Date:                             Monday 11 December 2017

Time:                            9.00 am

Venue:                          Council Chamber, Municipal Chambers, The Octagon, Dunedin

 

 

 

Council

OPEN ATTACHMENTS

UNDER SEPARATE COVER

 

 

ITEM   TABLE OF CONTENTS                                                                 PAGE

    

5          Council - 28 November 2017

a      Minutes of Council held on 28 November 2017                                    3

6          Community and Culture Committee - 21 November 2017

a      Minutes of Community and Culture Committee held on 21 November 2017    8

7          Planning and Environment Committee - 21 November 2017

a      Minutes of Planning and Environment Committee held on 21 November 2017 12

8          Economic Development Committee - 21 November 2017

a      Minutes of Economic Development Committee held on 21 November 2017 16

9          Finance and Council Controlled Organisations Committee - 21 November 2017

a      Minutes of Finance and Council Controlled Organisations Committee held on 21 November 2017                                                                                         19

10        Bylaws Subcommittee - 6 November 2017

a      Minutes of Bylaws Subcommittee held on 6 November 2017                22

11        Hearings Committee - 13 November 2017

a      Minutes of Hearings Committee held on 13 November 2017                 24

12        Waikouaiti Coast Community Board - 27 September 2017

a      Minutes of Waikouaiti Coast Community Board held on 27 September 2017    30

13        Otago Peninsula Community Board - 28 September 2017

a      Minutes of Otago Peninsula Community Board held on 28 September 2017    36

14        Strath Taieri Community Board - 28 September 2017

a      Minutes of Strath Taieri Community Board held on 28 September 2017 43

15        Mosgiel-Taieri Community Board - 4 October 2017

a      Minutes of Mosgiel-Taieri Community Board held on 4 October 2017      49

16        West Harbour Community Board - 4 October 2017

a      Minutes of West Harbour Community Board held on 4 October 2017     56

17        Saddle Hill Community Board - 5 October 2017

a      Minutes of Saddle Hill Community Board held on 5 October 2017          62     

 

 


Council

11 December 2017

 

 

 

 

Council

MINUTES

 

Unconfirmed Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 28 November 2017, commencing at 12.00 noon

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), Graham McKerracher (Manager, Council Communications and Marketing) and Ruth Stokes (General Manager Infrastructure and Networks); Maria Sleeman (Leasing Officer Projects and Asset Management) and Kristy Rusher (Manager Civic and Legal)

 

Governance Support Officer      Lynne Adamson

 

 

1       Opening

Stephen Smith from the Church of Jesus Christ of Latter Day Saints opened the meeting with a prayer.

2       Public Forum

2.1    Smokefree Dunedin

 

Janet Hoek tabled and spoke to her notes on Smokefree Dunedin.  She advised that the Government had a smokefree 2025 goal that aimed to reduce smoking prevalence to five percent or less amongst all population groups.  Ms Hoek commented that the public support for smokefree areas was extremely high.

Ms Hoek encouraged Council to take the lead as one of New Zealand’s progressive smoke free cities by the adoption of a Smokefree Dunedin Bylaw as this would be enforceable and the next progressive step following implementation of the current Smokefree Dunedin Policy Statement.

Ms Hoek responded to questions and advised that she had prepared a draft plan that she would provide to Council which explored a possible proposed timeline and included challenges and benefits for Council. 

ACTION:   Dr Hoek’s presentation and draft implementation plan for Smokefree Dunedin would be forwarded to staff to provide a report to the next Planning and Environment Committee meeting.

 

3       Apologies

There were no apologies

 

4       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the agenda with the following alterations:

-     In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments

-     That confirmation of the Public Excluded Agenda be taken in the closed part of the meeting.

Motion carried (CNL/2017/211)

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2017/212)

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2017/213)

 

6       Confirmation of Minutes

6.1    Ordinary Council meeting - 31 October 2017

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 31 October 2017 as a correct record.

 

 Motion carried (CNL/2017/214)

    Reports

7       Constitutions Non-Trading Companies

 

A report from Finance sought Council's approval for new Constitutions for its three non-trading subsidiaries: Dunedin Visitor Centre Limited, Dunedin Events Limited and Tourism Dunedin Limited.

The report noted that the new Constitutions were based on the revised constitutions of other group companies and reflect current legislation. 

 

 

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Council:

 

b)     Approves the new Constitutions for Dunedin Visitors Centre Limited, Dunedin Events Limited and Tourism Dunedin Limited on behalf of the Council as shareholder.

Motion carried (CNL/2017/215)

 

8       Warrant Cards 2016/17

 

A report from Corporate Services provided a copy of the Annual Report of Warrants issued over the 12 month period ending 31 October 2017.

 

 

Moved (Cr Rachel Elder/Cr Chris Staynes):

That the Council:

 

a)     Notes the Warrant Cards 2016/17 report for the period ending 31 October 2017.

Motion carried (CNL/2017/216)

 

9       Approval of additional resource consent fee categories

 

A report from Community and Planning recommended that the Council adopted three additional categories to the schedule of fees for Resource Management Act (RMA) processes, following the completion of a public consultation process.

The report noted that the adoption of the fees would enable the Council to start collecting the associated revenue provided for through recent legislative changes. The public had been consulted on the additional fee categories using the special consultative procedure and no submissions were received.

 

Moved (Cr Lee Vandervis/Cr Kate Wilson):

That the Council:

 

a)     Adopts three new categories to the schedule of fees for the Resource Management Act processes.

Motion carried (CNL/2017/217)

 

10     Part Port Chalmers Recreation Reserve (Back Beach) Proposed Electricity Easement to Aurora Energy Ltd

 

A report from  Parks and Recreation discussed an application by Aurora Energy Ltd for the grant of an underground easement over part of the Port Chalmers Recreation Reserve area commonly known as Back Beach.  The easement would replace historic overhead lines with underground cabling and the removal of the existing compromised poles.

 

Moved (Cr Lee Vandervis/Cr Christine Garey):

That the Council:

 

a)     Grants as administering body of the Reserve, pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the installation of underground cables over that part of the Port Chalmers Recreation Reserve known as Back Beach adjacent to the formed but not legal road, being approximately 798m2 (subject to survey) being part Lot 5, Deposited Plan 389391 part Computer Freehold Register 360774.

b)     Determines the criteria for exemption for public notification have been met.

c)     Acting under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, grants an easement in gross to Aurora Energy Limited for the installation of underground cables over that part of the Port Chalmers Recreation Reserve known as Back Beach adjacent to the formed but not legal road, being approximately 798m2 (subject to survey) being part Lot 5, Deposited Plan 389391 part Computer Freehold Register 360774.

Motion carried (CNL/2017/218)

 

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 31 October 2017 - Public Excluded

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

 

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Funding request

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2017/219)

 

The meeting moved into confidential at 12.24 pm.

 

 

 

..............................................

MAYOR    


Council

11 December 2017

 

 

 

 

Community and Culture Committee

UNCONFIRMED MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 21 November 2017, commencing at 9.06 am

 

PRESENT

 

Chairperson

Cr Aaron Hawkins

 

Deputy Chairperson

Cr Rachel Elder

Cr Marie Laufiso

Members

Cr David Benson-Pope

Cr Christine Garey

 

Cr Doug Hall

Cr Mike Lord

 

Cr Damian Newell

Cr Jim O'Malley

 

Cr Chris Staynes

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Simon Pickford  (General Manager Community Services), Sandy Graham (General Manager Strategy and Governance), Nicola Pinfold (Group Manager Community and Planning), Joy Gunn (Manager Events and Community Development), Paul Coffey (Senior Community Advisor), Maria Ioanonu (Corporate Policy Manager), Rema Smith (Community Advisor) and Craig Monk (Community Advisor – Arts)

 

Governance Support Officer      Jennifer Lapham

 

 

 

The Chairperson introduced Mr George Sabonadiere (Chairperson of  Dunedin Youth Council) and invited him to speak to the Committee to mark UNICEF International Children's day.  Mr Sabonadiere spoke on the work of the Dunedin Youth Council and provided an overview of their activities.

1       Public Forum

1.1    Otago Art Society

 

Nic Dempster, President, Otago Art Society provided an update on activities of the Art Society.  

Mr Dempster spoke on the role of the Otago Art Society and also the proposed changes to the Society that would allow it to become more inclusive.  In response to a question he advised they would appreciate support to assist with strategic planning.

During the presentation Cr Stedman entered the meeting at 9.19 am and Cr Newell at 9.25 am 

 

 

1.2    WellSouth and Dunedin Breastfeeding Network

 

Brittani Beavis, WellSouth addressed the meeting concerning creating a breastfeeding friendly city.  She introduced the people in attendance with her and advised that the Council had breastfeeding facilities, but that they were not being fully utilised. 

Ms Beavis commented that the Council did not have a policy for staff members or for use of public areas.  On behalf of WellSouth and the Dunedin Breastfeeding Network, she sought a commitment from the Council to work towards a family friendly city and that the Council put in place a dedicated person to implement a policy. 

  

2       Apologies

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:

 

Accepts the apology from Mayor Dave Cull for absence and Crs Chris Staynes, Conrad Stedman and Damian Newall for lateness

 

Motion carried (COM/2017/035)

 

3       Confirmation of agenda

 

 

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Committee:

 

Confirms the agenda with the following addition or alteration

 

        a)     In regard to Standing Order 2.1, Option C be adopted in relation to moving             and seconding and speaking to amendments.

 

Motion carried (COM/2017/036)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Garey advised that she had been appointed to the Management Committee of the Theomin Gallery.

 

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2017/037)

     

Part A Reports

5       Otago Museum Report to Contributing Local Authorities - September to October 2017

 

A report, prepared by Otago Museum, provided an update on the key activities from September to October 2017. 

The General Manager Community Services spoke to the report and advised that that Dr Griffen had been unable to attend the meeting, however, if members had any questions they could be forwarded to Dr Griffen for response.

