Agenda of Council - 27 February 2018

Council

27 February 2018

Reports

3 Waters Activity Report for the Quarter Ending 31 December 2017

Department: 3 Waters

EXECUTIVE SUMMARY

1 This report updates the Committee on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services.

2 Highlights for the quarter include:

a) Draft 2018/19 infrastructure strategy adopted for consultation by Council

b) July flood remediation design work under way

c) Community engagement before service renewal begins in North East Valley occurred in December

RECOMMENDATIONS

That the Council:

a) Notes the Three Waters Activity Report for the Quarter ending 31 December 2017.

BACKGROUND

3 The water activity delivers the effective collection, treatment and reticulation. The wastewater activity provides the collection, treatment and discharge. The stormwater activity encompasses collection and safe disposal. All three activities are managed in a way that protects public health, and minimises impact on the environment.

4 The Three Waters activity includes:

a) Collection and treatment of raw water.

b) Reticulation of treated water for drinking and firefighting.

c) Collection and treatment of wastewater.

d) Discharge of treated wastewater water and disposal of biosolids.

e) Collection and discharge of stormwater.

DISCUSSION

Management of Three Waters services

5 The collection, treatment, reticulation and disposal of drinking water, wastewater and stormwater are managed directly by Council. The maintenance of the water, wastewater and stormwater pipe networks is contracted to City Care Limited.

6 The Council’s water supply service consists of four service areas: Metropolitan Dunedin, and the three outlying areas of West Taieri, Outram and the Northern Schemes, which includes some areas that are now fed from Mount Grand; as well as the areas of Waitati, Warrington, Seacliff and Merton, Waikouaiti and Karitane that are supplied from the Waikouaiti Water Treatment Plant.

7 The water supply network includes 21,000 hectares of water catchment; 1,386 km of pipeline; 28 pumping stations; 63 reservoirs (raw and treated) and 10 treatment plants.

8 The Council’s wastewater service consists of seven service areas, including metropolitan Dunedin and six outlying areas: Green Island, Mosgiel, Middlemarch, Seacliff, Waikouaiti/Karitane and Warrington. The Metropolitan system takes the east and west harbour communities of Portobello and Port Chalmers respectively and discharges from Tahuna via the long ocean outfall. Green Island takes the treated Mosgiel effluent and discharges this along with wastes from Green Island, Abbotsford and coastal south Dunedin via the ocean outfall at Waldronville.

9 The wastewater network comprises 909 km of pipes, 87 reticulation pumping stations, 115 domestic pumping stations and seven treatment plants. The service is provided to approximately 107,000 residents and 106 trade customers.

10 The Council’s stormwater service manages the collection and disposal of stormwater to domestic and commercial residents in eight service areas – metropolitan Dunedin and seven outlying areas: Brighton/Waldronville; Green Island; Mosgiel; Middlemarch; Outram; Port Chalmers; and Waikouaiti/Karitane and Warrington. The stormwater network comprises 372 km of pipes and 11 pumping stations.

Non-financial performance

Service

11 Figure 1: Total treated water network demand in millions m³ (production from all metro treatment plants)

12 Water demand has increased this quarter due to a hot dry weather. Customers responded well to a request to voluntarily restrict water usage on the 9^th December 2017.

13 Figure 2: Percentage response times met ≤24hours

Quarter Ending 31 December 2017	Response Times Met
Water	645/737	88%
Wastewater	120/125	96%
Stormwater	5/5	100%

14 The reduced performance in the quarter is due to a number of factors. These include:

· an increase job numbers due to extended warm weather

· greater focus on the quality of pavement reinstatement to reduce the 3 waters activity’s impact on the transport network.

15 Figure 3: Number of customer complaints for drinking water

Customer Complaint Concerning	Number of Complaints (to 31 Dec 17)
Continuity of supply	126
Drinking water clarity	41
Drinking water odour	1
Drinking water pressure or flow	44
Complaints about service	8

16 There has been an increase in the number of drinking water complaints from October to December compared to the same time last year. Most common complaint was regarding continuity of supply, which is linked to a rise in the number of watermain breaks.

