Council

MINUTES

 

Confirmed minutes of an ordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon Dunedin on Monday 11 December 2017, commencing at 11.40 am

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing) and Simon Pickford (General Manager Community Services); Gavin Logie (Acting Chief Financial Officer), Carolyn Allan (Senior Management Accountant), Tami Sargeant (Senior Policy Analyst), Tom Dyer (Group Manager 3 Waters), Laura McElhone (Acting General Manager Infrastructure Networks and Services/Group Manager Property), Nicola Pinfold (Group Manager Community and Planning), Richard Saunders (Group Manager Transport), Maria Ioannou (Corporate Policy Manager), Nick Dixon (Group Manager Ara Toi), Joy Gunn (Manager Events and Community Development), Alan Worthington (Resource Consents Manager), Anna Johnson (City Development Manager), Crystal Filep (Team Leader Urban Design), Dan Windwood (Policy Planner Heritage), Michael Bathgate (Policy Planner), Tracey Tamakehu (Chief Information Officer), Bill Frewen (Senior Policy Analyst), Anne Gray (Policy Analyst), Jane Nevill (Senior Policy Analyst), Wai Piggott (Financial Analyst), Mark McConville (Financial Analyst), Donna McTainsh (Assistant Accountant), Kat McNamara (Financial Analyst), Lawrie Warwood (Financial Analyst), Merrin McCrory (Asset and Commercial Manager), Josh Von Pein (Transport Delivery Manager), Bernie Hawke (Group Manager Arts and Culture), Fraser Liggett (Economic Development Programme Manager), Suz Jenkins (Finance and Operations Manager) and Andrea Jones (Communications Team Leader)

 

Governance Support Officer       Lynne Adamson

 

1       APOLOGIES

There were no apologies.   

 

2       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Confirms the agenda with the following additions and alterations:

 

·         In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

·         The addition of Item 34 – A tribute to Barry Clarke, to be taken following Item 5.

·         That Councillors raise any additional resolutions at the appropriate time in the meeting as discussed with the Chief Executive Officer.

·         That the Community Boards will speak to their items from 3.30 pm, to be taken as Item 35 and that staff would respond to any issues raised by Community Boards before the end of the meeting.

 

Motion carried (CNL/2017/220)

 

 

Mayor Cull provided an introduction to the meeting and emphasised the importance of consideration of the budget and the vision of the 10 Year Plan for the city. 

 

 

3       Overarching Resolution

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)         Notes that any resolution made in this section of the meeting may be subject to further discussion and decision by the meeting.

Motion carried (CNL/2017/221)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2017/222)

 

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2017/223)

Reports

5       Investing in Our Great Small City - An Overview of the Draft Budgets

 

A report from the Office of the Chief Executive advised that the 10 year plan, previously called the Long Term Plan or LTP, sets the direction for the DCC for the next 10 years. It sets out the services and activities we will provide, the projects we will carry out and the level of service the community can expect. The plan would also include costs, means to pay and the impact on rates and debt.

The Chief Executive responded to questions from Councillors and advised that with respect to the projected rates rise, it took a 3% rise to enable business as usual with investment needed if Council wished to grow the city.

 

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Council:

 

a)     Notes the Investing in Our Great Small City – An Overview of the Draft Budgets Report.

Division

 

        The Council voted by division:

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (14).

Against:     Cr Lee Vandervis (1).

 

The division was declared CARRIED by 14 votes to 1.

 

Motion carried (CNL/2017/224)

34     Tribute to Barry Clarke

 

Mayor Cull paid tribute to Mr Barry Clarke who had died overnight.  He outlined some of the many organisations that Mr Clarke had worked tirelessly for such as the Southern Heritage Trust; Dunedin Gasworks Museum Trust Board; Toitu Otago Settlers Museum and the Otago Settlers Association.  Mayor Cull noted that Mr Clarke had been made a Member of the New Zealand Order of Merit in the 2014 New Year's honours for his service to our community and city.

 

It was acknowledged that Mr Clarke had been instrumental in the fundraising for the Toitu Otago Settlers Museum redevelopment.

 


 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:       

a)         Pays formal tribute to the family of Barry Clarke on his passing.

b)        Acknowledges with gratitude, the contribution and service that Barry Clarke gave to the community and city.

Motion carried (CNL/2017/225)

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

        a)     Adjourn the meeting and reconvene at 1.30 pm.

 

 Motion carried

 

The meeting adjourned at 12.55 pm and reconvened at 1.30 pm.

 

Councillor Vandervis entered the meeting at 1.33 pm.

 

6       10 Year Plan - Engaging the community

 

A report from Community and Planning provided an update on the plan for engaging with the community on the 10 Year Plan (the 2018/19 - 2027/28 Long Term Plan).

The report outlined the proposed approach, which was based on councillor direction that engagement be fresh, bold and accessible.