 

 

During the discussion Cr Staynes entered the meeting at 9.44 am.

 

 

 

Moved (Cr Aaron Hawkins/Cr Andrew Whiley):

That the Committee:

 

a)     Notes the Otago Museum Report to Contributing Local Authorities – September to October 2017.

Motion carried (COM/2017/038)

 

6       Social Wellbeing Advisory Group

 

A report from Community and Planning advised that in 2016 staff had been asked to explore options around a governance model for the Social Wellbeing Strategy 2013 - 2023.  The work was put on hold prior to the Local Body Elections, and was re-visited in 2017.  

The report noted that following discussions with internal and external stakeholders, staff  had recommended that a Social Wellbeing Strategy Advisory Group be established to take a lead role in the delivery, monitoring and review of the Social Wellbeing Strategy 2013-2023.

 

 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Committee:

 

a)     Approves the establishment of a Social Wellbeing Advisory Group under the terms set out in the Social Wellbeing Advisory Group Terms of Reference (November 2017).

b)     Appoints Councillor Marie Laufiso (Deputy Chair of the Community and Culture Committee and the Group Manager Community and Planning as the Dunedin City Council representative on the Social Wellbeing Advisory Group.

c)     Notes that Councillor Marie Laufiso will chair the Social Wellbeing Advisory Group.

Motion carried (COM/2017/039)

 

7       Sammy's Community Engagement

 

A report from Community and Planning advised that the Council had purchased the Sammy’s building at 65 Crawford Street, Dunedin early in 2017 and then resolved to undertake a period of public consultation about possible future uses for the site.  It provided the Committee with a summary of the feedback and suggested some next steps for consideration and possible inclusion in the 10-year plan process.

The report noted that there had been a wide range of responses from the community, with the majority of respondents suggesting future uses for the building (87% online survey, 90% social media).  The main uses proposed were performing arts (56% online survey, 50% social media), activities for young people (21% online survey, 4% social media) and indoor recreation (10% online survey, 7% social media).  Few respondents wanted Council to or sell the building (4% online survey, 1% social media), or demolish it and find another use for the space (2% online survey, 3% social media)

 

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Committee:

 

a)     Notes the community feedback.

b)     Approves Option One. – Retain the building leasehold and progress         redevelopment.

 

 Motion carried (COM/2017/040)

 

8       items for consideration by the chairperson

 

 

Cr Garey sought information on the support the Council gives to the Otago Arts Society and was there anything more that could be done to assist the organisation.

 

 

 

 

 

The meeting concluded at 10.12 .

 

 

 

 

 

 

..............................................

C H A I R P E R S O N

    

 


Council

11 December 2017

 

 

 

 

Planning and Environment Committee

MINUTES

 

Unconfirmed Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 21 November 2017, commencing at 10.21 am

 

PRESENT

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairperson

Cr Damian Newell

Cr Conrad Stedman

 

Members

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Cr Aaron Hawkins

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Jim O'Malley

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sandy Graham (General Manager Strategy and Governance) and Dan Windwood (Policy Planner – Heritage)

 

Governance Support Officer      Jennifer Lapham

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

 

Accepts the apology from Mayor Dave Cull.

 

Motion carried (PLA/2017/010)

 

3       Confirmation of agenda

 

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

 

Confirms the agenda with the following alteration and addition:

 

-    In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

-    Inclusion of Item 6– a formal tribute to the former City Architect Robert Tongue.  This will be taken before Item 5.

Motion carried (PLA/2017/011)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2017/012)

 

Councillors Newall, Stedman and Whiley entered the meeting at 10.24 am.

 

6       Tribute to Former City Architect

 

The Chairperson (Councillor David Benson-Pope) paid tribute to Robert Tongue, former City Architect who had died recently.  Cr Benson-Pope commented that he had known and worked with Mr Tongue for approximately 30 years.

 

Cr Benson-Pope outlined some of the many achievements of Mr Tongue during his employment at Council which included the refurbishment of the Municipal Chambers and the strengthening and reinstatement of the tower and entrance steps that bought the building back to its former glory.

 

The Town Hall, Railway Station and the whole of Anzac Square were then redeveloped followed by street improvements that were so important in maintaining the vibrancy of the core of the city and to the attractiveness of places like Portobello.

 

Further work of Mr Tongue included St Clair, the redevelopment of Moana Pool and the entrance and café at the refurbished Hot Salt Water Pool.  Mr Tongue was also heavily involved in the proposed development plans for the Harbourside.

 

Cr Benson-Pope commented that he felt Mr Tongue’s greatest achievement and lasting tribute for the city was his realisation of the decision to shift the Dunedin Public Art Gallery to the Octagon.  The results of his collaboration at Toitū The Otago Settlers Museum and the demonstration that heritage and new buildings could successfully co-exist was another of his highest achievements.

 

Councillors contributed to the tribute and commented that Mr Tongue oversaw the redevelopment of the Dunedin Railway Station and his planning, vision and enthusiasm for the redevelopment of the Middlemarch Railway ensured the success of the project.

 

In closing, it was acknowledged that Mr Tongue’s work had left Dunedin a more beautiful and enjoyable city.

 

 

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Committee:

a)     Pays formal tribute to the family on the recent passing of Robert Tongue,     former City Architect

b)     Acknowledges with gratitude the contribution Robert Tongue made to         major city projects through his vision and enthusiasm.

Motion carried (PLA/2017/013)

 

Part A Reports

5       Constitution of the Central City Plan Advisory Panel

 

A report from Corporate noted that the Central City Plan (CCP) had been developed with a wide range of community input and stakeholder engagement. The engagement informed the CCP budgets for the current Long Term Plan 2015 – 2025 and would be discussed in the upcoming 10 year plan process.

 

The General Manager Strategy and Governance spoke to the report and responded to questions on engagement with stakeholders and composition of the Advisory Panel.

 

 

Moved (Cr Rachel Elder/Cr Marie Laufiso):

That the Committee:

 

a)     Approves the establishment of the Central City Plan Advisory Panel.

b)     Appoints the Chairs of the Planning and Environment Committee, Infrastructure Services and Networks Committee and the Community and Culture Committee as the Councillor representatives on the Central City Plan Advisory Panel.

Motion carried (PLA/2017/014)

             

 

i)        Resolution to exclude the public

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Funding Matters

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (PLA/2017/015)

 

 

The meeting moved into confidential at 10.44 am.

 

 

 

 

 

..............................................

CHAIRPERSON

    

 


Council

11 December 2017

 

 

 

 

Economic Development Committee

UNCONFIRMED MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Economic Development Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 21 November 2017, commencing at 1.00pm

 

PRESENT

 

Chairperson

Cr Chris Staynes

 

Deputy Chairperson

Cr Christine Garey

Cr Andrew Whiley

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Doug Hall

Cr Aaron Hawkins

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Damian Newell

Cr Jim O'Malley

 

Cr Lee Vandervis

Cr Lee Vandervis

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer) and John Christie (Director Enterprise Dunedin), Kristy Rusher (Manager Civic and Legal), Bree Jones (Business Tourism Events Advisor) and Fraser Liggett (Economic Development Programme Manager).

 

Governance Support Officer      Rebecca Murray

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

 

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Committee:

 

Accepts the apologies from Mayor Dave Cull and Cr Conrad Stedman.

 

Motion carried (ED/2017/022)

 

3       Confirmation of agenda

 

 

Moved (Cr Chris Staynes/Cr Andrew Whiley):

 

That the Committee:

 

          Confirms the agenda with the following alteration:

 

a)    In regard to Standing Order 21.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (ED/2017/023)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Committee:

 

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (ED/2017/024)

     

Part A Reports

5       Business Events Update

 

A report from Enterprise Dunedin provided an overview and update on the Business Events activities undertaken by Enterprise Dunedin.

The report noted that Business Events contributed to Dunedin’s Economic Strategy theme, “Compelling Destination” and linked into other key themes such as “Business Vitality”, “Alliances For Innovation”, “Linkages Beyond our Borders” and “Hub for Skills and Talent”.

 

Moved (Cr Christine Garey/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Business Events update.

Motion carried (ED/2017/025)

 

6       Enterprise Dunedin Q1 2017/18 Activity Report

 

A report from Enterprise Dunedin provided an update on several Enterprise Dunedin activities from 1 July 2017 to 30 September 2017 which included Otago Regional Business Partnership; draft Destination Dunedin Plan and the upcoming TRENZ event.

 

Moved (Cr Christine Garey/Cr Andrew Whiley):

That the Committee:

 

a)     Notes the Enterprise Dunedin Quarter 1 2017/18 Activity Report.

Motion carried (ED/2017/026)

 

7       Items for Consideration by the Chair

 

There were no items notified.

             

 

 

The meeting concluded at 1.30pm.

 

 

 

 

 

..............................................

CHAIRPERSON

    

 


Council

11 December 2017

 

 

 

 

Finance and Council Controlled Organisations Committee

UNCONFIRMED MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 21 November 2017, commencing at 1.35pm

 

PRESENT

 

Chairperson

Cr Mike Lord

 

Deputy Chairperson

Cr Doug Hall

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Aaron Hawkins

 

Cr Marie Laufiso

Cr Damian Newell

 

Cr Jim O'Malley

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Gavin Logie (Acting Chief Financial Officer) and Kristy Rusher (Manager Civic and Legal)

 

Governance Support Officer      Rebecca Murray

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

 

Accepts the apologies from Mayor Dave Cull and Cr Conrad Stedman.

 

Motion carried (FCCO/2017/030)

 

3       Confirmation of agenda

 

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

 

Confirms the agenda the following alteration:

 

a)    In regard to Standing Order 21.1, Option C be adopted in relation to moving     and seconding and speaking to amendments.

 

Motion carried (FCCO/2017/031)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (FCCO/2017/032)

 

On behalf of the Committee, Cr Mike Lord passed on sincere condolences to Cr Lee Vandervis on the recent death of his mother.