17 There was also an increase in complaints in December due to the Mosgiel water supply switch over to the chlorinated town supply.

18 Figure 4: Number of wet weather wastewater overflows

19 The rainfall recorded across this quarter was low and there was no significant rainfall event recorded within this period.

20 During this quarter (Q2) there were 3 recorded overflow spills for all sites. The Kaikorai Valley overflow operated once, on the 14^th of October 2017. The Lindsay Creek overflow monitor recorded 2 spills; one on 14^th of October and one on 8^th November. Both occurred during rainfall of less than 25mm in 24 hours.

Value & Efficiency

21 Figure 5: Number of water main breaks (12month rolling average)

22 Sustained hot dry weather in October and November resulted in the rise in the number of watermain breaks. As the ground dries out it shrinks and moves pipes causing breaks. The failure rate settled down in December as ground conditions had dried out substantially in the months prior.

23 Figure 6: Average duration of unplanned watermain shutdowns in minutes

24 The average unplanned watermain shutdown for the period October to December 2017 met targets.

25 Figure 7: Number of foul sewer blockages (12month rolling average)

26 The number of sewer blockages so far in the 2017/18 year has been consistent with the previous year. The causes of these blockages can vary, but are often caused by overgrown tree roots in the pipes.

27 Figure 8: Percentage wastewater discharge consent compliance

28 Wastewater discharge compliance for Quarter 2 was 97.05%.

29 This included ongoing non-compliances at Seacliff and Middlemarch Wastewater Treatment Plants. Early work to upgrade Seacliff Wastewater Treatment Plant is underway. Options to manage the non-compliance at Middlemarch are being considered.

30 Tahuna and Green Island Wastewater Treatment Plants recorded some minor exceedances for zinc, faecal coliforms, oil and grease. These events are not expected to materially affect overall consent compliance which is measured on a median and 12 month 95^th percentile basis.

31 Figure 9: Percentage planned maintenance completed

32 Across the quarter there were 854 Network planned maintenance work orders completed within the given timeframes. While 3 failed to meet the required date to be completed. Whereas 1,102 Plant planned maintenance work orders were completed out of 1,246, with 74 cancelled and 70 remain unfinished within the designated timeframes.

Major initiatives

33 Mosgiel Water Supply Changeover – Learnings from the Havelock North drinking water event inquiry and a subsequent change in national thinking on drinking water safety led to a decision to change the Mosgiel water supply from an untreated aquifer source to treated water from Mount Grand Water Treatment Plant. The change was actioned in December. Work is progressing to determine options for the future of the bores.

34 Reid Avenue and Carlyle Road Stormwater Pump Station (SWPS) Upgrades – Following a review of the pump stations’ performance during the July rain event, the upgrade and replacement of these assets has been expedited. It is anticipated that construction of replacement pump stations will begin with Reid Ave SWPS mid-2018.

35 Coastal Erosion – This is now part of the 3 Waters activity. Staff has continued to monitor the performance of the geotextile tubes at St Clair. Since the installation in July 2016, rocks have been cleared and additional sand placed in front of the structures to maintain the structure, as well as access and amenity. Regular meetings with the St Clair Action Group are occurring with a number of proposals on the table. 3 Waters have recruited a “Coastal Specialist” who commences employment in February 2018.

36 Kaikorai Valley Phase 3 – The review of the Kaikorai Valley Phase 3 project is largely complete. High priority flood mitigation work for the School Street has been separated for early delivery and is currently in tender evaluation with works due to commence in March 2018.

37 Ross Creek Refurbishment Project – Construction works for the Ross Creek Dam refurbishment continue. Extensions of time for archaeological findings, unforeseen geology, and adverse weather, the dam works are forecast to be completed by the end of the May 2018, with landscaping works to be completed following this. Options for incorporating the objectives of the Arts & Creativity in Infrastructure Policy into the landscaping works are currently being explored.

