Council
MINUTES
Confirmed minutes of an ordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 27 February 2018, commencing at 1.08 pm
PRESENT
Mayor |
Mayor Dave Cull |
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Deputy Mayor |
Cr Chris Staynes |
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Members |
Cr David Benson-Pope |
Cr Rachel Elder |
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Cr Christine Garey |
Cr Doug Hall |
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Cr Aaron Hawkins |
Cr Marie Laufiso |
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Cr Mike Lord |
Cr Damian Newell |
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Cr Jim O'Malley |
Cr Lee Vandervis |
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Cr Kate Wilson |
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IN ATTENDANCE |
Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Simon Pickford (General Manager Community Services), Leanne Mash (General Manager Infrastructure and Networks), Dave Tombs (General Manager Finance and Commercial), Tom Dyer (Group Manager 3 Waters), Tami Sargeant (Senior Policy Analyst), Bill Frewen (Senior Policy Analyst), Carolyn Allan (Senior Management Accountant), Gavin Logie (Financial Controller), Andrea Jones (Communications Team Leader), Julian Tan (Audit New Zealand), Amanda Nicholls (Audit New Zealand), Richard Saunders (Group Manager Transport) and Sharon Bodeker (Team Leader Civic). |
Governance Support Officer Pam Jordan
There was no Public Forum.
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Moved (Cr Kate Wilson/Cr Rachel Elder): That the Council:
Accepts the apologies from Cr Andrew Whiley and Cr Conrad Stedman (for absence) and Cr Chris Staynes (for early departure).
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It was agreed that the convention of standing when speaking at Council meetings would not apply to this meeting.
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:
a) Notes the Elected Members' Interest Register attached as Attachment A of the report; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (CNL/2018/028) |
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As part of developing the 10 year plan, the Council needed to have a consultation document to support community engagement on the proposed content of the plan. The consultation document attached to the report explained the Council's proposals for the 10 year plan in plain English and was based on the decisions made by Council at the December 2017 meeting. Audit New Zealand had been auditing the consultation document and the supporting documents and provided the Council with an 'Independent Auditor's report' at the meeting. |
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The General Manager Strategy and Governance (Sandy Graham), together with Julian Tan and Amanda Nicholls of Audit New Zealand spoke to the report and responded to questions from Councillors. An updated version of the consultation document had been distributed together with the auditor's opinion.
The General Manager Strategy and Governance commented on changes that had been made since the original document had been distributed.
Cr Chris Staynes left the meeting at 2.40 pm.
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Moved (Cr David Benson-Pope/Cr Mike Lord): That the Council:
a) Approves the 'Investing in our great small city – Dunedin's 10 year plan 2018-28 consultation document', subject to Audit New Zealand changes. b) Receives the 'Independent Auditor's Report' from Audit New Zealand. c) Adopts the 'Investing in our great small city – Dunedin's 10 year plan 2018-28 consultation document' for consultation with the community, subject to editorial changes. Councillors complimented staff on the readability and approachability of the consultation document.
Moved (Mayor Dave Cull/Cr Mike Lord):
That the Council:
Adjourns the meeting.
Motion carried
The meeting adjourned from 2.55 pm to 3.15 pm.
During the course of discussion earlier in the meeting it was suggested that: · Works on the Leith should be attributed to the Otago Regional Council, subject to their agreement; · Yes/No tick boxes should be added to the statements in the feedback form. These changes were agreed to by the auditors during the adjournment.
The Mayor commented on the excellent document that had been produced and thanked Councillors for their work during a long process. He also extended the Council's thanks to staff and the auditors.
Motion carried (CNL/2018/031) Cr Lee Vandervis recorded his vote against
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The meeting concluded at 3.48 pm.
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MAYOR