion carried (STCB/2017/055)

 

3 Confirmation of agenda

 

 

Moved (Jacinta Stevenson/David Frew):

 

That the Board:

 

a) Confirms the agenda without addition or alteration.

 

Motion carried (STCB/2017/056)

 

 

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Joan Wilson/Norma Emerson):

That the Board:

 

a) Notes the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

 

Motion carried (STCB/2017/057)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 7 September 2017

 

Moved (Joan Wilson/David Frew):

That the Board:

 

a) Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 7 September 2017 as a correct record.

 

Motion carried (STCB/2017/058)

part A Reports

6 New Zealand Transport Authority Update

 

Nicholas Rodger was in attendance and provided an update on matters of interest as they relate to State Highways in the Strath-Taieri area. He outlined how the New Zealand Transport Agency intended to improve the outcomes for the area with their new contract Downer providing roading services. Mr Rodgers responded to questions from the Board on the following matters:

The impact of yellow lines on traffic safety in the area;

The need for traffic calming measures for school drop off/pick up areas;

Tree and vegetation management on land adjacent to road reserve;

Parking of trucks near intersections such as Brown's Road/Swanson Street and the State Highway and the need for additional signage at that location;

Mr Rodgers indicated that he would be available to attend a pre-winter meeting of the Board to consult on how NZTA services could be best prioritised over the winter months.

 

Moved (Joan Wilson/David Frew):

That the Board:

a) Notes the report of Mr Rodgers, New Zealand Transport Authority.

 

Motion carried (STCB/2017/059)

 

7 Introduction to the Group Manager Parks and Recreation

 

Dave Miller (Group Manager Parks and Recreation) was in attendance to introduce himself to the Board and respond to questions.

Mr Miller noted the requirement for new fencing options and quotes to be presented for the playground and the Board's request to check trees to ensure that any missing double stakes were replaced. Mr Miller noted the Board's advice that the contractor could call a local person regarding wind conditions to avoid unnecessary travel.

Mr Miller also advised that the contractors would be requested to avoid or remove grass cuttings from paved footpaths and that the Cemeteries Officer would be available to attend a board meeting on her return from leave.

 

Moved (Christine Garey/David Frew):

That the Board:

a) Note the verbal report from the Group Manager, Parks and Recreation.

 

Motion carried (STCB/2017/060)

 

 

8 Cemetery Update

 

Dave Miller (Group Manager Parks and Recreation) was in attendance to provide an update on the Cemetery upgrade.

 

Moved (Cr Christine Garey/Member David Frew):

That the Board:

 

a) Lay the report on the table until the scheduled meeting of 16 November 2017 to permit consultation with interested community members to occur; and

b) Delegate consultation with interested community members on the options to Deputy Chairperson Wilson; and

c) Requests that Deputy Chairperson Wilson reports back to the Board on the outcome of the consultation at the meeting scheduled for 16 November 2017.

Motion carried (STCB/2017/061)

 

9 Community Engagement

 

Member Jacinta Stevenson provided an update on Community Engagement and advised the Board that following advertising in the Taieri Pet, she had received expressions of support for a mural in Middlemarch and she would advise this to the Keep Dunedin Beautiful Committee at its next meeting.

 

Moved (Jacinta Stevenson/Joan Wilson):

That the Board:

a) Notes the verbal report from Jacinta Stevenson.

 

Motion carried (STCB/2017/062)

 

 

 

10 Governance Support Officer's Report

 

In a report the Governance Support Officer provided an update on matters of interest including:

Project Fund

Action List

 

 

The Board requested that the following items be added to the action list:

a report of the cause of the failure of the Sutton bridge and a restoration plan;

an update on the re-use of the bridge boards on the Otago Central Rail Trail.

 

Moved (Christine Garey/Jacinta Stevenson):

 

That the Board:

 

a) Notes the Governance Support Officers Report.

b) Agrees the addition of items and removal of completed items on the Action List.

Motion carried (STCB/2017/063)

 

11 Acknowledgement of Retiring Member

 

Moved (Barry Williams/David Frew):

That the Board:

 

a) Records its sincere thanks to Bevan Dowling for the loyal and conscientious service given to the City of Dunedin as a member of the Strath Taieri Community Board for nineteen years during the period 1989 to 2001 and 2010 to 2017.

The Board extends sincere appreciation for the services rendered and every good wish for the future.

Motion carried (STCB/2017/064)

 

12 Chairperson's Report

 

The Chairperson provided an update on the following matters of interest:

Update on Roading;

Noting of correspondence received, and requested that all correspondents be acknowledged;

Rating issues experience by three stations in the area Hartfield, Roads End and Summer Hills;

Dog registration fee increases and the impact on shepherds.

The Chairperson also complimented the Senior Contract Officer Susil Gunathilake for his assistance with the Otago Central Rail Trail project.

 

Moved (David Frew/Jacinta Stevenson):

That the Board:

 

a) Notes the Chairperson's verbal report.

b) Notes that all correspondence will be acknowledged by return letter.

Motion carried (STCB/2017/065)

 

13 Council Activities

 

Councillor Garey provided an update on a variety of Council activities including an update on the recent Zone 6 meeting which had focused on increasing the standard of governance and that it had been acknowledged that the "Good Governance Guide" issued by Local Government New Zealand had been of considerable assistance to Community Boards. She noted that this had previously been circulated to members but could be recirculated on request.

 

 

She also advised that the Council's Long Term Plan process was well underway, with Councillors presenting their vision to staff at a workshop earlier in the week.

 

The Board were also advised of the opportunity to attend the public forum at the next Council or Infrastructure Services Committee meeting to present their views on the importance of decisions to be made about the Sutton Bridge.

 

 

Moved (Joan Wilson/Norma Emerson):

That the Board:

a) Notes the verbal report of Councillor Garey.

 

Motion carried (STCB/2017/066).

 

14 Notification of Agenda Items

 

The Chairperson requested that Craig Osbourne, the new Chief Executive of Dunedin Railways be invited to attend a future meeting of the Community Board, and that prior to the meeting he is hosted on a site visit to the station master's house (which required maintenance) and the stored wagons.

 

 

 

The meeting concluded at 6:22pm.

 

 

 

 

 

 

..............................................

C H A I R P E R S ON