38 Waikouaiti watermain renewal – This work is on track for completion in early 2018.

39 3 Waters Switchboard Upgrades – This project is to upgrade a number of electrical switchboards to ensure health and safety compliance. Works at Mosgiel and Green Island Wastewater Treatment Plants has been completed. The third stage of works at Tahuna is expected to start in February 2018. Further work packages will follow for other 3 Waters sites.

40 North East Valley Services Renewals – this project is an estimated $9M four stage 3 waters renewal project to address old infrastructure in the area. A flyer drop, and community drop in session was held in early December to ensure interested residents had the opportunity to understand some of the detail of the work and its implications for them. The first stage of construction work is scheduled to start in February 2018.

41 Asset management audit – The Audit and Risk committee commissioned an audit of the 3 Waters Group’s asset management practice. A report outlining a number of areas for improvement has been received. An improvement plan will be developed and implemented in early 2018.

42 Top 5 Capital Projects summary

Name	Construction contract Budget	Construction contract actual to date
Ross Creek Reservoir	$6,610k	$3,465k
Switchboard Upgrades	$2,200k	$1,259k
Waikouaiti Renewals	$1,855k	$1,110k
Kaikorai Valley 3	TBC	$391k
North East Valley	TBC	$0k

OPTIONS

43 As this is an update report, there are no options.

NEXT STEPS

44 Areas of focus for the next quarter will be:

a) Ongoing capital works for the rest of 2018

b) Finalising the capital works programme for 2018/19

c) Completion of a review into the Central City Boil Water Notice Review.

d) A report undertake

Signatories

Author:

Tracey Parker - PA / Business Co-ordinator

Tom Dyer - Group Manager 3 Waters

Authoriser:

Leanne Mash - General Manager Infrastructure and Networks (Acting)

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision relates to providing local infrastructure that is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☒	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☒	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The Three waters activities support the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

The 3 Waters activity contributes positively to the interests of the community by ensuring the provision of safe drinking water, and the safe and sustainable disposal of wastewater and stormwater.

LTP/Annual Plan / Financial Strategy

The 3 Waters Activities are included in the Long Term Plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This decision is considered of low significance under the Significance and Engagement Policy.

Engagement - external

As an update report no external engagement has been undertaken.

Engagement – internal

As an update report no internal engagement has been undertaken.

Risks: Legal / Health and Safety / Conflict of Interest etc.

There are no identified risks.

Community Boards

Not applicable.

Council

27 February 2018

10 Year Plan Fourth Round of Supporting Documents

Department: Corporate

EXECUTIVE SUMMARY

1 This report seeks approval of the fourth round of supporting documents to support the community engagement and consultation on the 10 year plan.

2 Some of the content of the supporting documents has already been considered by the Council, but has been updated to reflect decisions made by Council and feedback received by Audit New Zealand.

RECOMMENDATIONS

That the Council:

a) Approves as supporting documents for the purposes of developing the 10 year plan 2018-28 and consulting with the community, the:

i) Financial information as shown/amended in Attachment A to this report;

ii) Group information as shown shown/amended in Attachment B to this report;

iii) Rating information as shown/amended in Attachment C to this report.

iv) Draft financial strategy as shown/amended in Attachment D to this report; and

v) Draft infrastructure strategy as shown/amended in Attachment E to this report.

BACKGROUND

3 The Local Government Act 2002 (LGA) requires all local authorities to develop a 10 year plan (also known as a Long Term Plan or LTP). The Council is also required to develop a consultation document to provide an effective basis for public participation in the Council’s decision-making processes relating to the content of the 10 year plan.

4 Information that supports the content of the consultation document must be publicly available and collectively are known as ‘supporting documents’ or ‘underlying information’. Some of this content is legislatively required.

5 The Council has already adopted and approved some of the content that will be included in supporting documents at the Council meetings on 30 May 2017, 29 August 2017 and 11-13 December 2017.

6 The Council considered draft budget reports and 10 year plan material at the Council meeting held 11-13 December 2017. As a result of the decisions made at these meetings, staff have prepared a consultation document and additional supporting documents.

7 The Council is legislatively required to adopt the supporting documents before adopting the consultation document.

DISCUSSIOn

Updated supporting documents

8 Updates have been made to some of the supporting documents to reflect decisions made at the 11-13 December 2017 Council meeting and feedback received from Audit New Zealand. The format and presentation of the documents have also been updated to support community engagement and consultation.