The General Manager Strategy and Governance (Sandy Graham) and the Group Manager, Community and Planning (Nicola Pinfold) responded to questions.

 

 

Moved (Cr Kate Wilson/Cr Damian Newell):

That the Council:

 

a)     Approves the 10 Year Plan Community Engagement Plan; and,

b)     Notes the summary of information regarding community priorities received during pre-engagement opportunities over the past year.

Motion carried (CNL/2017/226)

 

7       Three Waters - 2018/19 Draft Operating Budget

 

A report from Water and Waste (3 Waters) provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for the Three Waters Group, and included the following (legislatively mandated) groups of activities:

·           Water supply

·           Sewerage and sewage (Wastewater)

·           Stormwater.

 

The Group Manager 3 Waters and Acting General Manager Infrastructure Services and Networks responded to questions from Councillors.

 

 

Moved (Cr Kate Wilson/Cr Damian Newell):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 Operating Budget for Three Waters as shown in  Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for Water and Wastewater as shown in Attachment B of the report.

iii)    The service levels and performance measures for Three Waters as shown in Attachment C of the report.

Motion carried (CNL/2017/227)

 

8       Three Waters Draft 10-Year Capital Budget

 

A report from Water and Waste (3 Waters) included information on the proposed 10-year capital expenditure (capex) programme for the Three Waters Group and included the following activities:

·           Water supply

·           Sewerage and sewage (Wastewater)

·           Stormwater.

The report noted that the total capex for the Three Waters Group was $296.541 million.

 

The Group Manager 3 Waters and Acting General Manager Infrastructure Services and Networks responded to questions from Councillors.

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Three Waters Group as shown in Attachment A of the report.

Motion carried (CNL/2017/228)

 

9       Roading and Footpaths - 2018/19 Draft Operating Budget

 

A report from Transport provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for the Roading and Footpaths Group and included Transport activities.

 

The Group Manager Transport and Asset and Commercial Manager answered questions from the Councillors.

 

 

Moved (Cr Chris Staynes/Cr Damian Newell):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 operating budget for the Roading and Footpaths Group as shown in Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for Transport as shown in Attachment B of the report.

iii)    The draft statement of service provision for the Roading and Footpaths Group as shown in Attachment C of the report.

Motion carried (CNL/2017/229) with Cr Vandervis recording his vote against.

 

10     Roading and Footpaths Draft 10-Year Capital Budget

 

A report from Transport provided information on the proposed 10-year capital expenditure (capex) programme for the Roading and Footpaths Group for consideration in the 10 year plan and includes Transport activities.

The report noted that the total capex for the Roading and Footpaths Group was $363.934 million.

 

The Group Manager Transport spoke to the report and responded to questions from the Councillors.

 

 

Moved (Cr Damian Newell/Cr Doug Hall):

That the Council:

 

 

 

         a)      Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Roading and Footpaths Group as shown on Attachment A of the report.

 

 Division

 

The Council voted by division.

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull(14).

Against:     Cr Lee Vandervis (1).

 

The division was declared CARRIED by 14 votes to 1.

 

Motion carried (CNL/2017/230)

 

11     Reserves and Recreational Facilities - 2018/19 Draft Operating Budget

 

A report from the Reserves and Recreational Facilities Group included information on the proposed 10-year operating expenditure (opex) programme for the Reserves and Recreational Facilities Group, and included the following activities:

·           Aquatic Services

·           Dunedin Botanic Garden

·           Cemeteries and Crematorium (Cemeteries)

·           Parks and Reserves (Parks).

 

The General Manager Strategy and Governance, Group Manager 3 Waters and Operations Manager Parks and Recreation spoke to the report and answered questions from Councillors.

 

 

Moved (Cr Kate Wilson/Cr Damian Newell):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 operating budget for the Reserves and Recreational Facilities Group as shown in Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for Aquatic Services, Cemeteries and Crematorium and Parks and Reserves as shown in Attachment B of the report.

iii)    The draft statement of service provision for the Reserves and Recreational Facilities Group as shown in Attachment C of the report.

Motion carried (CNL/2017/231)

 

12     Reserves and Recreational Facilities Draft 10-Year Capital Budget

 

A report from the Reserves and Recreational Facilities Group included information on the proposed 10-year capital expenditure (capex) programme for the Reserves and Recreational Facilities Group, and included the following activities:

·           Aquatic Services (Aquatics)

·           Cemeteries and Crematorium (Cemeteries)

·           Dunedin Botanic Garden

·           Parks and Reserves (Parks).

The report noted that the total capex for the Reserves and Recreational Facilities Group was $63.059 million.

 

The Chief Executive Officer advised that there had been an error in the capex budget in respect of the Mosgiel Pool and that the funding would be phased over the next three financial years as follows:

 

2018/2019         $3 million

2019/2020         $3 million

2020/2021         $400,000

 

The General Manager Strategy and Governance and Operations Manager Parks and Reserves the spoke to the report and responded to questions from Councillors.