Part A Reports

5       Waipori Fund - Quarter Ending September 2017

 

A report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the quarter ending 30 September 2017.

 

The Acting Chief Financial Officer spoke to the report and responded to questions.

 

 

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Committee:

 

a)     Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ending 30 September 2017.

Motion carried (FCCO/2017/033)

 

6       Financial Result - Period Ended 30 September 2017

 

A report from Finance provided financial results for period ended 30 September 2017 and the financial position as at that date.

 

 

The Acting Chief Financial Officer spoke to the report and responded to questions.

 

 

Moved (Cr Mike Lord/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Financial Performance for the period ended 30 September 2017 and the Financial Position as at 30 September 2017.

Motion carried (FCCO/2017/034)

 

7       Dunedin City Holdings Limited Parent Financials - Year Ended 30 June 2017

 

A report from Finance provided the financial results for the year ended 30 June 2017 and the financial position as at that date for the Dunedin City Holdings Limited parent company.

 

 

The Acting Chief Financial Officer spoke to the report and responded to questions.

 

 

Moved (Cr Andrew Whiley/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Financial Performance for the year ended 30 June 2017 and the Financial Position as at 30 June 2017 for Dunedin City Holdings Limited Parent.

Motion carried (FCCO/2017/035)

 

8       Items for Consideration by the Chair

 

There were no items notified.

 

 

The meeting concluded at 1.53pm.

 

 

 

 

 

..............................................

CHAIRPERSON


Council

11 December 2017

 

 


 

Bylaws Subcommittee

UNCONFIRMED MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Bylaws Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 06 November 2017, commencing at 9.40 am

 

PRESENT

 

Chairperson

Cr Andrew Whiley

 

Deputy Chairperson

 

 

Members

Cr Jim O'Malley

Cr Kate Wilson

 

 

 

 

 

 

 

 

IN ATTENDANCE

Kristy Rusher (Manager Civic and Governance), Nick Sargent (Manager Transport Strategy)

 

Governance Support Officer      Rebecca Murray

 

 

  

 

1       Apologies

There were no apologies.

 

2       Confirmation of agenda

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

Confirms the agenda without addition or alteration

 

Motion carried (BYL/2017/008)

 

 

3       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Chairperson Andrew Whiley/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the management plan for Elected Members' Interests.

Motion carried (BYL/2017/009)

    

Reports

4       Speed Limits Bylaw 2004 - Amendment 8

 

The public were consulted on the Draft Speed Limit Bylaw 2004 – Amendment 8 from 18 September to 20 October 2017. The amendment proposed lower permanent speed limits on the following roads in Dunedin:

a.  The Esplanade, St Clair

b.  Forbury Road, St Clair

c.  Wingatui Road, Mosgiel

d.  Gladstone Road North, Mosgiel.

The report considered the commentary and submissions for each road section and made recommendations to the Hearings Subcommittee as to whether the proposed speed limits should be upheld or changed.

Twenty-three submissions were received during consultation, twenty-one indicated full support of the proposed changes and one indicated partial support, wanting a lower speed limit on an adjacent road. One submission indicated opposition to the proposed bylaw, specifically Wingatui Road.

The Committee gave consideration to the staff recommendation, the submissions received resolved as follows:

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

a)     Recommends that the Speed Limits Bylaw 2004 – Amendment 8 be adopted by the Council, with speed limits to come into effect on 1 February 2018.

Motion carried (BYL/2017/010)

              

 

The meeting concluded at 9.50 am.

 

 

 

 

..............................................

CHAIRPERSON

    


Council

11 December 2017

 

 

 

 

Hearings Committee

 local eASTER sUNDAY TRADING POLICY

UNCONFIRMED MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Hearings Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin, on Monday 13 November 2017, commencing at 9.30 am

 

PRESENT

 

Chairperson

Cr Andrew Whiley

 

 

 

 

Members

Cr Marie Laufiso

Cr Damian Newell

 

Cr Kate Wilson

 

 

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Kristy Rusher (Manager Legal and Civic), Adrian Blair (Group Manager Customer and Regulatory Services) and Anne Gray (Policy Analyst, Corporate Policy)

 

Governance Support Officer      Rebecca Murray

 

1       Introduction

 

Cr Whiley opened the meeting, provided housekeeping information and advised on the process for the hearing.

 

2       Apologies

 

 

There were no apologies.

 

 

3       Declaration of Interest

 

Moved (Cr Andrew Whiley/Cr Damian Newell):

That the Hearings Committee:

a)       Notes the Members' Interest Register; and

b)       Confirms the proposed management plan for Members’ Interests.

Motion carried (HEAR/2017/001)

 

4       Confirmation of Agenda

 

Moved (Cr Andrew Whiley/Cr Damian Newell):

That the Hearings Committee:

Confirms the agenda with the following alterations:

a)     In regard to Standing Order 21.1, Option C be adopted in relation to         moving and seconding and speaking to amendments.

Motion carried (HEAR/2017/002)

 

5       Procedural Matters

 

 

There were no procedural matters raised.

 

 

6       Consideration of Late Submissions

 

The General Manager Community Services provided an overview of the late submissions, noting some dates on some submissions showed as after the submission period had closed but this was due to an administrative process and they had been received within the correct timeframe.

 

 

Moved (Cr Kate Wilson/Cr Damian Newell):

That the Hearings Committee:

a)      Accept all of the late submissions.

Motion carried (HEAR/2017/003)

 

7       overview of the report on the summary of submissions for LOCAL easter sunday trading policy

 

 

The General Manager Community Services provided an overview of the report.

 

 

8       consideration of submissions

 

Ann Galloway

Ms Galloway spoke to her submission and commented that she did not support a Local Easter Sunday Trading Policy.  She reiterated points in her submission including Sunday being a sacred day.  Ms Galloway believed that if employers rostered a staff member to work on the Sunday, they would be obliged to do so.  She commented that Easter Sunday was not a public holiday, therefore if people were called into work there was no extra compensation for working.  In closing, Ms Galloway commented that this would not benefit Dunedin and therefore should not be supported.

 

Barry Simpson

Mr Simpson spoke to his submission and reiterated that he did not support a Local Easter Sunday Trading Policy.  He believed there was no need for shops to be open as petrol stations were like mini supermarkets. 

Jenny Olsen

Ms Olsen  spoke in opposition to a Local Easter Sunday Trading Policy.  She requested that the Committee consider the small businesses and families and maintain the cultural holidays. 

 

Craig Nieper – New World Centre City

On behalf of New World Centre City, Mr Nieper spoke in support of their submission to approve a Local Easter Sunday Trading Policy.  Mr Nieper commented that opening on Easter Sunday would relieve the pressure and stress of staff as operating the whole of Easter, would help prevent large impulse grocery sales.  In response to a question on staffing, Mr Nieper advised that he had not consulted with staff as yet however other public holidays were oversubscribed with staff therefore he did not anticipate any issues.

 

Shirley Walthew – FIRST Union

On behalf of FIRST Union, Ms Walthew spoke to their submission in opposition to a Local Easter Sunday Trading Policy.  She commented that the status quo should continue thereby allowing people to spend the day with their family.  Ms Walthew expressed concern that employers would pressure staff to work. 

 

Reverend Kerry Enright

Reverend Enright  spoke to his submission and reiterated the points raised in opposition to a Local Easter Trading Policy.  Reverend Enright spoke of the religious significance of the day and commented that he felt Easter Sunday should be left as a sacred religious day.

 

The meeting adjourned at 10.55am and reconvened at 11.25am.

 

Sarah Eyre

Ms Eyre spoke to her submission which did not support a Local Easter Sunday Trading Policy.  She advised of the difficulties for an employee to turn an employer down when requested to work.  Ms Eyre commented on the impact to family life and commented that she believed the policy should not be changed because a concert was on in the city.

 

Dean Gick - Bunnings Limited

On behalf of Bunnings Limited, Mr Gick spoke to their submission which supported a Local Easter Sunday Trading Policy.  He advised Bunnings Limited would provide time in lieu for the hours worked on the Easter Sunday and would welcome fundraising by a community group on the day.  Mr Gick advised that he believed the staff at Bunnings Limited would be prepared to work on the Easter Sunday.

 

The meeting adjourned at 11.45am and reconvened at 11.52am.

 

Keri Hannifin - Countdown

On behalf of Countdown, Ms Hannifin  spoke to their submission which supported a Local Easter Sunday Trading Policy.  She advised there were four stores in Dunedin however not all would be trading on Easter Sunday.  Ms Hannifin commented that  if staffing levels were too low to open the stores would remain closed, as Countdown took employee relations very seriously.

 

Les Ingram

Mr Ingram spoke to his submission which did not support a Local Easter Sunday Trading Policy.  He commented on the negative impact for family life should the change proceed.  In response to a question, Mr Ingram agreed that supermarkets and the like should open, however businesses such as building supply stores should remain closed.

 

The meeting adjourned at 12.15pm and reconvened at 1.40pm

 

Malcolm Deans – Unions Otago

On behalf of Unions Otago, Mr Deans spoke to their submission which did not support a Local Easter Trading Policy.  He commented that the adoption of the policy would be a backwards step as New Zealand already had some of the most liberal approaches to shop trading hours in the western world. 

 

Neil Finn-House – Mitre 10 Mega and Mitre 10 Mosgiel

On behalf of Mitre 10 Mega and Mitre 10 Mosgiel, Mr Finn-House spoke to their  submission in support of a Local Easter Sunday Trading Policy.  He advised that a lot of customers planned projects over the Easter weekend, therefore it was beneficial for shops such as Mitre 10 to remain open. Mr Finn-House advised that he believed the 1990 legislation was out of date with regards to the garden centre.  As this was not a statutory holiday it was hard to ask an employee to take an annual leave day. 

