IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Simon Pickford (General Manager Community Services), Kristy Rusher (Manager Civic and Legal), Colin Weatherall (Chairman, District Licensing Committee), Nicola Pinfold (Group Manager Community and Planning), Richard Saunders (Group Manager Transport), Gavin Logie (Financial Controller), Adrian Blair (Group Manager Customer and Regulatory Services), Kevin Mechen (Secretary, District Licensing Committee), Joy Gunn (Manager Events and Community Development), Anne Gray (Policy Analyst), Lisa Clifford (Senior Transportation Engineer) and Nick Sargent (Transport Strategy Manager)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2017/221)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Executive Leadership Team's Interest Register attached as Attachment A of the report.

Motion carried (CNL/2017/222)

5       Council - 28 November 2017

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Approves the minutes of the Council meeting held on 28 November 2017.   

b)     Takes Part C items of the minutes of the Council held on 28 November 2017, in the non-public part of the meeting.

Motion carried (CNL/2017/223)

6       Community and Culture Committee - 21 November 2017

Moved (Cr Lee Vandervis/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Community and Culture Committee meeting held on 21 November 2017.

Motion carried (CNL/2017/224)

7       Planning and Environment Committee - 21 November 2017

Moved (Cr Lee Vandervis/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Planning and Environment Committee meeting held on 21 November 2017.

b)     Takes Part C items of the minutes of the Planning and Environment Committee held on 21 November 2017, in the non-public part of the meeting.

Motion carried (CNL/2017/225)

8       Economic Development Committee - 21 November 2017

Moved (Cr Lee Vandervis/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Economic Development Committee meeting held on 21 November 2017.

Motion carried (CNL/2017/226)

9       Finance and Council Controlled Organisations Committee - 21 November 2017

Moved (Cr Lee Vandervis/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Finance and Council Controlled Organisations Committee meeting held on 21 November 2017.

Motion carried (CNL/2017/227)

10     Bylaws Subcommittee - 6 November 2017

Moved (Cr Lee Vandervis/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Bylaws Subcommittee (Speed Limit Bylaw 2004 – Amendment 8) meeting held on 6 November 2017.

Motion carried (CNL/2017/228)

11     Hearings Committee - 13 November 2017

Moved (Cr Lee Vandervis/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Hearings Committee (Local Easter Sunday Trading Policy) meeting held on 13 November 2017.

Motion carried (CNL/2017/229)

12     Waikouaiti Coast Community Board - 27 September 2017

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 27 September 2017.

Motion carried (CNL/2017/230)

13     Otago Peninsula Community Board - 28 September 2017

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 28 September 2017.

Motion carried (CNL/2017/231)

14     Strath Taieri Community Board - 28 September 2017

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

a)     Notes Part A the minutes of the Strath Taieri Community Board meeting held on 28 September 2017.

Motion carried (CNL/2017/232)

15     Mosgiel-Taieri Community Board - 4 October 2017

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 4 October 2017.

Motion carried (CNL/2017/233)

16     West Harbour Community Board - 4 October 2017

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the West Harbour Community Board meeting held on 4 October 2017.

Motion carried (CNL/2017/234)

17     Saddle Hill Community Board - 5 October 2017

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 5 October 2017.

Motion carried (CNL/2017/235)

18     Annual Report to the Alcohol Regulatory and Licensing Authority

Section 199 of the Sale and Supply of Alcohol Act 2012 required every Territorial Authority to prepare and send to the Alcohol Regulatory and Licensing Authority a report on the proceedings and operations of its District Licensing Committee within three months after the end of the financial year.  The report covered the proceedings and operations of the Dunedin District Licensing Committee for the financial year ending 30 June 2017.

The report was sent to the Authority within the statutory time of three months from the end of the reporting year.  In future, the Annual Report would be submitted to the Council for information prior to being sent to the Alcohol Regulatory and Licensing Authority.

The Group Manager Customer and Regulatory Services and the Secretary, District Licensing Committee responded to questions from Councillors.

Moved (Cr Chris Staynes/Cr Aaron Hawkins):

That the Council:

a)     Notes the report from the Secretary of the Dunedin District Licensing Committee dated 25 August 2017.

Motion carried (CNL/2017/236)

19     Local Easter Sunday Shop Trading Policy

The 2016 Amendment to the Shop Trading Hours Act 1990 allowed a territorial authority to create a local policy to allow Easter Sunday shop trading in its area.  If adopted, an Easter Sunday shop trading policy allowed shops to open, however shops could not open to trade on Easter Sunday unless a policy was adopted.  

The report attached the findings of the Hearings Committee (Attachment A) which, in November 2017, considered all submissions made during the special consultative procedure used to consult with the community during September. 

The General Manager Community Services responded to questions from Councillors.

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

a)     Considers the recommendations of the Local Easter Sunday Shop Trading Policy Hearings Committee.

b)     Adopts a Local Easter Sunday Shop Trading Policy with the date of effect 1 January 2018 so that any type of shop may trade on Easter Sunday (Attachment C to the report).

i)      Decides to schedule a review of the Local Easter Sunday Shop Trading Policy to begin 90 days after Tuesday 3 April 2018.

ii)     Writes to the Ministry of Business, Innovation and Employment requesting that advertising is undertaken to increase awareness of employers' statutory obligations for offering employees work on Easter Sunday.

There was considerable discussion on the recommendations.

Motion carried (CNL/2017/237) (Motion a)

A division was then taken for each part of Motion b.

Division – Motion b

For:          Crs Rachel Elder, Christine Garey, Doug Hall, Mike Lord, Damian Newell, Chris Staynes, Conrad Stedman, Lee Vandervis, Andrew Whiley and Mayor Dave Cull (10).

Against:     Crs David Benson-Pope, Aaron Hawkins, Marie Laufiso, Jim O'Malley and Kate Wilson (5).

The division was declared CARRIED by 10 votes to 5

Division – Motion b(i)

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Lee Vandervis, Andrew Whiley, Kate Wilson and Mayor Dave Cull (15).

Against:     Nil

The division was declared CARRIED by 15 votes to 0

Division – Motion b(ii)

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Chris Staynes, Conrad Stedman, Lee Vandervis, Andrew Whiley, Kate Wilson and Mayor Dave Cull (14).

Against:     Cr Jim O'Malley (1).

The division was declared CARRIED by 14 votes to 1

Adjournment of meeting

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Adjourns the meeting.

Motion carried (CNL/2017/238)

The meeting adjourned from 10.35 am to 10.52 am.

20     Update on Housing Report

The report provided an update on development of a housing report to Council in time for the 10 Year Plan. 

In May 2017 staff were asked to provide a report on progress in delivering its Social Housing Strategy 2010-2020 and the resourcing required to deliver it through the Long Term Plan 2018/19.

Following further discussions staff were asked to widen the scope of the report to address broader housing issues already being experienced within the city i.e. challenges in provision of emergency housing, affordable housing and healthy housing.

To meet the report scope staff were progressing establishment of a multi-sector Mayor's Taskforce for Housing (the Taskforce) of external experts to provide strategic recommendations to the Council.

The Group Manager Community and Planning and Manager Events and Community Development responded to questions from Councillors.

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Council:

a)     Notes the update on development of a housing report to Council.

Motion carried (CNL/2017/239)

21     Mosgiel Aquatic Facility Project Advisory Panel

This report proposed the establishment of the Mosgiel Aquatic Facility Project Advisory Panel (the Advisory Panel). 

The purpose of the Advisory Panel was to provide stakeholder direction to the Mosgiel Aquatic Facility project by co-ordinating the efforts of stakeholders for the delivery of the Mosgiel Aquatic Facility.

The General Manager Strategy and Governance responded to questions from Councillors.

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Council:

a)     Approves the establishment of the Mosgiel Aquatic Facility Advisory Panel.

b)     Appoints six members to the Mosgiel Aquatic Facility Advisory Panel as follows:

i)      Economic Development Committee Chair – Cr Staynes (Chairperson)

ii)     Infrastructure Services and Network Committee Deputy Chair – Cr O'Malley

iii)    Planning and Environment Committee Deputy Chair  - Cr Stedman

iv)    Taieri Community Facilities Trust Representative – Irene Mosley

v)     Taieri Community Facilities Trust Representative – Bill Feather

vi)    Taieri Community Facilities Trust Representative – Martin Dillon.

c)     Notes that the terms of reference will be developed in consultation with the Taieri Community Facilities Trust and brought back to the Council early in 2018 for confirmation.

Cr Andrew Whiley returned to the meeting following the adjournment at 11.00 am.

Motion carried (CNL/2017/240)

22     Submission to Remuneration Authority - Part Three Consultation

The Remuneration Authority (the Authority) was currently reviewing various aspects of remuneration for Local Government elected members.  The authority was in the third and final stage of its consultation and review of remuneration matters. 

The report presented a draft submission for Part Three of the consultation for Councillors' consideration.

The Manager Civic and Legal advised the Council of amendments that had subsequently been made to the draft submission.

Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Council:

a)     Considers the proposed submission to the Remuneration Authority.

b)     Authorises the Mayor to make the submission on behalf of Council.

Motion carried (CNL/2017/241)

23     Speed Limits Bylaw 2004 - Amendment 8

The report recommended that Council amended the Speed Limits Bylaw 2004 by making Amendment 8 as recommended by the Bylaws Subcommittee with a date of effect from 1 February 2018.

The amendment proposed lower permanent speed limits on the following roads in Dunedin:

a)     The Esplanade, St Clair

b)     Forbury Road, St Clair

c)     Wingatui Road, Mosgiel

d)     Gladstone Road North, Mosgiel.

The report attached the findings of the Bylaws Subcommittee (Attachment A) which considered all the submissions received during the special consultative procedure process used to consult with the community in October 2017.

The Bylaws Subcommittee further recommended three additional items for future consideration by the Council.  These were:

a)     the addition of a lower permanent speed limit of 50 km/hour for Smart Street as part of Amendment 8;

b)     the need to address parking concerns along Wingatui Road;

c)     the lack of pedestrian facilities in this section of Wingatui Road.

The Transport Strategy Manager and Senior Transportation Engineer responded to questions and advised of amendments to the report.

Moved (Cr Andrew Whiley/Cr Kate Wilson):

That the Council:

a)     Considers the Bylaws Subcommittee's recommendation to amend Council's Speed Limits Bylaw 2004.

b)     Adopts Amendment 8 to the Speed Limits Bylaw 2004.

c)     Decides that the Speed Limits Bylaw 2004 – Amendment 8 will take effect from 1 February 2018.

d)     Notes that staff will monitor and evaluate three recommendations made by the Bylaws Subcommittee in addition to the recommendation to amend the Speed Limits Bylaw 2004.

