Agenda of Community and Culture Committee

Community and Culture Committee

13 February 2018

Ara Toi and City of Literature Update - July-December 2017

Department: Arts and Culture

EXECUTIVE SUMMARY

1. The purpose of the report is to provide an update to Council on the activities and achievements of Ara Toi and the City of Literature for the period from July to December 2017.

RECOMMENDATIONS

That the Committee:

a) Notes the Ara Toi and City of Literature Update July to December 2017.

BACKGROUND

2. Ara Toi Otepoti: Our Creative Future: Dunedin’s Arts and Culture Strategy was adopted by Council in May 2015, with a total of $245,000 provided in the 2016/17 Annual Plan for implementation. Ara Toi Otepoti is one of the eight key strategies that together make up the city’s Strategic Framework. Ara Toi has strong connections with the 2013-23 Economic Development and Social Wellbeing Strategies.

3. Ara Toi was developed in partnership with the community arts collective Transforming Dunedin and included extensive community consultation.

4. Ara Toi provides a framework and a direction for the development of arts and culture within Dunedin to realise the vision that ‘Dunedin is one of the world’s great small cities with arts and culture at its core’.

5. The four key strategic themes of Ara Toi are Identity Pride, Creative Economy, Access and Inclusion, and Inspired Connections. These themes collectively provide a focus for Dunedin to celebrate its creativity, to support the city’s creative sector, to enhance Dunedin’s place as a compelling destination, to include the whole community in creative activity and to connect with creative communities across New Zealand and internationally. An overview of the strategic themes comprising Ara Toi is included as Attachment A.

DISCUSSION

6. The work programmes for Ara Toi and the City of Literature during 2017/18 build on the foundations laid in 2015/16 and 2016/17. A detailed list of activities and achievements during the period July to December 2017 is presented in Attachment B.

7. Key areas of focus for Ara Toi during the period July to December 2017 have been the development and public consultation on the Public Art Framework; development and Council endorsement of the Art and Creativity in Infrastructure policy; continued installations by the Dunedin Urban Dream Brokerage; ongoing support for the Bring it Home and Dunedin Boosted Ambassador programmes; continuation of the Joy and Jeopardy Funding Hui, the establishment of a partnership with the Otago Community Trust to offer the Capability Fund to support Dunedin arts and cultural organisations and the Ara Toi Community Hui held on 2 December 2017.

8. The City of Literature designation and the City of Literature activities are aligned with and exemplify the Ara Toi strategic themes of Inspired Connections (Networked Winner, Ambitious Partner) and Creative Economy (Promote and Profile, World Class Player).

9. Council approved a budget of $128,600 in the 2017/18 Annual Plan for the implementation of the City of Literature designation.

10. Key areas of focus for the City of Literature during the period July to December 2017 have been collaboration with the development and release of Savoir Faire, a digital cookbook; collaboration with the University of Otago and planning for the Creative Cities Southern Hui held from 29 November to 2 December 2017, with funding support from the New Zealand National Commission for UNESCO.

OPTIONS

11. There are no options as the report is for information only.

NEXT STEPS

12. Collation of feedback from participants to the Creative Cities Southern Hui is underway, along with the compilation of final costs and reporting to the New Zealand National Commission for UNESCO on the $20,000 grant provided by the Commission.

13. Feedback and creative suggestions from the Ara Toi Community Hui held on 2 December 2017 is also currently being collated and will inform the implementation of Ara Toi from July 2018 along with providing community direction to the Creative Dunedin Partnership in its oversight of Ara Toi.

Signatories

Author:

Bernie Hawke - Library Services Manager

Authoriser:

Nick Dixon - Group Manager Ara Toi

Simon Pickford - General Manager Community Services

Attachments

	Title	Page
a	Ara Toi Otepoti: Key Strategic Themes	39
b	Key Activities and Achievements - July to December 2017	40

· SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Ara Toi

Ara Toi is one of the eight key strategies in the strategic framework, and works in synergy with the other city strategies. The initial arts and culture actions can be expected to drive economic success and contribute to better social outcomes for the city.

City of Literature

The City of Literature supports activities that contribute to the four themes of Ara Toi and also supports other key strategies including the Social Wellbeing Strategy in promoting ‘Connected People’ and “Vibrant and Cohesive Communities’; the Economic Development Strategy by providing activities that support ‘Business vitality’, ‘Alliances for innovation’, ‘Linkages beyond our borders’ and ‘A compelling destination’.

Māori Impact Statement

Ara Toi

Ngai Tahu has been closely linked to the development of Ara Toi. Kai Tahu views will be represented during implementation through membership of the Creative Dunedin Partnership.

City of Literature

The fundamental contribution of tangata whenua to the culture of Dunedin has been recognised in the submission for Dunedin to be designated as a UNESCO City of Literature.

Sustainability

Ara Toi

The implementation of Ara Toi supports more sustainable local economic development.

City of Literature

The City of Literature is expected to contribute to increased cultural tourism and more sustainable local economic activity.

LTP/ Annual Plan/ Financial Strategy/ Infrastructure Strategy

The 2016/17 Annual Plan included funding for Ara Toi ($245,000) and the City of Literature ($135,000).

Financial considerations

This report is for information only and there are no financial implications.

Significance

The information in this report has been assessed under the Council's Significance and Engagement policy as being of low significance.

Engagement - external

There has been no external engagement in the development of this report. The activities undertaken in the implementation of Ara Toi and the City of Literature have involved engagement with a broad range of external stakeholders and partners.

Engagement – internal

Council staff in the Enterprise Dunedin Group, Community and Planning Group and the Arts and Culture Group have provided input for this report.

Risks: Legal/ Health and Safety etc.

There are no identified legal or health and safety risks related to the information in this report.

Conflict of Interest

No conflicts of interest have been identified regarding the information in this report.

Community Boards

Community Boards will be involved where Ara Toi and City of Literature projects are implemented in their area.