 

Paul Watson – First Union

On behalf of First Union, Mr Watson spoke to their submission and commented that they did not support a Local Easter Sunday Trading Policy.  Mr Watson questioned the benefit to the people of the one-off concert coming to town.

 

Peter Dowden

Mr Dowden spoke to his submission in support of a Local Easter Sunday Trading Policy. 

 

Russell Fowler – Stirling Sports

Mr Fowler spoke on behalf of the submission from Stirling Sports in support of a Local Easter Sunday Trading Policy.  He advised that with the influx of visitors to the city, he believed the shops should be open and noted the competition with Central Otago and online shopping.

 

The meeting adjourned at 3.15pm and reconvened at 3.30pm.

 

Terry Davies – Dunedin Venues Management Limited

On behalf of Dunedin Venues Management Limited, Mr Davies spoke to their submission in support of a Local Easter Sunday Trading Policy.

 

Mr Davies spoke of the unique opportunity the Ed Sheeran concerts would bring to the city with the majority of concert goers being visitors to town.  He commented that it provided an ideal opportunity to showcase the city in a positive manner and encourage visitors to return to Dunedin in the future.

 

Mr Davies implored the Hearings Committee to approve a Local Easter Trading Policy and reiterated that this was a rare opportunity that should be embraced.

 

Sonja Mitchell

Ms Mitchell commented that she did not support a Local Easter Sunday Trading Policy.  She advised that in her role as a union organiser for United Union some employees did not wish to work holidays to get extra pay.  Ms Mitchell advised that she believed there was more to do than shop in Dunedin, such as visit the Botanic Gardens or Tunnel Beach.

 

The meeting adjourned at 4.20pm and reconvened in the Edinburgh Room on Tuesday 14 November at 9.00am.

 

Dougal McGowan – The Otago Chamber of Commerce

On behalf of The Otago Chamber of Commerce, Mr McGowan reiterated the points in their submission in support to a Local Easter Sunday Trading Policy.  Mr McGowan responded to questions raised by the Committee.

 

The meeting adjourned at 10.00am and reconvened at 10.15am.

 


 

 

 

b)       Resolution to exclude the public

c)         Moved (Cr Andrew Whiley/Cr Kate Wilson):

d)        That the Hearings Committee:

e)         

f)         Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

g)         

General subject of the matter to be considered

 

 

C1 Consideration of submissions

Reasons for passing this resolution in relation to each matter

 

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

Ground(s) under section 48(1) for the passing of this resolution

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Reason for Confidentiality

 

 

 

To enable the Hearings Committee to seek legal advice.

h)        This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

i)           

j)         Motion carried (HEAR/2017/004)

 

The meeting moved into non-public on Tuesday 14 November at 10.15am and reconvened in public on Monday 20 November at 4.54pm.

 

9       Deliberation and recommendation

 

There was a lengthy discussion on the submissions both written and presented to the Hearings Committee.  The Hearings Committee commented on the importance of the recommendation and the need to reflect the impact on workers and their rights along with the benefits and opportunities for the city.

 

It was agreed that Enterprise Dunedin be requested to advertise information relating to Easter weekend 2018 and outline information to provide clarity on what visitors could expect in terms of services and trading available.  The Hearings Committee noted that should Council approve the policy, it would be desirable for the Otago Chamber of Commerce and the Otago Southland Employers’ Association to be approached to develop best practice guidelines for engagement with employees over working on Easter Sunday. 

 

Cr Whiley thanked members and staff for their work on this project.

 

 

Moved (Cr Andrew Whiley/Cr Damian Newell):

 

          That the Hearings Committee recommends Council:

 

(a)    Adopts the Local Easter Sunday Shop Trading Policy effective 1 January     2018 so that any type of shop may trade on Easter Sunday.

          Division

        The Hearings Committee voted by division:

               For:          Crs Damian Newell, Kate Wilson and Andrew Whiley (3)

               Against:    Cr Marie Laufiso (1)

        The division was declared CARRIED by 3 votes to 1.

 

Motion carried (HEAR/2017/005)

 

 

Moved (Cr Andrew Whiley/Cr Damian Newell):

 

        That the Hearings Committee recommends Council:

 

        a)     Reviews the Local Easter Sunday Shop Trading Policy commencing 90                days after Easter Tuesday 2018.

          Division

        The Hearings Committee voted by division:

               For:          Crs Damian Newell; Kate Wilson, Marie Laufiso and Andrew                               Whiley (4)

               Against:    (0)

        The division was declared CARRIED by 4 votes to 0.

 

Motion carried (HEAR/2017/006)

 

 

Moved (Cr Andrew Whiley/Cr Damian Newell):

 

That the Hearings Committee recommends Council:

 

a)     Writes to the Ministry of Business, Innovation and Employment requesting that advertising is undertaken to increase awareness of employers’ statutory obligations for offering employees work on Easter Sunday.

Motion carried (HEAR/2017/007)

 

 

The meeting concluded at 5.32pm

 

 

 

 

                                      

CHAIRPERSON

   

 

 


Council

11 December 2017

 

 


 

Waikouaiti Coast Community Board

 CONFIRMED MINUTES

 

Confirmed minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the on Wednesday 27 September 2017, commencing at 5.30pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

Richard Russell

 

Rose Stringer-Wright

 

 

 

IN ATTENDANCE

Bernie Hawke (Group Manager Arts and Culture), Dave Miller (Group Manager Parks and Recreation) and Nick Sargent (Transport Strategy Manager)

 

Governance Support Officer      Janet Favel

 

 

 

1       Public Forum

1.1    Warrington School

 

Dee Gilbert spoke to the funding application of behalf of Warrington School.  She circulated a quote for materials for Polyfest uniforms for a total of $612.74 (including GST).  She had approached other potential funding sources but was yet to receive a response.

 

1.2    Lyn Hastie

 

Lyn Hastie commented on a number of issues.  She advised that she was concerned that the two portaloos remaining at the domain over winter were incurring charges.

 

Ms Hastie also commented that she had not had a response to a fixogram she had lodged in June requesting footpath repairs.  She also advised that the yellow no parking lines on Bay Road was causing dangerous parking.  She was also concerned about the road conditions and blocked drains.

 

In response the Chairperson advised that he would follow up regarding the Portaloos, and advised the Board had requested that the yellow lines around the corner be removed.  Cr O'Malley advised he would follow up regarding progress with her fixogram request.

 

 

 

 

1.3    Wendy Harrex – Blueskin Youth and Community Amenities funding application

 

Mrs Harrex circulated a revised application for $2,000 relating to the entrance to the boardwalk on Doctors Point Road.  This included gravel to provide weather-proof access, landscaping, an information board, and repairs to major damage at the entrance from the recent flood event.  It was intended to replace dead trees with larger plants suitable to the area.  Mrs Harrex confirmed that the figures supplied included GST, and that the group was not registered for GST. 

 

It was noted that there was no quote supplied for the plants.  Mrs Harrex said that no application for funding had been made to the Honda Tree Fund.

 

Mrs Harrex advised that planting days were to be held on 15 and 27 October, and the opening planned for 4 November meant there was some urgency with this application. 

 

2       Apologies

There were no apologies.  Richard Russell advised that he would have to leave the meeting at 7.00pm.

 

3       Confirmation of agenda

 

 

Moved (Geraldine Tait/Richard Russell):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (WC/2017/025)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Mark Brown and Mandy Mayhem-Bullock declared an interest in the application for funding for completion of the entry to the Waitati Boardwalk.

 

 

Moved (Geraldine Tait/Alasdair Morrison):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2017/026)

 

5       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 23 August 2017

 

Moved (Richard Russell/Jim O'Malley):

That the Board:

 

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 23 August 2017 as a correct record.

 

 Motion carried (WC/2017/027)

Part A Reports

6       Introduction to the Group Manager Parks and Recreation AND TRANSPORT STRATEGY MANAGER

 

Dave Miller (Group Manager Parks and Recreation) and Nick Sargent (Transport Strategy Manager) were in attendance to introduce themselves and responded to questions from the Board. 

 

 

 

7       Funding Applications

 

In a report a copy of the funding applications was provided.  Applications had been received from the Blueskin Youth & Community Amenities Association who had requested $2,000.00 funding towards the planting of the boardwalk from Doctors Point Road into the Orokonui Estuary and the Warrington School who requested $500 towards materials for costumes for the Otago Polyfest.

 

 

Consideration was given to the application from the Warrington School which was had been laid on the table at the 23 August meeting.

 

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

        a)     Uplifts the Warrington School application from the table.

 

Motion carried (WC/2017/028)

 

 

Moved (Geraldine Tait/Mandy Mayhem-Bullock):

That the Board:

        a)     Grants $612.74 to the Warrington School for the purchase of materials for           Polyfest Uniforms.

 

Motion carried (WC/2017/029)

 

 

Consideration was given to the application from the Blueskin Youth & Community Amenities Association who had requested $2,000.00 funding towards the planting of the boardwalk from Doctors Point Road into the Orokonui Estuary.

 

Mandy Mayhem-Bullock and Mark Brown withdrew  from this item.

In discussing the item it was noted that quotes for the planting needed to be obtained.  An amount could be approved as a contribution to opening day costs - $414 for gravel and $150 for one big tree.  It was noted that the $9,000 held by the Amenities Association was reserved for maintenance works. 

 

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

 

a)     Approves the funding application for $1,000.00 from Blueskin Youth and Community Amenities Association.

Motion lost

 

Moved (Richard Russell/Jim O'Malley):

That the Board:

a)     Approves funding of $650.00 for gravel and a tree from Blueskin Youth and Community Amenities Association

Richard Russell left the meeting at 7.00 pm

 

.Motion carried (WC/2017/030)

 

8       Members' Reports

 

Board members provided an update on activities they had been involved in.

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

 

a)     Notes the report from Members.  

b)     Commends Mandy Mayhem-Bullock and Rose Stringer-Wright on their work for Keep Dunedin Beautiful in the Waikouaiti community.

