Council

MINUTES

 

Unconfirmed Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 28 November 2017, commencing at 12.00 noon

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), Graham McKerracher (Manager, Council Communications and Marketing) and Ruth Stokes (General Manager Infrastructure and Networks); Maria Sleeman (Leasing Officer Projects and Asset Management) and Kristy Rusher (Manager Civic and Legal)

 

Governance Support Officer      Lynne Adamson

 

 

1       Opening

Stephen Smith from the Church of Jesus Christ of Latter Day Saints opened the meeting with a prayer.

2       Public Forum

2.1    Smokefree Dunedin

 

Janet Hoek tabled and spoke to her notes on Smokefree Dunedin.  She advised that the Government had a smokefree 2025 goal that aimed to reduce smoking prevalence to five percent or less amongst all population groups.  Ms Hoek commented that the public support for smokefree areas was extremely high.

Ms Hoek encouraged Council to take the lead as one of New Zealand’s progressive smoke free cities by the adoption of a Smokefree Dunedin Bylaw as this would be enforceable and the next progressive step following implementation of the current Smokefree Dunedin Policy Statement.

Ms Hoek responded to questions and advised that she had prepared a draft plan that she would provide to Council which explored a possible proposed timeline and included challenges and benefits for Council. 

ACTION:   Dr Hoek’s presentation and draft implementation plan for Smokefree Dunedin would be forwarded to staff to provide a report to the next Planning and Environment Committee meeting.

 

3       Apologies

There were no apologies

 

4       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the agenda with the following alterations:

-     In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments

-     That confirmation of the Public Excluded Agenda be taken in the closed part of the meeting.

Motion carried (CNL/2017/211)

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2017/212)

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2017/213)

 

6       Confirmation of Minutes

6.1    Ordinary Council meeting - 31 October 2017

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 31 October 2017 as a correct record.

 

 Motion carried (CNL/2017/214)

    Reports

7       Constitutions Non-Trading Companies

 

A report from Finance sought Council's approval for new Constitutions for its three non-trading subsidiaries: Dunedin Visitor Centre Limited, Dunedin Events Limited and Tourism Dunedin Limited.

The report noted that the new Constitutions were based on the revised constitutions of other group companies and reflect current legislation. 

 

 

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Council:

 

b)     Approves the new Constitutions for Dunedin Visitors Centre Limited, Dunedin Events Limited and Tourism Dunedin Limited on behalf of the Council as shareholder.

Motion carried (CNL/2017/215)

 

8       Warrant Cards 2016/17

 

A report from Corporate Services provided a copy of the Annual Report of Warrants issued over the 12 month period ending 31 October 2017.

 

 

Moved (Cr Rachel Elder/Cr Chris Staynes):

That the Council:

 

a)     Notes the Warrant Cards 2016/17 report for the period ending 31 October 2017.

Motion carried (CNL/2017/216)

 

9       Approval of additional resource consent fee categories

 

A report from Community and Planning recommended that the Council adopted three additional categories to the schedule of fees for Resource Management Act (RMA) processes, following the completion of a public consultation process.

The report noted that the adoption of the fees would enable the Council to start collecting the associated revenue provided for through recent legislative changes. The public had been consulted on the additional fee categories using the special consultative procedure and no submissions were received.

 

Moved (Cr Lee Vandervis/Cr Kate Wilson):

That the Council:

 

a)     Adopts three new categories to the schedule of fees for the Resource Management Act processes.

Motion carried (CNL/2017/217)

 

10     Part Port Chalmers Recreation Reserve (Back Beach) Proposed Electricity Easement to Aurora Energy Ltd

 

A report from  Parks and Recreation discussed an application by Aurora Energy Ltd for the grant of an underground easement over part of the Port Chalmers Recreation Reserve area commonly known as Back Beach.  The easement would replace historic overhead lines with underground cabling and the removal of the existing compromised poles.

 

Moved (Cr Lee Vandervis/Cr Christine Garey):

That the Council:

 

a)     Grants as administering body of the Reserve, pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the installation of underground cables over that part of the Port Chalmers Recreation Reserve known as Back Beach adjacent to the formed but not legal road, being approximately 798m2 (subject to survey) being part Lot 5, Deposited Plan 389391 part Computer Freehold Register 360774.

b)     Determines the criteria for exemption for public notification have been met.

c)     Acting under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, grants an easement in gross to Aurora Energy Limited for the installation of underground cables over that part of the Port Chalmers Recreation Reserve known as Back Beach adjacent to the formed but not legal road, being approximately 798m2 (subject to survey) being part Lot 5, Deposited Plan 389391 part Computer Freehold Register 360774.

Motion carried (CNL/2017/218)

 

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 31 October 2017 - Public Excluded

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

 

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Funding request

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2017/219)

 

The meeting moved into confidential at 12.24 pm.

 

 

 

..............................................

MAYOR