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Infrastructure Services and Networks Committee
UNCONFIRMED MINUTES
Unconfirmed minutes of an ordinary
meeting of the Infrastructure Services and Networks Committee held in the Edinburgh
Room, Municipal Chambers, The Octagon, Dunedin on Monday 12 February 2018,
commencing at 1.00 pm
PRESENT
Chairperson
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Cr Kate Wilson
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Deputy Chairperson
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Cr Jim O'Malley
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Members
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Cr David Benson-Pope
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Cr Rachel Elder
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Cr Christine Garey
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Cr Doug Hall
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Cr Aaron Hawkins
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Cr Marie Laufiso
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Cr Mike Lord
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Cr Damian Newell
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Cr Chris Staynes
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Cr Conrad Stedman
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Cr Lee Vandervis
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Cr Andrew Whiley
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IN ATTENDANCE
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Leanne Mash (General Manager,
Infrastructure and Services), Richard Saunders (Group Manager, Transport),
Rob West (Group Manager, Parks and Recreation), Laura McElhone (Group
Manager, Property Services), Chris Henderson (Group Manager, Waste and
Environmental Solutions) and Tom Dyer (Group Manager 3 Waters) and Karen
Sannazzaro (Regulation and Policy Team leader)
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Governance Support Officer Jennifer
Lapham
1 Public
Forum
1.1
South Dunedin Action Group – Lyndon Weggery, Ray McLeod and
Mrs Waide
Mr Lyndon Weggery spoke to the committee on behalf of
the Greater South Dunedin Action Group regarding the Surrey Street Wastewater
Diversion Project.
Mr Weggery advised that the group would present a
petition for the re-instatement of the Surrey Street Diversion project which had
been included in the 2015/16-2024/25 Long Term Plan. He commented that residents
were concerned that the major sewer pipe which ran from west to east along
their street would get infiltrated by floodwaters and create sewerage in the
flood waters.
Mr Weggery outlined the reasons they believed the
flooding occurred and advised that Surrey Street and the surrounding area was
under severe stress as it struggled to cope with overflows from other
catchments.
They were concerned that there was no new funding
programmed until 2020 under the Draft 3 Waters Capital Works Budget and further
stormwater renewals were delayed until 2023.
At the conclusion of Mr Weggery’s comments, Mrs
Waide (a long term resident of Surrey Street), presented the petition to the Committee
to request urgent attention to the Surrey Street Diversion project as outlined
on page 90 of the existing 2015/16-2024/25 Long Term Plan Volume 1.
After questions by the Councillors the Chairperson
invited staff to provide an update on the project.
3 Confirmation
of agenda
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Moved (Chairperson Kate Wilson/Cr
Christine Garey):
That the Committee:
Confirms the agenda with
the following alteration:
- In
regard to Standing Order 2.1, Option C be adopted in relation to moving and
seconding and speaking to amendments.
Motion carried (INF/2018/002)
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
There were no
new declarations made.
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Moved (Chairperson Kate Wilson/Cr Aaron
Hawkins):
That the Committee:
a) Notes the Elected
Members' Interest Register attached as Attachment A; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion carried (INF/2018/003)
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Part A Reports
5 Property
Services Activity Report for the Quarter Ending 31 December 2017
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A report from
Property provided an update on operations, maintenance and capital works,
including contracted out services.
The report noted the highlights
for the quarter included:
a) Recruitment
was underway for several positions in Property Services.
b) A
new work management system had been implemented.
c) Two
significant maintenance contracts had been awarded.
d) The
Library lift tender had been completed.
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Moved (Cr Doug Hall/Cr Christine
Garey):
That the Committee:
a) Notes the
Property Services Activity Report for the Quarter ending 31 December 2017.
Motion carried (INF/2018/004)
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6 Parks
and Recreation Activity Report for Quarter Ending 31 December 2017
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A report
from Parks and Recreation updated the Committee on operations, maintenance
and capital works, including contracted out services.
The report noted the highlights for the
quarter included:
· The
Botanical Garden retained its New Zealand Gardens Trust 6-Star assessment. It
was only one of seven gardens in New Zealand to achieve this.
· St
Clair Salt Water pool opened in the first week of November 2017.
· First
meeting of the Mosgiel Aquatic Facility Project Advisory Panel was held on
11 December 2017.
· Maintenance
of the grass cricket wickets in the southern part of the city had been
transferred to an alternative contractor for a short period to ensure high
quality facilities are available to the community.
During
the discussion Cr Chris Staynes left the meeting at 2:00 pm.
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Moved (Cr Rachel Elder/Cr Andrew
Whiley):
That the Committee:
a) Notes the
Parks and Recreation Activity Report for the Quarter ending 31 December 2017.
Motion carried (INF/2018/005)
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7 Transport
Activity Report for the Quarter Ended 31 December 2017
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A report from Transport
provided an update on Transport operations, maintenance, and capital works,
including contracted out services.
The highlights for the quarter included:
a) Physical
works to repair the road network following the July rain event were underway.
The total spend as expected to exceed $10m with DCC delivering the
recovery package in conjunction with NZTA.
b) A
preferred tenderer was selected for the Peninsula Connection Project which was
a significant milestone for the project. Negotiations were underway
with this party.
c) The
business case for NZTA cycleway funding was approved ensuring the DCC received
the additional 33% from the urban cycle fund. The work included
improvements a new bridge to cross the Leith and improvements in connections
between the harbour and the railway station.
d) Capital
renewal and minor improvement project delivery remains on track with over 80%
of the 2017/18 capital renewal programme committed.
During the discussion Cr Chris Staynes
returned to the meeting at 2:41 pm.