Community and Culture Committee

13 February 2018

Attachment B

Ara Toi Otepoti and City of Literature – Key Activities and Achievements – July to December 2017

An overview of budget expenditure and activities undertaken as part of the implementation of Ara Toi Otepoti and the City of Literature during the period January to June 2017 are detailed below.

Ara Toi Otepoti - Budget

1 A summary of the budget and expenditure on Ara Toi from July to December 2017 is as follows:

Investment 2017/18

Budget

2017/18

$000

Actual

Jul-Dec

$000

Variance

Jul-Dec

$000

Comments

Ara Toi (Community Arts)

Sub Total

$181

$77

$14

Promotion and communication costs related to Ara Toi strategy to occur in Q3 & Q4. Budget on track for year end.

Ara Toi (Enterprise Dunedin)

Sub Total

$64

$32

TOTAL

$245

$109

$14

2 Ara Toi project expenditure within Community Development and Events is slightly behind budget due to the timing of project costs for planned promotion and communication related to the Ara Toi strategy.

3 Ara Toi project expenditure within Enterprise Dunedin is on track with planning and implementation of projects committed to a work plan.

Ara Toi Otepoti – Activities - July – December 2017

Key Ara Toi activities and achievements during the period July to December 2017 include:

Public Art Framework

4 Council formally approved the Public Art Framework on 31 October 2017 after a public engagement process that attracted a very good, and largely supportive response from the community. Work will begin on implementing the action plan outlined the Framework from January 2018.

5 The Public Art Framework originates from, and is underpinned by the strategic framework and vision for the arts in Dunedin presented in Ara Toi Otepoti.

Art and Creativity in Infrastructure

(http://www.dunedin.govt.nz/your-council/fyi-dunedin/issue-53/creative-infrastructure)

6 Staff have developed a policy and toolkit with input from Council Infrastructure teams. The purpose of the policy and toolkit is to enable departments to assess and develop proposals to integrate original art or creativity in relevant DCC infrastructure projects. Council adopted the policy in June 2017.

An Art and Creativity in Infrastructure Projects and Priority list was workshopped in November 2017 with DCC infrastructure teams for Council approval early 2018. Project priorities include Ross Creek Reservoir, South Dunedin Flood Mitigation, Peninsula Connection and Central City Upgrade.

7 The Public Art Framework and the Art and Creativity in Infrastructure Policy complement each other and are expected to have some shared outcomes, such as the inclusion of public art in infrastructure projects.

Urban Dream Brokerage Dunedin (http://urbandreambrokerage.org.nz/dunedin/)

8 The use of vacant commercial space to promote arts and culture was identified as a priority during the development of Ara Toi. Based on its success in Wellington, a pilot Dunedin franchise of the Urban Dream Brokerage (UDB) was established in October 2015, and a part-time broker employed. A volunteer advisory panel assesses all projects.

9 In the year January to December 2017 UDB received 39 applications for projects including two new commissioning opportunities with ‘Environment Envoy’, a new UDB partnership with Te Ao Tūroa - Dunedin’s Environment Strategy and the final two GigCity commissions in partnership with Chorus. UDB approved 14 projects and activated 16 projects. *Note, a greater number of projects activated as some were approved in previous year’s approval process.

11 Between July and December 2017, 7 UDB projects took place, with 12,600 members of the public engaged. Community engagement included a mixture of workshops, presentations and one–on-one support to over 250 artists, arts organisations, tertiary providers and property owners.

12 Urban Dream Brokerage Projects July – December 2017

Project Name	Property	Days Activated	Audience
Sunroom	23 Princes St	16	1,770
Romantic Underground	177 George St	1	250
Writers Block	177 George St	4	100
FrequenSea	23 Princes St	10	1,080
Sounding	165 George St	24	6,000
12 Days of Costume	165 George St	12	2,360
1954	165 George St	10	1,118
Total		77	12,678

Bring It Home (http://www.dunedin.govt.nz/services/dcc-funding/bring-it-home)

13 Bring It Home is a DCC initiative to promote music and film in Dunedin, working in partnership with New Zealand On Air's New Music funding programme. New Music supports artists with grants of up to $10,000 to produce a song and music video, and promote them to audiences. Bring It Home offers a top up of up to $2,000 if the artist films their music video using Dunedin locations, or uses Dunedin creatives.

14 Four awards have been made, and there have been 13 expressions of interest in the funding. French For Rabbits completed the first Bring It Home supported project The Weight of Melted Snow in October 2016, which received a UK/US release in September 2017. Nadia Reid completed and released the second Bring It Home supported project Preservation in July 2017:

https://www.youtube.com/watch?v=Yay24OXOW3k

15 Between June 2017 and December 2017, two new awards have been made to Arcee Rapper and Anthonie Tonnon. Both music videos are scheduled to be filmed in February 2018.

Dunedin Boosted Ambassador (http://www.boosted.org.nz)

15 Boosted provides an online platform for artists and arts organisations to crowd-fund their projects, supported by The Arts Foundation. Using Boosted, artists build their networks and promote themselves to new and unexplored audiences, while achieving their fundraising targets.

16 Council is supporting a Dunedin Boosted Ambassador to advise and coach artists on how to crowd-fund their projects using Boosted.

17 Between July and December 2017, the ambassador supported 12 more Boosted projects with a collective value of $32,931, bringing the total number of projects supported in 2017 to 22, with a total value of $94,098. Ara Toi funding helped Boosted to recruit and promote Dunedin–based projects with posts on Facebook, Twitter and Instagram. Dunedin focused Facebook posts had a total reach of 120,558.