9 The following supporting documents have been updated and audited by Audit New Zealand:

· Financial information (Attachment A), including forecast financial statements, accounting policies, notes to financial statements, prospective information, significant forecasting assumptions, inflation, rating unit projections, capital expenditure programme, disclosure statement and Council controlled organisations information.

· Group information (Attachment B), including rationale for delivery, levels of service, group funding impact statements, group income statements, negative effects and statements of variation.

· Rating information (Attachment C) including summary of changes to rating method, whole of Council funding impact statement, rating policy, sample rates, finding mechanisms and funding principles.

· Draft financial strategy (Attachment D), already considered and approved by the Council on 11-13 December 2017.

· Draft infrastructure strategy (Attachment E), already considered and approved by the Council on 11-13 December 2017.

OPTIONS

10 There are no options in this report.

NEXT STEPS

11 All of the supporting documents will be available on the Council’s website and at the DCC’s Civic Centre, libraries and service centres to support the community engagement and consultation of the 10 year plan.

Signatories

Author:	Sandy Graham - General Manager Strategy and Governance
Authoriser:	Sue Bidrose - Chief Executive Officer

Attachments

	Title	Page
a	Draft financial information (Under Separate Cover)
b	Draft group information (Under Separate Cover)
c	Draft rating information (Under Separate Cover)
d	Draft financial strategy (Under Separate Cover)
e	Draft infrastructure strategy (Under Separate Cover)

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

The development of the 10 year plan enables democratic local decision making and action by, and on behalf of communities; and meets the current and future needs of the Dunedin communities for good quality public services in a way that is most cost effective for households and businesses.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The 10 year plan contributes to all of the objectives and priorities of the strategic framework as it describes the Council’s activities; the community outcomes; and provides a long term focus for decision making and coordination of the Council’s resources, as well as a basis for community accountability.

Māori Impact Statement

The 10 year plan provides a mechanism for Māori to contribute to local decision-making. Staff have consulted with key stakeholders, including Kāti Huirapa Rūnaka ki Puketeraki, Te Rūnanga o Ōtākou, Māori Participation Working Party, Aukaha and Ngāi Tahu Māori Law Centre in developing the draft Māori Freehold Land Rates Remission Policy.

Sustainability

The 10 year plan contains content regarding the Council’s approach to sustainability. Major issues and implications for sustainability are discussed in the Infrastructure Strategy and financial resilience is discussed in the Financial Strategy.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

This report requests approval of the ‘supporting documents’ for the 10 year plan consultation document.

Financial considerations

This report requests approval of supporting documents and content contributing to the development of 10 year plan budgets and financial statements.

Significance

This report is considered of high significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There will be extensive community engagement from 14 March to 23 April 2018 on the 10 year plan and consultation document.

Engagement – internal

Staff and managers from across the Council have been involved in the development of the 10 year plan.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Community Boards have been involved in the development of the 10 year plan and will be involved in the community engagement.

Council

27 February 2018

10 Year Plan Related Policies

Department: Corporate

EXECUTIVE SUMMARY

1 This report seeks approval of draft policies as part of the development of the 10 year plan: Revenue and Financing Policy; Rates remission and postponement policies (including for Māori freehold land); Development Contributions Policy; and Significance and Engagement Policy.

RECOMMENDATIONS

That the Council:

a) Approves for the purposes of developing the 10 year plan 2018-28 and consulting with the community, the:

i) Revenue and Financing Policy as shown/amended in Attachment A to this report;

ii) Rates Remission and Postponement Policy as shown/amended in Attachment B to this report;

iii) Development Contributions Policy as shown/amended in Attachment C to this report.

b) Adopts Schedule 2: Strategic Assets of the Significance and Engagement Policy in Attachment D to this report.

BACKGROUND

2 The Local Government Act 2002 (LGA) requires the Council to develop a 10 year plan (also known as Long Term Plan or LTP). The LGA specifies the minimum information and content which must be included in a 10 year plan.