Motion carried (CNL/2017/242)

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing) and Simon Pickford (General Manager Community Services); Gavin Logie (Acting Chief Financial Officer), Carolyn Allan (Senior Management Accountant), Tami Sargeant (Senior Policy Analyst), Tom Dyer (Group Manager 3 Waters), Laura McElhone (Acting General Manager Infrastructure Networks and Services/Group Manager Property), Nicola Pinfold (Group Manager Community and Planning), Richard Saunders (Group Manager Transport), Maria Ioannou (Corporate Policy Manager), Nick Dixon (Group Manager Ara Toi), Joy Gunn (Manager Events and Community Development), Alan Worthington (Resource Consents Manager), Anna Johnson (City Development Manager), Crystal Filep (Team Leader Urban Design), Dan Windwood (Policy Planner Heritage), Michael Bathgate (Policy Planner), Tracey Tamakehu (Chief Information Officer), Bill Frewen (Senior Policy Analyst), Anne Gray (Policy Analyst), Jane Nevill (Senior Policy Analyst), Wai Piggott (Financial Analyst), Mark McConville (Financial Analyst), Donna McTainsh (Assistant Accountant), Kat McNamara (Financial Analyst), Lawrie Warwood (Financial Analyst), Merrin McCrory (Asset and Commercial Manager), Josh Von Pein (Transport Delivery Manager), Bernie Hawke (Group Manager Arts and Culture), Fraser Liggett (Economic Development Programme Manager), Suz Jenkins (Finance and Operations Manager) and Andrea Jones (Communications Team Leader)

3       Overarching Resolution

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes that any resolution made in this section of the meeting may be subject to further discussion and decision by the meeting.

Motion carried (CNL/2017/221)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2017/222)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2017/223)

5       Investing in Our Great Small City - An Overview of the Draft Budgets

A report from the Office of the Chief Executive advised that the 10 year plan, previously called the Long Term Plan or LTP, sets the direction for the DCC for the next 10 years. It sets out the services and activities we will provide, the projects we will carry out and the level of service the community can expect. The plan would also include costs, means to pay and the impact on rates and debt.

The Chief Executive responded to questions from Councillors and advised that with respect to the projected rates rise, it took a 3% rise to enable business as usual with investment needed if Council wished to grow the city.

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Council:

a)     Notes the Investing in Our Great Small City – An Overview of the Draft Budgets Report.

Division

        The Council voted by division:

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (14).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 14 votes to 1.

Motion carried (CNL/2017/224)

34     Tribute to Barry Clarke

Mayor Cull paid tribute to Mr Barry Clarke who had died overnight.  He outlined some of the many organisations that Mr Clarke had worked tirelessly for such as the Southern Heritage Trust; Dunedin Gasworks Museum Trust Board; Toitu Otago Settlers Museum and the Otago Settlers Association.  Mayor Cull noted that Mr Clarke had been made a Member of the New Zealand Order of Merit in the 2014 New Year's honours for his service to our community and city.

It was acknowledged that Mr Clarke had been instrumental in the fundraising for the Toitu Otago Settlers Museum redevelopment.

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:       

a)     Pays formal tribute to the family of Barry Clarke on his passing.

b)     Acknowledges with gratitude, the contribution and service that Barry Clarke gave to the community and city.

Motion carried (CNL/2017/225)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

        a)     Adjourn the meeting and reconvene at 1.30 pm.

 Motion carried

6       10 Year Plan - Engaging the community

A report from Community and Planning provided an update on the plan for engaging with the community on the 10 Year Plan (the 2018/19 - 2027/28 Long Term Plan).

The report outlined the proposed approach, which was based on councillor direction that engagement be fresh, bold and accessible.

The General Manager Strategy and Governance (Sandy Graham) and the Group Manager, Community and Planning (Nicola Pinfold) responded to questions.

Moved (Cr Kate Wilson/Cr Damian Newell):

That the Council:

a)     Approves the 10 Year Plan Community Engagement Plan; and,

b)     Notes the summary of information regarding community priorities received during pre-engagement opportunities over the past year.

Motion carried (CNL/2017/226)

7       Three Waters - 2018/19 Draft Operating Budget

A report from Water and Waste (3 Waters) provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for the Three Waters Group, and included the following (legislatively mandated) groups of activities:

·           Water supply

·           Sewerage and sewage (Wastewater)

·           Stormwater.

The Group Manager 3 Waters and Acting General Manager Infrastructure Services and Networks responded to questions from Councillors.

Moved (Cr Kate Wilson/Cr Damian Newell):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 Operating Budget for Three Waters as shown in  Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for Water and Wastewater as shown in Attachment B of the report.

iii)    The service levels and performance measures for Three Waters as shown in Attachment C of the report.

Motion carried (CNL/2017/227)

8       Three Waters Draft 10-Year Capital Budget

A report from Water and Waste (3 Waters) included information on the proposed 10-year capital expenditure (capex) programme for the Three Waters Group and included the following activities:

·           Water supply

·           Sewerage and sewage (Wastewater)

·           Stormwater.

The report noted that the total capex for the Three Waters Group was $296.541 million.

The Group Manager 3 Waters and Acting General Manager Infrastructure Services and Networks responded to questions from Councillors.

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Three Waters Group as shown in Attachment A of the report.

Motion carried (CNL/2017/228)

9       Roading and Footpaths - 2018/19 Draft Operating Budget

A report from Transport provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for the Roading and Footpaths Group and included Transport activities.

The Group Manager Transport and Asset and Commercial Manager answered questions from the Councillors.

Moved (Cr Chris Staynes/Cr Damian Newell):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 operating budget for the Roading and Footpaths Group as shown in Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for Transport as shown in Attachment B of the report.

iii)    The draft statement of service provision for the Roading and Footpaths Group as shown in Attachment C of the report.

Motion carried (CNL/2017/229) with Cr Vandervis recording his vote against.

10     Roading and Footpaths Draft 10-Year Capital Budget

A report from Transport provided information on the proposed 10-year capital expenditure (capex) programme for the Roading and Footpaths Group for consideration in the 10 year plan and includes Transport activities.

The report noted that the total capex for the Roading and Footpaths Group was $363.934 million.

The Group Manager Transport spoke to the report and responded to questions from the Councillors.

Moved (Cr Damian Newell/Cr Doug Hall):

That the Council:

         a)      Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Roading and Footpaths Group as shown on Attachment A of the report.

 Division

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull(14).

Against:    Cr Lee Vandervis (1).

The division was declared CARRIED by 14 votes to 1.

Motion carried (CNL/2017/230)

11     Reserves and Recreational Facilities - 2018/19 Draft Operating Budget

A report from the Reserves and Recreational Facilities Group included information on the proposed 10-year operating expenditure (opex) programme for the Reserves and Recreational Facilities Group, and included the following activities:

·           Aquatic Services

·           Dunedin Botanic Garden

·           Cemeteries and Crematorium (Cemeteries)

·           Parks and Reserves (Parks).

The General Manager Strategy and Governance, Group Manager 3 Waters and Operations Manager Parks and Recreation spoke to the report and answered questions from Councillors.

Moved (Cr Kate Wilson/Cr Damian Newell):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 operating budget for the Reserves and Recreational Facilities Group as shown in Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for Aquatic Services, Cemeteries and Crematorium and Parks and Reserves as shown in Attachment B of the report.

iii)    The draft statement of service provision for the Reserves and Recreational Facilities Group as shown in Attachment C of the report.

Motion carried (CNL/2017/231)

12     Reserves and Recreational Facilities Draft 10-Year Capital Budget

A report from the Reserves and Recreational Facilities Group included information on the proposed 10-year capital expenditure (capex) programme for the Reserves and Recreational Facilities Group, and included the following activities:

·           Aquatic Services (Aquatics)

·           Cemeteries and Crematorium (Cemeteries)

·           Dunedin Botanic Garden

·           Parks and Reserves (Parks).

The report noted that the total capex for the Reserves and Recreational Facilities Group was $63.059 million.

The Chief Executive Officer advised that there had been an error in the capex budget in respect of the Mosgiel Pool and that the funding would be phased over the next three financial years as follows:

2018/2019                $3 million

2019/2020         $3 million

2020/2021         $400,000

The General Manager Strategy and Governance and Operations Manager Parks and Reserves the spoke to the report and responded to questions from Councillors.

Moved (Cr Conrad Stedman/Cr Christine Garey):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Reserves and Recreational Facilities Group as shown on Attachment A of the report.

Division

The Council voted by division:

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull(14).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 14 votes to 1.

Motion carried (CNL/2017/232)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

          a)     Adjourn the meeting and reconvene at 3.30 pm.

               Motion carried

35     Community Board ISSUES

Each of the Community Board Chairs spoke on priority issues within their Board areas.

Saddle Hill Community Board – Scott Weatherall

Mr Weatherall spoke to a presentation highlighting issues for their community including drainage of sports fields and infrastructure; installation of cycleways on Morris Road and Brighton - Taieri Mouth Road; coastal erosion; rural road maintenance and safe roads.  He urged Council to continue to improve on the areas of concern raised.

Mr Weatherall also commented that the board would like “Welcome to the Community” signs installed at the entrance to each of the communities within their area.

Mr Weatherall responded to questions from Councillors.

Otago Peninsula Community Board – Paul Pope

Mr Pope spoke to a presentation and highlighted issues including the completion of the Peninsula Connection project; safer roads and transport infrastructure; sealing of gravel roads; preparation required to combat the effects of sea level rise; pest control; biodiversity issues; coastal dune protection; planting of native trees and plants; microchipping of domestic cats; the development of the Te Rauone Beach protection project; development of free wi-fi; rubbish and recycling and installation of more public toilets.

Mr Pope responded to questions from Councillors.

Mosgiel-Taieri Community Board – Sarah Nitis

Mrs Nitis commented on a list of topics which included the Board's support for increased resourcing in departments; capex for works relating to Mosgiel East and West; investment in stormwater and waste water in the Mosgiel area; and a budget line for the facilitation of urban design projects across the suburban centres.

Mrs Nitis responded to questions from Councillors.

Strath Taieri Community Board – Barry Williams

Mr Williams requested that Council give consideration to the inclusion of seal extensions and the possibility of the use of local river gravel for road maintenance. 

Mr Williams thanked staff for the work that had been undertaken to provide a cycle bridge over March Creek which now linked the Central Otago Rail Trail with the Middlemarch Railway Station.

Mr Williams responded to questions.

Waikouaiti Coast Community Board – Alasdair Morrison

Mr Morrison expanded on a list of topics which included the Board's support for infrastructure upgrades to support Tourism; a feasibility study for safe cycleways between Waitati to Evansdale and Karitane to Waikouaiti turn-off; Waikouaiti Recycling Centre and Matanaka Drive replanting.

During discussion Cr Stedman left the meeting at 4.24 pm and returned at 4.26 pm.

Mr Morrison responded to questions.

West Harbour Community Board - Steve Walker

Mr Walker commented on the four priorities for the Board which included significant upgrade of streetscape/urban outlook of the historical centre (George Street0 in Port Chalmers; funding for the control of noxious weeds; completion of the shared pathway including the installation of a public toilet; and sea walls for the protection of the roading infrastructure.

Mr Walker responded to questions from Councillors

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Adjourn the meeting and reconvene at 9.00 am on Tuesday 12 December 2017.

Motion carried (CNL/2017/233)

13     Property - 2018/19 Draft Operating Budget

A report from Property provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for the Property Group, and included the following activities:

·           Housing

·           Commercial Property

·           Operational Property.

The Group Manager – Property Services responded to questions from the Councillors.

During discussion Councillor Vandervis entered the meeting at 9.02 am.