18 Boosted Projects July – December 2017

Project Name	Project Owner	Genre	$ Raised
Fortune Theatre Emerging Artist Scholarships	Fortune Theatre	Theatre	$10,040
Seacliff: Demise of Ward 5	Renee Maurice	Music	$5,050
RASA Dance Crews	Lisa Wilkinson	Dance	$5,000
Art Islands Tokyo	Rachel Blackburn	Visual Art	$3,730
Get Fresh and Fruity Online	Hana Aoake	Visual Art	$2,660
My Bonie Bell	Arno Loeffler	Music	$1,000
Nocturnal Projections and Other Small Happenings	Cath Cocker	Multidisciplinary	$1,000
New Athenaeum Theatre Development	Ellie Swann	Theatre	$4,021
The Positivity Show	Studio 2 / Margaret Freeman Gallery	Multidisciplinary	$430
Total			$32,931

Arts and Culture sector capability building

(https://www.dunedin.govt.nz/services/dcc-funding/arts-and-culture-capability-building-fund)

19 Between January and June 2017, Council developed an arts and culture capability fund in partnership with Otago Community Trust, which was launched in August 2017. The purpose of the fund is to support Dunedin-based not-for-profit arts and culture organisations with their planning and development needs.

21 The budget for the pilot round was $60,000, with equal contributions from both partners towards awards of up to $10,000.

22 Thirteen applications were approved in November 2017, with the $60,000 fully committed. The grants support a variety of initiatives ranging from strategic planning, succession management to audience engagement and development programmes.

Arts Capability Fund Recipients
Dunedin Harmony Chorus Inc	$640
Fortune Theatre Trust	$1,260
Dunedin Repertory Society Inc	$1,450
Dunedin Opera Company t/a Opera Otago	$2,000
iD Dunedin Fashion Inc	$3,430
Dunedin Wildlife Trust (Wild Dunedin)	$3,930
Dunedin Midwinter Celebrations Trust (Dunedin Midwinter Carnival)	$6,000
The Dunedin Writers and Readers Festival Trust	$7,430
Hills Radio Trust (Otago Access Radio)	$8,000
The Otago Early Childhood & Schools Maori & Pacific Island Festival Trust (Otago PolyFest / Moananui a Kiwa)	$8,000
Dunedin Fringe Arts Trust (Dunedin Fringe Festival)	$8,430
Otago Festival of the Arts Trust (Arts Festival Dunedin)	$8,430
Dunedin Civic Orchestra Inc - t/a Dunedin Symphony Orchestra	$1,000

Funding Advice

22 Between July and December 2017, the Community Arts Advisors have provided support to around three hundred artists and arts organisations, including their portfolios of City Service and City Project clients, as well as clients who are seeking or have received Community Arts funding.

Joy and Jeopardy Arts Hui

23 A second Joy and Jeopardy Hui was delivered in July 2017 again partnering with Otago Community Trust and Dunedin Fringe Festival, this time focusing on sponsorship and budgeting. Despite severe weather, the hui went ahead and was attended by approximately 30 people.

24 As a result of the funding hui and increased awareness of funding opportunities, the number of arts funding applications received by Council in September 2017 increased by a further 12% (total of 58 applications). Previous increases were 11% in March 2017 (total of 52 applications) and 52% in September 2016 (total of 47 applications).

Central City Arts Hub

25 The Dunedin Fringe Festival has continued to provide a central city hub for the creative community, with support from Council.

Arts and Culture What’s On Information

26 Further scoping of this action has been led by Enterprise Dunedin with the Council Communications and Marketing team, taking into account community feedback from development of the Destination Plan, and the Festivals and Events Plan. Considering the needs of different stakeholders, there isn’t a comparable system being used by a New Zealand local authority that would meet those needs. A project team at Council has been formed to steer next steps.

Vocational Pathways

27 The Ara Toi Project Coordinator has been working with Ministry of Education, Careers and Transition Educators from a number of Dunedin secondary schools to develop a pilot curriculum delivery model for arts education to start in 2018. Work is also underway preparing online information resources highlighting the opportunities for students to identify career pathways (including tertiary training, start-up and business development) in the creative sector that lead into the Dunedin.

Creative Tourism

28 The Ara Toi Project Coordinator has been facilitating a project to support working artists, the creative and visitor hosting sectors in Dunedin. The intention is to develop services and work opportunities with the arts sector to host studio visits, tours and unique cultural experiences.

29 Look After Me Ltd has been contracted to provide research and development for an 'Art Stay' service. To date this research has confirmed artist support and capacity to provide visitor experiences and further research is now underway to confirm visitor demand.

30 Business advice has also been provided to other new creative tourism businesses including a high-end En Plein Painting tours to launch soon.

Art Ache

30 Arte Ache is a project designed to increase audience numbers at events and increase sales for visual artists, it also links Dunedin artists to Auckland markets via social media. Arte Ache Dunedin is based on a highly successful Auckland model and will be delivered during Easter 2018, coinciding with the Ed Sheeran concerts.

Film Dunedin

31 The Ara Toi Project Coordinator also manages a Regional Film Office for Dunedin through Enterprise Dunedin. In this period, the project Coordinator has worked with three different companies with confirmed feature films to shoot in Dunedin in 2018, as well as a number of short films, television commercials, music video and television content for national and international companies. Seven film permits were issued in the six month period. Dunedin through the MOU signed between NZ Film Commission and the Regional Film Offices of NZ is now automatically notified and can respond to any film enquiry nationally with locations images and suggestions to attract projects to the city. This activity has been supported through the Grow Dunedin Partners for 2017/18.

China Film Festival

33 The Ara Toi Project Coordinator worked with New Zealand Film Commission, MFAT in Shanghai and Shanghai Art Film Federation (SAFF) to present the inaugural China Film Festival in New Zealand at the Regent Theatre from 31 March to 2 April 2017.

34 Enterprise Dunedin has entered into an MOU with SAFF to strengthen cooperation between Dunedin and Shanghai screen industries. The first project to emerge from this relationship is an annual screen writers exchange between Dunedin and Shanghai to start in April 2018.

Dunedin Music Promotion

35 Enterprise Dunedin will launch a range of Spotify playlists featuring Dunedin music in 2018, these are for public use. They will however be linked to a Background Music Provider making it possible for Dunedin businesses and venues to also stream playlists of Dunedin music. Council will lead the Background Music Provider initiative through their venues including on hold call waiting music. APRA will return royalties collected by businesses using Dunedin music playlists to Dunedin composers.