3 Some polices addressed in this report are mandatory 10 year plan requirements. Other polices are addressed because it necessary that they be reviewed and/or it is good practice to align their review with a 10 year plan. Each of these policies or schedules have been reviewed and updated by staff considering legislative expectations and good sector practice.

DISCUSSION

Revenue and financing policy (RFP)

4 The 10 year plan must include the Council’s Revenue and Financing Policy (RFP) which states the Council’s policies in respect of the funding of operating expenses and the funding of capital expenditure.

5 The Council’s RFP has been reviewed and updated for the Council’s consideration at Attachment A.

Rates remission and postponement policies (including for Māori freehold land)

6 The Council has a Rates Remission and Postponement Policy (RRPP). The LGA requires that the RRPP be reviewed every six years in a way that gives effect to the principles of community engagement in the LGA. It is considered good practice for the RRPP to be reviewed in the context of the 10 year plan, given the relationship to decisions around rates, and the opportunity for community engagement.

7 The Council’s existing policy for remitting rates for Māori freehold land is that there is no specific policy; however other Council rates remission policies may apply. The same policy is in place for the postponement of rates for Māori freehold land.

8 There are unique requirements for the assessment and enforcement of rates on Māori freehold land. One of the major differences in the enforcement provisions between Māori freehold land and general land is that Māori freehold land cannot be sold for unpaid rates. Another major difference is that unpaid rates generally have to be recovered through the charging order process in the Māori Land Court system. There is a minimum timeframe and minimum amount of rates required to access this process.

9 Where ownership of any land is not certain and the land appears to be unoccupied, or “abandoned”, the annual rates are written off. The Council received a submission from the Ngāi Tahu Māori Law Centre as part of the 2016/17 Annual Plan consultation requesting a change to the rating policy regarding the remission of rates for Māori Freehold Land.

10 The Finance Committee considered a report on 18 July 2016 titled ‘Rating Adjustment Possibilities for Māori Freehold Land’ and moved the following resolution:

“Moved (Cr Jinty MacTavish/Cr David Benson-Pope):

That the Committee:

(a) Request staff develop a revised policy providing for the remission of rates on Māori freehold land, noting that consideration would be on a case by case basis, under appropriate circumstances

Motion carried (FIN/2016/004) with Councillor Vandervis recording his vote against”

11 Staff consulted with key stakeholders, including Kāti Huirapa Rūnaka ki Puketeraki, Te Rūnanga o Ōtākou, Māori Participation Working Party, Aukaha and Ngāi Tahu Māori Law Centre in developing a draft Māori Freehold Land Rates Remission Policy.

12 The updated Rates Remission and Postponement Policies are provided for consideration by the Council at Attachment B.

13 If adopted by the Council, the draft Māori Freehold Land Rates Remission Policy would remit rates that meet the criteria and objectives of the Policy. It is likely that Māori Land currently considered as ‘abandoned’ would meet the requirements of the Policy and that the rates would be remitted, rather than written off.

Development contributions policy

14 The Council has adopted a Development Contributions Policy and the LGA requires that it is reviewed every six years in a way that gives effect to the principles of community engagement in the LGA. It is considered good practice for such policies to be reviewed in the context of a 10 year plan, given their relationship to decisions around capital expenditure, and the opportunity for community engagement.

15 The DCC adopted a revised development contributions policy in the last 10 year plan, which requires development contributions for water, wastewater, stormwater, transportation, reserves and community infrastructure in certain defined geographical ‘areas of benefit’ calculated according to the size and type of development. It is considered good practice for development contribution policies to be reviewed in the context of a 10 year plan, given the relationship to decisions around capital expenditure, and the opportunity for community engagement provided by a 10 year plan.

16 The LGA requires a development contributions policy to be reviewed every three years. This allows for capital expenditure to service growth in a 10 year plan to be reflected in the policy (e.g. upgrades to wastewater treatment plants for Karitane, Waikouaiti, Seacliff and Warrington). Other proposed changes reflect actual capital expenditure, interest considerations and changes to growth projections since the Development Contributions Policy was last reviewed.