Deputy Chairperson Jim
O'Malley left the meeting at 02:48 pm.
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Moved (Cr Mike Lord/Cr Doug Hall):
That the Committee:
a) Notes the
Transport Activity Report for the Quarter ended 31 December 2017.
Motion carried (INF/2018/006)
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8 Waste
and Environmental Solutions Activity Report for the Quarter Ending 31
December 2017
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A report updated the
Committee on Waste and Environmental Solutions operations, maintenance and
capital works, including contracted out services.
The report noted highlights for the
quarter included:
· Waste
Management had been running the Green Island Landfill since 1 July 2017.
They had focused on making Health and Safety improvements during the start of
the contract.
· The
vacant Waste Minimisation Officer position had been filled by Leigh McKenzie.
The Waste and Environmental Solutions Team will be fully staffed from January
2018.
· The
Special Hazardous Waste review at Green Island landfill had been completed.
The Landfill Engineer had taken over the responsibility of considering
special and hazardous waste applications. Testing of liquid waste had
commenced to confirm the unknown nature of some of the incoming loads.
· The
kerbside recycling bin checking pilot programme resulted in a 3% drop in
average contamination rates from 11% to 8%. Based on this success the
pilot would be developed into an ongoing monitoring and education programme.
· The
Waste Assessment was underway. This would form the review of the Waste
Management and Minimisation Plan under the Waste Minimisation Act, 2008.
· A
waste audit was conducted in the Civic Centre during November. The data would
be used to develop recommendations for further waste diversion opportunities
from waste generated by staff.
· The
Vogel Street and Moray Place Recycling Facilities continued to be well
supported by local residents.
· The
Waste and Environmental Solutions team had completed a review of the team
structure, roles and responsibilities. Staff consultation on minor changes would
commence in February 2018.
Deputy Chairperson Jim
O'Malley returned to the meeting at 2:50 pm.
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Moved (Cr Chris Staynes/Cr Doug Hall):
That the Committee:
a) Notes the
Waste and Environmental Solutions Activity Report for the Quarter ended 31
December 2017.
Motion carried (INF/2018/007)
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Moved
(Cr Doug Hall/Cr Chris Staynes):
That the Committee:
That
the meeting adjourn for 10 minutes.
Motion carried (INF/2018/008)
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The meeting adjourned at 3.00 pm and reconvened at 3.10 pm
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9 Proposed
review of the Trade Waste Bylaw 2008
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A report from 3 Water advised
that the Trade Waste Bylaw had been reviewed and adopted on 30 June
2008. The Local Government Act 2002 (LGA) required a bylaw be reviewed
no later than 10 yearly. Following the review the Council must decide
whether to amend, revoke, replace or retain the Bylaw. If the
Trade Waste Bylaw 2008 was not reviewed it would be revoked on 30 June 2020.
The report noted that the
Trade Waste Bylaw had been critical in managing trade discharges to the
wastewater system, in order to protect the system, workers and the
environment. A review would ensure any bylaw remains fit for purpose,
and was the most appropriate means to address the issue.
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Moved (Cr Christine Garey/Cr Doug
Hall):
That the Committee:
a) Approves commencement
of the review of the Trade Waste Bylaw 2008, under sections 159 and 160 of
the Local Government Act 2002.
Motion carried (INF/2018/009)
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10 Proposed
review of the Water Bylaw 2011
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A report from 3 Waters
advised that the Water Bylaw had been reviewed and adopted on 1 April 2011. The
Local Government Act 2002 (LGA) required a bylaw be reviewed no later than 10
yearly. Following the review the Council must decide whether to amend,
revoke, retain or replace a Bylaw. If the Water Bylaw was not reviewed,
the LGA provided that it would be revoked automatically on 1 April 2023.
The report noted that uncertainties
in the current Water Bylaw, a changing regulatory environment and changing
community expectations meant commencing an early review of the Bylaw would be
beneficial.
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Moved (Cr Christine Garey/Cr David
Benson-Pope):
That the Committee:
a) Approves commencement
of the review of the Water Bylaw 2011 under sections 159 and 160 of the Local
Government Act 2002.
Motion carried (INF/2018/010)
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11 Water
Contamination Event Report - August 2017
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A report from 3 Waters
provided a copy of the incident report which summarised the findings of an
internal investigation into the causes of the water contamination event that
resulted in a boil water notice imposed on a large portion of Dunedin’s
centre city for a three-day period in August 2017.
The report noted that:
a) documents events
that occurred in the immediate lead-up to the contamination event,
b) documents
the event response and recovery process,
c) summarised
the findings of an internal investigation in the causes of the event, and,
d) gave an
overview of the improvement actions programmed for completion to ensure a
similar event does not occur again.
A detailed improvement
programme was currently being developed. The programme, when fully
implemented, should reduce the likelihood of a similar event in the Dunedin
City Council’s water supply systems. The programme also included measures
that would improve 3 Waters ability to response to events in future. The
confirmed improvement programme would be appended to the in the 3 Waters
Activity Report for the quarter ending 31 March 2018.
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Moved (Cr Marie Laufiso/Cr Doug Hall):
That the Committee:
a)
Notes the Water Contamination Event report.
Motion carried (INF/2018/011)
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12 Items
for consideration by the Chair
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Cr Vandervis requested a copy of the Deliotte Property
Review report.
Cr Stedman requested that consideration be given to
turning the St Clair esplanade into a pedestrian-only zone and a wider urban
design analysis of the area be undertaken.
Cr Vandervis requested an update on the cost
benefit of the additional meterage gained for the Leith Bridge.
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The meeting concluded at 4.00
pm.
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CHAIRPERSON