 

Motion carried (WC/2017/031)

 

9       Governance Support Officer's Report

 

In a report the Governance Support Officer provided an update on activities relevant to the Board area including:

·           Project Fund

·           Action List

 

 

Moved (Chairperson Alasdair Morrison/Member Rose Stringer-Wright):

That the Board:

 

a)     Notes the Governance Support Officers Report

b)     Agrees the addition of items and removal of completed items on the Action List.

Motion carried (WC/2017/032)

 

10     Chairperson's Report

 

The Chairperson provided an update on matters of interest since the previous meeting which included: 

 

1      Proposed Camping Bylaw 2017

2      Waikouaiti Bus Shelter

3      Civil Defence

4      Waitati Public Toilets – photos of toilet designs suggested by DCC staff were circulated. 

5      BMX Track – there were DoC concerns (the proposed site was adjacent to the Hawkesbury Lagoon wildlife refuge), and site hazards (it was on the HAIL register).

6      Enterprise Dunedin Plan – The plan was to be amended following feedback at the recent meeting, and recirculated.

7      Public meeting in Waikouaiti 20 September:

 

Moved (Alasdair Morrison/Rose Stringer-Wright):

That the Board:

a)     That Geraldine Tait represents the Board on the Waikouaiti Transfer            Station and Recycling Centre community group.

b)     That Mark Brown represents the Board on the Matanaka Drive         Coastal Reserve and Forest Plantation community group.

Motion carried (WC/2017/033)

 

 

10    Community Plan- Hard copies will be circulated.  It was agreed that a consultation document, including a section on Maori history, be circulated. 

11    Seacliff wastewater plant to be upgraded.

12    CDEM meeting Monday 16 October, 5.30pm, Blueskin Bay Library.  Cr O’Malley undertook to discuss the meeting with Paul Allen.

 

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

 

a)     Notes the report from Alasdair Morrison

Motion carried (WC/2017/034)

 

11     Council Activities

 

 The Ward Councillor (Councillor Jim O'Malley) provided an update on matters of interest to the Board including consideration of what the Board would like included in the Long Term Plan and advised that the Camping Control Bylaw was being considered by Council on 31 October.  Mark Brown would attend the meeting to speak on behalf of the Board at the Public Forum.

 

Moved (Jim O'Malley/Geraldine Tait):

That the Board:

 

a)     Notes the update.

Motion carried (WC/2017/035)

 

12     Notification of Agenda Items for Consideration by the Chair

 

 

 

Items for discussion at the next meeting were suggested including:

·      Coastal erosion

·      Upgrade of Seacliff wastewater plant

·      Rabbit problems at the Matanaka Drive plantation.

 

 

 

 

 

 

 

The meeting concluded at 7.47 pm.

 

 

 

 

 

 

..............................................

C H A I R P E R S O N

    

 


Council

11 December 2017

 

 


 

Otago Peninsula Community Board

 CONFIRMED MINUTES

 

Confirmed minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 28 September 2017, commencing at 10.05 am

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Graham McArthur

 

Christine Neill

 

 

 

IN ATTENDANCE

Richard Saunders (Group Manager Transport), Dave Miller (Group Manager Parks and Recreation)

 

Governance Support Officer      Rebecca Murray and Greg Sligo

 

 

1       Opening

Paul Pope opened the meeting with a reflection.

2       Public Forum

2.1    Sophie Lascarides - Funding Application

 

Christine Neill withdrew from this item as she is a life member of the Playcentre.

Sophie Lascarides addressed the meeting concerning the funding application from the Playcentre.

Sophie advised that the Playcentre was required to put parents through a first aid course.  A total of eight parents would go through the course.  The grant would also be used to buy first aid consumables.

During the presentation Hoani Langsbury entered the meeting at 10.10am.

 


 

  

 

3       Apologies

Apologies were received from Cr Andrew Whiley and Edna Stevenson for absence and for Hoani Langsbury for lateness.

 

 

Moved (Paul Pope/Lox Kellas):

That the Board:

 

Accepts the apologies from Cr Andrew Whiley and Edna Stevenson for absence and Hoani Langsbury for lateness.

 

Motion carried (OPCB/2017/056)

 

4       Confirmation of agenda

 

 

Moved (Paul Pope/Hoani Langsbury):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (OPCB/2017/057)

 

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Christine Neill advised that she was a life member of the Peninsula Playcentre and that she would withdraw from the item.

 

Hoani Langsbury declared an interest Southern Heritage Trust and he would withdraw from discussion on the item.

 

 

Moved (Christine Neill/Graham McArthur):

That the Board:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2017/058)

 

6       Confirmation of Minutes

6.1    Otago Peninsula Community Board meeting - 24 August 2017

 

Moved (Graham McArthur/Hoani Langsbury):

That the Board:

 

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 24 August 2017 as a correct record.

 

 Motion carried (OPCB/2017/059)

    

Part A Reports

7       Funding Applications

 

        In a report from Civic and Legal a copy of funding applications which had been received were attached.

Christine Neill withdrew from the discussion on the application from the Peninsula Playcentre.

 

Hoani Langsbury declared an interest Southern Heritage Trust and withdrew from the item.

 

        Consideration was given to the application from the Southern Heritage Trust.  They have requested $800.00 for printing costs of the programme brochure.

 

Moved (Lox Kellas/Paul Pope):

That the Board:

a)     Declines the funding application of $800.00 from the Southern Heritage Trust.

Motion carried (OPCB/2017/060)

 

 

Moved (Lox Kellas/Christine Neill):

That the Board:

a)     Approves grant of $500.00 to the Southern Heritage Trust, towards the cost of printing brochures.

Motion carried (OPCB/2017/061)

 

 

        Consideration was given to the application from the Peninsula Playcentre.  They         requested $940.00 towards the cost of supporting parents to participate in first       aid training.

 

 

Moved (Lox Kellas/Graham McArthur):

That the Board:

a)      Grants the funding application of $940.00 from the Peninsula Playcentre.

Motion carried (OPCB/2017/062)

 

8       Governance Support Officer's Report

 

        In a report the Governance Support provided an update on matters of interest  including:

a)     Project Fund

b)     Correspondence.  The letter regarding the recent flooding at Harington Point was noted.  It was requested that a copy be sent to Tidewater Drive residents.

c)     Proposed Lease to the Macandrew Bay Boating Club Inc

d)     Action List.

 

 

Moved (Graham McArthur/Paul Pope):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate.

Motion carried (OPCB/2017/063)

 

9       Biodiversity Forum

 

A discussion took place on the Biodiversity Projects on the Peninsula and the way the Board could be more informed.

It was noted that a meeting will be held at the Portobello Bowling Club, Tuesday 17 October 2017, 6.00pm – 8.30pm to discuss Biodiversity issues.

 

Moved (Paul Pope/Hoani Langsbury):

That the Board:

        a)     Approves funding of $200.00 to cover catering for the meeting being held          Tuesday 17 October 2017 – 6.00pm – 8.30pm.

 

Motion carried (OPCB/2017/064)

 

Christine Neill advised that she would organise the catering.

 

 

Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:

 

a)     Notes the report.

Motion carried (OPCB/2017/065)

 


 

 

10     Long Term Plan

 

        A discussion was held on the Otago Peninsula Long Term Plan, including consultation to be undertaken.

        The Board agreed that a Board workshop would be held.  It was noted that the   Council would manage the submission process.

 

 

Moved (Paul Pope/Hoani Langsbury):

That the Board:

 

a)     Notes the report.

Motion carried (OPCB/2017/066)

 

11     Board Projects

 

        Board members provided updates on the following Board Projects:

-    Keep Dunedin Beautiful

-    Rural Roads

-    Business Directory/Inventory

        In addition to the above projects, the Board noted that the Company Bay Bus Shelter Mural was in need of repainting.  The Chair was provided with a quote for the work from Daniel Mead. 

        The Macandrew Bay Scout Group applied for funding from Keep Dunedin Beautiful for the restoration of a mural by John Noakes on the end wall of the Macandrew Bay Scout Hall.  It was noted that there was limited funds available for this project and the group may apply to the Board for funding.

 

 

Moved (Graham McArthur/Lox Kellas):

That the Board:

 

a)     Notes the updates on Board Projects.

b)     Notes the support of Keep Dunedin Beautiful for the repainting of the mural.

c)     Notes the Boards support for the proposed restoration of the John Noakes mural on the end wall of the Macandrew Bay Scout Hall.

Motion carried (OPCB/2017/067)

 


 

 

12     Chairperson's Report

 

        The Chairperson (Paul Pope) provided a verbal update on issues raised with the Chair, together with matters not covered by other reports on the agenda including:

A Community Clinic was held with the Tomahawk Community with approx. 28 people attending.  Items of discussion included possible uses for the old school, roading matters, the lagoon, sand mining and grounds.

Meeting with the Portobello and Macandrew Bay Schools and a meeting will be organised with Broad Bay School.

There were also updates on the University of Otago Biodiversity Valuation workshop, Peninsula School Bus Matters, Portobello Historic Signs Project, with installation on 14 October, 

The chairperson advised a date for LTP workshop would be finalised in the next few weeks.

 

 

Moved (Graham McArthur/Paul Pope):

That the Board:

 

a)     Notes the Chairperson’s Report.

Motion carried (OPCB/2017/068)

 

13     Councillor's Update     

 

        As the Ward Councillor (Councillor Andrew Whiley) was absent from the meeting,  there was no update provided.

 

 

14     Items for Consideration by the Chair

 

 

 

 

Graham McArthur left the meeting at 11.41am

 

Hoani Langsbury advised that concern had been expressed that on the Douglas property (which is above Wellers Rock) there have been buses placed on the ridgeline.  There has been significant excavation on this site and Richard Saunders is to escalate the matter to Sandy Graham as there is concern from the Board on Public Safety.

 

 

 

 

 

The meeting concluded at 11.49am.