 

 

Moved (Cr Conrad Stedman/Cr Christine Garey):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Reserves and Recreational Facilities Group as shown on Attachment A of the report.

 

Division

The Council voted by division:

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull(14).

Against:     Cr Lee Vandervis (1).

 

The division was declared CARRIED by 14 votes to 1.

 

Motion carried (CNL/2017/232)

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

          a)     Adjourn the meeting and reconvene at 3.30 pm.

 

               Motion carried

 

 

The meeting adjourned at 3.02 pm and reconvened at 3.30 pm.

 

35     Community Board ISSUES

 

Each of the Community Board Chairs spoke on priority issues within their Board areas.

 

Saddle Hill Community Board – Scott Weatherall

 

Mr Weatherall spoke to a presentation highlighting issues for their community including drainage of sports fields and infrastructure; installation of cycleways on Morris Road and Brighton - Taieri Mouth Road; coastal erosion; rural road maintenance and safe roads.  He urged Council to continue to improve on the areas of concern raised.

 

Mr Weatherall also commented that the board would like “Welcome to the Community” signs installed at the entrance to each of the communities within their area.

 

Mr Weatherall responded to questions from Councillors.

 

Otago Peninsula Community Board – Paul Pope

 

Mr Pope spoke to a presentation and highlighted issues including the completion of the Peninsula Connection project; safer roads and transport infrastructure; sealing of gravel roads; preparation required to combat the effects of sea level rise; pest control; biodiversity issues; coastal dune protection; planting of native trees and plants; microchipping of domestic cats; the development of the Te Rauone Beach protection project; development of free wi-fi; rubbish and recycling and installation of more public toilets.

 

Mr Pope responded to questions from Councillors.

 

Mosgiel-Taieri Community Board – Sarah Nitis

 

Mrs Nitis commented on a list of topics which included the Board's support for increased resourcing in departments; capex for works relating to Mosgiel East and West; investment in stormwater and waste water in the Mosgiel area; and a budget line for the facilitation of urban design projects across the suburban centres.

 

Mrs Nitis responded to questions from Councillors.

 

Strath Taieri Community Board – Barry Williams

 

Mr Williams requested that Council give consideration to the inclusion of seal extensions and the possibility of the use of local river gravel for road maintenance. 

 

Mr Williams thanked staff for the work that had been undertaken to provide a cycle bridge over March Creek which now linked the Central Otago Rail Trail with the Middlemarch Railway Station.

 

Mr Williams responded to questions.

 

Waikouaiti Coast Community Board – Alasdair Morrison

 

Mr Morrison expanded on a list of topics which included the Board's support for infrastructure upgrades to support Tourism; a feasibility study for safe cycleways between Waitati to Evansdale and Karitane to Waikouaiti turn-off; Waikouaiti Recycling Centre and Matanaka Drive replanting.

 

During discussion Cr Stedman left the meeting at 4.24 pm and returned at 4.26 pm.

 

Mr Morrison responded to questions.

 

West Harbour Community Board - Steve Walker

 

Mr Walker commented on the four priorities for the Board which included significant upgrade of streetscape/urban outlook of the historical centre (George Street0 in Port Chalmers; funding for the control of noxious weeds; completion of the shared pathway including the installation of a public toilet; and sea walls for the protection of the roading infrastructure.

 

Mr Walker responded to questions from Councillors

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Adjourn the meeting and reconvene at 9.00 am on Tuesday 12 December 2017.

Motion carried (CNL/2017/233)

 

 

The meeting adjourned at 4.52 pm and reconvened at 9.00 am on Tuesday 12 December.

 

13     Property - 2018/19 Draft Operating Budget

 

A report from Property provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for the Property Group, and included the following activities:

·           Housing

·           Commercial Property

·           Operational Property.

 

The Group Manager – Property Services responded to questions from the Councillors.

 

During discussion Councillor Vandervis entered the meeting at 9.02 am.

 

 

Moved (Cr Kate Wilson/Cr Conrad Stedman):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 operating budget for the Property Group as shown on Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedule for Housing as shown on Attachment B of the report.

iii)    The draft statement of service provision for the Property Group as shown on Attachment C of the report.

Motion carried (CNL/2017/234) with Cr Vandervis recording his vote against.

 

14     Property Draft 10-Year Capital Budget

 

A report from Property provided information on the proposed 10-year capital expenditure (capex) programme for the Property Group, and included the following activities:

·           Commercial property

·           Housing

·           Operational property.

The report noted that the total capex for the Property Group was $62.980 million.

 

The General Manager Strategy and Governance and Group Manager – Property Services spoke to the report and responded to questions.