Moved (Cr Kate Wilson/Cr Conrad Stedman):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 operating budget for the Property Group as shown on Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedule for Housing as shown on Attachment B of the report.

iii)    The draft statement of service provision for the Property Group as shown on Attachment C of the report.

Motion carried (CNL/2017/234) with Cr Vandervis recording his vote against.

14     Property Draft 10-Year Capital Budget

A report from Property provided information on the proposed 10-year capital expenditure (capex) programme for the Property Group, and included the following activities:

·           Commercial property

·           Housing

·           Operational property.

The report noted that the total capex for the Property Group was $62.980 million.

The General Manager Strategy and Governance and Group Manager – Property Services spoke to the report and responded to questions.

Moved (Cr Mike Lord/Cr Damian Newell):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Property Group as shown in Attachment A of the report.

Motion carried (CNL/2017/235)

36     Living Wage

Councillor Hawkins proposed resolutions in support of his request that Council commit to ensure all employees would receive the living wage of $20.20 per hour. 

The Chief Executive Officer advised that Council undertook to ensure all employees received the living wage. 

During discussion the Mayor left the meeting at 10.13 am and the Deputy Mayor assumed the chair.

The Mayor returned to the meeting at 10.15 am and assumed the chair.

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Council:

a)     Commit to paying all staff, on permanent or fixed term contracts, at or above the Living Wage.

          Motion carried (CNL/2017/236)

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

b)     Delegate the Chief Executive, the scope to give effect to the resolution in a fashion mutually agreeable to both Council and the relevant unions.

        Division

The Council voted by division:

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull(13).

Against:     Crs Doug Hall and Lee Vandervis (2).

The division was declared CARRIED by 13 votes to 2.

          Motion carried (CNL/2017/237)

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Council:

c)     Request a report be provided to the draft Annual Plan 2019/20 on options to include contracted staff over time in the commitment to pay a living wage and to consider, as part of that report to bring some services back in house.

Division

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (13).

Against:     Crs Doug Hall and Lee Vandervis (2).

The division was declared CARRIED by 13 votes to 2.

          Motion carried (CNL/2017/238)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

        a)     Adjourn the meeting and reconvene at 10.45 am.

Motion carried

The meeting adjourned at 10.30 am and reconvened at 10.49 am.

15     Libraries and Museums - 2018/19 Draft Operating Budgets

A report from Arts and Culture provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for the Libraries and Museums Group, and included the following activities:

·           Dunedin Public Art Gallery (DPAG)

·           Dunedin Public Libraries (Libraries)

·           Olveston

·           Otago Museum levy

·           Toitū Otago Settlers Museum (Toitū)

·           Dunedin Chinese Garden.

The General Manager Community Services; Group Manager Arts and Culture and Group Manager Ara Toi spoke to the report and responded to questions from Councillors.

Moved (Cr Aaron Hawkins/Cr Doug Hall):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 operating budget for the Libraries and Museums Group as shown in Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for Dunedin Public Art Gallery, Libraries, Olveston, Toitū Otago Settlers Museum and Dunedin Chinese Garden as amended.

iii)    The draft statement of service provision for the Libraries and Musuems Group as shown in Attachment C of the report.

          Motion carried (CNL/2017/239)

16     Libraries and Museums Draft 10-year Capital Budget

A report from the Arts and Culture Group provided information on the proposed 10-year capital expenditure (capex) programme for the Libraries and Museums Group, and includes the following activities:

·           Dunedin Public Art Gallery (DPAG)

·           Dunedin Public Libraries (Libraries)

·           Olveston

·           Toitū Otago Settlers Museum (Toitū)

·           Dunedin Chinese Garden.

The report noted that the total capex for the Libraries and Museums Group was $17.027 million.

The General Manager Community Services; Group Manager Arts and Culture and Group Manager Ara Toi spoke to the report and responded to questions from Councillors.

There was a discussion on the acquisition of new art works, the art collection housed at the Hocken Library, the desire to move works within galleries and the costs involved to undertake the work. 

Cr Stedman left the meeting at 11.26 am and returned at 11.30 am.

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Council:

a)  Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Libraries and Museums Group as amended.

b)  Approves the civic allocation for the Dunedin Public Art Gallery acquisition committee be increased by $10,000 annually each year for the period of this 10 year plan.

Division

        The Council voted by division:

For:                 Crs David Benson-Pope, Rachel Elder, Christine Garey,         Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (14).

       Against:     Cr Lee Vandervis (1).

        The division was declared CARRIED by 14 votes to 1.

Motion carried (CNL/2017/240)

17     Regulatory Services - 2018/19 Draft Operating Budget

A report from Customer and Regulatory Services provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for the Regulatory Services Group, and included the following activities:

·           Building Services

·           Compliance Solutions (includes Alcohol Licensing, Animal Services and Environmental Health)

·           Parking Operations

·           Parking Services (enforcement).

The General Manager Community Services, Group Manager Customer and Regulatory Services, Manager Compliance Solutions, Building Solutions Manager and Fleet/Parking Operations Team Leader responded to questions from Councillors.

Moved (Cr Lee Vandervis/Cr Rachel Elder):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 operating budget for the Regulatory Services Group as shown in Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for Alcohol Licensing, Animal Services, Building Services, Environmental Health, Parking Operations and Parking Services as shown in Attachment B of the report.

iii)    The draft statement of service provision for the Regulatory Services Group as shown in at Attachment C of the report.

Motion carried (CNL/2017/241)

18     Regulatory Services Draft 10-Year Capital Budget

A report from Customer and Regulatory Services provided information on the proposed 10-year capital expenditure (capex) programme for the Regulatory Services Group, and includes the following activities:

·           Compliance Solutions (includes Animal Services and Environmental Health)

·           Parking Operations

·           Parking Services (enforcement).

The report noted that the total capex for the Regulatory Services Group was $3.650 million.

The General Manager Community Services, Group Manager Customer and Regulatory Services, Manager Compliance Solutions, Building Solutions Manager and Fleet/Parking Operations Team Leader responded to questions from Councillors.

Moved (Cr Chris Staynes/Cr Conrad Stedman):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Regulatory Services Group as shown in Attachment A of the report.

Motion carried (CNL/2017/242)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Adjourn the meeting and reconvene at 12.40 pm.

Motion carried

19     Waste Management - 2018/19 Draft Operating Budget

A report from Waste and Environmental Solutions provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for the Waste Management Group and included Waste and Environmental Solutions activities.

The Acting General Manager Infrastructure Services and Networks, Group Manager Waste and Environmental Solutions and Solid Waste Manager spoke to the report and responded to questions from Councillors.

Moved (Cr Rachel Elder/Cr Damian Newell):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 operating budget for the Waste Management Group as shown in Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for Waste and Environmental Solutions as shown in Attachment B of the report.

iii)    The draft statement of service provision for the Waste Management Group as shown in Attachment C of the report.

Motion carried (CNL/2017/243) with Cr Vandervis recording his vote against.

20     Waste Management Draft 10-Year Capital Budget

A report from Waste and Environmental Solutions provided information on the proposed 10-year capital expenditure (capex) programme for the Waste Management Group and includes Solid Waste and Environmental Solutions activities.

The report noted that the total capex for the Waste Management Group was $9.071 million.

The Acting General Manager Infrastructure Services and Networks, Group Manager Waste and Environmental Solutions and Solid Waste Manager spoke to the report, responded to questions from Councillors and explained the expected rise in landfill fees.

Moved (Cr Conrad Stedman/Cr Doug Hall):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Waste Management Group as shown in Attachment A of the report.

Motion carried (CNL/2017/244)

21     Community and Planning - 2018/19 Draft Operating Budgets

A report from Community and Planning provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for the Community and Planning Group, and included the following activities:

·           City Development

·           Community Development and Events

·           Resource Consents.

The General Manager Strategy and Governance, Group Manager Community and Planning, Resource Consents Manager, City Development Manager and Manager Events and Community Development spoke to the report and responded to questions.

Councillor Hall left the meeting at 1.25 pm and returned at 1.27 pm.

Moved (Cr Andrew Whiley/Cr Chris Staynes):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community

i)      The draft 2018/19 operating budget for the Community and Planning Group as shown in Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for City Planning and Community Art Gallery as shown in Attachment B of the report.

iii)    The draft statement of service provision for the Community and Planning Group as shown in Attachment C of the report.

 Motion carried (CNL/2017/245)

22     Community and Planning Draft 10-Year Capital Budget

A report from Community and Planning provided information on the proposed 10-year capital expenditure (capex) programme for the Community and Planning Group, and includes the following activities:

·           City Development

·           Community Development and Events.

The report noted that the total capex for the Community and Planning Group was $3.520 million.

The General Manager Strategy and Governance and Group Manager Community and Planning spoke to the report and responded to questions from Councillors.

Moved (Cr David Benson-Pope/Cr Jim O'Malley):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Community and Planning Group as shown in Attachment A of the report.

Motion carried (CNL/2017/246)

23     Economic Development - 2018/19 Draft Operating Budget

A report from Enterprise Dunedin provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for Economic Development, and included the following activities:

·           Destination Dunedin

·           Economic Development

·           Dunedin i-Site Visitor Centre (Visitor Centre).

The Director Enterprise Dunedin, Economic Development Programme Manager and Finance and Operations Manager spoke to the report and responded to questions from Councillors.

During discussion Cr Lord left the meeting at 1.37 pm and returned at 1.40 pm.

Moved (Cr Christine Garey/Cr Damian Newell):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 draft operating budget for the Economic Development Group as shown in Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for Economic Development as shown in Attachment B of the report.

iii)    The draft statement of service provision for the Economic Development Group as shown in Attachment C of the report.

Motion carried (CNL/2017/247) with Councillor Vandervis recording his vote against.

24     Governance and Support Services - 2018/19 Draft Operating Budget

A report from Finance and Community and Planning provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan (essentially the 2018/19 Annual Plan) for the Governance and Support Services Group and included these activities:

·           Business Information Services (BIS)

·           Civic and Administration (including Civil Defence)

·           Corporate Leadership

·           Corporate Policy

·           Council Communications and Marketing (CCM)

·           Customer Services Agency (CSA)

·           Finance

·           Fleet Operations

·           Human Resources (HR)

·           Investment Account

·           Waipori Fund

·           Warm Dunedin.

The General Manager Strategy and Governance, Acting Chief Financial Officer, Group Manager Community and Planning and Chief Information Officer spoke to the report and responded to questions from Councillors.

Moved (Cr Jim O'Malley/Cr Kate Wilson):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community:

i)      The draft 2018/19 operating budget for the Governance and Support Services Group as shown in Attachment A of the report.

ii)     The draft 2018/19 fees and charges schedules for Administration Services and Information Services as shown in Attachment B of the report.

iii)    The draft statement of service provision for the Governance and Support Services Group as shown in Attachment C of the report.

Motion carried (CNL/2017/248)

25     Governance and Support Services Draft 10-Year Capital Budget

A report from Finance and Community and Planning included information on the proposed 10-year capital expenditure (capex) programme for the Governance and Support Services Group and includes these activities:

·           Business Information Services (BIS)

·           Customer Services Agency

·           Fleet Operations.

The report noted that the total capex for the Governance and Support Services Group was $34.659 million.

