Strath Taieri Community Board

CONFIRMED MINUTES

 

Confirmed minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 16 November 2017, commencing at 5.07 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Joan Wilson

 

Members

Norma Emerson

 

 

Jacinta Stevenson

 

 

David Frew

 

 

 

IN ATTENDANCE

Andrew Lord (Road Maintenance Team Leader)

 

Governance Support Officer      Kristy Rusher (Manager Civic and Legal)

 

 

 

1       Public Forum

Benaiah Dunn, Thomas Dunn and Jack McAtamney attended to speak to the grant application made by STARTT.  They screened the silent film "The Chase" that they had made and which had been entered into the 2017 International Youth Silent Film Festival competition.

 

2       Apologies

 

Moved (Chair Barry Williams/Deputy Chairperson Joan Wilson):

That the Board:

 

Accepts the apology from Cr Christine Garey.

 

Motion carried (STCB/2017/067)

 

3       Confirmation of agenda

 

 

Moved (Chair Barry Williams/David Frew):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (STCB/2017/068)

 

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Chair Barry Williams/Jacinta Stevenson):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2017/069)

 

 

5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 28 September 2017

 

Moved (Deputy Chairperson Joan Wilson/Norma Emerson):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 28 September 2017 as a correct record.

Motion carried (STCB/2017/070)

 

Part A Reports

6       Project Fund Applications

 

The Board considered applications for funding received for the Strath Taieri Community Board's Project Fund from the New Zealand Police, STARTT (Strath Taieri Agricultural and Rural Tourism Trust) and the Taieri Pipe Band.

 

 

Moved (Deputy Chairperson Joan Wilson/Norma Emerson):

That the Board:

 

a)     Approves the additional funding of $300.00 for the Community Workshop.

 

Motion carried (STCB/2017/071)

 

 

 

Moved (Jacinta Stevenson/David Frew):

That the Board:

a)     Confirms that the payment of $430.00 for the Taieri Pipe Band be allocated from the 2017/18 project fund.

Motion carried (STCB/2017/072)

 

 

Moved (Norma Emerson/David Frew):

That the Board:

a)     Declines the application for funding from Karen Dunn, noting that an application for the same activity has been made by START;

b)     Approves the application for travel expenses totalling $1,000.00 from START (Benaiah Dunn, Thomas Dunn and Jack McAtamney);

b)     Acknowledges the high quality of the film and offers its best wishes for success at the 2017 International Youth Silent Film competition.

Motion carried (STCB/2017/073)

 

7       Allocation of the Community Board Fund

 

The Council had allocated each of its Community Boards $10,000 to distribute as the Board considered appropriate throughout the financial year.  The Board was advised that changes needed to be made for the criteria of allocating this fund to meet audit requirements.  Board Chairs had also requested that the funding application and reporting process needed to be more attractive for people seeking funding.

 

 

Moved (Jacinta Stevenson/David Frew):

 

That the Strath Taieri Community Board:

 

a)     Lays item 7 on the table and does not discuss it further at this meeting;

b)     Nominates two members to participate in any workshop held on this topic, with the Chairperson to select members to attend.

 

Motion carried (STCB/2017/074)

 

 

8       Submission to the Remuneration Authority

 

Community Boards had the opportunity to provide feedback to stage three of the Remuneration Authority's consultation on setting remuneration levels for elected members.

 

The Board provided some further information about its role to be included in the submission.

 

 

Moved (Deputy Chairperson Joan Wilson/David Frew):

 

That the Board:

 

a)     Notes the draft submission

b)     Adopts the submission, with further amendments to be approved by the Chairperson.

Motion carried (STCB/2017/075)

 

9       Gig City Funding Application Update

 

Norma Emerson provided a verbal update that the application made for GigCity funding for free public WiFi was unsuccessful.  She advised there were other avenues to explore with the existing Chorus network and this would be progressed during the next few months.

 

 

 

Moved (David Frew/Jacinta Stevenson):

That the Board:

        a)     Notes the verbal update from Norma Emerson;

b)     Decides that the next step is to liaise with GigCity regarding other funding opportunities and Chorus regarding expanding the use of existing infrastructure for the Strath Taieri;

c)     Thanks Norma Emerson for the effort made in preparing the application for funding.

 

Motion carried (STCB/2017/076)

 

 

10     Meeting Schedule for 2018

 

A schedule of meetings for 2018 was considered.

 

 

Moved (Deputy Chairperson Joan Wilson/Norma Emerson):

That the Board:

 

a)     Adopts the meeting schedule for 2018.

Motion carried (STCB/2017/077)

 

 

11     Governance Support Officer's Report

 

The Strath Taieri Community Board was advised of activities relevant to the Board area.  The content of submissions was discussed.

 

 

Moved (David Frew/Deputy Chairperson Joan Wilson):

That the Board:

 

a)     Notes the Governance Support Officer's Report;

 

b)     Notes its concern at the cost of replacement city boundary signage.

 

Motion carried (STCB/2017/078)

 

 

Moved (David Frew/Deputy Chairperson Joan Wilson):

That the Board:

c)     Decides to make a submission on the Gambling and TAB Venue         Policy, with the submission to be circulated to Board members for comment, then submitted and considered retrospectively at the Board's next meeting;

Motion carried (STCB/2017/079)

 

 

Moved (David Frew/Deputy Chairperson Joan Wilson):

That the Board:

d)     Decides to provide feedback on the Draft Local Food Charter;

e)     Delegates to Member Emerson the drafting of the submission, which is to be considered retrospectively at the Board's next meeting.

Motion carried (STCB/2017/080)

 

 

 

Moved (Deputy Chairperson Joan Wilson/David Frew):

That the Board:

f)     Amends the Action List as appropriate.

Motion carried (STCB/2017/081)

 

12     Chairperson's Report

 

The Chairperson provided a verbal update on matters of interest including the following advice:

·      Oiling Programme: the gap between the end of the seal and the start of the oiled section was to assist with road safety as this buffer area meant that oil was not transferred to the road surface. 

·      Weed Spraying and the timing of spray application was noted as a concern because the weeds had grown to a considerable height before being killed and this created an untidy look.

·      Roading Issues were generally minor currently but a seal extension to pavement on the main street of Middlemarch was requested.  A report on the Sutton Bridge had also been received by the Council's Roading team, but as it referred to issues of liability it was not made available to the Board at this time to protect the Council's legal position.  Prices for a replacement bridge were currently being obtained.   A request was made for a check of street lights and bulb replacements to be made.

The Chairperson also noted the achievements of several community members who had been recognised for their sports skills:

·      Patrick Harmer

·      Nathan Gilbert

·      Ginny Wilson

The Board would send a letter of acknowledgement of their achievements.

 

 

 

Moved (Chair Barry Williams/Jacinta Stevenson):

That the Board:

a)     Notes the Chairperson's Report.

 

          Motion carried (STCB/2017/082)

 

13     Notification of Agenda Items for Consideration by the Chair

 

The Board suggested that a visit to Macraes mine be made in the New Year as the site was developing into the Dunedin City jurisdiction.

Freedom Camping – the Board noted that it may be a benefit to visit the freedom camping areas at Ocean View and Warrington so that it could consider what additional facilities could be offered in the Middlemarch area.

 

 

 

Moved (Chair Barry Williams/Norma Emerson):

That the Board:

        a)      Notes the items for future Board meetings

 

Motion carried (STCB/2017/083)

 

 

 

The meeting concluded at 7.18 pm.

 

 

 

 

 

..............................................

CHAIRPERSON