 

 

Moved (Cr Mike Lord/Cr Damian Newell):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Property Group as shown in Attachment A of the report.

Motion carried (CNL/2017/235)

36     Living Wage

 

Councillor Hawkins proposed resolutions in support of his request that Council commit to ensure all employees would receive the living wage of $20.20 per hour. 

 

The Chief Executive Officer advised that Council undertook to ensure all employees received the living wage. 

 

During discussion the Mayor left the meeting at 10.13 am and the Deputy Mayor assumed the chair.

 

The Mayor returned to the meeting at 10.15 am and assumed the chair.

 

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Council:

 

a)     Commit to paying all staff, on permanent or fixed term contracts, at or above the Living Wage.

 

          Motion carried (CNL/2017/236)

 

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

b)     Delegate the Chief Executive, the scope to give effect to the resolution in a fashion mutually agreeable to both Council and the relevant unions.

       

        Division

The Council voted by division:

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull(13).

Against:     Crs Doug Hall and Lee Vandervis (2).

 

The division was declared CARRIED by 13 votes to 2.

 

          Motion carried (CNL/2017/237)

 

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Council:

 

c)     Request a report be provided to the draft Annual Plan 2019/20 on options to include contracted staff over time in the commitment to pay a living wage and to consider, as part of that report to bring some services back in house.

 

Division

The Council voted by division.

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (13).

Against:     Crs Doug Hall and Lee Vandervis (2).

 

The division was declared CARRIED by 13 votes to 2.

 

          Motion carried (CNL/2017/238)

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

        a)     Adjourn the meeting and reconvene at 10.45 am.

 

Motion carried

 

The meeting adjourned at 10.30 am and reconvened at 10.49 am.

 

15     Libraries and Museums - 2018/19 Draft Operating Budgets

 

A report from Arts and Culture provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for the Libraries and Museums Group, and included the following activities:

·           Dunedin Public Art Gallery (DPAG)

·           Dunedin Public Libraries (Libraries)

·           Olveston

·           Otago Museum levy

·           Toitū Otago Settlers Museum (Toitū)

·           Dunedin Chinese Garden.

 

The General Manager Community Services; Group Manager Arts and Culture and Group Manager Ara Toi spoke to the report and responded to questions from Councillors.

 

 

Moved (Cr Aaron Hawkins/Cr Doug Hall):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 operating budget for the Libraries and Museums Group as shown in Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for Dunedin Public Art Gallery, Libraries, Olveston, Toitū Otago Settlers Museum and Dunedin Chinese Garden as amended.

iii)    The draft statement of service provision for the Libraries and Musuems Group as shown in Attachment C of the report.

          Motion carried (CNL/2017/239)

16       Libraries and Museums Draft 10-year Capital Budget

 

A report from the Arts and Culture Group provided information on the proposed 10-year capital expenditure (capex) programme for the Libraries and Museums Group, and includes the following activities:

·           Dunedin Public Art Gallery (DPAG)

·           Dunedin Public Libraries (Libraries)

·           Olveston

·           Toitū Otago Settlers Museum (Toitū)

·           Dunedin Chinese Garden.

The report noted that the total capex for the Libraries and Museums Group was $17.027 million.

 

The General Manager Community Services; Group Manager Arts and Culture and Group Manager Ara Toi spoke to the report and responded to questions from Councillors.

 

There was a discussion on the acquisition of new art works, the art collection housed at the Hocken Library, the desire to move works within galleries and the costs involved to undertake the work. 

 

Cr Stedman left the meeting at 11.26 am and returned at 11.30 am.

 

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Council:

a)    Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Libraries and Museums Group as amended.

b)    Approves the civic allocation for the Dunedin Public Art Gallery acquisition committee be increased by $10,000 annually each year for the period of this 10 year plan.

Division

        The Council voted by division:

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey,      Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (14).

       Against:     Cr Lee Vandervis (1).

 

        The division was declared CARRIED by 14 votes to 1.

 

Motion carried (CNL/2017/240)

17     Regulatory Services - 2018/19 Draft Operating Budget

 

A report from Customer and Regulatory Services provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for the Regulatory Services Group, and included the following activities:

·           Building Services

·           Compliance Solutions (includes Alcohol Licensing, Animal Services and Environmental Health)

·           Parking Operations

·           Parking Services (enforcement).

The General Manager Community Services, Group Manager Customer and Regulatory Services, Manager Compliance Solutions, Building Solutions Manager and Fleet/Parking Operations Team Leader responded to questions from Councillors.

 

 

Moved (Cr Lee Vandervis/Cr Rachel Elder):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 operating budget for the Regulatory Services Group as shown in Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for Alcohol Licensing, Animal Services, Building Services, Environmental Health, Parking Operations and Parking Services as shown in Attachment B of the report.

iii)    The draft statement of service provision for the Regulatory Services Group as shown in at Attachment C of the report.

