Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 05 October 2017, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

Members

Christina McBratney

Keith McFadyen

 

Paul Weir

 

 

 

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services), Richard Saunders (Group Manager Transport) and Dave Miller (Group Manager Parks and Recreation)

 

Governance Support Officer      Lynne Adamson

 

 

 

1       Public Forum

1.1    Shay Dewey

 

Shay Dewey addressed the meeting concerning the new app – “My Little Local” about what’s happening in the community which he developed. He commented that the app was available on both the Apple and Android platforms. 

Mr Dewey advised that the app serviced all of Dunedin and provided a large variety of information which included local content, information, news, lifestyle, sports, weather, notifications, movies and events.  He commented on the difference between communities in Dunedin and he wanted to encompass it all on the app.  Mr Dewey requested that the Board send any relevant information to him for inclusion on the app.

 

1.2    Kevin MacKay

 

Kevin MacKay addressed the meeting concerning beautification planting along a section of Brighton Road, Waldronville.  Mr McKay distributed photographs of the area and commented that it would be tidier and lower maintenance overall if the grass and agapanthus were replaced with shrubs and tussock.

Mr MacKay highlighted other problems in the area including stormwater issues which often overflowed from a decommissioned mud tank.

It was agreed that staff would be requested to attend an onsite meeting with Mr MacKay and Board members to look at the stormwater and mud tank issues and investigate whether the beautification project could progress.

  

2       Apologies

 

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

 

Accepts the apologies from Cr Conrad Stedman and Peter Gouverneur.

 

Motion carried (SHCB/2017/062)

 

3       Confirmation of agenda

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (SHCB/2017/063)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2017/064)

 

Part A Reports

5       Introduction to the Group Manager Parks and Recreation

 

Dave Miller (Group Manager Parks and Recreation) was in attendance to introduce himself and respond to questions.  He commented on his background and advised of his role as the Group Manager Parks and Recreation. 

The request for installation of extra signage at Tunnel Beach including a sign for the entrance providing information on the history of the site was discussed and noted that it would be passed on to the Department of Conservation for consideration.

 

6       Governance Support Officer's Report

 

A report from Civic informed the Saddle Hill Community Board of activities relevant to the Board area including:

a)     Project Fund

b)     Greater Green Island Website Subscription

c)     Action List.

Richard Saunders (Group Manager Transport) and Dave Miller (Group Manager Parks and Recreation) were present to respond to questions on the action list.

There was a discussion on the Brighton footpath project and the best means to consult with the community on the project and designs.  A date and venue would be agreed on via email with residents notified by letterbox drop. 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Approves up to $200.00 from the Project Fund for associated costs to host a community consultation meeting to be reimbursed to the appropriate Board member.

Motion carried (SHCB/2017/065)

 

 

There was a discussion on the following items on the Action Plan:

-    Scroggs Hill Road Stock Movement – An onsite meeting would be arranged with staff.

-    Brighton-Taieri Mouth Erosion – tenders have been received and assessed.  The Board will be emailed with information prior to the approved contractor beginning work.

-    Sunnyvale Sports Grounds.  Concern was raised over the state of the grounds and it was agreed that staff would be requested to meet onsite with Keith McFadyen for these to be discussed.

-    Waldronville Pumping Station Land – An onsite meeting would be arranged with staff to discuss the options for use of the land

-    Weed spraying – A schedule on the frequency of weed spraying the road edges, would be provided to the Board.

 

 

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Approves the payment of $25.00 for the annual subscription to the Greater Green Island website.

c)     Amends the Action List as appropriate.

Motion carried (SHCB/2017/066)

 

 

7       Board Updates

 

Board members provided updates on activities including:

Keep Dunedin Beautiful

The nominations received on the proposed suggestion of a House/Section Clean Up as part of Clean Up Week had been provided to members for their feedback.  It was agreed that the residents in Ocean View who had been displaced due to the flooding were the preferred recipients.  Mr Weatherall will contact them and ascertain if they would like support to clean up their section.

 

Fairplay Street Reserve Mural

There was a discussion on the ideas provided by Fairfield School which had been distributed for consideration.  Designs such as large wooden panels which could be attached to the fence and replaced when and as needed were suggested and keeping the theme local to Fairfield or continuing the concept at Walton Park.  It was agreed that Mr Gouverneur would be asked to contact Fairfield School and discuss the alternative suggestions.

 

Greater Green Island

Ms Stenhouse provided an update on the work of the Greater Green Island Group including the playground project and urban design work.

 

Youth Ambassador Award

Ms McBratney commented that the recipient of the Youth Ambassador Award (Erin Ford) and her teacher were working on a plan to present to the local schools. 

 

Community Meetings

There have been no community meetings held however it was noted that there would be one in Brighton to consult on footpaths in the near future.

 

Civil Defence/Community Response Planning

The Chair advised he had provided the Emergency Management Officer Training and Readiness (Paul Allen) with the Saddle Hill Community Board Community Response Plan.  Mr Allen would assess the document and put it in a standardised format.

 

At the Civil Defence Management Community Meeting it was notified that there was new technology which would enable people to get texts in an emergency which would activate a phone even on silent.  It was anticipated that this would be available before the end of the year.  There was a new tsunami online mapping system which would provide warnings in a staged process. 

 

The Chair advised that any texts sent in a Civil Defence emergency needed to have the date and time included to ensure the recipient can check the validity of it should delays occur.  Members were encouraged to download the Red Cross Hazard app and join the Emergency Management Otago Facebook pate.  Information on these would be circulated via email.

 

There was a discussion on the resources needed for an emergency such as road cones, torches and generators.  Mr McFadyen offered to identify a list of such equipment and contact Civil Defence to check on their resources and any funding available to purchase the short fall.

 

       

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

a)     Approves the hire of a skip from Otago Metals to be paid from the Project Fund for the clean up day.

b)     Notes the updates.

Motion carried (SHCB/2017/067)

 

8       Chairperson's Report

 

The Chairperson (Scott Weatherall) provided a verbal update on matters of interest including:

 

 

Brighton Pony Club – the Chair advised that a loan tractor had been sourced for the use of the Pony Club which was facing challenges with their tractor.

 

Mayors/Community Board Chairs Forum – the Chair advised that these meetings provided a good opportunity to go through issues in the community both good and those they struggled with.

 

Probation Work – Two men were currently helping with community projects.

 

Brighton Fire Awards Evening – the Chair noted the longevity in terms of hours and years of service with the volunteer fire brigade members.  ]

 

Big Rock Primary School Production – Glenys Bennett was provided with an award for 30 years service as the School Secretary. 

 

Blackhead Car Park – the car park is in poor condition and staff have been asked to assess it.

 

Next Meeting – the next meeting would be held at the Ocean View Hall.

 

 

Moved (Chairperson Scott Weatherall/Member Paul Weir):

That the Board:

 

a)     Notes the report from the Chairperson.

Motion carried (SHCB/2017/068)

 

9       Council Activities

 

The Ward Councillor (Councillor Conrad Stedman) was absent from the meeting.

 

 

10     Items for Consideration by the Chair

 

Project Fund – the Board requested an update on the standardisation of criteria for the project fund.

 

Youth Ambassador Award – to be scheduled for the first meeting in 2018.

 

The meeting concluded at 4.43 pm.

 

 

 

 

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CHAIRPERSON