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Council:

a)     Adopts for the purposes of developing the 10 Year Plan 2018-28 and consulting with the community, the draft 2018-28 capital budget for the Governance and Support Services Group as shown in Attachment A of the report.

Motion carried (CNL/2017/249)

26     Capital Budget Option - City to Waterfront Connection

A report from Community and Planning presented building and funding options for the construction of a central city to waterfront connection.

The options presented in the report for the construction of the city to waterfront connection were:

·           Substantial investment: $20 million for an architectural bridge;

·           Moderate investment: $6-10 million for a basic bridge, underpass, or additions to the existing Jetty Street bridge;

·           Current investment: no funding for a new city to waterfront connection. 

The report noted that a total of $20 million had been included in the draft capital expenditure budget for the city to waterfront connection.

The General Manager Strategy and Governance; Group Manager Community and Planning and Group Manager Transport spoke to the report and responded to questions.

In response to a question on the ongoing operating costs including maintenance, the Group Manager Transport advised that this would be investigated further into the project and reported back to Council.

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Council:

a)     Notes the options presented in the report titled ‘Capital Budget Option – City to Waterfront Connection’.

b)     Approves for the purposes of community engagement in the 10 year plan consultation document - Option One: Substantial investment: architectural bridge as Council’s preferred option and

c)     Includes both the Architectural Bridge as Council’s preferred option and Option Two: The moderate investment option; basic bridge, underpass or improvements to Jetty Street bridge for the purposes of community engagement in the 10 year plan.

Division

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Lee Vandervis, Andrew Whiley, Kate Wilson and Mayor Dave Cull (15).

Against:     Nil

The division was declared CARRIED by 15 votes to 0.

Motion carried (CNL/2017/250)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Adjourn the meeting and reconvene at 3.45 pm.

Motion carried (CNL/2017/251)

27     Capital Budget Option - Central City Plan

A report from Community and Planning and Transport provided options for progressing delivery of the Central City Plan over the period of the 10 year plan.

The options presented in the report were for road, footpath and streetscape renewals and upgrades:

·           Substantial investment: $60 million across the central city allowing consistently for very high or high quality upgrades (this was provided for in the draft budget).

·           Moderate investment: $35 million across the central city requiring a mix of high and moderate quality upgrades (this reflected the option adopted in the 2015 Long Term Plan).

·           Current investment (renewals only): $8 million across the central city, focused only on necessary renewals and reuse of existing streetscape fittings.

The report noted that the draft 10 year plan capital expenditure budget included $60 million for Central City Plan road, footpath and streetscape renewals and upgrades.  The below-ground water infrastructure renewals in the central city were funded in relevant Three Waters budgets. 

The General Manager Strategy and Governance; Group Manager Transport and Team Leader Urban Design spoke to the report and responded to questions from Councillors on the different options provided and the impact on the rates for residents.

There was a lengthy discussion on the aspiration to make Dunedin one of the worlds great small cities and the need to ensure the city was a place both residents and visitors found a more liveable, enjoyable place. 

Councillor Lord left the meeting at 4.38 pm.

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Council:

a)     Notes the options presented in the report

b)     Approves the Council’s preferred option – Option One: Substantial investment: $60 million across the central city for inclusion in the draft 10 year plan budget.

c)      Includes for the purpose of community engagement in the 10 year plan consultation document both the Council’s preferred option - Option One: Substantial investment: $60 million across the central city and Option Two: Moderate investment: $35 million across the central city.

Division

The Council voted by division

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Kate Wilson and Mayor Dave Cull (12).

Against:     Crs Lee Vandervis and Andrew Whiley (2).

The division was declared CARRIED by 12 votes to 2.

          Motion carried (CNL/2017/252)

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Council:

d)         Request that the Rates Funding Advisory Panel investigate and report on the feasibility of special rating areas to source from property owners a financial contribution for street amenity works included in the Central City Plan in time for deliberations in May 2018.

Division

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley and Kate Wilson and Mayor Dave Cull (13).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 13 votes to 1.

Motion carried (CNL/2017/253)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Adjourn the meeting and reconvene following the commencement of the   Council meeting on Wednesday 13 December 2017.

Motion carried

28     Capital Budget Option - Tertiary Precinct

A report from Transport provided options for funding renewals and/or streetscape upgrades within the Tertiary Precinct area.

The options presented in this report were:

·           Substantial investment: $20 million for renewals and streetscape improvements across the Tertiary Precinct area;

·           Moderate investment: $11.3 million for renewals and some streetscape improvements in the Tertiary Precinct area; or

·           Current investment: $4 million for renewals only across the Tertiary Precinct area.

The General Manager Strategy and Governance and Group Manager Transport spoke to the report and provided background information on the proposed upgrade and work undertaken by the University of Otago and the Otago Polytechnic.

The report noted that the upgrade would improve connections between the tertiary campuses, the city, harbour and Water of the Leith. 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Council:

         a)      Notes the options presented in the report titled ‘Capital Budget Option –                        Tertiary Precinct Upgrade.

b)     Approves the Council’s preferred option – Substantial investment: $20 million for renewals and streetscape improvements across the Tertiary Precinct area for inclusion in the draft 10 year plan budget.

c)     Includes for the purpose of community engagement in the 10 year plan consultation document both the Council’s preferred option and option 2 – moderate investment $11.3 million.

Division

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull(14).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 14 votes to 1.

Motion carried (CNL/2017/254)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)      Adjourn the meeting and reconvene at 11.15 am.

Motion carried

29     Operating Budget Option - Encouraging Private Investment in Ecological Restoration

A report from Community and Planning provided options for the encouragement of private investment in ecological restoration.

The options presented in this report were:

·      Substantial investment: provide biodiversity grants of $80k per year, establish a baseline of biodiversity data for $70k for one year and provides support for landowners at a cost of $100k per year;

·      Moderate investment: provide biodiversity grants of $80k per year and establish a baseline of biodiversity data for $70k for one year;

·      Current investment: provide biodiversity grants of $80k per year. 

The Group Manager Community and Planning, City Development Manager and Policy Planner City Development spoke to the report and responded to questions.

During discussion Cr Garey left the meeting at 11.32 am.

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Council:

a)     Notes the options presented in the report titled ‘Operating Budget Option – Encouraging Private Investment in Ecological Restoration Work.’

b)     Approves the Council’s preferred option one – Substantial investment: provide biodiversity grants of  $80k per year, establish a baseline of biodiversity data for $70k for one year and provide support for landowners at a cost of $100k per year for inclusion in the draft 10 year plan budget.

        c)     Assesses the Council’s preferred option was not significant and therefore          would not be included in the consultation document.

        d)     Requests a review of the biodiversity fund grant criteria to align with the           objectives of Te Ao Turoa.

Division

The Council voted by division:

For:          Crs David Benson-Pope, Rachel Elder, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (13).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 13 votes to 1.

Motion carried (CNL/2017/255)

30     Operating Budget Option - Encouraging Private Investment in Heritage Building Restoration

A report from Community and Planning provided options for encouragement of private investment in heritage building restoration, through the Dunedin Heritage Fund.

The options presented in this report were:

·           Substantial investment: a consolidated Dunedin Heritage Fund with an additional $200k in grant funding;

·           Moderate investment: a consolidated Dunedin Heritage Fund with an additional $100k in grant funding; or

·           Current investment: a consolidated Dunedin Heritage Fund.

The General Manager Strategy and Governance and Group Manager Community and Planning spoke to the report and responded to questions from Councillors.

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Council:

a)     Notes the options in the report titled ‘Operating Budget Option – Encouraging Private Investment in Heritage Building Restoration Work.’

b)     Approves the Council’s preferred option one – Substantial investment: A consolidated Dunedin Heritage Fund with an additional $200,000 in grant funding for inclusion in the draft 10 year plan budget.

c)     Assesses the Council’s preferred option was not significant and therefore would not be included in the consultation document.

Motion carried (CNL/2017/256)

31     Operating Budget Option - Investing in Place Based Community Groups

A report from Community and Planning provided options for direct funding support for Place Based Community Groups within the city.

The options presented in the report were:

·           Substantial investment: additional funding of $200k annually for the next three years for a new Place Based Community Grants Scheme;

·           Moderate investment: additional funding of $100k annually for the next three years for a new Place Based Community Grants Scheme; or

·           Current investment: no additional funding, but some proportion of the $200k in existing community, neighbourhood and small project grants reallocated to a new Place Based Community Grants Scheme.

The Group Manager Community and Planning and Manager Events and Community Development spoke to the report and responded to questions.

During discussion Cr Garey returned to the meeting at 11.53 am.

The work of the late Michael Laufiso who had worked in the Community Development Team for Dunedin’s less privileged community and smaller community groups was acknowledged along with the importance to continue to support this work in future.

During discussion Cr Newell left the meeting at 12.18 pm and returned at 12.20 pm.

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Council:

a)     Notes the options presented in the report titled ‘Operating Budget Option – Investing in Place Based Community Groups.’

b)     Approves the Council’s preferred option One – Substantial Investment:  Additional grant funding of up to $200k per year for three years for Place Based Community Groups for inclusion in the draft 10 year plan budget.

        c)     Includes for the purpose of community engagement in the 10 year plan         consultation document both the Council’s preferred option and an option of     Additional grant funding of up to $300,000 per year for three years for         Place Based Community Groups . 

Motion carried (CNL/2017/257) with Cr Vandervis recording his vote against.

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Adjourn the meeting and reconvene at 1.00 pm.

Motion carried

32     10 Year Plan Third Round of Supporting Documents

A report from Corporate sought approval of the third round of supporting documents for the purposes of developing the 10 year plan documents for public consultation, including:

a)     Draft Financial Statements (budgets)

b)     Draft Capital Expenditure Programme

c)     Draft Financial Strategy

d)     Draft Infrastructure Strategy

e)     Significant Forecasting Assumptions (Strategic and Operational)

The report noted that once approved the documents would be prepared for inclusion in public consultation material and subsequent adoption by Council. 

The Acting Chief Financial Officer spoke to the report and explained the Asset report – New Draft 0 Year Plan 2018-2028 Capital Budget Sheet and financial statements.

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Council:

a)     Approves for the purposes of developing public consultation documents for the 10 year plan 2018-28:

i)      Draft financial statements as shown in Attachment A to the Chief Executive Officer’s report ‘Investing in our great small city – an overview of draft budgets’

ii)     Draft 10 year capital expenditure budget as shown in Attachment B to the Chief Executive Officer’s report ‘Investing in our great small city – an overview of draft budgets’

iii)    Draft Financial Strategy as shown in Attachment A to the report

iv)    Draft Infrastructure Strategy as shown in Attachment B to the report.

v)     Significant Forecasting Assumptions (Financial) as shown in Attachment C to the report.

Division

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (14).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 14 votes to 1.

Motion carried (CNL/2017/258)

33     2018/19 Rating Method

A report from Finance and Corporate advised that the draft budged as presented had an overall increase in rates of 6.9%. The increase in rates was collected through various funding mechanisms within the rating method. 

The report noted that the proposed changes to the rating method included increases to the community services targeted rate (increase of 1.5%) and the Forsyth Barr Stadium differentiated rates (increase of 1.5%).   