Strategic Plan for Council Funding for Arts and Culture

36 A strategic plan for Council arts and culture funding is being supported by mapping direct investment in arts and culture across all Council departments. The Ara Toi communications plan establishes timelines for communicating how Council invests in arts and culture, funding opportunities for artists, and progress on the strategy itself. Council established baselines and trends for progress of the strategy in December 2016.

Performance Measures for Arts and Culture

HIGH-LEVEL INDICATORS

79% of Dunedin residents consider Dunedin a creative city, up from 76% in 2016, and 69% in 2015

Source: 2015, 2016 and 2017 Residents Opinion Surveys

There were 1,766 filled jobs in the creative sector in 2016, down 51 from 2015

Source: 2015 and 2016 Infometrics Regional database

IDENTITY PRIDE

ACCESS AND INCLUSION

INSPIRED CONNECTIONS

CREATIVE ECONOMY

76% of residents consider Dunedin has a culturally rich and diverse arts scene, up from 69% in 2014.

Source: 2014 and 2016 Quality of Life Surveys

92% of Dunedin residents are satisfied with the city’s cultural institutions, up slightly from 89% in 2016 and 91% in 2015.

74% of Dunedin residents are satisfied with the DCC’s support for events and festivals, up slightly from 73% in 2016.

Source: 2016 and 2017 Residents Opinion Surveys

Visitors to cultural institutions

1,143,040 Dunedin Public Libraries

233,222 Dunedin Public Art Gallery

309,491 Toitu Otago Settlers Museum

51,164 Dunedin Chinese Gardens

Source: DCC reports, year to June 2017

Value of community and creative community grants for arts and culture (new measure)

Qualitative data on the extent to which arts and cultural opportunities are leveraged through networking and partnerships (new measure)

$94m was generated by the creative sector in 2015, up slightly from 2014.

1.6% of Dunedin’s GDP was from the creative sector.

Source: BERL 2015 Dunedin Economic Profile

2.9% of Dunedin filled jobs in 2016 were in the creative sector.

Source: 2016 Infometrics Regional database

Assessing Opportunities for Children and Young People

37 Council staff are supporting the Dunedin Youth Council to consult with young people on their arts and culture experiences and needs.

Creative Dunedin Partnership

38 The Creative Dunedin Partnership (CDP) met in October 2017 to oversee delivery of Ara Toi. Chaired by Cr Aaron Hawkins, the CDP includes representation from Kai Tahu, Transforming Dunedin, the Otago Polytechnic, the University of Otago and the Dunedin City Council as well as the health, social and creative sectors. Recruitment of a business representative is currently underway. A new representative from the University of Otago is on board and a Dunedin cultural institutions representative will be replaced in 2018.

Ara Toi Community Hui

40 Staff supported the Creative Dunedin Partnership to host a community hui to present, celebrate and discuss progress on Ara Toi. The hui was part of a strategy commitment to seek community feedback on progress. The hui was held on Saturday 2 December 2017 at the Dunedin School of Art, as part of the Creative Cities Southern Hui.

41 The hui was attended by approximately 100 people. A morning session consisted of 20 quick-fire presentations of community and Council arts and culture projects happening in Dunedin. In the afternoon session, attendees were asked two questions as part of a facilitated discussion:

1. What do you like about Dunedin’s arts and culture?

2. What would you like to see more (or less) of?

42 There was a wide range of community responses to both questions. The most common themes in the ‘Like’ responses were: access, diversity, connections and festivals.

43 The most common themes in the ‘More of’ responses were: what’s on – (finding out about events, promotion and arts tourism), funding – (philanthropy, transparency, multi -year options), public art – (access to public spaces), venues (range and access) and greater visibility for Toi Māori in the city (subtheme of public art). ‘More of’ feedback also included requests for sector support for topics such as philanthropy, creative economy, governance, and health and safety. This feedback will be used to inform next steps in planning to develop the capability of Dunedin’s arts sector.

44 Community feedback from the hui will be collated and reported back to attendees and others in Dunedin’s arts and culture community for comment and development. The feedback will be used by staff to inform their approach to implementing the strategy from July 2018, including reviewing the current Ara Toi actions.

45 The Creative Dunedin Partnership will use feedback to guide their oversight of the strategy.

City of Literature - Budget

40 A summary of the budget and expenditure for the City of Literature during the July to December 2017 is as follows:

Investment 2017/18

Budget

2017/18

$000

Actual

Jul-Dec

$000

Variance

Jul-Dec

$000

Comments

City of Literature

TOTAL

$129

$76

($8)

Expenditure ahead of budget pro rata due to focus on Creative Cities Southern Hui in December 2017 but on track for year end.

City of Literature - Activities

41 Some key Dunedin UNESCO City of Literature activities and achievements during the period July to December 2017 include:

Cities of Literature Cookbook

42 The Cities of Literature digital cookbook Savoir Faire was distributed, showcasing recipes and images with a literary flavour from Cities of Literature around the world. The project involved a partnership with the Food Design School, Otago Polytechnic which in turn collaborated with musician Dr Graeme Downes to create an original recipe around the lyrics of the Verlaines song Bird Dog. The digital cookbook is free and available online at:

https://hail.to/dunedin-unesco-city-of-literature/publication/Bvhzt3x

Creative Cities Southern Hui

43 Dunedin UNESCO City of Literature, in partnership with the University of Otago’s Centre for the Book, held a Creative Cities Southern Hui from 28 November to 2 December 2017, generously sponsored by the New Zealand National Commission for UNESCO. Feedback has been very positive and a number of collaborative projects and invitations for writers are in the pipeline as a result of the Hui.

44 Talks by the inspiring Creative Connections guest speakers at the Dunedin Public Art Gallery on 30 November are available as podcasts from Hui partner Otago Access Radio, and the series airs on Thursdays at 11am and Sundays at noon on OAR 105.4FM and 1575AM.

Literary Walking Tours

45 Literary Walking Tours by local writer Beverly Martens can now be booked through i-SITE or online, exploring the story-rich University of Otago campus and the central city.