17 Dunedin’s water and wastewater networks are now or will be connected, operated, managed and funded in a more consolidated way. For example, town water is now being provided to Mosgiel, and the Green Island Waste Water Treatment Plant upgrade is intended to add wastewater capacity across the city.

18 The LGA specifies principles for the application of development contributions, including that developments may be grouped in a manner that balances practical and administrative efficiencies with considerations of fairness and equity. The consolidation of areas of benefit makes the contributions lower in the smaller schemes as they receive the economies of scale of a large network. Accordingly, the Development Contributions Policy proposed to apply from 1 July 2018 consolidates certain areas of benefit for water and wastewater services, as follows:

	Current areas of benefit	*Contribution per EHU 2017/18**	Proposed areas of benefit	*Contribution per EHU 2018/19**
Water	Dunedin Metropolitan	$1,680	Dunedin central	$2,200
	Mosgiel,	$1,580
	Outram	$1,820
	Merton Seacliff Waitati Warrington	$5,000^
	Karitane Waikouaiti	$5,000^	Karitane Waikouaiti	$3,400
	West Taieri	$5,000^	West Taieri	$5,000^
Wastewater	Tahuna (Dunedin Metropolitan)	$3,500	Dunedin central	$4,410
	Green Island	$2,330
	Mosgiel	$2,080
	Middlemarch	$320	Middlemarch	$170
	Karitane Waikouaiti	$100	Karitane Waikouaiti	$2,100
	Seacliff	$230	Seacliff	$5,000^
	Warrington	$0	Warrington	$5,000^

* Equivalent household unit

^ Contribution capped at a maximum of $5,000 under the Development Contributions Policy

19 The changes to the contributions for the other activities are not as significant however both Stormwater and Transportation contributions have each increased by $400 to $500 per Equivalent household unit (EHU). These increases are linked to the South Dunedin flood alleviation project and the central city upgrade and connection projects.

20 All these proposed changes are shown as mark ups to the current Development Contributions Policy at Attachment C. A more comprehensive review of the Development Contributions Policy is expected to be undertaken following the release of decisions on the Second Generation District Plan (‘2GP’).

21 It is recommended the Council approves the Development Contributions Policy proposed to apply from 1 July 2018 for the purposes of developing the 10 year plan 2018-28 and consulting with the community.

Significance and engagement policy

22 The Council must include a summary of its Significance and Engagement Policy (SEP) in its 10 year plan. The SEP was adopted on 24 November 2014 and states that: “This Policy will be reviewed at least once every three years, and within 12 months following each triennial election” (at section 8 of the SEP).

23 The Council adopted a revised SEP in late 2017, but did not adopt a revised Schedule 2 to the SEP listing ‘strategic assets’ at that time.

24 Staff have since worked with Councillors to develop a revised schedule of ‘strategic assets’ and as a result have added ‘parks, recreation and open space network’ to the schedule. It is recommended the Council adopts the revised SEP Schedule 2 at Attachment D.

OPTIONS

25 There are no options in this report.

NEXT STEPS

26 If approved, the policies will be included as supporting documents to support the community engagement and consultation of the 10 year plan. Staff will continue to develop the content and information required for the 10 year plan consultation period.

Signatories

Author:	Sandy Graham - General Manager Strategy and Governance
Authoriser:	Sue Bidrose - Chief Executive Officer

Attachments

	Title	Page
a	Draft Revenue and Financing Policy (Under Separate Cover)
b	Rates Remission and Postponement Policies (Under Separate Cover)
c	Development Contributions Policy (Under Separate Cover)
d	Significance and Engagement Policy Schedule 2: Strategic Assets (Under Separate Cover)

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

Māori Impact Statement

Sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

This report requests approval of the ‘supporting documents’ for the 10 year plan.

Financial considerations

This report requests approval of supporting documents and content contributing to the development of 10 year plan.

Significance

This report is considered of low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There will be extensive community engagement from 14 March to 23 April 2018 on the 10 year plan and consultation document.