The Acting Chief Financial Officer and Senior Management Accountant spoke to the report and responded to questions.

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Council:

a)     Approves an increase in the community services targeted rate for the 2018/19 year based on the June 2017 Local Government Cost Index (LGCI) of 1.5%, to $233.50 including GST.

b)     Approves an increase in the Forsyth Barr Stadium differentiated rates for the 2018/19 year based on the June 2017 LGCI of 1.5%.

c)     Approves the current rating method for the setting of all other rates for the 2018/19 year.

Motion carried (CNL/2017/259) with Cr Vandervis recording his vote against.

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), Dave Tombs (General Manager Finance and Commercial), Adrian Blair (Group Manager Customer and Regulatory Services) and Simon Pickford (General Manager Community Services).

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Council:

a)     Amends the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2018/003)

          Request for Temporary Alcohol Ban During Orientation 2018

A report from Customer and Regulatory Services advised that the Council had received a late request from the Otago University Students' Association (OUSA) to consider implementing a temporary alcohol ban in the North Dunedin area during Orientation 2018 for the period 21–24 February 2018 from 6.00 pm to 12.00 midnight each evening.  

The area to be covered by the temporary ban was bounded by Albany Street, Riego Street, Harbour Terrace and Dundas Street, Butts Road, Anzac Avenue, State Highway 88 and Anzac Avenue back to Albany Street.

Police had advised they supported the OUSA in their request for the temporary alcohol ban if it would assist them with the safe running of their events. 

Moved (Cr Lee Vandervis/Cr Kate Wilson):

That the Council:

a)     Approves the implementation of a temporary alcohol ban between 6.00 pm and 12.00 midnight from Wednesday 21 February to Saturday 24 February 2018 inclusive in the area bounded by Albany Street, Riego Street, Harbour Terrace and Dundas Street, Butts Road, Anzac Avenue, State Highway 88 and Anzac Avenue back to Albany Street.

Motion carried (CNL/2018/004)

6       Appointment to the Gambling and TAB Venue Policy Hearing Committee

At its meeting on 17 October 2017, the Planning and Environment Committee appointed Councillor David Benson-Pope (Chair), Councillor Marie Laufiso and Councillor Conrad Stedman to a hearing committee to consider submissions received on its draft Gambling and TAB Venue Policy, following public consultation.  The hearing was scheduled for the morning of 20 February 2018 starting at 9.00 a.m. 

Due to another Council commitment, Councillor Benson-Pope was now unable to attend the hearing on 20 February.  After discussions with the Mayor, Councillor Aaron Hawkins was proposed to replace Councillor Benson-Pope on the hearing committee and to chair the committee. 

Council was asked to consider the report under urgency, given the late change in availability of Councillor Benson-Pope, and acknowledging that some submitters had booked flights to attend the hearing. 

Moved (Cr Kate Wilson/Cr Mike Lord):

That the Council:

a)     Appoints Councillor Aaron Hawkins as Chair of the Gambling and TAB Venue Policy Hearing Committee, replacing Councillor David Benson-Pope.

Motion carried (CNL/2018/005)

IN ATTENDANCE

Andrew Lord, Maintenance Team Leader and

Eryn Makinson, Community Librarian Waikouaiti

The speakers scheduled to speak at public forum, Amee and Rafferty Parker, were unable to attend the meeting.

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

a)     Notes the interest declared by member Mayhem-Bullock and amends the Elected Members' Interest Register attached as Attachment A; and

b)     Amends the proposed management plan for Elected Members' Interests to record that Member Mayhem-Bullock will leave the meeting when the         funding application for the Waitati Music Festival is discussed.

 Motion carried (WC/2017/038)

5.1    Waikouaiti Coast Community Board meeting - 27 September 2017

Moved (Richard Russell/Mandy Mayhem-Bullock):

That the Board:

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 27 September 2017 as a correct record.

Motion carried (WC/2017/039)

6       Library Activity Report

A report from the Library provided a summary of the activities of the Dunedin Public Libraries for the period 1 July to 30 September 2017, with a focus on services to the Waikouaiti community through the Waikouaiti Library and Service Centre.

The Community Librarian Eryn Makinson spoke to the report outlining the key activities of the library and responded to questions

Moved (Geraldine Tait/Alasdair Morrison):

That the Board:

a)     Notes the Library Activity Report

Motion carried (WC/2017/040)

15     Transport Update

The Maintenance Team Leader, Andrew Lord provided a verbal update on the road maintenance within the Board area.  Mr Lord responded to questions from the Board which included:

·      Vegetation encroachment on roads.  Mr Lord advised that vegetation encroachment onto the footpath was to be scheduled for removal along Orokonui Road;

·      Assistance with matters that have been reported following the rain event in July for drains, ditches and road surface repairs required along Coast Road.

·      Scheduling of road surface repairs at Seacliff.

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

a)     Notes the verbal report from the Maintenance Team Leader.

Motion carried (WC/2017/041)

7       Allocation of the Community Board Fund

A report from Civic and Legal provided a copy of the draft DCC Community Board Funding Application for the Board's consideration. 

Kristy Rusher, Manager Civic and Legal spoke to the report in particular the progress with developing funding guidelines.  Ms Rusher commented that a new funding form had been developed in consultation with community boards and feedback from the Board was sought.  Board members provided comments about the layout and style of the forms.  It was considered that it would be useful to understand the perspective of other community boards before making a decision.

Moved (Alasdair Morrison/Richard Russell):

That the Board:

a)     Lays Item 7, Allocation of the Community Board Fund on the table until its next         meeting and not discuss it further at this meeting.

Motion carried (WC/2017/042)

8       Funding Application

Waitati Music Festival Incorporated has requested $598.00 for toilet hire for the 2018 Waitati Music Festival.  $8,437.26 remained in the Project Fund of $10,000.00.

Mandy Mayhem-Bullock left the meeting at 6:53 pm.

Moved (Alasdair Morrison/ Rose Stringer-Wright):

That the Board:

a)     Approves the funding application from the Waitati Music Festival Incorporated for $598.00.

Motion carried (WC/2017/043)

Member Mandy Mayhem-Bullock returned to the meeting at 07:19 pm.

9       Meeting Schedule 2018

A report from Civic and Legal provided a copy of the proposed schedule of meetings for 2018. 

There was a discussion on meeting venues and the possibility of the Puketeraki Marae as a venue.

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

a)     Adopts the schedule of meetings for 2018 as proposed;

b)     Liaises with the iwi regarding a meeting at the Puketeraki Marae.

Motion carried (WC/2017/044)

10     Submission to the Remuneration Authority

A report from Civic and Legal advised that Community Boards had an opportunity to provide feedback to stage three of the Remuneration Authority's consultation on setting remuneration levels for elected members.

Following consideration, the Board requested members that two points needed additional emphasis. 

Firstly, remuneration should reflect that community board members were expected to be available at any time and often at short notice. 

Secondly, it was also decided to amend the submission to note that a greater diversity of candidates might stand for election if remuneration was set so that assistance for meeting the costs of childcare or elder care was available. 

Moved (Alasdair Morrison/Rose Stringer-Wright):

That the Board:

a)     Adopts the submission with amendments.

Motion carried (WC/2017/045)

11     Governance Support Officer's Report

This report provided an update on activities relevant to the Board's area which included the current status of the Project Fund and Action List; as well as the opportunity to make submissions on the Draft Local Food Charter and the Gambling and TAB Venue Policy.

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

a)     Agrees not to make a submission on the Gambling and TAB Venue Policy;

b)     Decides to provide feedback on the Draft Local Food Charter, with the Board to retrospectively consider the submission at its next meeting;

c)     Amends the Action List to add the topic of the State Highway Speed reduction.

Motion carried (WC/2017/046)

12     Chairperson's Report

A verbal report was presented from the Chairperson which covered a range of issues relevant to the district including progress and future workshop dates for finalising the civil defence plans for the region.

Moved (Alasdair Morrison/ Geraldine Tait):

That the Board:

a)     Notes the report from Alasdair Morrison

Motion carried (WC/2017/047)

16     Member updates

Board members provided updates on activities including:

Keep Dunedin Beautiful (KDB)

Mayhem-Bullock advised that the current focus of this group was on three projects:

·      Increasing awareness of the adopt a spot website;

·      Add colour to urban streetscapes - board members suggested re-instating the hanging flower baskets in George Street and other locations;

·      Planning new building murals at new sites.  

Moved (Alasdair Morrison/ Geraldine Tait):

That the Board:

a)     Notes member updates.

Motion carried (WC/2017/048)

13     Council Activities

The Board Councillor (Councillor Jim O'Malley) provided an update on matters of interest to the Board.

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

a)     Notes the update.

Motion carried (WC/2017/049)

14     Notification of Agenda Items for Consideration by the Chair

No items were notified for the consideration of the Chairperson.

IN ATTENDANCE

Richard Saunders (Group Manager Transport)

2.1    Dunedin Wildlife Trust - Funding Application

Neil Harraway, on behalf of the Dunedin Wildlife Trust, spoke to their funding application to assist with the costs to bring a conservation group from Northland to speak at the Wild Dunedin Festival 2018.  Mr Harraway provided a background to the work that they had carried out as members of the Whangarei Heads Land Care Group, in particular their work towards the reintroduction of kiwis to that area.

Moved (Graham McArthur/Edna Stevenson):

That the Board:

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2017/070)

6.1    Otago Peninsula Community Board meeting - 28 September 2017

Moved (Graham McArthur/Edna Stevenson):

That the Board:

Confirms the minutes of the Otago Peninsula Community Board meeting held on 28 September 2017 as a correct record.

Motion carried (OPCB/2017/071)

8       Funding Application

Paul Pope declared an interest and withdrew from the item and the Chair.

Hoani Langsbury declared an interest and withdrew from the item.

Lox Kellas assumed the Chair.

A report from Civic and Legal provided a funding application from the Dunedin Wildlife Trust for the Board's consideration.  The Dunedin Wildlife Trust requested $2,000.00 towards the running of the Wild Dunedin Festival 2018.

That the Board:

a)     Approves a grant of $1,000.00 to the Dunedin Wildlife Trust, towards the running of the Wild Dunedin Festival 2018.

Motion carried

Paul Pope resumed the Chair.

9       Scholarship Application

An application for a scholarship was received from Anne-Sophie Page towards the costs of her travel to the Sub-Antarctic Islands with Heritage Expeditions.

Before consideration of the application, there was a discussion on the scholarship funding application and it was agreed that the terms and conditions should be reviewed.

Moved (Hoani Langsbury/Lox Kellas):

That the Board:

a)  Reviews the Otago Peninsula Community Board's scholarship terms and conditions in 2018.

Motion carried (OPCB/2017/072)

Moved (Lox Kellas/Graham McArthur):

That the Board:

a)     Approves a grant of $100.00 to Anne-Sophie Page subject to her providing a report back to the Board on her trip.

Motion carried (OPCB/2017/073)

10     Te Rauone - Development as a Destination

Edna Stevenson provided an update on the Te Rauone Beach Project and advised that Port Otago Ltd was committed to the construction of three rock groynes on the beach frontage, however there was an expectation that the reserve would need to be upgraded and reserve equipment installed to be available for recreational users.  Mrs Stevenson commented that the next step was to get a detailed design for the upgrade which would be required to accompany the resource consent application, and to ensure that the project be considered for inclusion in the Council's 10 Year Plan.