Motion carried (CNL/2017/241)

 

18       Regulatory Services Draft 10-Year Capital Budget

 

A report from Customer and Regulatory Services provided information on the proposed 10-year capital expenditure (capex) programme for the Regulatory Services Group, and includes the following activities:

·           Compliance Solutions (includes Animal Services and Environmental Health)

·           Parking Operations

·           Parking Services (enforcement).

The report noted that the total capex for the Regulatory Services Group was $3.650 million.

 

The General Manager Community Services, Group Manager Customer and Regulatory Services, Manager Compliance Solutions, Building Solutions Manager and Fleet/Parking Operations Team Leader responded to questions from Councillors.

 

 

Moved (Cr Chris Staynes/Cr Conrad Stedman):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Regulatory Services Group as shown in Attachment A of the report.

Motion carried (CNL/2017/242)

 

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)         Adjourn the meeting and reconvene at 12.40 pm.

Motion carried

 

The meeting adjourned at 12.00 noon and reconvened at 12.42 pm.

19     Waste Management - 2018/19 Draft Operating Budget

 

A report from Waste and Environmental Solutions provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for the Waste Management Group and included Waste and Environmental Solutions activities.

 

The Acting General Manager Infrastructure Services and Networks, Group Manager Waste and Environmental Solutions and Solid Waste Manager spoke to the report and responded to questions from Councillors.

 

 

Moved (Cr Rachel Elder/Cr Damian Newell):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 operating budget for the Waste Management Group as shown in Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for Waste and Environmental Solutions as shown in Attachment B of the report.

iii)    The draft statement of service provision for the Waste Management Group as shown in Attachment C of the report.

Motion carried (CNL/2017/243) with Cr Vandervis recording his vote against.

20     Waste Management Draft 10-Year Capital Budget

 

A report from Waste and Environmental Solutions provided information on the proposed 10-year capital expenditure (capex) programme for the Waste Management Group and includes Solid Waste and Environmental Solutions activities.

The report noted that the total capex for the Waste Management Group was $9.071 million.

 

The Acting General Manager Infrastructure Services and Networks, Group Manager Waste and Environmental Solutions and Solid Waste Manager spoke to the report, responded to questions from Councillors and explained the expected rise in landfill fees.

 

 

Moved (Cr Conrad Stedman/Cr Doug Hall):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Waste Management Group as shown in Attachment A of the report.

Motion carried (CNL/2017/244)

21     Community and Planning - 2018/19 Draft Operating Budgets

 

A report from Community and Planning provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for the Community and Planning Group, and included the following activities:

·           City Development

·           Community Development and Events

·           Resource Consents.

 

The General Manager Strategy and Governance, Group Manager Community and Planning, Resource Consents Manager, City Development Manager and Manager Events and Community Development spoke to the report and responded to questions.

 

Councillor Hall left the meeting at 1.25 pm and returned at 1.27 pm.

 

 

Moved (Cr Andrew Whiley/Cr Chris Staynes):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community

i)      The draft 2018/19 operating budget for the Community and Planning Group as shown in Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for City Planning and Community Art Gallery as shown in Attachment B of the report.

iii)    The draft statement of service provision for the Community and Planning Group as shown in Attachment C of the report.

 Motion carried (CNL/2017/245)

 

22     Community and Planning Draft 10-Year Capital Budget

 

A report from Community and Planning provided information on the proposed 10-year capital expenditure (capex) programme for the Community and Planning Group, and includes the following activities:

·           City Development

·           Community Development and Events.

The report noted that the total capex for the Community and Planning Group was $3.520 million.

 

The General Manager Strategy and Governance and Group Manager Community and Planning spoke to the report and responded to questions from Councillors.

 

 

Moved (Cr David Benson-Pope/Cr Jim O'Malley):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Community and Planning Group as shown in Attachment A of the report.

Motion carried (CNL/2017/246)

 

23       Economic Development - 2018/19 Draft Operating Budget

 

A report from Enterprise Dunedin provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for Economic Development, and included the following activities:

·           Destination Dunedin

·           Economic Development

·           Dunedin i-Site Visitor Centre (Visitor Centre).

 

 

The Director Enterprise Dunedin, Economic Development Programme Manager and Finance and Operations Manager spoke to the report and responded to questions from Councillors.

 

During discussion Cr Lord left the meeting at 1.37 pm and returned at 1.40 pm.

 

 

Moved (Cr Christine Garey/Cr Damian Newell):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 draft operating budget for the Economic Development Group as shown in Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for Economic Development as shown in Attachment B of the report.

iii)    The draft statement of service provision for the Economic Development Group as shown in Attachment C of the report.

Motion carried (CNL/2017/247) with Councillor Vandervis recording his vote against.