 

 

 

..............................................

CHAIRPERSON


Council

11 December 2017

 

 


 

Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 28 September 2017, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Joan Wilson

 

Members

David (Jock) Frew

Cr Christine Garey

 

Jacinta Stevenson

Norma Emerson

 

 

IN ATTENDANCE

Andrew Lord (Maintenance Team Leader), Dave Miller (Group Manager Parks and Recreation), Nicholas Rodger (New Zealand Transport Agency)

 

Governance Support Officer      Kristy Rusher

 

 

 

1       Public Forum

Bevan Dowling spoke about his decision to resign from the Strath-Taieri Community Board.   

 

2       Apologies

 

There were no apologies for attendance at this meeting. 

 

Councillor Garey tendered an apology for the meeting schedule for 16 November 2017 as a result of her attendance at a meeting of the Community Boards Executive Committee on that date.

 

 

Moved (Joan Wilson/ Jacinta Stevenson):

That the Board:

a)      Accepts the apology of Councillor Garey for the meeting scheduled for 16       November 2017.

  Motion carried (STCB/2017/055)

 

3       Confirmation of agenda

 

 

Moved (Jacinta Stevenson/David Frew):

 

That the Board:

 

a)      Confirms the agenda without addition or alteration.

 

          Motion carried (STCB/2017/056)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Joan Wilson/Norma Emerson):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members'         Interests.

 

        Motion carried (STCB/2017/057)

 

5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 7 September 2017

 

Moved (Joan Wilson/David Frew):

That the Board:

 

a)      Confirms the public part of the minutes of the Strath Taieri Community Board         meeting held on 7 September 2017 as a correct record.

 

 Motion carried          (STCB/2017/058)

   part A Reports

6       New Zealand Transport Authority Update

 

Nicholas Rodger was in attendance and provided an update on matters of interest as they relate to State Highways in the Strath-Taieri area.  He outlined how the New Zealand Transport Agency intended to improve the outcomes for the area with their new contract Downer providing roading services.  Mr Rodgers responded to questions from the Board on the following matters:

·      The impact of yellow lines on traffic safety in the area;

·      The need for traffic calming measures for school drop off/pick up areas;

·      Tree and vegetation management on land adjacent to road reserve;

·      Parking of trucks near intersections such as Brown's Road/Swanson Street and the State Highway and the need for additional signage at that location;

Mr Rodgers indicated that he would be available to attend a pre-winter meeting of the Board to consult on how NZTA services could be best prioritised over the winter months.

 

Moved (Joan Wilson/David Frew):

That the Board:

          a) Notes the report of Mr Rodgers, New Zealand Transport Authority.

 

Motion carried (STCB/2017/059)

 

7       Introduction to the Group Manager Parks and Recreation

 

Dave Miller (Group Manager Parks and Recreation) was in attendance to introduce himself to the Board and respond to questions. 

Mr Miller noted the requirement for new fencing options and quotes to be presented for the playground and the Board's request to check trees to ensure that any missing double stakes were replaced.  Mr Miller noted the Board's advice that the contractor could call a local person regarding wind conditions to avoid unnecessary travel.

Mr Miller also advised that the contractors would be requested to avoid or remove grass cuttings from paved footpaths and that the Cemeteries Officer would be available to attend a board meeting on her return from leave.

 

Moved (Christine Garey/David Frew):

That the Board:

        a) Note the verbal report from the Group Manager, Parks and Recreation.

 

Motion carried (STCB/2017/060)

 

 

8       Cemetery Update

 

Dave Miller (Group Manager Parks and Recreation) was in attendance to provide an update on the Cemetery upgrade.

 

Moved (Cr Christine Garey/Member David Frew):

That the Board:

 

a)     Lay the report on the table until the scheduled meeting of 16 November 2017 to permit consultation with interested community members to occur; and

b)     Delegate consultation with interested community members on the options to Deputy Chairperson Wilson; and

c)     Requests that Deputy Chairperson Wilson reports back to the Board on the outcome of the consultation at the meeting scheduled for 16 November 2017.

Motion carried (STCB/2017/061)

 

9       Community Engagement

 

Member Jacinta Stevenson provided an update on Community Engagement and advised the Board that following advertising in the Taieri Pet, she had received expressions of support for a mural in Middlemarch and she would advise this to the Keep Dunedin Beautiful Committee at its next meeting.

 

Moved (Jacinta Stevenson/Joan Wilson):

That the Board:

a)     Notes the verbal report from Jacinta Stevenson.

 

Motion carried (STCB/2017/062)

 

 

 

10     Governance Support Officer's Report

 

In a report the Governance Support Officer provided an update on matters of interest including:

·           Project Fund

·           Action List

 

 

The Board requested that the following items be added to the action list:

·      a report of the cause of the failure of the Sutton bridge and a restoration  plan;

·      an update on the re-use of the bridge boards on the Otago Central Rail Trail.

 

Moved (Christine Garey/Jacinta Stevenson):

 

That the Board:

 

a)     Notes the Governance Support Officers Report.

b)     Agrees the addition of items and removal of completed items on the Action List.

Motion carried (STCB/2017/063)

 

11     Acknowledgement of Retiring Member

 

Moved (Barry Williams/David Frew):

That the Board:

 

a)     Records its sincere thanks to Bevan Dowling for the loyal and conscientious service given to the City of Dunedin as a member of the Strath Taieri Community Board for nineteen years during the period 1989 to 2001 and 2010 to 2017.

The Board extends sincere appreciation for the services rendered and every good wish for the future.

  Motion carried (STCB/2017/064)

 

12     Chairperson's Report

 

The Chairperson provided an update on the following matters of interest:

·      Update on Roading;

·      Noting of correspondence received, and requested that all correspondents be acknowledged;

·      Rating issues experience by three stations in the area Hartfield, Roads End and Summer Hills;

·      Dog registration fee increases and the impact on shepherds.

The Chairperson also complimented the Senior Contract Officer Susil Gunathilake for his assistance with the Otago Central Rail Trail project.

 

 

Moved (David Frew/Jacinta Stevenson):

That the Board:

 

a)     Notes the Chairperson's verbal report.

b)     Notes that all correspondence will be acknowledged by return letter.

Motion carried (STCB/2017/065)

 

13     Council Activities

 

Councillor Garey provided an update on a variety of Council activities including an update on the recent Zone 6 meeting which had focused on increasing the standard of governance and that it had been acknowledged that the "Good Governance Guide" issued by Local Government New Zealand had been of considerable assistance to Community Boards.  She noted that this had previously been circulated to members but could be recirculated on request.  

 

 

She also advised that the Council's Long Term Plan process was well underway, with Councillors presenting their vision to staff at a workshop earlier in the week.

 

The Board were also advised of the opportunity to attend the public forum at the next Council or Infrastructure Services Committee meeting to present their views on the importance of decisions to be made about the Sutton Bridge.

 

 

Moved (Joan Wilson/Norma Emerson):

That the Board:

a)     Notes the verbal report of Councillor Garey.

 

Motion carried (STCB/2017/066).

 

14     Notification of Agenda Items

 

The Chairperson requested that Craig Osbourne, the new Chief Executive of Dunedin Railways be invited to attend a future meeting of the Community Board, and that prior to the meeting he is hosted on a site visit to the station master's house (which required maintenance) and the stored wagons.

             

 

 

 

The meeting concluded at 6:22pm.

 

 

 

 

 

 

..............................................

C H A I R P E R S ON

    

 


Council

11 December 2017

 

 


 

Mosgiel-Taieri Community Board

CONFIRMED MINUTES

 

Confirmed minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Outram Rugby Football Clubrooms, 102 Formby Street, Outram on Wednesday 04 October 2017, commencing at 12.16 pm

 

PRESENT

 

Chairperson

Sarah Nitis

 

 

 

 

Members

Phillipa Bain

Martin Dillon

 

Cr Mike Lord

Dean McAlwee

 

Maurice Prendergast

 

 

 

IN ATTENDANCE

Kristy Rusher (Manager Civic and Legal), Joy Gunn (Manager, Events and Community Development), Paul Coffey (Senior Community Advisor), Tammy Jackman (Events Special Projects Co-Ordinator) and Dave Miller (Group Manager, Parks and Recreation)

 

Governance Support Officer      Doug Jackson

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

Apologies were received from Joy Davis (for absence) and Phillipa Bain (for lateness)

 

That the Board (Sarah Nitis/Mike Lord):

 

Accepts the apologies from Joy Davis and Phillipa Bain.

 

Motion carried

 

3       Confirmation of agenda

 

 

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (MTCB/2017/057)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Councillor Mike Lord advised that he had been appointed as a Director of the Mosgiel Rotary Club

 

 

Moved (Sarah Nitis/Martin Dillon):

That the Board:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2017/058)

 

5       Confirmation of Minutes

5.1    Mosgiel-Taieri Community Board meeting - 30 August 2017

 

Moved (Cr Mike Lord/Sarah Nitis):

That the Board:

 

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 30 August 2017 as a correct record.

 

Motion carried (MTCB/2017/059)

     Part A Reports

6       Festival and Events Plan Update

 

Phillipa Bain entered the meeting at 12.35 pm during discussion.

Tammy Jackman (Events Special Projects Co-Ordinator) provided a presentation on the Festival and Events Plan which included engagement that had been undertaken.  Ms Jackman commented that the framework of the revised Plan would include goals of Celebrating Unique Dunedin, Thinking Big (in association with Dunedin Management Venues Ltd), Making It Work for Dunedin and having one Events calendar.  She advised that it was anticipated that the new Festival and Events Plan would be adopted by January 2018.

 

7       Events and Community Development Update

 

Joy Gunn (Manager Events and Community) and Paul Coffey (Senior Community Advisor) provided an update on the review of the Social Wellbeing Strategy policy and tabled a print out of a power point presentation.