Moved (Lox Kellas/Christine Neill):

That the Board:

a)     Notes the report

b)     Requests the Te Rauone Beach Project be included in the Council's 10 Year Plan.

Motion carried (OPCB/2017/074)

11     Allocation of the Community Board Fund

A report from Civic and Legal provided a copy of the draft DCC Community Board Funding Application for the Board's consideration. 

Moved (Paul Pope/Lox Kellas):

That the Board:

a)     Adopts the community board discretionary funding application guide (including forms).

Motion carried (OPCB/2017/075)

Moved (Paul Pope/Lox Kellas):

That the Board:

a)     Allocates specific amounts as held by the Chair, for the purpose of awarding grants to community groups with the balance allocated to Board projects;

b)     Appoints all Board members to the role of assisting groups to make applications and advising applicants of the Board's decision;

Motion carried (OPCB/2017/076)

Moved (Paul Pope/Edna Stevenson):

That the Board:

a)     Appoints all Board members to the role of assisting groups to complete the reporting back to the Board.

Motion carried (OPCB/2017/077)

12     Submission to the Remuneration Authority

The Board considered a report on stage three of the Remuneration Authority's consultation on the setting of remuneration levels for elected members; and a draft submission, which was appended to the report as Attachment A.

Moved (Paul Pope/Edna Stevenson):

That the Board:

a)     Notes the draft submission

Motion carried (OPCB/2017/078)

Moved (Paul Pope/Lox Kellas):

That the Board:

a)     Adopts the submission without amendment.

Motion carried (OPCB/2017/079)

13     Meeting Schedule 2018

A report from Civic and Legal provided a copy of the schedule of meetings for 2018 for the Board's consideration.

Moved (Paul Pope/Edna Stevenson):

That the Board:

a)     Adopts the schedule of meetings for 2018.

Motion carried (OPCB/2017/080)

14     Working Parties/Board Area Liaison Updates

Board members provided updates on the following:

1               Keep Dunedin Beautiful

2          Graham McArthur summarised the work carried out by Keep Dunedin Beautiful, including the removal of graffiti.  He confirmed that graffiti removal kits were still available.

3           

4                Rural Roads

5          Lox Kellas provided an update on rural roads that he felt would need to be re-defined next year.  There was discussion on the on-going work to reinstate roads affected by slips, and Christine Neill mentioned that the slip on Papanui Inlet Road meant that the road was only one way at that point.  Richard Saunders advised that an update on the timeframe for the slip on Papanui Inlet Road would be provided to the Board.

6           

7               Business Directory

8          Christine Neill provided an update on the business directory which included the progress to the draft documents.  Mrs Neill advised that she would circulate the draft to members to review.  Paul Pope indicated he would like this project workshopped in February as well.

9           

10       Emergency Response Plan

11        Following discussion on the emergency response plan, Paul Pope requested that the Board give consideration to holding a workshop in February 2018 on the Emergency Response format.

12         

13            Members' Update

14         

15       a)        Beaconsfield Road Update: Edna Stevenson provided an update on the vegetation issues on Beaconsfield Road.

16        

17       b)     Recycling:  Christine Neill commented that the recycling facilities at Highcliff and Hooper's Inlet were going well.

18        

19        c)     Resource Consents - Hoani Langsbury questioned compliance issues for a resource consent granted at Papanui Inlet.

20        

21        The Board commended Portobello Inc. for organising the flowers around the township.

15     Governance Support Officer's Report

Councillor Andrew Whiley entered the meeting at 11.22 am.

A report from Civic and Legal provided an update on activities relevant to the Board area which included

a)     Project Fund

b)     Draft Local Food Charter

c)     Gambling and TAB Venue Policy

d)     City Gateway Sign – Brand Update Memorandum

e)     Outwards Correspondence

f)     Transport Update – Following discussion, it was agreed that the Board preferred the last "Pull off area" signs from the list provided in the agenda (attachment E)

g)     Action Lists.

Moved (Paul Pope/Lox Kellas):

That the Board:

a)     Notes the Governance Support Officer's Report;

b)     Amends the Action List as appropriate.

Motion carried (OPCB/2017/081)

7       Otago Regional Council

Suzanne Watt and Dr Gavin Palmer provided an update on the Tomahawk Lagoon, in particular the water quality and its height.

Dr Palmer advised that the ORC would be setting dates for the programme very shortly with a community meeting to be held in February 2018.  Board members commented that they felt that issues needed to be identified and remedied urgently.

It was agreed that Ms Watt would email the Chairperson the details of the existing water quality.

16     Chairperson's Report

Hoani Langsbury withdrew from the voting on the resolution below.

Moved (Paul Pope/Lox Kellas):

That the Board:

a)     Approves the payment of $78.26 for flowers for the Langsbury family.

Motion carried (OPCB/2017/082)

A report from the Chairperson provided an update on matters of interest since the previous meeting which included:

a)     School Buses

b)     Drainage Issues: Otakou and Tidewater Drive

c)     Long Term Plan

Moved (Paul Pope/Lox Kellas):

That the Board:

a)     Notes the Chairperson's Report.

b)     Adopts the draft Otago Peninsula Community Board Long Term Community Plan, noting that members were to provide input to the Chairperson by 23 November 2017.

Motion carried (OPCB/2017/083)

17     Councillor's Update

Councillor Andrew Whiley provided an update on matters of interest which included:

·          Camping Control Bylaw;

·          Dunedin City Council Annual Report; and

·          2GP

Moved (Paul Pope/Edna Stevenson):

That the Board:

a)     Notes the report.

Motion carried (OPCB/2017/084)

18     Items for Consideration by the Chair

There were no items for consideration.

IN ATTENDANCE

Andrew Lord (Road Maintenance Team Leader)

Moved (Chair Barry Williams/Jacinta Stevenson):

That the Board:

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2017/069)

5.1    Strath Taieri Community Board meeting - 28 September 2017

Moved (Deputy Chairperson Joan Wilson/Norma Emerson):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 28 September 2017 as a correct record.

Motion carried (STCB/2017/070)

6       Project Fund Applications

The Board considered applications for funding received for the Strath Taieri Community Board's Project Fund from the New Zealand Police, STARTT (Strath Taieri Agricultural and Rural Tourism Trust) and the Taieri Pipe Band.

Moved (Deputy Chairperson Joan Wilson/Norma Emerson):

That the Board:

a)     Approves the additional funding of $300.00 for the Community Workshop.

Motion carried (STCB/2017/071)

Moved (Jacinta Stevenson/David Frew):

That the Board:

a)     Confirms that the payment of $430.00 for the Taieri Pipe Band be allocated from the 2017/18 project fund.

Motion carried (STCB/2017/072)

Moved (Norma Emerson/David Frew):

That the Board:

a)     Declines the application for funding from Karen Dunn, noting that an application for the same activity has been made by START;

b)     Approves the application for travel expenses totalling $1,000.00 from START (Benaiah Dunn, Thomas Dunn and Jack McAtamney);

b)     Acknowledges the high quality of the film and offers its best wishes for success at the 2017 International Youth Silent Film competition.

Motion carried (STCB/2017/073)

7       Allocation of the Community Board Fund

The Council had allocated each of its Community Boards $10,000 to distribute as the Board considered appropriate throughout the financial year.  The Board was advised that changes needed to be made for the criteria of allocating this fund to meet audit requirements.  Board Chairs had also requested that the funding application and reporting process needed to be more attractive for people seeking funding.

Moved (Jacinta Stevenson/David Frew):

That the Strath Taieri Community Board:

a)     Lays item 7 on the table and does not discuss it further at this meeting;

b)     Nominates two members to participate in any workshop held on this topic, with the Chairperson to select members to attend.

Motion carried (STCB/2017/074)

8       Submission to the Remuneration Authority

Community Boards had the opportunity to provide feedback to stage three of the Remuneration Authority's consultation on setting remuneration levels for elected members.

The Board provided some further information about its role to be included in the submission.

Moved (Deputy Chairperson Joan Wilson/David Frew):

That the Board:

a)     Notes the draft submission

b)     Adopts the submission, with further amendments to be approved by the Chairperson.

Motion carried (STCB/2017/075)

9       Gig City Funding Application Update

Norma Emerson provided a verbal update that the application made for GigCity funding for free public WiFi was unsuccessful.  She advised there were other avenues to explore with the existing Chorus network and this would be progressed during the next few months.

Moved (David Frew/Jacinta Stevenson):

That the Board:

        a)     Notes the verbal update from Norma Emerson;

b)     Decides that the next step is to liaise with GigCity regarding other funding opportunities and Chorus regarding expanding the use of existing infrastructure for the Strath Taieri;

c)     Thanks Norma Emerson for the effort made in preparing the application for funding.

Motion carried (STCB/2017/076)

10     Meeting Schedule for 2018

A schedule of meetings for 2018 was considered.

Moved (Deputy Chairperson Joan Wilson/Norma Emerson):

That the Board:

a)     Adopts the meeting schedule for 2018.

Motion carried (STCB/2017/077)

11     Governance Support Officer's Report

The Strath Taieri Community Board was advised of activities relevant to the Board area.  The content of submissions was discussed.

Moved (David Frew/Deputy Chairperson Joan Wilson):

That the Board:

a)     Notes the Governance Support Officer's Report;

b)     Notes its concern at the cost of replacement city boundary signage.

Motion carried (STCB/2017/078)

Moved (David Frew/Deputy Chairperson Joan Wilson):

That the Board:

c)     Decides to make a submission on the Gambling and TAB Venue         Policy, with the submission to be circulated to Board members for comment, then submitted and considered retrospectively at the Board's next meeting;

Motion carried (STCB/2017/079)

Moved (David Frew/Deputy Chairperson Joan Wilson):

That the Board:

d)     Decides to provide feedback on the Draft Local Food Charter;

e)     Delegates to Member Emerson the drafting of the submission, which is to be considered retrospectively at the Board's next meeting.

Motion carried (STCB/2017/080)

Moved (Deputy Chairperson Joan Wilson/David Frew):

That the Board:

f)     Amends the Action List as appropriate.

Motion carried (STCB/2017/081)

12     Chairperson's Report

The Chairperson provided a verbal update on matters of interest including the following advice:

·      Oiling Programme: the gap between the end of the seal and the start of the oiled section was to assist with road safety as this buffer area meant that oil was not transferred to the road surface. 

·      Weed Spraying and the timing of spray application was noted as a concern because the weeds had grown to a considerable height before being killed and this created an untidy look.

·      Roading Issues were generally minor currently but a seal extension to pavement on the main street of Middlemarch was requested.  A report on the Sutton Bridge had also been received by the Council's Roading team, but as it referred to issues of liability it was not made available to the Board at this time to protect the Council's legal position.  Prices for a replacement bridge were currently being obtained.   A request was made for a check of street lights and bulb replacements to be made.

The Chairperson also noted the achievements of several community members who had been recognised for their sports skills:

·      Patrick Harmer

·      Nathan Gilbert

·      Ginny Wilson

The Board would send a letter of acknowledgement of their achievements.