 

24     Governance and Support Services - 2018/19 Draft Operating Budget

 

A report from Finance and Community and Planning provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for the Governance and Support Services Group and included these activities:

·           Business Information Services (BIS)

·           Civic and Administration (including Civil Defence)

·           Corporate Leadership

·           Corporate Policy

·           Council Communications and Marketing (CCM)

·           Customer Services Agency (CSA)

·           Finance

·           Fleet Operations

·           Human Resources (HR)

·           Investment Account

·           Waipori Fund

·           Warm Dunedin.

The General Manager Strategy and Governance, Acting Chief Financial Officer, Group Manager Community and Planning and Chief Information Officer spoke to the report and responded to questions from Councillors.

 

 

Moved (Cr Jim O'Malley/Cr Kate Wilson):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 operating budget for the Governance and Support Services Group as shown in Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for Administration Services and Information Services as shown in Attachment B of the report.

iii)    The draft statement of service provision for the Governance and Support Services Group as shown in Attachment C of the report.

Motion carried (CNL/2017/248)

 

25     Governance and Support Services Draft 10-Year Capital Budget

 

A report from Finance and Community and Planning included information on the proposed 10-year capital expenditure (capex) programme for the Governance and Support Services Group and includes these activities:

·           Business Information Services (BIS)

·           Customer Services Agency

·           Fleet Operations.

The report noted that the total capex for the Governance and Support Services Group was $34.659 million.

 

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Governance and Support Services Group as shown in Attachment A of the report.

Motion carried (CNL/2017/249)

 

26     Capital Budget Option - City to Waterfront Connection

 

A report from Community and Planning presented building and funding options for the construction of a central city to waterfront connection.

The options presented in the report for the construction of the city to waterfront connection were:

·           Substantial investment: $20 million for an architectural bridge;

·           Moderate investment: $6-10 million for a basic bridge, underpass, or additions to the existing Jetty Street bridge;

·           Current investment: no funding for a new city to waterfront connection. 

The report noted that a total of $20 million had been included in the draft capital expenditure budget for the city to waterfront connection.

 

The General Manager Strategy and Governance; Group Manager Community and Planning and Group Manager Transport spoke to the report and responded to questions.

 

In response to a question on the ongoing operating costs including maintenance, the Group Manager Transport advised that this would be investigated further into the project and reported back to Council.

 

 

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Council:

 

a)     Notes the options presented in the report titled ‘Capital Budget Option – City to Waterfront Connection’.

b)     Approves for the purposes of community engagement in the 10 year plan consultation document - Option One: Substantial investment: architectural bridge as Council’s preferred option and

c)     Includes both the Architectural Bridge as Council’s preferred option and Option Two: The moderate investment option; basic bridge, underpass or improvements to Jetty Street bridge for the purposes of community engagement in the 10 year plan.

Division

The Council voted by division.

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Lee Vandervis, Andrew Whiley, Kate Wilson and Mayor Dave Cull (15).

Against:     Nil

 

The division was declared CARRIED by 15 votes to 0.

Motion carried (CNL/2017/250)

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)         Adjourn the meeting and reconvene at 3.45 pm.

Motion carried (CNL/2017/251)

 

The meeting adjourned at 3.30 pm and reconvened at 3.47 pm.

 

27     Capital Budget Option - Central City Plan

 

A report from Community and Planning and Transport provided options for progressing delivery of the Central City Plan over the period of the 10 year plan.

The options presented in the report were for road, footpath and streetscape renewals and upgrades:

·           Substantial investment: $60 million across the central city allowing consistently for very high or high quality upgrades (this was provided for in the draft budget).

·           Moderate investment: $35 million across the central city requiring a mix of high and moderate quality upgrades (this reflected the option adopted in the 2015 Long Term Plan).

·           Current investment (renewals only): $8 million across the central city, focused only on necessary renewals and reuse of existing streetscape fittings.

The report noted that the draft 10 year plan capital expenditure budget included $60 million for Central City Plan road, footpath and streetscape renewals and upgrades.  The below-ground water infrastructure renewals in the central city were funded in relevant Three Waters budgets. 

 

The General Manager Strategy and Governance; Group Manager Transport and Team Leader Urban Design spoke to the report and responded to questions from Councillors on the different options provided and the impact on the rates for residents.

 

There was a lengthy discussion on the aspiration to make Dunedin one of the worlds great small cities and the need to ensure the city was a place both residents and visitors found a more liveable, enjoyable place. 

 

Councillor Lord left the meeting at 4.38 pm.

 

 

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Council:

 

a)     Notes the options presented in the report

b)     Approves the Council’s preferred option – Option One: Substantial investment: $60 million across the central city for inclusion in the draft 10 year plan budget.

c)      Includes for the purpose of community engagement in the 10 year plan consultation document both the Council’s preferred option - Option One: Substantial investment: $60 million across the central city and Option Two: Moderate investment: $35 million across the central city.