The Board noted the strategic directions of the Strategy which included: Connected People, Vibrant and Cohesive Communities, Healthy and Safe people, A Reasonable Standard of Living for All and Affordable and Healthy Homes.

Joy Gunn then outlined the functions of her Department and advised of the various projects which her staff are involved in presently.

 

8       Introduction to the Group Manager Parks and Recreation

 

Dave Miller (Group Manager Parks and Recreation) was present to meet the Board and provided an overview of his role within Council and the staff structure within his department.

Mr Miller advised that the damaged fort in the Children’s Playground in Hartstonge Avenue was presently being repaired and the proposed play area in the Highland Park Subdivision was progressing favourably.

The Board raised two issues with Mr Miller which were:

1      Maintenance of the boundary hedges at the Outram Rugby Football grounds; and

2      Maintenance of the grass south of the Outram Bridge at the entrance to the Outram Township.

 

9       Mosgiel-Taieri Community Board - Draft Long Term Community Plan Recommendations

 

A report from the Chairperson provided recommended changes to the Mosgiel-Taieri Community Board draft Long Term Community Plan following community consultation and the Board's workshop.

 

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

 

a)     Notes the report

b)     Approves the recommendations for inclusion in the Mosgiel-Taieri Community Board Long Term Community Plan.

c)     Adopts the Mosgiel-Taieri Community Board Long Term Community Plan.

Motion carried (MTCB/2017/060)

 

10     Governance Support Officer's Report

 

A report from Civic and Legal provided an update on activities relevant to the Board's area included:

a)     Project Fund

b)     Action List

Sarah Nitis provided an update on the meeting held with the Dunedin City Council and NZTA on the beautification of the roundabout in Quarry Road.  She advised that NZTA had provided a plan which indicated that the planting of the area was being included as part of the beautification of a wider area within the motorway section at the entrance to Mosgiel.  Ms Nitis commented that any planting within the roundabout would not take place until the Autumn.

 

It was agreed that staff be requested to investigate the angle of the Give way sign at the onramp coming into Mosgiel from the South.

 

Martin Dillon provided an update on Church Street, Mosgiel which included the pedestrian crossing outside St Mary’s School in Church Street being approved, the relocation of the bus stop and the installation of a "Kea" crossing at the corner of Church and Laing Streets.

 

 

Moved (Sarah Nitis/Cr Mike Lord):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate

Motion carried (MTCB/2017/061)

 

11     Chairperson's Report

 

A report from the Chairperson provides an update on matters of interest since the previous meeting.

·          Speed Limit Bylaw Review – Amendment 8.  It was noted that the proposed speed limit changes t within the Board’s area was:

Wingatui Road From Gladstone Road to 70/50 sign at 100 m south of Factory Road and Gladstone Road North From 100m north of Wingatui Road to the 50/70 sign (165m south of Wingatui Road)

·          Water Safety Plans.  The Chairperson advised that a report was being presented to the Infrastructure and Networks Committee shortly.

·          Septic Tanks consent processing.

 

Moved (Sarah Nitis/Martin Dillon):

That the Board:

 

a)     Notes the Chairperson's report

b)     Endorses the Board's letter of support for the Dunedin Hospital Rebuild sent to the Prime Minister's office

c)     Endorses the Board's letter to the Otago Regional Council requesting enhancements to the bus service.

d)     Authorises the Chair to prepare a submission supporting the proposed         speed limit changes

e)     Authorises the Chair write a letter to the Otago Regional Council (ORC) requesting that they give consideration to progressing possible Plan Changes to enable the use of septic tanks.

 

Motion carried (MTCB/2017/062)

 

12     Board Updates

 

Board members provided updates on the following:

 

Keep Dunedin Beautiful (KDB)

Phillipa Bain provided an update and advised that KDB were considering items including more rubbish bins in the Chatsford area, dog excrement education and tagging in the Mosgiel area.

 

Mosgiel Coronation Hall

There was no update provided as the Mosgiel Coronation Hall Committee had not met since the Board's last meeting.

 

Mosgiel Business Association (MBA)

Sarah Nitis advised that the MBA were considering the Party in the Park, a black tie fundraising dinner for the proposed Aquatic Centre and the new murals proposed in Factory Road.

 

Festival of the Plain

The report noted that Peter Johnstone Park had been recommended as the new venue.

 

Taieri Community Facilities Trust

 

Martin Dillon updated the Board on the fundraising activities of the Trust.

 

Mosgiel-Taieri Community Board Members' Action List

 

 

Moved (Sarah Nitis/Martin Dillon):

That the Board:

 

a)     Notes the report.

b)     Approves $395.00 from the Board's discretionary fund towards the advertising of "Taieri over the Tea Leaves" for the September, November 2017 and March and May 2018 events.

c)     Updates the Mosgiel-Taieri Community Board Members’ Action List as required.

Motion carried (MTCB/2017/063)

 

13     Council Activities

 

Councillor Mike Lord provided an update on matters of interest to the Board which included:

·          10 Year Plan; and

·          Dunedin City Holdings Ltd

 

Moved (Maurice Prendergast/Dean McAlwee):

That the Board:

 

a)     Notes the update.

Motion carried (MTCB/2017/064)


 

 

14     Items for Consideration by the Chair

 

There were no items for consideration.

             

 

 

 

The meeting concluded at 3.00pm.

 

 

 

..............................................

CHAIRPERSON

    

 


Council

11 December 2017

 

 


 

West Harbour Community Board

CONFIRMED MINUTES

 

Confirmed minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 04 October 2017, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Steve Walker

 

Deputy Chairperson

Trevor Johnson

 

Members

Francisca Griffin

Cr Aaron Hawkins

 

Ryan Jones

Ange McErlane

 

Jan Tucker

 

 

 

IN ATTENDANCE

Graham McKerracher (Communications and Marketing Manager), David Miller (Group Manager Parks and Recreation) and Josh Von Pein (Transport Delivery Manager)

 

Governance Support Officer      Jennifer Lapham

 

 

 

1       Public Forum

1.1    Public Forum Alex McMillan

 

Dr Alex McMillan spoke to the Board regarding the West Harbour Cycleway.  Dr McMillan advised that she had a particular area of interest in transport and undertakes research on the changing urban environment. 

Dr McMillan commented on the safety of the off road cycleways and the maintenance of them.  She was also concerned that the crossing of State Highway 88 created safety issues and that there can't be a safe crossing area when the speed limit is 80km.   She also asked that the path be visible from the State Highway for the safety of users at night.

 

 

 

1.2    Public Forum - Mary McFarlane

 

Mary McFarlane commented on a number of issues relating to the harbour and the Port, including sea wall maintenance, vibration from trucks and noise issues.  She also raised the issue of a mitigation fund which was promised at the amalgamation of local bodies in 1989.

Ms McFarlane also suggested that the Sims building could be turned into a parking building behind the heritage façade.

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Steve Walker/Aaron Hawkins):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (WHCB/2017/064)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Steve Walker/Aaron Hawkins):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2017/065)

 

5       Confirmation of Minutes

5.1    West Harbour Community Board meeting - 30 August 2017

 

Moved (Steve Walker/Jan Tucker):

That the Board:

 

Confirms the public part of the minutes of the West Harbour Community Board meeting held on 30 August 2017 as a correct record.

 

 Motion carried (WHCB/2017/066)

Part A Reports

6       NZTA - Shared Path update

 

Jason Forbes (NZTA) was in attendance to provide an update on the proposed shared path.  He advised that NZTA was committed to the path and a detailed Business Case had been written.  As a result it had shown that the cost was now over $20 million and the business case had to go out to an independent person to confirm the price. 

In response to a question Mr Forbes advised they are still negiotating with Kiwi Rail and the work cannot commence until they have signed a contract.

Mr Forbes advised that the Safe Road Alliance had been working with Fulton Hogan with a view to bringing some of the safety work forward and this should be completed early in the new year.

The Board expressed concern regarding the commencement of the safety barriers, as they had been promised this would not occur until work on the shared path had been completed.  it was agreed that the Chairperson and Cr Hawkins would meet with NZTA to discuss the issue.

 

 

 

7       Port Otago update

 

Kevin Winders (Chief Executive Port Otago) was in attendance and introduced himself to the Board and responded to questions.  Mr Winders commented on the work programme that Port Otago was undertaking including the wharf extension. 

 

 

8       Introduction to the Group Manager Parks and Recreation

 

Dave Miller (Group Manager Parks and Recreation) introduced himself to the Board and responded to questions.  He also provided an update on some of the projects the Board was involved in.

 

 

 

9       Governance Support Officer's Report

 

In a report the Governance Support Officer provided an update on matters of interest including:

a)     Project Fund

b)     Action List

 

 

 

A discussion took place on the action list with a number of changes being made.

 

 

Moved (Steve Walker/Aaron Hawkins):

That the Board:

 

a)     Notes the report

Motion carried (WHCB/2017/067)

 

10     Board Representation and Areas of Responsibility

 

a)     Port Environment Liaison Committee

 

        Ange McErlane advised that the Committee had spent some time discussing the   wharf extension and the Flagstaff Hill project.

 

b)     Ravensdown Community Liaison Group

 

        Trevor Johnson advised that a meeting was coming up, and advised that the         Moller Memorial Project was progressing.

 

c)     Keep Dunedin Beautiful

 

Steve Walker advised that the group was excited about the mural project in Port Chalmers.

 

d)     Communications/Facebook

 

        Ryan Jones advised that the page had almost 500 follows. 

 

e)     State Highway 88 Liaison Group

 

Cr Hawkins advised that a meeting had not yet been held.

 

f)     Funding Applications Report Back

 

        Francisca Griffin advised that she had not received any report back forms.

 

g)     West Harbour Beautification Trust

 

        The Chairperson advised that $10,000 had been received to  help develop a         strategic and operational plan for sycamore removal.

 

h)     Policing Issues

 

        Jan Tucker advised that she had met with the local police officer and he had         commented that there hadn't been any problems during the Seafood Festival.