Engaging with Young People

46 An Ambassador from each local secondary school has been invited to join the City of Literature Collaboration Group to encourage a youth voice. The Ambassadors will also develop City of Literature initiatives within their own schools and report back.

Collaboration with the University of Otago

47 Dunedin UNESCO City of Literature brokered the commissioning by the University of a new play by the Fortune Theatre, funded by the University of Otago. The script will be written and workshopped in 2018.

48 Work has begun on a collaboration with the Music, Theatre and Performing Arts Department at the University of Otago to host a series of short plays in 2019, written and performed by troupes from Dunedin and other UNESCO Cities of Literature.

Community and Culture Committee

13 February 2018

Community and Culture Non-Financial Activity Report for the Quarter Ended 31 December 2017

Department: Community and Planning

EXECUTIVE SUMMARY

1 This report updates the Committee on key city, community, arts and culture outcomes for the quarter ended 31 December 2017.

2 There have been small percentage increases in satisfaction with community and with culture facilities across all measures.

RECOMMENDATIONS

That the Committee:

a) Notes the Community and Culture Non-Financial Activity Report for the Quarter Ended 31 December 2017.

BACKGROUND

3 The Community and Planning group of activities works with other agencies to set the direction for managing Dunedin’s built and natural environment. It also works to enable a strong sense of community and social inclusion through the provision of advice and support to community groups and social agencies, and provides events for the enjoyment of residents and visitors.

4 The Arts and Culture group of activities operates Dunedin Public Libraries, the Dunedin Public Art Gallery, the Toitū Otago Settlers Museum, the Dunedin Chinese Garden and the Olveston historic home.

DISCUSSION

5 The Residents’ Opinion Survey (ROS) is the principle mechanism by which the Council measures resident satisfaction with a wide range of its activities.

6 From July 2016 the ROS has been conducted on a continuous monthly basis, aiming to obtain around 100 responses each month, to replicate the average annual sample size of around 1,200 obtained in previous years. The quarterly results in the graphs below generally reflect the responses of around 300 residents. A sample of 300 has an expected 95% confidence interval (margin of error) of +/- 5.7%, whereas the annual result for 2015/16 had a margin of error of +/- 2.5%. Results for the year will continue to be published in the annual ROS report at year end. Notable measures are listed in the balance of this report.

Satisfaction with Community

7 A 5% decrease in satisfaction with ‘sense of community’ was reported as at 31 December 2017. However, satisfaction remains above 80%.

Satisfaction with Festivals and Events

8 A 10% decrease in satisfaction with ‘city festival and events’ was reported as at 31 December 2017. Satisfaction has dropped below 70% for the first time in 18 months.

Satisfaction with Cultural Facilities

9 A 5% increase in satisfaction with Dunedin Public Libraries was reported as at 31 December 2017.

10 There is no change in satisfaction with the Dunedin Public Art Gallery as at 31 December 2017

11 3% decrease in satisfaction with Toitū Otago Settlers Museum was reported as at 31 December 2017.

12 A 3% decrease in satisfaction with the Dunedin Chinese Gardens was reported as at 31 December 2017.

13 A 16% decrease in satisfaction with the Dunedin Olveston Historic Home was reported as at 31 December 2017.

14 Visitor numbers to the Dunedin Public Libraries increased by 1.6% for the second quarter of 2017/18, when compared to the second quarter of 2016/17. A key factor impacting the level of visitor numbers includes the opening of the South Dunedin Community Pop Up on 8 September 2017, and increased visitor numbers reported at Blueskin Bay Library, Port Chalmers Library and on the Bookbuses.

15 Visitor numbers to the Dunedin Public Art Gallery for the second quarter of 17/18 are tracking to reach end of year targets. It has been a warm summer which has meant fewer numbers these past few months than we have seen in other years.

16 This has been the busiest October since reopening in 2012, up from 19,732 (a 45% increase). Visitor numbers are trending up this year, with an increase from 19,810 in November 2016 (a 25% increase). This has been the busiest December (with the exclusion of December 2012). Visitation was up from 33,904 in Dec 2016 (a 17% increase). The busy cruise ship season has contributed to these high visitor numbers.

17 The Moon Festival was held on 1 October, boosting visitation from 3,346 in October 2016. November is trending well, as expected. December was a very busy month with visitor numbers up 1,310 on December 2016 (a 32 percent increase). The Dunedin Chinese Garden has moved up to Number 17 out of 110 attractions in Dunedin. The busy cruise ship season has contributed to these high visitor numbers.

18 Visitor numbers to Olveston for the quarter ending 31 December, 2017 are similar to previous years. The attendance for the high season of November – March delivers 68% of visitors to the house, of which 39% of those visitors are from cruise ships and the rest are from Coach tours and FIT visitors. Almost all the visitors over the high season are tourists with a smaller portion of local visitors who are mostly bringing their visitors for a tour. Olveston continues to rank 4^th on Trip Advisor in the category of “Top Things to Do” while visiting Dunedin.

Major Initiatives

19 Sammy’s – Following the decision of the Community and Culture Committee at its meeting on 21 November to retain the building leasehold of Sammy’s and progress redevelopment, staff have begun this work. Plans to secure the building are being taken forward and the development of more detailed options is underway.

20 Art and Creativity in Infrastructure - An Art and Creativity in Infrastructure Projects and Priority list was workshopped in November with DCC infrastructure teams for Council approval in early 2018. Project priorities include Ross Creek Reservoir, South Dunedin Flood Mitigation, Peninsula Connection and Central City Upgrade.

21 South Dunedin Future – The Council’s Place-Based Adviser continues to support community development initiatives, and build community engagement, in South Dunedin. Groups including the South Dunedin Stakeholders group, the Street Festival group, and the various pockets of neighbourhood activation are seeing their activity have impact. There have been a number of successful campaigns and events laying the groundwork for ongoing effective community engagement around Community Response Planning (currently under way) and, longer term, climate change adaptation. The South Dunedin Stakeholders group continues to meet 6-weekly and wishes to retain that regularity of information sharing. Significant sponsorship of The Lowdown newsletter printing costs has been secured to assist in this information process.