 

Division

The Council voted by division

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Kate Wilson and Mayor Dave Cull (12).

Against:     Crs Lee Vandervis and Andrew Whiley (2).

 

The division was declared CARRIED by 12 votes to 2.

          Motion carried (CNL/2017/252)

 

 

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Council:

 

d)         Request that the Rates Funding Advisory Panel investigate and report on the feasibility of special rating areas to source from property owners a financial contribution for street amenity works included in the Central City Plan in time for deliberations in May 2018.

Division

The Council voted by division.

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley and Kate Wilson and Mayor Dave Cull (13).

 

Against:     Cr Lee Vandervis (1).

 

The division was declared CARRIED by 13 votes to 1.

 

Motion carried (CNL/2017/253)

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Adjourn the meeting and reconvene following the commencement of the         Council meeting on Wednesday 13 December 2017.

Motion carried

 

 

The meeting adjourned at 4.51 pm and reconvened at 10.02 am on Wednesday 13 December 2017.

 

28     Capital Budget Option - Tertiary Precinct

 

A report from Transport provided options for funding renewals and/or streetscape upgrades within the Tertiary Precinct area.

The options presented in this report were:

·           Substantial investment: $20 million for renewals and streetscape improvements across the Tertiary Precinct area;

·           Moderate investment: $11.3 million for renewals and some streetscape improvements in the Tertiary Precinct area; or

·           Current investment: $4 million for renewals only across the Tertiary Precinct area.

 

The General Manager Strategy and Governance and Group Manager Transport spoke to the report and provided background information on the proposed upgrade and work undertaken by the University of Otago and the Otago Polytechnic.

 

The report noted that the upgrade would improve connections between the tertiary campuses, the city, harbour and Water of the Leith. 

 

 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Council:

 

 

 

         a)      Notes the options presented in the report titled ‘Capital Budget Option –            Tertiary Precinct Upgrade.

b)     Approves the Council’s preferred option – Substantial investment: $20 million for renewals and streetscape improvements across the Tertiary Precinct area for inclusion in the draft 10 year plan budget.

c)     Includes for the purpose of community engagement in the 10 year plan consultation document both the Council’s preferred option and option 2 – moderate investment $11.3 million.

Division

The Council voted by division.

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull(14).

Against:     Cr Lee Vandervis (1).

 

The division was declared CARRIED by 14 votes to 1.

 

Motion carried (CNL/2017/254)

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)        Adjourn the meeting and reconvene at 11.15 am.

Motion carried

 

The meeting adjourned at 11.09 am and reconvened at 11.15 am.

 

29     Operating Budget Option - Encouraging Private Investment in Ecological Restoration

 

A report from Community and Planning provided options for the encouragement of private investment in ecological restoration.

The options presented in this report were:

·      Substantial investment: provide biodiversity grants of $80k per year, establish a baseline of biodiversity data for $70k for one year and provides support for landowners at a cost of $100k per year;

·      Moderate investment: provide biodiversity grants of $80k per year and establish a baseline of biodiversity data for $70k for one year;

·      Current investment: provide biodiversity grants of $80k per year. 

 

The Group Manager Community and Planning, City Development Manager and Policy Planner City Development spoke to the report and responded to questions.

 

During discussion Cr Garey left the meeting at 11.32 am.

 

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Council:

 

a)     Notes the options presented in the report titled ‘Operating Budget Option – Encouraging Private Investment in Ecological Restoration Work.’

b)     Approves the Council’s preferred option one – Substantial investment: provide biodiversity grants of  $80k per year, establish a baseline of biodiversity data for $70k for one year and provide support for landowners at a cost of $100k per year for inclusion in the draft 10 year plan budget.

        c)     Assesses the Council’s preferred option was not significant and therefore           would not be included in the consultation document.

 

        d)     Requests a review of the biodiversity fund grant criteria to align with the           objectives of Te Ao Turoa.

 

Division

The Council voted by division:

 

For:          Crs David Benson-Pope, Rachel Elder, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (13).

Against:     Cr Lee Vandervis (1).

 

The division was declared CARRIED by 13 votes to 1.

         

Motion carried (CNL/2017/255)

 

30     Operating Budget Option - Encouraging Private Investment in Heritage Building Restoration

 

A report from Community and Planning provided options for encouragement of private investment in heritage building restoration, through the Dunedin Heritage Fund.

The options presented in this report were:

·           Substantial investment: a consolidated Dunedin Heritage Fund with an additional $200k in grant funding;

·           Moderate investment: a consolidated Dunedin Heritage Fund with an additional $100k in grant funding; or

·           Current investment: a consolidated Dunedin Heritage Fund.

The General Manager Strategy and Governance and Group Manager Community and Planning spoke to the report and responded to questions from Councillors.