 

i)      Vision Port Chalmers

 

        Jan Tucker advised that the group was currently investigating the possibility of getting banners to put up in the main street, and it had been suggested that a Christmas tree should be put up.

 

 

 

11     Chairperson's Report

 

The Chairperson provided an update on matters of interest

a)     Response to Public Forum at 30 August meeting

·      Careys Bay issues raised by Ms Nicolau – it was noted that Ms Nicolau was in contact with Port Otago and this would be the best way to work through her issues.

·      Walking Tracks raised by Mr Jim McQuillan – the establishment of walking tracks was not within the remit of the Board, but the Board suggested that Mr McQuillan contact other groups or DOC.  Trevor Johnson will continue to laisie with Mr McQuillan re access to Gearys Rock.

·      Sea Walls raised by Mr Gordon Tocher – the Group Manager Transport has advised that it was intended to hold a public meeting next year to discuss the issue and identify ways to resolve the issue. 

·      Drainage issues at Aramoana raised by John Davies and Vicki Wilson – this matter was being resolved by the Council and the Aramoana League were happy with progress.

b)     Civil Defence Update – a representative would come and update the Board

 

c)     Port Noise Meeting – was covered earlier in the meeting

 

d)     DOC meetings – The Chairperson was chairing a meeting between DOC, Aramoana League and the Conservation Group to discuss a number of issues including beach access.

 

e)     Community Board Executive Committee – The Chairperson and Ryan Jones  attended this meeting.

 

f)     Community Plan – the Chairperson will set a date for the workshop that suits members.

 

g)     Planting has been carried out in Port Chalmers and the gratings cleared, any pots  without plants in them will be replanted.

 

h)     Service Awards – the Chairperson presented Jan Tucker and Trevor Johnson long service awards and also the Award for Leadership relating to the successful sycamore removal programme which was given to the Board at the Community Board Conference.

 

 

Moved (Steve Walker/Aaron Hawkins):

That the Board:

 

a)     Notes the Chairperson's Report.

Motion carried (WHCB/2017/068)

 

12     Council Activities

 

Cr Hawkins provided an update on matters of interest including the 2GP, Easter Trading Bylaw Review, South Dunedin Community Hub, Annual Reports for Council Controlled Organisations and he noted the Long Term Plan is now called a 10 year plan.

 

13     Notification of Items for Consideration by the Chairperson

 

The Board should acknowledge the Rotary Club of Dunedin's work on the walkway.

 

 

 

 

             

 

The meeting concluded at 7.11 pm.

 

 

 

 

..............................................

C H A I R P E R S O N

    


Council

11 December 2017

 

 


 

Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 05 October 2017, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

Members

Christina McBratney

Keith McFadyen

 

Paul Weir

 

 

 

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services), Richard Saunders (Group Manager Transport) and Dave Miller (Group Manager Parks and Recreation)

 

Governance Support Officer      Lynne Adamson

 

 

 

1       Public Forum

1.1    Shay Dewey

 

Shay Dewey addressed the meeting concerning the new app – “My Little Local” about what’s happening in the community which he developed. He commented that the app was available on both the Apple and Android platforms. 

Mr Dewey advised that the app serviced all of Dunedin and provided a large variety of information which included local content, information, news, lifestyle, sports, weather, notifications, movies and events.  He commented on the difference between communities in Dunedin and he wanted to encompass it all on the app.  Mr Dewey requested that the Board send any relevant information to him for inclusion on the app.

 

1.2    Kevin MacKay

 

Kevin MacKay addressed the meeting concerning beautification planting along a section of Brighton Road, Waldronville.  Mr McKay distributed photographs of the area and commented that it would be tidier and lower maintenance overall if the grass and agapanthus were replaced with shrubs and tussock.

Mr MacKay highlighted other problems in the area including stormwater issues which often overflowed from a decommissioned mud tank.

It was agreed that staff would be requested to attend an onsite meeting with Mr MacKay and Board members to look at the stormwater and mud tank issues and investigate whether the beautification project could progress.

  

2       Apologies

 

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

 

Accepts the apologies from Cr Conrad Stedman and Peter Gouverneur.

 

Motion carried (SHCB/2017/062)

 

3       Confirmation of agenda

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (SHCB/2017/063)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2017/064)

 

Part A Reports

5       Introduction to the Group Manager Parks and Recreation

 

Dave Miller (Group Manager Parks and Recreation) was in attendance to introduce himself and respond to questions.  He commented on his background and advised of his role as the Group Manager Parks and Recreation. 

The request for installation of extra signage at Tunnel Beach including a sign for the entrance providing information on the history of the site was discussed and noted that it would be passed on to the Department of Conservation for consideration.

 

6       Governance Support Officer's Report

 

A report from Civic informed the Saddle Hill Community Board of activities relevant to the Board area including:

a)     Project Fund

b)     Greater Green Island Website Subscription

c)     Action List.

Richard Saunders (Group Manager Transport) and Dave Miller (Group Manager Parks and Recreation) were present to respond to questions on the action list.

There was a discussion on the Brighton footpath project and the best means to consult with the community on the project and designs.  A date and venue would be agreed on via email with residents notified by letterbox drop. 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Approves up to $200.00 from the Project Fund for associated costs to host a community consultation meeting to be reimbursed to the appropriate Board member.

Motion carried (SHCB/2017/065)

 

 

There was a discussion on the following items on the Action Plan:

-    Scroggs Hill Road Stock Movement – An onsite meeting would be arranged with staff.

-    Brighton-Taieri Mouth Erosion – tenders have been received and assessed.  The Board will be emailed with information prior to the approved contractor beginning work.

-    Sunnyvale Sports Grounds.  Concern was raised over the state of the grounds and it was agreed that staff would be requested to meet onsite with Keith McFadyen for these to be discussed.

-    Waldronville Pumping Station Land – An onsite meeting would be arranged with staff to discuss the options for use of the land

-    Weed spraying – A schedule on the frequency of weed spraying the road edges, would be provided to the Board.

 

 

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Approves the payment of $25.00 for the annual subscription to the Greater Green Island website.

c)     Amends the Action List as appropriate.

Motion carried (SHCB/2017/066)

 

 

7       Board Updates

 

Board members provided updates on activities including:

Keep Dunedin Beautiful

The nominations received on the proposed suggestion of a House/Section Clean Up as part of Clean Up Week had been provided to members for their feedback.  It was agreed that the residents in Ocean View who had been displaced due to the flooding were the preferred recipients.  Mr Weatherall will contact them and ascertain if they would like support to clean up their section.

 

Fairplay Street Reserve Mural

There was a discussion on the ideas provided by Fairfield School which had been distributed for consideration.  Designs such as large wooden panels which could be attached to the fence and replaced when and as needed were suggested and keeping the theme local to Fairfield or continuing the concept at Walton Park.  It was agreed that Mr Gouverneur would be asked to contact Fairfield School and discuss the alternative suggestions.

 

Greater Green Island

Ms Stenhouse provided an update on the work of the Greater Green Island Group including the playground project and urban design work.

 

Youth Ambassador Award

Ms McBratney commented that the recipient of the Youth Ambassador Award (Erin Ford) and her teacher were working on a plan to present to the local schools. 

 

Community Meetings

There have been no community meetings held however it was noted that there would be one in Brighton to consult on footpaths in the near future.

 

Civil Defence/Community Response Planning

The Chair advised he had provided the Emergency Management Officer Training and Readiness (Paul Allen) with the Saddle Hill Community Board Community Response Plan.  Mr Allen would assess the document and put it in a standardised format.

 

At the Civil Defence Management Community Meeting it was notified that there was new technology which would enable people to get texts in an emergency which would activate a phone even on silent.  It was anticipated that this would be available before the end of the year.  There was a new tsunami online mapping system which would provide warnings in a staged process. 

 

The Chair advised that any texts sent in a Civil Defence emergency needed to have the date and time included to ensure the recipient can check the validity of it should delays occur.  Members were encouraged to download the Red Cross Hazard app and join the Emergency Management Otago Facebook pate.  Information on these would be circulated via email.

 

There was a discussion on the resources needed for an emergency such as road cones, torches and generators.  Mr McFadyen offered to identify a list of such equipment and contact Civil Defence to check on their resources and any funding available to purchase the short fall.

 

       

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

a)     Approves the hire of a skip from Otago Metals to be paid from the Project Fund for the clean up day.

b)     Notes the updates.

Motion carried (SHCB/2017/067)

 

8       Chairperson's Report

 

The Chairperson (Scott Weatherall) provided a verbal update on matters of interest including:

 

 

Brighton Pony Club – the Chair advised that a loan tractor had been sourced for the use of the Pony Club which was facing challenges with their tractor.

 

Mayors/Community Board Chairs Forum – the Chair advised that these meetings provided a good opportunity to go through issues in the community both good and those they struggled with.

 

Probation Work – Two men were currently helping with community projects.

 

Brighton Fire Awards Evening – the Chair noted the longevity in terms of hours and years of service with the volunteer fire brigade members.  ]

 

Big Rock Primary School Production – Glenys Bennett was provided with an award for 30 years service as the School Secretary. 

 

Blackhead Car Park – the car park is in poor condition and staff have been asked to assess it.

 

Next Meeting – the next meeting would be held at the Ocean View Hall.

 

 

Moved (Chairperson Scott Weatherall/Member Paul Weir):

That the Board:

 

a)     Notes the report from the Chairperson.

Motion carried (SHCB/2017/068)

 

9       Council Activities

 

The Ward Councillor (Councillor Conrad Stedman) was absent from the meeting.

 

 

10     Items for Consideration by the Chair

 

Project Fund – the Board requested an update on the standardisation of criteria for the project fund.

 

Youth Ambassador Award – to be scheduled for the first meeting in 2018.

 

The meeting concluded at 4.43 pm.

 

 

 

 

..............................................

CHAIRPERSON