22 Supporting Place Based Community Groups – In addition to work in South Dunedin, the Place Based Adviser is continuing to engage with place-based community groups throughout the city. He is responding to topical matters - food-related projects, infrastructure matters like drinking fountains and boggy footpaths, promoting working together better and information sharing. There are opportunities to increase contact levels in 2018, including encouraging and fostering Neighbours Day activity. Staff continue to support established and emerging place-based community groups. Recommendations for funding support for these groups were included in the draft 10 year plan and have been positively received, contributing to growing trust and confidence.

23 Social Wellbeing Advisory Group – Council has approved the establishment of a Social Wellbeing Advisory Group to be chaired by Councillor Laufiso. Staff are working with Councillor Laufiso on the process for confirming the community representatives on the Group, so that the group can be established in mid March 2018. The suggested process is that nominations and expressions of interest in the five independent community representative positions on the Advisory Group are invited through community networks, and a public notice. Candidates who meet the minimum criteria, having experience in at least one of the following areas (child and youth, social services, diversity, older people’s issues, and the Migrant and Refugee sector) would be invited to address the selection panel at a community meeting in early March explaining what they think they would contribute to the group. The panel would confirm the selection following the meeting and an initial meeting of the group convened in before Easter.

24 Housing Report 2018-2038 – Staff are continuing work on development of a first term housing plan, and the establishment of a Mayor’s Taskforce for Housing to provide guidance, advice and expertise to this. Social housing has been identified as the priority for the Taskforce, with emergency housing as a sub-set. It is being recommended that the Mayor’s Taskforce look at this issue in its first quarter, with a focus on affordable housing and then healthy housing following. Terms of reference and suggested membership are being developed for the Taskforce.

Community

25 In December long-time social sector provider Connect South announced it would cease operating, and made its staff redundant. Community Development staff are working with the Connect South Executive and other organisations to understand which services the community sector wish to see retained within the city, and how these might be delivered. Staff initiated a survey of Connect South members to gather this information and will assess this in early February. The survey closed on 31 January.

26 Following the successful bid to the Minister of Primary Industries for Enhanced Task Force Green a crew of seven Enhanced Taskforce Green workers were employed for seven weeks to support clean-up work on primarily rural properties. Work was undertaken on 11 separate properties over 32 days, and included clearing culverts, fence lines and paddocks repair of fences, flood gates, culverts and bridges, emptying sandbags.

27 Community Development staff continued work on the Collaborating for Youth Success initiative, which has seen 90 young people from diverse backgrounds providing feedback about how Dunedin might be more youth friendly. This information has been shared with key stakeholders, and a hui is planned for February to discuss development of a youth vision and action plan utilising both youth and provider feedback.

28 The Dunedin Youth Council (DYC) undertook its annual recruitment process with secondary schools and now has 13 representatives from eight schools. The DYC were actively involved in promoting the public consultation process around Sammy’s. The resulting submissions have provided a youth perspective. The DYC’s next focus is on promotion of the 10 year plan consultation.

29 The Youth Action Committee had a limited role during the reporting quarter as the majority of Committee members had exams. A new chair was appointed to the YAC. The group has undertaken a review of their meeting process and their role and goals.

30 The Creative Dunedin Partnership were supported to host a community hui to present, celebrate and discuss progress on Ara Toi. The hui was held on Saturday 2 December at the Dunedin School of Art, as part of the Creative Cities Southern Hui and attended by approximately 100 people.

31 An arts and culture capability fund was developed in partnership with Otago Community Trust, and was launched in August 2017. The purpose of the fund is to support Dunedin-based not-for-profit arts and culture organisations with their planning and development needs. The budget for the pilot round was $60,000, with equal contributions. Fourteen organisations were supported through this fund.

32 Keep Dunedin Beautiful activities included:

· Approving two mural projects; the restoration of the Company Bay bus shelter (which is almost complete) and a mural on a block of student flats on Dundas Street (currently on hold).

· A Clean Up Week from 11–17 September 2017 as part of the national event run by Keep Dunedin Beautiful. Community Boards took a led within their local areas.

· A beautification project focussed on the shared pathway providing pedestrian and cyclist access between Portobello Road and Andersons Bay Road on 21 September 2017 involving 22 staff and volunteers from Keep Dunedin Beautiful, Taskforce Green and Bunnings Warehouse.

· Sacred Heart School was nationally recognised by Keep New Zealand Beautiful for their “wall worthy” mural.

· Two school clean-ups with more than 80 students involved from Otago Girls and Kings.

33 Summer interns working in Council participated in a graffiti removal afternoon.

34 A new Enviroschools Facilitator has been appointed to replace Anna Hughes. On October 27 Enviroschools hosted a Primary Schools Hui at Toitū on energy. The hui was attended by students and teachers from 12 primary schools.

35 The 2017 Enviroschools Census was completed in November. This is run every three years, to inform and guide the direction of the Enviroschools programme. Dunedin Enviroschools achieved a return rate of 90% against a national average of 74%.

36 Every three to five years Enviroschools conduct a holistic evaluation of the depth and breadth of sustainability knowledge and practices across schools. St Brigids, DNI, and Carisbrook schools have reflected at Silver, and Macandrew Bay and Waitati schools at Green-Gold. The total number of Green-Gold schools in Dunedin is now four.

37 The draft Festivals and Events Plan consultation was undertaken from 22 November‑15 December 2017. A total of 24 on-line public submissions were received and 25 stakeholders attended two public workshops. A report on the results of the consultation, and the amended Festivals and Events Plan will be presented to Council in March 2018.

38 The New Year’s Eve celebration in the Octagon was well attended with no incidents of significance. The Events team also worked closely with the local judiciary to plan for the street parade to mark the official opening and first court sitting at the refurbished Court building in Lower Stuart Street.

39 The Otago Community Trust New Zealand Masters Games were held between 3 and 11 February. At the time of writing, 4,500 participants were registered for the event which is slightly ahead of the 2016 event.

