Waikouaiti Coast Community Board

 CONFIRMED MINUTES

 

Confirmed minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the on Wednesday 27 September 2017, commencing at 5.30pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

Richard Russell

 

Rose Stringer-Wright

 

 

 

IN ATTENDANCE

Bernie Hawke (Group Manager Arts and Culture), Dave Miller (Group Manager Parks and Recreation) and Nick Sargent (Transport Strategy Manager)

 

Governance Support Officer      Janet Favel

 

 

 

1       Public Forum

1.1    Warrington School

 

Dee Gilbert spoke to the funding application of behalf of Warrington School.  She circulated a quote for materials for Polyfest uniforms for a total of $612.74 (including GST).  She had approached other potential funding sources but was yet to receive a response.

 

1.2    Lyn Hastie

 

Lyn Hastie commented on a number of issues.  She advised that she was concerned that the two portaloos remaining at the domain over winter were incurring charges.

 

Ms Hastie also commented that she had not had a response to a fixogram she had lodged in June requesting footpath repairs.  She also advised that the yellow no parking lines on Bay Road was causing dangerous parking.  She was also concerned about the road conditions and blocked drains.

 

In response the Chairperson advised that he would follow up regarding the Portaloos, and advised the Board had requested that the yellow lines around the corner be removed.  Cr O'Malley advised he would follow up regarding progress with her fixogram request.

 

 

 

 

1.3    Wendy Harrex – Blueskin Youth and Community Amenities funding application

 

Mrs Harrex circulated a revised application for $2,000 relating to the entrance to the boardwalk on Doctors Point Road.  This included gravel to provide weather-proof access, landscaping, an information board, and repairs to major damage at the entrance from the recent flood event.  It was intended to replace dead trees with larger plants suitable to the area.  Mrs Harrex confirmed that the figures supplied included GST, and that the group was not registered for GST. 

 

It was noted that there was no quote supplied for the plants.  Mrs Harrex said that no application for funding had been made to the Honda Tree Fund.

 

Mrs Harrex advised that planting days were to be held on 15 and 27 October, and the opening planned for 4 November meant there was some urgency with this application. 

 

2       Apologies

There were no apologies.  Richard Russell advised that he would have to leave the meeting at 7.00pm.

 

3       Confirmation of agenda

 

 

Moved (Geraldine Tait/Richard Russell):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (WC/2017/025)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Mark Brown and Mandy Mayhem-Bullock declared an interest in the application for funding for completion of the entry to the Waitati Boardwalk.

 

 

Moved (Geraldine Tait/Alasdair Morrison):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2017/026)

 

5       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 23 August 2017

 

Moved (Richard Russell/Jim O'Malley):

That the Board:

 

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 23 August 2017 as a correct record.

 

 Motion carried (WC/2017/027)

Part A Reports

6       Introduction to the Group Manager Parks and Recreation AND TRANSPORT STRATEGY MANAGER

 

Dave Miller (Group Manager Parks and Recreation) and Nick Sargent (Transport Strategy Manager) were in attendance to introduce themselves and responded to questions from the Board. 

 

 

 

7       Funding Applications

 

In a report a copy of the funding applications was provided.  Applications had been received from the Blueskin Youth & Community Amenities Association who had requested $2,000.00 funding towards the planting of the boardwalk from Doctors Point Road into the Orokonui Estuary and the Warrington School who requested $500 towards materials for costumes for the Otago Polyfest.

 

 

Consideration was given to the application from the Warrington School which was had been laid on the table at the 23 August meeting.

 

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

        a)     Uplifts the Warrington School application from the table.

 

Motion carried (WC/2017/028)

 

 

Moved (Geraldine Tait/Mandy Mayhem-Bullock):

That the Board:

        a)     Grants $612.74 to the Warrington School for the purchase of materials for           Polyfest Uniforms.

