Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 31 January 2018, commencing at 5.30 pm
PRESENT
Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Geraldine Tait |
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Members |
Mark Brown |
Mandy Mayhem-Bullock |
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Cr Jim O'Malley |
Richard Russell |
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Rose Stringer-Wright |
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IN ATTENDANCE |
Bernie Hawke (Library Services Manager), Nick Dixon (Group Manager Ara Toi), Richard Saunders (Group Manager Transport), Robert West (Group Manager Parks and Recreation), Rachel Eaton (Recreation Planning & Facilities Manager), Kristy Rusher (Manager Legal) and Tom Dyer (Group Manager 3 Waters) |
Governance Support Officer Sharon Bodeker
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Richard Taylor, addressed the meeting concerning exercising horses on the Waikouaiti Beach. My Taylor advised that in recent times, fewer horses were trained on the beach. However he noted that there were more dogs on the beach, and uncontrolled dogs were a growing problem. Mr Taylor commented that as horses had to be constrained on the beach, he believed so too should dogs. In response to questions, Mr Taylor commented that identifying problem people and talking to them could be part of the resolution to this problem. |
Motion |
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Moved (Alasdair Morrison/Geraldine Tait): That the Board: Extend the time for the public forum. |
1.4 Dick Martin
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Dick Martin addressed the meeting about unrepaired flood damage on Edinburgh Street in Waikouaiti. He noted that there is a problem with road cones blowing over, and the lack of clear marking where there is a hazard. Mr Martin commented that Council had advised that the area would not be fixed for another two months, and he believed this was not acceptable. Council staff advised of the effects of the July flood on the whole of the roading network and assured Mr Martin that repair works were programmed for completion. |
There were no apologies.
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Moved (Alasdair Morrison/Geraldine Tait): That the Board:
Confirms the agenda without addition or alteration
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
The Chairperson (Alasdair Morrison) and Mark Brown declared an interest in the funding application from the Blueskin A & P Society and advised they would withdraw and leave the room for that item.
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
a) Notes the Elected Members' Interest Register attached as Attachment A; and b) Confirms the management plan for Elected Members' Interests. Motion carried (WC/2018/003)
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5.1 Waikouaiti Coast Community Board meeting - 15 November 2017 |
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Moved (Richard Russell/Cr Jim O'Malley): That the Board:
Confirms the
minutes of the Waikouaiti Coast Community Board meeting held on Motion carried (WC/2018/004) |
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The local Police representative scheduled to attend the meeting and provide an update on policing issues tendered his apologies as he was unable to attend.
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The Group Manager 3 Waters (Tom Dyer) provided a verbal update on the local restricted water supply scheme. Council would undertake an education programme to inform the public about what they were required to have on their properties and how the scheme would work which would include the production of a flyer, and visiting properties. It was noted that bylaws could be used to enforce action for those not prepared to install restrictors. It was suggested that the education programme be broadened to include information about levels of storage (size of tank).
Mr Dyer advised that the work on treatment plant design concepts at Seacliff was just beginning and that the Waitati reticulated system was not planned at this stage.
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The Group Manager Parks and Recreation (Robert West) and Recreation Planning & Facilities Manager (Rachael Eaton) provided a verbal update to the meeting. They commented that work continued on the parks and reserves bylaws and consideration was being given to how the bylaws may be enforced. Work on signage for relevant areas was in progress, along with a communications plan promoting the bylaws and the changes those would bring.
The Manager Legal (Kristy Rusher) addressed a question about moving beach access points on maps. She advised that those could be changed through resolution of Council, but noted that the mapped access points were not restrictive.
In response to questions on night shooting, Ms Eaton advised that before the contractors went on site, they informed the Police, signage was put up on the reserves where rabbit shooting would take place and the Dunedin City Council also provided information on the shoot.
Staff responded to questions on the use of Portaloos and freedom campers and advised that servicing of the toilets at the Warrington Domain had been increased. They expected February to be an extremely busy month and security would be increased for Waitangi Day and the rest of February.
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The Group Manager Transport (Richard Saunders) provided a verbal presentation to address matters on the action list. He advised that with the coming weather event, contractors would be monitoring at risk sites. Contracting issues were not budgetary but rather lack of available contracting resource.
Mr Saunders was advised of nasty undercutting of a road in the Karitane area.
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Moved (Alasdair Morrison/Cr Jim O'Malley):
That the Board: a) Adopts the discretionary funding application guide (including forms) on a trial basis with the inclusion of a simple explanatory form. Division The Community Board voted by division:
For: Alasdair Morrison, Richard Russell, Rose Stringer-Wright and Cr Jim O'Malley (4). Against: Mark Brown, Geraldine Tait and Mandy Mayhem-Bullock (3).
The division was declared CARRIED by 4 votes to 3.
Motion carried (WC/2018/006) |
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Moved (Mandy Mayhem-Bullock/Rose Stringer-Wright): That the Board: b) Allocates $8,000 for the purpose of awarding grants to community groups with the balance allocated to Board projects. |
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board: c) Appoints Richard Russell to the role of assisting groups to make applications and advising applicants of the Board’s decisions. d) Appoints Rose Stringer-Wright to the role of assisting groups to complete the reporting back to the Board. |
Chairperson Alasdair Morrison and Mark Brown returned to the meeting at 8.11 pm. Mr Morrison resumed the chair.
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Board member Rose Stringer-Wright provided a verbal update on the Communication Strategy.
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Councillor Jim O'Malley provided an update on matters of interest including the Freedom Camping Bylaw.
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No items were noted for consideration by the Chair.
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The meeting concluded at 9.15 p.m..
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CHAIRPERSON