40 Preparations for the Easter Weekend Events Programme are well underway with a full programme of city events planned to welcome the 70,000 visitors who will be attending the three Ed Sheeran concerts.

Cultural Facilities

41 Public Libraries – Key activities undertaken by the Dunedin Public Libraries during the quarter included the final talk in Dr Yoram Barak's popular Brain Health series; the Carnival of Costume occurred at the City Library; and a series of Community Hot Desk events commenced at the South Dunedin Community Pop Up. In November the Reed Gallery exhibition "A Heritage Christmas" opened, as did the Muse exhibition, run in conjunction with the Creative Cities Southern Hui event (several sessions of which were held in the City Library). In December Registrations started being taken at all libraries for the Children's Summer Reading Challenge; and a mini book sale was held in the City Library.

42 Dunedin Public Art Gallery - Significant exhibitions launched during the period included: Gordon Walters: New Vision, the first major survey completed on Walters since the early 1980’s. The exhibition and accompanying catalogue have been produced in partnership with the Auckland Art Gallery where the show will travel in mid-2018 before touring to Christchurch and Wellington. We also opened World View: Mapping the DPAG Art Collection and Southern Selections: Collecting Frances Hodgkins in Otago in the ground floor galleries.

43 Toitū Otago Settlers Museum – Key activities for this period included the continuation of the “Sketched in Stone” Lithographic Printing in Dunedin exhibition and the “Women’s War” exhibition. A new exhibition “Toitū te Whare Taoka” opened on December 7 2017. The annual showing of “Pixie Town” during December was very popular with local families, and included opportunities for photographs with Santa. The models of the Harbourside Vision are on display in the Bullnose end of the Museum, with feedback being provided by visitors on the comments tree. The Museum remains the top visitor attraction in Dunedin on TripAdvisor, and has been so for the last three years.

44 Dunedin Chinese Garden – Key activities during this period included October school holidays, and the Moon Festival, celebrated in October. The new Chinese Consul based in Christchurch attended the Moon Festival performances undertaken by the local Chinese community groups. The New Zealand Gardens Trust assessment graded the Garden as a five-star garden.

45 Dunedin Olveston Historic Home - The key focus this period, and through to April, is maintain the high level of customer service over the busy season with regular arrival of FIT visitors, coach tours and on busy days when a cruise ship is in port. While the focus is on visitors the usual maintenance work continues on caring for the house and collections and maintaining the garden in peak standard. The garden was assessed in December and retained its status as a Garden of National significance.

OPTIONS

46 As this is an update report, there are no options.

NEXT STEPS

47 A further update report will be provided after the conclusion of the next quarter. Key areas of focus for the next period are: South Dunedin; and progressing work on Sammy’s.

Signatories

Author:

Nicola Pinfold - Group Manager Community and Planning

Authoriser:

Nick Dixon - Group Manager Ara Toi

Sandy Graham - General Manager Strategy and Governance

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The Community and Culture portfolio of activities support the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

As an update report, there are no specific implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

As an update report, there are no specific implications for sustainability.

Financial considerations

As this is an administrative report, there are no financial considerations.

Significance

This update report is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As this is an update report, no external engagement has been undertaken.

Engagement - internal

As this is an update report, no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There is no conflict of interest identified in respect to this report.

Community Boards

The updates in this report do not relate specifically to Community Boards but are likely to be of general interest to them.

Community and Culture Committee

13 February 2018

Report on 2017 Place Based Review

Department: Community and Planning

EXECUTIVE SUMMARY

1 This report outlines the feedback and suggested actions from a review of Place Based Community Groups (PBCGs) within the city in 2017, and the support provided by the Dunedin City Council for these. The consultants’ report is circulated separately as a confidential item to protect the privacy of the individuals who were surveyed.

2 This report includes short term actions which staff are implementing and proposes longer term exploration of funding and support models for PBCGs.

3 This report does not include recommendations on funding during the next three years, as information was provided for the 10 Year Plan Deliberations in December 2017. The Council approved the inclusion in the draft budget of ongoing resourcing within the Community Development and Events budget for the Place Based Adviser role, and consultation around a new annual Place Based Grant.

RECOMMENDATIONS

That the Committee:

a) Notes the feedback from the review of Place Based Community Groups and the proposed actions to address this feedback in the short and longer term.

BACKGROUND

4 Place Based Community Groups can play a key role within the community in supporting outcomes identified within the Council’s Strategic Framework. PBCGs provide a community voice, support community connection and undertake the creation and development of projects and initiatives designed by local people for local people.

5 Current PBCGs vary from small, volunteer-only groups to larger formally structured entities with paid staff. Community Development and Events staff estimate there are 16 PBCGs within Dunedin, although there is no current agreed “definition” on what constitutes a PBCG. Staff are working on development of a definition as part of any future grant funding criteria.

6 Significant fixed term funding from the Department of Internal Affairs (DIA) supported three PBCGs in their development: Brockville, Greater Green Island, and North East Valley (Valley Project). This funding has ended with only small levels of Community Organisation Grants Scheme (COGS) and Lottery Grants funding now available through DIA. The Council is a primary funder of most PCBGs within Dunedin through community grants.

7 In January 2016, following public feedback Council approved the appointment of a Place Based Navigator (Adviser) within Community Development and Events through to 30 June 2018. The role was filled in October 2016.

8 In May 2017 Council received 10 submissions to the 2017/18 Annual Plan from PBCGs requesting increased funding and support. Following consideration of these submissions by Council staff were asked to work with PBCGs to identify future needs.

9 Connect South was contracted to undertake this consultation process between July and September 2017. It also reviewed supports by other New Zealand Territorial Local Authorities (TLAs) for PBCGs.

10 The Supporting Place Based Community Groups Report (the Report) was provided in September 2017 (Attachment A).

DISCUSSION

Supporting Place Based Community Groups Report

11 Connect South reviewed community funding models adopted by Wellington, Hamilton, Tauranga, Porirua, and Invercargill City Councils via their websites. Phone follow-up was undertaken with staff from Hamilton, Tauranga and Porirua. The review of local government practice focused on New Zealand, due to local government mandates and responsibilities differing considerably from those overseas.