 

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Council:

 

a)     Notes the options in the report titled ‘Operating Budget Option – Encouraging Private Investment in Heritage Building Restoration Work.’

b)     Approves the Council’s preferred option one – Substantial investment: A consolidated Dunedin Heritage Fund with an additional $200,000 in grant funding for inclusion in the draft 10 year plan budget.

c)     Assesses the Council’s preferred option was not significant and therefore would not be included in the consultation document.

Motion carried (CNL/2017/256)

 

31     Operating Budget Option - Investing in Place Based Community Groups

 

A report from Community and Planning provided options for direct funding support for Place Based Community Groups within the city.

The options presented in the report were:

·           Substantial investment: additional funding of $200k annually for the next three years for a new Place Based Community Grants Scheme;

·           Moderate investment: additional funding of $100k annually for the next three years for a new Place Based Community Grants Scheme; or

·           Current investment: no additional funding, but some proportion of the $200k in existing community, neighbourhood and small project grants reallocated to a new Place Based Community Grants Scheme.

 

The Group Manager Community and Planning and Manager Events and Community Development spoke to the report and responded to questions.

 

During discussion Cr Garey returned to the meeting at 11.53 am.

 

The work of the late Michael Laufiso who had worked in the Community Development Team for Dunedin’s less privileged community and smaller community groups was acknowledged along with the importance to continue to support this work in future.

 

During discussion Cr Newell left the meeting at 12.18 pm and returned at 12.20 pm.

 

 

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Council:

 

a)     Notes the options presented in the report titled ‘Operating Budget Option – Investing in Place Based Community Groups.’

b)     Approves the Council’s preferred option One – Substantial Investment:  Additional grant funding of up to $200k per year for three years for Place Based Community Groups for inclusion in the draft 10 year plan budget.

        c)     Includes for the purpose of community engagement in the 10 year plan         consultation document both the Council’s preferred option and an option of         Additional grant funding of up to $300,000 per year for three years for         Place Based Community Groups . 

Motion carried (CNL/2017/257) with Cr Vandervis recording his vote against.

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)         Adjourn the meeting and reconvene at 1.00 pm.

Motion carried

 

The meeting adjourned at 12.30 pm and reconvened at 1.00 pm.

 

32     10 Year Plan Third Round of Supporting Documents

 

A report from Corporate sought approval of the third round of supporting documents for the purposes of developing the 10 year plan documents for public consultation, including:

a)     Draft Financial Statements (budgets)

b)     Draft Capital Expenditure Programme

c)     Draft Financial Strategy

d)     Draft Infrastructure Strategy

e)     Significant Forecasting Assumptions (Strategic and Operational)

The report noted that once approved the documents would be prepared for inclusion in public consultation material and subsequent adoption by Council. 

 

The Acting Chief Financial Officer spoke to the report and explained the Asset report – New Draft 0 Year Plan 2018-2028 Capital Budget Sheet and financial statements.

 

 

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Council:

 

a)     Approves for the purposes of developing public consultation documents for the 10 year plan 2018-28:

i)      Draft financial statements as shown in Attachment A to the Chief Executive Officer’s report ‘Investing in our great small city – an overview of draft budgets’

ii)     Draft 10 year capital expenditure budget as shown in Attachment B to the Chief Executive Officer’s report ‘Investing in our great small city – an overview of draft budgets’

iii)    Draft Financial Strategy as shown in Attachment A to the report

iv)    Draft Infrastructure Strategy as shown in Attachment B to the report.

v)     Significant Forecasting Assumptions (Financial) as shown in Attachment C to the report.

Division

The Council voted by division.

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (14).

Against:     Cr Lee Vandervis (1).

 

The division was declared CARRIED by 14 votes to 1.

 

Motion carried (CNL/2017/258)

 

33     2018/19 Rating Method

 

A report from Finance and Corporate advised that the draft budged as presented had an overall increase in rates of 6.9%. The increase in rates was collected through various funding mechanisms within the rating method. 

The report noted that the proposed changes to the rating method included increases to the community services targeted rate (increase of 1.5%) and the Forsyth Barr Stadium differentiated rates (increase of 1.5%). 

 

The Acting Chief Financial Officer and Senior Management Accountant spoke to the report and responded to questions.

 

 

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Council:

 

a)     Approves an increase in the community services targeted rate for the 2018/19 year based on the June 2017 Local Government Cost Index (LGCI) of 1.5%, to $233.50 including GST.

b)     Approves an increase in the Forsyth Barr Stadium differentiated rates for the 2018/19 year based on the June 2017 LGCI of 1.5%.

c)     Approves the current rating method for the setting of all other rates for the 2018/19 year.

Motion carried (CNL/2017/259) with Cr Vandervis recording his vote against.

 

 

The meeting closed at 1.54 pm.

 

 

 

 

 

..............................................

MAYOR