Moved (Chair Barry Williams/Jacinta Stevenson):

That the Board:

a)     Notes the Chairperson's Report.

          Motion carried (STCB/2017/082)

13     Notification of Agenda Items for Consideration by the Chair

The Board suggested that a visit to Macraes mine be made in the New Year as the site was developing into the Dunedin City jurisdiction.

Freedom Camping – the Board noted that it may be a benefit to visit the freedom camping areas at Ocean View and Warrington so that it could consider what additional facilities could be offered in the Middlemarch area.

Moved (Chair Barry Williams/Norma Emerson):

That the Board:

        a)      Notes the items for future Board meetings

Motion carried (STCB/2017/083)

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services), Bernie Hawke (Group Manager, Arts and Culture), Tom Dyer (Group Manager, 3 Waters), Linda Roxburgh (Mosgiel Library and Service Centre Manager) and Emma Christmas (Policy Planner, City Development) 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2017/066)

5.1    Mosgiel-Taieri Community Board meeting - 4 October 2017

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 4 October 2017 with the amendments as agreed.

 Motion carried (MTCB/2017/067)

6       Library Activity Report

A report from the Library provided a summary of the activities of the Dunedin Public Libraries for the period 1 July to 30 September 2017, with a focus on services to the Mosgiel Taieri community through the Mosgiel Library and Service Centre, as well as the Bookbus.

Linda Roxburgh advised that the policy for mobility scooters in the Library building had been implemented and publicised.  She also commented that a wheelchair was available for Library patrons.  Following discussion, Ms Roxburgh advised that staff would follow up on the possibility of parks for Mobility Scooters.

Moved (Sarah Nitis/Cr Mike Lord):

That the Board:

a)     Notes the Library Activity Report

Motion carried (MTCB/2017/068)

7       Water Safety Plans - Framework, Development and Implementation

The Board considered the Water Safety Plans – Framework, Development and Implementation Report which was presented to the Infrastructure Services and Networks Committee meeting held on 16 October 2017

The Group Manager, 3 Waters (Tom Dyer) responded to questions which included an overview of Water Safety Plans and the framework in place for the management of risks to the Council’s drinking water supplies along with an update on various projects underway to mitigate these risks.

In answer to a question, Mr Dyer commented that the works associated with the increased pumping capacity for the Reid Avenue and Carlyle Road areas should be commenced by April 2018.

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

a)     Notes the report.

Motion carried (MTCB/2017/069)

8       2GP Overview

Emma Christmas, Policy Planner City Development provided an overview of the proposed 2GP and updated the Board on the timelines for when the Plan would become operative.  Ms Christmas explained that the City had been classified as a ‘Medium Growth City’ when meant a different set of criteria needed to be applied to the 2GP.

Moved (Sarah Nitis/Martin Dillon):

That the Board:

a)     Notes the 2GP Update

Motion carried (MTCB/2017/070)

9       2018 Meeting Schedule

A report from Civic and Legal provided a copy of the proposed schedule of meetings for 2018. 

It was agreed that the meeting to be held on 7 February 2018 would be held in the Mosgiel Coronation Hall.

Moved (Sarah Nitis/Joy Davis):

That the Board:

a)     Adopts the schedule of meetings for 2018.

b)      Notes that the venue for the Wednesday 2 May 2018 and Wednesday 3 October 2018 would be confirmed at the Board's meeting to be held on Wednesday 7 February 2018.

Motion carried (MTCB/2017/071)

10     Mosgiel-Taieri Community Board - Community Plan

A report provided a copy of the Mosgiel Taieri Community Board Long Term Plan for the Board's approval.  It noted that the following changes had been made – grammatical changes; layout to include appendices; and the inclusion of a paragraph on "The Taieri Flood Plain"

The report also provided a proposal – "Tidy the Taieri Campaign" for the Board's consideration. 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

a)     Adopts the Mosgiel-Taieri Community Board Long Term Plan dated 13 November 2017.

b)     Supports the proposal for the "Tidy the Taieri" campaign for early 2018.

c)     Authorises the lead project co-ordinator to progress the "Tidy the Taieri" campaign, providing a budget for approval at the February meeting.

Motion carried (MTCB/2017/072)

11     Allocation of the Community Board Fund

A report from Civic and Legal provided a copy of the draft DCC Community Board Funding Application for the Board's consideration. 

The Board noted that Council had recently had an audit of the business process for grants issued from the community board project fund and there were several recommendations to implement.  There was also a need to review the grants criteria so that we were incorporating the advice of the Auditor General that had issued since the grants criteria were developed. 

Moved (Sarah Nitis/Joy Davis):

That the Board:

a)     Adopts the community board discretionary funding application guide (including forms);

b)     Allocates $4,000.00 for the purpose of awarding grants to community groups with the balance allocated to Board projects;

c)     Appoints Dean McAlwee to the role of assisting groups to make applications and advising applicants of the Board's decision;

d)     Appoints Dean McAlwee to the role of assisting groups to complete the reporting back to the Board.

Motion carried (MTCB/2017/073)

16     Council Activities

Councillor Mike Lord provided an update on matters of interest which included:

a)     Council's 10 Year Plan;

b)     Proposed Local Easter Sunday Shop Trading Policy;

c)     Camping Control Bylaw; and

d)     The Shanghai Delegation.

Moved (Chairperson Sarah Nitis/Member Maurice Prendergast):

That the Board:

a)     Notes the Council Activities update.

Motion carried (MTCB/2017/074)

12     Submission to the Remuneration Authority

A report from Civic and Legal advised that Community Boards had an opportunity to provide feedback to stage three of the Remuneration Authority's consultation on setting remuneration levels for elected members.

The report noted that the relevant part of the consultation document had been circulated to members by email, and comments sought.  The comments received have been compiled into a draft submission.

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

a)     Notes the draft submission

b)     Adopts the submission without amendment.

Motion carried (MTCB/2017/075)

13     Governance Support Officer's Report

A report from Civic and Legal provided an update on activities relevant to the Board's area which included:

a)     Project Fund

b)     Draft Local Food Charter

c)     Proposed Gambling and TAB Venue Policy

d)     Mosgiel Clock

e)     Dunedin Branding – City Boundary Signs

f)     Inwards Correspondence

g)     Action List

Moved (Sarah Nitis/Martin Dillon):

That the Board:

a)     Notes the Governance Support Officer's Report;

b)     Authorises the Chair to submit in support of the proposed change to the Gambling and TAB Venue Policy in particular in relation to the extension of "the sinking lid";

c)     Amends the Action List as appropriate

Motion carried (MTCB/2017/076)

14     Board Updates

Board members provided updates on activities including:

1      Keep Dunedin Beautiful (KDB)

Phillipa Bain provided an update which included:

a)     the Keep Dunedin Beautiful AGM;

b)     "Tidy the Taieri" campaign – KDB have advised that they would support the project by supplying the rubbish bags, gloves, etc.

c)     NZ Motor Caravan Association (NZMCA) – Mrs Nitis requested a letter of thanks be sent to them for the great clean-up that they had undertaken.

2      Mosgiel Coronation Hall

Dean McAlwee advised that the AGM had been held recently and Mark Willis had been re-elected Chairman. Patronage was good and some maintenance had been carried out.

3      Mosgiel Business Association

Sarah Nitis commented that a ‘black tie’ dinner was being arranged in conjunction with the ‘Festival of the Plain’ to raise funds for the new ‘Aquatic Centre’.  She advised that the Mosgiel Business Association were also looking taking on responsibility for the Xmas tree next year.

4      Proposed Taieri Aquatic Facilities

Martin Dillon provided an update and advised that the Taieri Community Facilities Trust had raised over $500,000.00 in either cash or pledges.  Mr Dillon commented that a report requesting Council give consideration to a Project Group be formed, was being presented to the Council at its meeting being held on 11 December 2017.

Mr Dillon commented that a number of fundraising events were being planned for early 2018 which included "Run the Runway" on 28 January 2018.

Moved (Sarah Nitis/Maurice Prendergast):

That the Board:

a)     Notes the report.

b)     Updates the Mosgiel-Taieri Community Board Members’ Action List as required.

c)     Endorses a letter of thanks be sent to the NZMCA for the comprehensive clean-up that its members had undertaken.

Motion carried (MTCB/2017/077)

15     Chairperson's Report

A report from the Chairperson provided an update on matters of interest since the previous meeting which included:

·      A summary of what the Board has achieved for the year

·      Discussions with the Otago Regional Council

·      Community Board representations on local Resource Consent hearings

·      Community BBQ to celebrate the fort rebuild at the playground.

·      Emergency Response Group update

·      Mosgiel Christmas tree.

Moved (Sarah Nitis/ Martin Dillon):

That the Board:

a)     Notes the Chairperson's report

b)     Authorises the Chairperson to prepare a submission to Council on the 10 Year Plan.  Draft to be circulated to the Board for comment and approval.

Motion carried (MTCB/2017/078)

17     Items for consideration by the Chair

There were no items for consideration.

IN ATTENDANCE

Graham McKerracher (Communications and Marketing Manager), Bernie Hawke (Group Manager Arts and Culture), Richard Saunders (Group Manager Transport) and Ainslie Heather (Community Librarian – Port Chalmers)

1.1    Public Forum - Sarah Latta

Sarah Latta did not attend the meeting

1.2    Public Forum - Graeme Wall

Graeme Wall spoke to the Board regarding the former Sims building.  He advised that he would like to see the retention of the building and the roof replaced.  He felt that the Council should find a viable use for the building as it has a history and an iconic value.

Mr Wall said suggested that a public meeting should be held for people to discuss the reuse of the building.  Mr Wall commented that the Council did not own the building and this comment was corrected by staff.

1.3    Public Forum - Jack Austin

Jack Austin spoke about the recent upgrade of the Pioneer Hall.  He advised that the Committee had received a grant to upgrade the hall and it had recently been painted.  He felt it was now a building that people would want to be use.  Mr Austin thanked the Board for the grant.

Moved (Steve Walker/Aaron Hawkins):

That the Board:

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2017/070)

5.1    West Harbour Community Board meeting - 4 October 2017

Moved (Steve Walker/Ryan Jones):

That the Board:

Confirms the public part of the minutes of the West Harbour Community Board meeting held on 4 October 2017 as a correct record.

 Motion carried (WHCB/2017/071)

6       Library Activity Report

In a report from Arts and Culture a summary of the activities of the Dunedin Public Libraries for the period 1 July to 30 September 2017 was provided.  The report focused on services to the West Harbour community through the Port Chalmers Library and Service Centre.

Moved (Aaron Hawkins/Jan Tucker):

That the Board:

a)     Notes the Library Activity Report

Motion carried (WHCB/2017/072)

7       Meeting Schedule 2018

A schedule of meetings for 2018 is attached for your consideration.  As this is an administrative report, no summary of considerations is required.

Moved (Ryan Jones/ Francisca Griffin):

That the Board:

a)     Approves the 2018 meeting schedule.

Motion carried (WHCB/2017/073)

8       Allocation of the Community Board Fund

In a report from Civic and Legal the Board was advised that the Council had allocated Community Boards $10,000 each to distribute as the Board considers appropriate throughout the financial year.  The project fund was used to financially support particular community projects, scholarships or grants to community groups.