 

Motion carried (WC/2017/029)

 

 

Consideration was given to the application from the Blueskin Youth & Community Amenities Association who had requested $2,000.00 funding towards the planting of the boardwalk from Doctors Point Road into the Orokonui Estuary.

 

Mandy Mayhem-Bullock and Mark Brown withdrew  from this item.

In discussing the item it was noted that quotes for the planting needed to be obtained.  An amount could be approved as a contribution to opening day costs - $414 for gravel and $150 for one big tree.  It was noted that the $9,000 held by the Amenities Association was reserved for maintenance works. 

 

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

 

a)     Approves the funding application for $1,000.00 from Blueskin Youth and Community Amenities Association.

Motion lost

 

Moved (Richard Russell/Jim O'Malley):

That the Board:

a)     Approves funding of $650.00 for gravel and a tree from Blueskin Youth and Community Amenities Association

Richard Russell left the meeting at 7.00 pm

 

.Motion carried (WC/2017/030)

 

8       Members' Reports

 

Board members provided an update on activities they had been involved in.

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

 

a)     Notes the report from Members.  

b)     Commends Mandy Mayhem-Bullock and Rose Stringer-Wright on their work for Keep Dunedin Beautiful in the Waikouaiti community.

 

Motion carried (WC/2017/031)

 

9       Governance Support Officer's Report

 

In a report the Governance Support Officer provided an update on activities relevant to the Board area including:

·           Project Fund

·           Action List

 

 

Moved (Chairperson Alasdair Morrison/Member Rose Stringer-Wright):

That the Board:

 

a)     Notes the Governance Support Officers Report

b)     Agrees the addition of items and removal of completed items on the Action List.

Motion carried (WC/2017/032)

 

10     Chairperson's Report

 

The Chairperson provided an update on matters of interest since the previous meeting which included: 

 

1      Proposed Camping Bylaw 2017

2      Waikouaiti Bus Shelter

3      Civil Defence

4      Waitati Public Toilets – photos of toilet designs suggested by DCC staff were circulated. 

5      BMX Track – there were DoC concerns (the proposed site was adjacent to the Hawkesbury Lagoon wildlife refuge), and site hazards (it was on the HAIL register).

6      Enterprise Dunedin Plan – The plan was to be amended following feedback at the recent meeting, and recirculated.

7      Public meeting in Waikouaiti 20 September:

 

Moved (Alasdair Morrison/Rose Stringer-Wright):

That the Board:

a)     That Geraldine Tait represents the Board on the Waikouaiti Transfer            Station and Recycling Centre community group.

b)     That Mark Brown represents the Board on the Matanaka Drive         Coastal Reserve and Forest Plantation community group.

Motion carried (WC/2017/033)

 

 

10    Community Plan- Hard copies will be circulated.  It was agreed that a consultation document, including a section on Maori history, be circulated. 

11    Seacliff wastewater plant to be upgraded.

12    CDEM meeting Monday 16 October, 5.30pm, Blueskin Bay Library.  Cr O’Malley undertook to discuss the meeting with Paul Allen.

 

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

 

a)     Notes the report from Alasdair Morrison

Motion carried (WC/2017/034)

 

11     Council Activities

 

 The Ward Councillor (Councillor Jim O'Malley) provided an update on matters of interest to the Board including consideration of what the Board would like included in the Long Term Plan and advised that the Camping Control Bylaw was being considered by Council on 31 October.  Mark Brown would attend the meeting to speak on behalf of the Board at the Public Forum.

 

Moved (Jim O'Malley/Geraldine Tait):

That the Board:

 

a)     Notes the update.

Motion carried (WC/2017/035)

 

12     Notification of Agenda Items for Consideration by the Chair

 

 

 

Items for discussion at the next meeting were suggested including:

·      Coastal erosion

·      Upgrade of Seacliff wastewater plant

·      Rabbit problems at the Matanaka Drive plantation.

 

 

 

 

 

 

 

The meeting concluded at 7.47 pm.

 

 

 

 

 

 

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C H A I R P E R S O N