Otago Peninsula Community Board
MINUTES
Unconfirmed minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 1 February 2018, commencing at 10.03 am
PRESENT
Chairperson |
Paul Pope |
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Deputy Chairperson |
Hoani Langsbury |
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Members |
Lox Kellas |
Graham McArthur |
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Christine Neill |
Edna Stevenson |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Kristy Rusher (Chief Legal Officer) |
Governance Support Officer Pam Jordan
Graham McArthur opened the meeting with a reflection.
There was no Public Forum.
There were no apologies. |
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Moved (Lox Kellas/Edna Stevenson): That the Board:
Confirms the agenda with the following addition:
- Councillor's Update
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Chairperson Paul Pope/Lox Kellas): That the Board:
a) Notes the Elected Members' Interest Register attached as Attachment A of the report; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (OPCB/2018/002) |
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The Group Manager, Parks and Recreation (Robert West) was unable to be in attendance to update the Board on matters of interest due to Civil Defence commitments. |
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The Team Leader, Civic (Sharon Bodeker) was unable to be in attendance to update the Board on matters of interest due to Civil Defence commitments. |
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a) Keep Dunedin Beautiful Graham McArthur commented on the imminent Portobello bus shelter repainting.
b) Rural Roads Lox Kellas advised that roads were holding up well given the summer conditions, but the rain that day would provide a test.
c) Business Directory It was reported that some progress had been made and that Paul Pope and Christine Neill would meet to discuss it.
d) Emergency Response Plan It was agreed that the Board would assist Lox Kellas with this task so it was completed by the end of June.
There was discussion on information to be ascertained such as cellphone coverage and how various areas coped during past incidents. Resources such as hall keys also needed to be listed. Members were asked to find out about local halls, whether communities were happy for them to be used, where keys could be found etc, and the information provided to Lox Kellas.
e) Members' Area Updates Graham McArthur raised an issue relating to a road surfacing problem in Matariki Street, Broad Bay and it was agreed that he should email Andrew Lord (cc to Richard Saunders and Paul Pope) to enquire about a reseal.
Hoani Langsbury raised an on-going pothole problem at Otakou, which he would follow up with Richard Saunders. Information had also been received from Aalbert Rebergen regarding upgrading the Te Rauone Reserve.
Christine Neill advised that with the increasing popularity of recycling at Hoopers Inlet, she had had to arrange for more bins to be supplied. There had been some problems with the dumping of rubbish.
There was discussion on the large numbers of vehicles using Allans Beach Road, which had been very dusty. It was considered that the numbers of vehicles using the road needed to be determined. Richard Saunders would be asked to arrange a traffic count and the matter would be added to the Board's Action List.
Edna Stevenson would approach Richard Saunders to discuss various items of traffic signage at Macandrew Bay.
A preliminary design was needed for the upgrade of the reserve at Te Rauone. Port Otago would not commit funding to the project unless there was a recreational purpose. It was hoped to have a plan by Easter that could be taken to the community for input. There was discussion on what the Board could do. It was noted that the project had changed from the initial concept ie there was now a demand for the reserve to be upgraded, however Port Otago had now made a commitment to the project. This was a big project and Te Rauone needed to be a destination site. The Council also needed to commit to the plan once it was agreed. The Chairperson advised that he would arrange a meeting with the Council's Chief Executive and Cr Whiley to discuss the matter.
The Chairperson advised that he would post updates on the current weather event on the Board's Facebook page.
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The following item was suggested for consideration: · Provision of barbecues at Macandrew Bay · Request for a workshop regarding the former Tomahawk School buildings. |
The meeting concluded at 11.50 am.
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CHAIRPERSON