The Council had recently had an audit of the business process for grants issued from the community board project fund and there were several recommendations made.  A need to review the grants criteria was also required.  As a result, the advice of the Auditor General has been included.

Moved (Steve Walker/Jan Tucker):

That the Board:

a)     Adopts the community board discretionary funding application guide (including forms);

b)     Allocates $5,000 for the purpose of awarding grants to community groups. $1,000 for Scholarships and with the balance allocated to Board projects;

c)     Agrees that the above is a guideline only and that any funds unallocated in one category maybe used for another category if required.

c)     Appoints Francisca Griffin to the role of assisting groups to make applications and advising applicants of the Board's decision;

d)     Appoints Francisca Griffin to the role of assisting groups to complete the reporting back to the Board.

Motion carried (WHCB/2017/074)

9       Funding Application

Cr Hawkins withdrew from this item.

Consideration was given to a funding application from Robert Scott/The Journey has requested $350 funding towards the cost of a musical performance featuring local writings about people emigrating from Scotland to Dunedin.

Comment was made that the application did not include any detail as to whether the play was being performed in the West Harbour area.   It was agreed that the application would not be considered at this meeting and that Francisca Griffin would seek further information from the applicant.

10     Submission to the Remuneration Authority

In a report from Civic and Legal, the Board was advised that it had the opportunity to provide feedback to stage three of the Remuneration Authority's consultation on setting remuneration levels for elected members. 

The relevant part of the consultation document was circulated to members by email, and comments sought.  The comments received have been compiled into a draft submission for the Board's consideration. 

Moved (Steve Walker/Jan Tucker):

That the Board:

a)     Notes the draft submission

b)     Adopts the submission without amendment.

Motion carried (WHCB/2017/075) – Cr Hawkins abstained from voting.

11     Governance Support Officers Report

 In a report the Governance Support Officer provided an update on matters of interest including:

·           Project Fund

·           Draft Local Food Charter

·           Gambling and TAB Venue Policy

·           Dunedin Branding – City Boundary Signs

·           Action List

Moved (Steve Walker/Aaron Hawkins):

That the Board:

a)     Notes the Governance Support Officers Report;

b)     Amends the Action List as appropriate

Motion carried (WHCB/2017/076)

12     Chairperson's Report

In a report the Chairperson provided an update on matters he had dealt with since the last meeting an other matters of interest.

·      Meeting with NZTA – The Chairperson and Cr Hawkins attended the meeting and were advised that NZTA have put in a new structure for communicating with the Board.

·      Dunedin Rotary Club – a letter has been sent to Dunedin Rotary Club thanking them for the work on the cycle path.

·      Attended a Department of Conservation public meeting in Purakaunui.  Department of Conservation will advise that barriers will be put in place to prevent cars entering the beach.

·      Sycamore Trees – Stage three is about to commence.

·      Potential new public toilet in Port Chalmers to replace the current one.

·      Moller Memorial opening date – Trevor Johnson will co-ordinate the opening of the new Memorial.

Moved (Steve Walker/Jan Tucker):

That the Board:

a)     Notes the Chairperson's Report.

Motion carried (WHCB/2017/077)

13     Board Representation and Areas of Responsibility

a)     Port Environment Liaison Committee

        Ange McErlane provided an update on the activities of the Port Environment         Liaison Committee. 

b)     Ravensdown Community Liaison Group

        Trevor Johnson advised that there was nothing to report.

c)     Keep Dunedin Beautiful

        Steve Walker advised that at the AGM Jan Tucker had been elected as         Chairperson.

d)     Communications/Facebook

        Ryan Jones advised that the facebook page has exceeded 500 followers.

e)     State Highway 88 Liaison Group

        A meeting has not yet been held. 

f)     Funding Applications Report Back

        Francisca Griffin provided an update on funding applications and report backs         received.

g)     West Harbour Beautification Trust

        Steve Walker advised that a meeting will be held with Reece Miller to discuss         when the development strategic plan for sycamore tree removal will         commence.

h)     Policing Issues

        Jan Tucker advised that there was nothing to report.

i)      Vision Port Chalmers

        That the installation of banners has been put on hold.

14     Council Activities

Cr Hawkins provided an update on the 10 year plan process and the December Council meeting.

15     Notification of Items for Consideration by the Chairperson

Discussion on the Boards community plan and an update on the Sims Building.

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services); Josh Von Pein (Transport Delivery Manager), David Bainbridge (Property Manager) and Angelica Harry (Project Manager – Strategy and Planning)

Moved (Chairperson Scott Weatherall/Cr Conrad Stedman):

That the Board:

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2017/071)

5.1    Saddle Hill Community Board meeting - 5 October 2017

Moved (Chairperson Scott Weatherall/Cr Conrad Stedman):

That the Board:

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 5 October 2017 as a correct record.

 Motion carried (SHCB/2017/072)

14     Property Team Update ON COMMUNITY HALLS

David Bainbridge (Property Manager) and Angelica Harry (Project Manager – Strategy and Planning) introduced themselves to the Board and commented on their previous roles.

Mr Bainbridge commented that he was in the process of establishing roles and responsibilities within the team and that they wished to work more closely with community groups and boards in the future.  

In response to questions on the maintenance, income, expenditure and grant process for community halls, Mr Bainbridge advised that these would be reviewed and reported back to the Board. 

15     Civil Defence Update – COMMUNITY RESPONSE PLANS

Paul Allen (Emergency Management Officer Training and Readiness) introduced himself and provided background information on his role around community engagement and development and community response plans.

Mr Allen tabled a tsunami map for the area and encouraged members to visit the Emergency Management Otago website www.otagocdem.govt.nz to familiarise themselves with the maps and other relevant information.

Mr Allen responded to questions and commented that he looked forward to working with the Board on the finalisation of the community response plan and to ensure members were trained and in a position to help with emergencies.

6    Funding Applications

Scott Weatherall declared an interest in the funding applications and withdrew from consideration and discussion of the applications.

The Brighton Surf Lifesaving Club had requested funding towards the purchase of an outdoor AED cabinet with combination lock to house the defibrillator.

Moved (Cr Conrad Stedman/Leanne Stenhouse):

That the Board:

a)     Approves the funding application  from the Brighton Surf Life Saving Club for $675.00 for the purchase of an outdoor AED cabinet with combination lock to house the defibrillator.

Motion carried (SHCB/2017/073)

Christmas on the Domain requested $517.50 towards the payment of the mobile stage and sound system for the Christmas on the Domain event.

Moved (Peter Gouverneur/Leanne Stenhouse):

That the Board:

a)     Approves the funding application from Christmas on the Domain for $517.50 towards the event.

Motion carried (SHCB/2017/074)

7       2018 Meeting Schedule

A report from Civic and Legal proposed schedule of meetings for 2018 for consideration.

Following discussion it was agreed that the February 2018 meeting be held on 15 February 2018.  The Board agreed to adopt the meeting schedule noting that there may be some changes to suit work requirements for members.  These would be approved at the meeting prior to the one being changed.

Moved (Chairperson Scott Weatherall/Cr Conrad Stedman):

That the Board:

a)     Adopts in principle the schedule of meetings for 2018.

b)     Approves the change to the first Board meeting which will now be held on Thursday 15 February 2018.

c)     Approves that meeting dates may change due to work commitments but these will be approved at the meeting prior to the required change.

Motion carried (SHCB/2017/075)

8       Allocation of the Community Board Fund

Council has allocated Community Boards $10,000 each to distribute as the Board considers appropriate throughout the financial year.  The project fund is used to financially support particular community projects, scholarships or grants to community groups.

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

a)     Adopts the community board discretionary funding application guide (including forms);

b)     Allocates $5,000.00 for the purpose of awarding grants to community groups with the balance allocated to Board projects and agrees that this may be amended if required;

c)     Appoints Scott Weatherall to the role of assisting groups to make applications and advising applicants of the Board's decision;

d)     Appoints Leanne Stenhouse to the role of assisting groups to complete the reporting back to the Board.

Motion carried (SHCB/2017/076)

9       Governance Support Officer's Report

The report informed the Saddle Hill Community Board of activities relevant to the Board's area including:

a)     Project Fund

b)     Draft Local Food Charter

c)     Proposed Gambling and TAB Venue Policy

d)     Dunedin Branding – City Boundary Signs

e)     Action List – the action list was discussed and updated

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

a)     Notes the Governance Support Officer's Report;

b)     Encourages local community groups and residents to consider the information and provide feedback on the Draft Local Food Charter;

c)     Encourages local community groups, clubs and residents to consider the information and submit on the Gambling and TAB Venue Policy;

d)     Amends the Action List as appropriate

Motion carried (SHCB/2017/077)

10     Board Updates

Board members provided updates on activities including:

-      Keep Dunedin Beautiful

-      Greater Green Island

-      Youth Ambassador Award – It was noted that Erin Ford the 2017 recipient            would present at the Big Rock School on 1 December.

-      Community Meetings

-      Civil Defence/Community Response Planning

-      Submissions

-      Long Term Plan – Community Engagement Plan.

The Board discussed the proposed installation of a toy library at Brighton Beach, this would enable children to play with toys while at the beach and return them as they left.  Members agreed that they wished to proceed with this and discussed sourcing the toy box and toys; signage and the use of Facebook to request toy donations.

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

a)     Notes the updates

b)     Approves $500.00 for the Toy Box Project for Brighton Beach for the construction of the box and purchase of play equipment to be funded from the Board’s Discretionary Fund.

c)     Adopts the Long Term Plan.

Motion carried (SHCB/2017/078)

11     Chairperson's Report

The Chairperson (Scott Weatherall) provided an update on the following matters of interest:

-    Potholes– The Chair advised he was discussing the repair and management of requests for repairs of potholes with staff.

-    Masters Games – Volleyball, the duathlon and shooting were due to be held in the Board area during the Masters Games in February 2018.

-    Brighton Gala Day – would be held on 28 January.  It was agreed that instead of having a stand at the Gala Day, the Board may sponsor another stand or hold an event such as a chocolate wheel or sack race etc.  It was agreed that ideas would be submitted via email and Cr Stedman would lead the project.

-    Christmas Social Function – it was agreed that a social function would be held after Christmas.

-    Signage – The Chair advised that he would liaise with the Group Manager Parks and Recreation regarding the installation of signage for each suburb within the Board area.  It was noted that Polytechnic Marketing Students may be able to help design the signs once approved.

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

a)     Notes the report.

b)     Agrees that suggestions for participation in the Brighton Gala Day be undertaken via email with Cr Stedman leading the project.

c)      Approves costs up to $200.00 to be used from the Project Fund for purchases required to support the Brighton Gala Day.

t Motion carried (SHCB/2017/079)

12     Council Activities

The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest including:

-    Freedom Camping

-    Easter Trading

13     Items for Consideration by the Chair

It was noted that there was a draft submission due to be submitted to the Remuneration Authority.  The Board agreed that the submission be discussed via email and the final submission would be ratified at the first meeting in the new year.

The Chairperson thanked everyone for their work over the year and wished them and their families a Merry Christmas and safe and happy holiday season.