12 Most Councils had a tiered funding structure that included larger grants in support of larger organisations and small grants to support community connecting events or projects. Hamilton uses a single year and a multi-year funding model. Porirua supports community-led asset planning through its Great Village programme which has both OPEX and CAPEX funding.

13 An electronic survey was sent to 36 PBCG representatives, with 17 represented in the 20 surveys returned. Nineteen people representing 16 community groups participated in focus group or interview discussions on funding and support options for PBCGs. Other funders within Dunedin were also asked for their input. In order to encourage objective and open feedback the surveys were undertaken in confidence. The consultants’ report has been provided as a confidential item in order to ensure the anonymity of the respondents.

Place Based Advisor Role

14 The Report sought feedback on the Place Based Adviser, role, and this was generally positive with support for its continuation. However, there were also a couple of comments about the level of support Council was providing to the South Dunedin community through this role (0.5 FTE from November 2016). It should be noted that, in the mid-term, staff expect that the Council facilitated approach taken within South Dunedin will become a solely community-led approach.

Community Development and Events Support for PBCGs

15 The Report identified that the role of Community Development and Events staff in providing advice, support and information to the community is widely understood. However, there was also feedback that some, less formal groups, were unaware of the funding avenues open to them. They were also less connected with Community Development and Events and other Council departments. This indicates there is still work for staff to do in providing a more accessible service to all groups.

16 Community Development and Events staff will implement the following approaches as part of the “green carpet” approach to PBCGs within the city.

· Delivering advice and support into more geographical areas across the city more frequently e.g. holding workshops prior to grants rounds in communities rather than in the CBD, and co-hosting short information sessions with other Council departments in communities;

· Ensuring staff are attending the regular PBCG and interest group meetings held, and making more effort to engage with smaller groups which do not have paid staff;

· Providing regular communication to groups with specific information on upcoming Council programmes, and projects, and using this to share the work of other community groups;

· Being more proactive in linking interest and PBCGs together e.g. in supporting youth, refugees and migrants;

· Providing more information to other community newsletters and social media outlets on Council and community activities;

· Continuing to partner with other funders to provide workshops or development opportunities for PBCGs and interest groups e.g. Gapfiller, ABCs of Community Development workshops etc;

· Partnering with Otago Community Trust to explore more co-funded projects;

· Continuing involvement in the Community Builders group within the city;

· Assistance could be offered with social enterprise work which would reduce reliance on central and local government funding in the longer term. There is no budget for this in the 2017/18 year, but it could be considered as a priority in the 2018/19 Community Development and Events operational budget. Community Development staff would look to draw on knowledge from other Council departments to support this.

17 Having proposed additional support for social enterprise staff do not believe that a PBCG operating within the size of Dunedin City would be sustainable without ongoing contribution by local and / or central government.

18 The Report’s recommendation of a Village model, like that in Porirua as a long-term funding option for PBCGs will require further exploration, and this will be a key activity for the Place Based Adviser within the next 12 months. Other models such as Community Advisory Boards will also be considered.

19 Staff expect to report to Council in December 2018 on potential long term support models. It is likely any model would not be adopted until 2021/22.

OPTIONS

20 No options are provided. The feedback from the Supporting Place Based Community Groups Report and staff actions to respond to this are outlined as the next steps proposed.

NEXT STEPS

21 Community Development and Events staff will continue implementing the identified actions in the short term. A report on long-term models of funding and support for PBCGs will be provided in December 2018.

Signatories

Author:

Joy Gunn - Manager Events and Community Development

Authoriser:

Nicola Pinfold - Group Manager Community and Planning

Sandy Graham - General Manager Strategy and Governance

Attachments

	Title	Page
a	Support for Place Based Community Groups 2017 (Under Separate Cover)(Confidential)

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This issue enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☒

The work of PBCGs touch on all aspects of Council delivery and planning.

Māori Impact Statement

There is no specific reference within this report to tangata whenua, but any work undertaken by PBCGs should recognise the needs and strengths of Maori within communities.

Sustainability

There may be long term implications in the chosen model of support for PBCGs within Dunedin. This could involve distribution of OPEX and CAPEX funding as one option. It is therefore important time is taken to explore longer term models and their implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Any long term funding and support models for PBCGs will need exploration and it’s anticipated any change to this would be made from 2021/22.

Financial considerations

In 2017/18 there is no change to budgets. Financial considerations for all departments supporting communities need to be considered before any longer term change is made. As an example the Village Model utilises OPEX and CAPEX funding from different Council departments to support PBCG work.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy as at this time staff will implement actions in the short term. A report on longer term actions will be provided in December 2018.

Engagement – external

Most PBCGs were surveyed or interviewed to gather feedback and input into the Supporting Place Based Community Groups Report. Discussions with other funders, the Department of Internal Affairs and Otago Community Trust have also been held.

Engagement - internal

There has been discussion with the Policy Team on PBCGs and Council considered mid-term funding options in December 2017 as part of the 10 Year Plan Deliberations.

Risks: Legal / Health and Safety etc.

Staff are not aware of any risks to the proposed actions.

Conflict of Interest

Staff are not aware of any conflicts of interest.

Community Boards

There could be implications to Community Boards in longer term models of support for PBCGs. To date it is unclear what, if any change there would be and when. Further work is needed before options can be presented to Council.

Chairperson	Cr Aaron Hawkins
Deputy Chairperson	Cr Rachel Elder	Cr Marie Laufiso
Members	Cr David Benson-Pope	Mayor Dave Cull
	Cr Christine Garey	Cr Doug Hall
	Cr Mike Lord	Cr Damian Newell
	Cr Jim O'Malley	Cr Chris Staynes
	Cr Conrad Stedman	Cr Lee Vandervis
	Cr Andrew Whiley	Cr Kate Wilson

	Title	Page
a	Otago Museum Report to Contributing Local Authorities - November/December 2017	17