Engagement – internal

Staff and managers from across the Council have been involved in the development of the 10 year plan.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Community Boards have been involved in the development of the 10 year plan and will be involved the community engagement.

Council

27 February 2018

Consultation document - Dunedin's 10 year plan 2018-28

Department: Corporate

EXECUTIVE SUMMARY

1 As part of developing the 10 year plan, the Council needs to have a consultation document to support community engagement on the proposed content of the plan. The attached consultation document explains the Council’s proposals for the 10 year plan in plain English and is based on the decisions made by Council at the December 2017 meeting.

2 Audit New Zealand is currently auditing the consultation document and the supporting documents and will provide the Council with an ‘Independent Auditor’s Report’ at the meeting.

RECOMMENDATIONS

That the Council:

a) Approves the ‘Investing in our great small city – Dunedin’s 10 year plan 2018-28 consultation document’, subject to Audit New Zealand changes.

b) Receives the ‘Independent Auditor’s Report’ from Audit New Zealand.

c) Adopts the ‘Investing in our great small city – Dunedin’s 10 year plan 2018-28 consultation document’ for consultation with the community, subject to editorial changes.

BACKGROUND

3 As part of developing the 10 year plan, the Council needs to develop a consultation document to support community engagement and participation in the Council’s decision-making processes relating to the content of the 10 year plan.

DISCUSSION

4 The consultation document explains the Council’s proposals for the 10 year plan in concise plain English and is based on the decisions made at the Council meeting on 11‑13 December 2017 and legislative requirements for the document.

5 The Audit New Zealand (Audit NZ) and the Office of the Auditor General (OAG) are auditing the draft consultation document and the 10 year plan supporting documents for legislative compliance. Feedback will be received from the OAG and Audit NZ on 26 February 2018. If changes to the consultation document are recommended by the OAG or Audit NZ, these will be tabled at the meeting.

6 Audit NZ will also present an ‘Independent Auditor’s Report’ at the meeting and this report will be included in the final consultation document.

7 The consultation document (as adopted by Council) will be delivered to all Dunedin homes, and will support the community engagement on the 10 year plan. The more detailed supporting documents that support the consultation document and 10 year plan will be available online and at the DCC’s service centres and libraries.

8 Feedback from the community on the proposals for the 10 year plan and consultation document will be sought from 14 March to 23 April 2018. There will be a range of community feedback activities and events held during this period.

OPTIONS

9 There are no options in this report.

NEXT STEPS

10 If adopted, the consultation document will be printed and delivered to every Dunedin home. Feedback on the 10 year plan and consultation document will be sought from the community from 14 March to 23 April 2018.

Signatories

Author:	Sandy Graham - General Manager Strategy and Governance
Authoriser:	Sue Bidrose - Chief Executive Officer

Attachments

	Title	Page
a	Investing in our great small city - Dunedin's 10 year plan 2018-28 consultation document	39

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

Māori Impact Statement

The 10 year plan provides a mechanism for Māori to contribute to local decision-making. Engagement processes for the 10 year plan will ensure there are opportunities for Māori to contribute to the decision-making process.

Sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

This report requests approval of the 10 year plan 2018-28 consultation document.

Financial considerations

This report requests approval of the 10 year plan 2018-28 consultation document.

Significance

The consultation document is considered of high significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There will be extensive community engagement from 14 March to 23 April 2018 on the proposed content of the 10 year plan and consultation document.

Engagement – internal

Staff and managers from across the Council have been involved in the development of the 10 year plan and consultation document.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Community Boards have been involved in the development of the 10 year plan and will be involved in the community engagement.

Mayor	Mayor Dave Cull
Deputy Mayor	Cr Chris Staynes
Members	Cr David Benson-Pope	Cr Rachel Elder
	Cr Christine Garey	Cr Doug Hall
	Cr Aaron Hawkins	Cr Marie Laufiso
	Cr Mike Lord	Cr Damian Newell
	Cr Jim O'Malley	Cr Conrad Stedman
	Cr Lee Vandervis	Cr Andrew Whiley
	Cr Kate Wilson

	Title	Page
a	Councillor Register of Interests as at 20 February 2018	7