Council

MINUTES

 

Confirmed minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 20 February 2018, commencing at 1.30 pm

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

Members

Cr David Benson-Pope

Cr Christine Garey

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Leanne Mash (General Manager Infrastructure and Networks), Dave Tombs (General Manager Finance and Commercial), Simon Pickford (General Manager Community Services), Chris Henderson (Group Manager Waste and Environmental Solutions), Graham Crombie (Chairman, Dunedin City Holdings Ltd), Jemma Adams (General Manager, Dunedin City Holdings Ltd), Gavin Logie (Financial Controller), Andrea Jones (Communications Team Leader) and Sharon Bodeker (Team Leader Civic).

 

 

Governance Support Officer       Pam Jordan

 

 

1       Opening

Reverend Greg Hughson, University Chaplain, and Dr Sherrema Bower, a current member of the University Chaplaincy team from Michigan, USA, opened the meeting with a prayer.

2       Public Forum

Waste Minimisation – Diane Yeldon

 

Ms Yeldon expressed concern about the difficulty in recycling certain items.  She noted that some of the glass collection was unrecyclable.  She also pointed out that the Council took no responsibility for the recycling of paint.

 

Cr Lee Vandervis entered the meeting at 1.35 pm.

 

Ms Yeldon commented that some people did not have cars and could not take a trip to the recycling centre, which caused difficulties for them.  She suggested that a drop-off place was needed for batteries, smoke detectors etc and this would be a good time for the Council to catch up with other cities.

 

3       Apologies

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Accepts the apologies from Crs Rachel Elder and Doug Hall.

 

Motion carried (CNL/2018/006)

 

4       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the agenda with the following alteration:

-      In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (CNL/2018/007)

 

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Garey noted that her membership of the Fortune Theatre Board (Council appointee) was no longer on the Interests Register.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2018/008)

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Executive Leadership Team's Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for the Executive Leadership Team's Interests.

Motion carried (CNL/2018/009)

 

6       Confirmation of Minutes

6.1    Ordinary Council meeting - 11 December 2017

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 11 and 13 December 2017 as a correct record.

 

Motion carried (CNL/2018/010)

 

6.2    Ordinary Council meeting - 11 December 2017

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the minutes of the Ordinary Council meeting held on 11 - 13 December 2017 (Ten Year Plan) as a correct record.

 

Motion carried (CNL/2018/011)

 

6.3    Ordinary Council meeting - 12 February 2018

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the minutes of the Ordinary Council meeting held on 12 February 2018 as a correct record.

 

Motion carried (CNL/2018/012)

 

Minutes of Community Boards

7       Waikouaiti Coast Community Board - 15 November 2017

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

 

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 15 November 2017.

Motion carried (CNL/2018/013)

 

8       Otago Peninsula Community Board - 16 November 2017

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 16 November 2017.

Motion carried (CNL/2018/014)

 

9       Strath Taieri Community Board - 16 November 2017

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 16 November 2017.

Motion carried (CNL/2018/015)

 

10     Mosgiel-Taieri Community Board - 22 November 2017

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 22 November 2017.

Motion carried (CNL/2018/016)

 

11     West Harbour Community Board - 22 November 2017

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a)     Notes the public part of the minutes of the West Harbour Community Board meeting held on 22 November 2017.

b)     Takes Part C items of the minutes of the West Harbour Community Board held on Wednesday, 22 November 2017, in the non-public part of the meeting.

Motion carried (CNL/2018/017)

 

12     Saddle Hill Community Board - 23 November 2017

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 23 November 2017.

Motion carried (CNL/2018/018)

 

Reports

13     Draft Statements of Intent - Dunedin City Holdings Limited Group of Companies

 

The draft Statements of Intent for the 2018/19 year from Dunedin City Holdings Limited (DCHL) and its subsidiaries and associate Companies had been circulated for information.  The companies were required by law to prepare a Statement of Intent on an annual basis.

 

The Chief Executive Officer commented on the process to be followed for any changes to the draft Statements of Intent.  The Chairman and General Manager of Dunedin City Holdings Ltd responded to questions from Councillors.

 

 

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Council:

 

a)     Notes the draft Statements of Intent for the DCHL group of companies.

b)     Provides comments to the CEO (if required) on the draft Statements of Intent, by 27 February 2018.

Motion carried (CNL/2018/019)

 

14     Establishment of a Waste Assessment and Waste Management and Minimisation Plan Steering Group

 

The report recommended the appointment of two elected members to the Waste Assessment and Waste Management and Minimisation Plan Steering Group.

Territorial Authorities were required by the Waste Minimisation Act 2008 to undertake a Waste Assessment every six years.  The Waste Assessment set the scene for the review of the DCC's Waste Management and Minimisation Plan 2013 (WMMP), and informed the review and the decision to either update or revoke the current operative WMMP in preparation for the drafting of WMMP 2019.

 

The General Manager Infrastructure and Networks and Group Manager Waste and Environmental Solutions responded to questions from Councillors.

 

 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Council:

 

a)    Appoints Councillor Jim O'Malley (as Chair) and Councillor Damian Newall to the Waste Assessment and Waste Management and Minimisation Plan Steering Group.

Motion carried (CNL/2018/020)

 

15     Councillor appointment to the Strath Taieri Community Board

 

At the time of the Council's last representation review, the Local Government Commission determined that the Strath Taieri Community Board membership would consist of up to six elected members and one appointed councillor. 

Since the October 2016 election, Cr Christine Garey had been the appointed councillor, but for personal reasons, had recently resigned.  A new councillor appointment was therefore needed to fill this vacant position.  Expressions of interest from councillors were sought, and following feedback, it was recommended that Cr Mike Lord be appointed as councillor representative to this community board.

 

Moved (Cr Kate Wilson/Cr Damian Newell):

That the Council:

 

a)    Appoints Cr Mike Lord to the Strath Taieri Community Board, to the end of the triennium.

Motion carried (CNL/2018/021)

 

 

 

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 11 December 2017 - Public Excluded

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C2  Ordinary West Harbour Community Board meeting - 22 November 2017 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C3  Appointment to Ice Sports Dunedin Incorporated

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C4  10 Year Plan Draft Consultation Document

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The document is in draft and audit approval is still to be obtained.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2018/022)

 

 

The meeting moved into confidential at 2.26 pm and concluded at 2.34 pm.