Notice of Meeting:
I hereby give notice that an ordinary meeting of the Saddle
Hill Community Board will be held on:
Date: Thursday
15 February 2018
Time: 3.30
pm
Venue: Otaru
Room, Civic Centre, The Octagon, Dunedin
Sue Bidrose
Saddle Hill Community Board
PUBLIC AGENDA
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Chairperson
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Scott Weatherall
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Deputy Chairperson
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Leanne Stenhouse
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Members
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Peter Gouverneur
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Christina McBratney
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Keith McFadyen
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Cr Conrad Stedman
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Paul Weir
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Senior Officer Adrian
Blair, Group Manager Customer and Regulatory Services
Governance Support Officer Lynne
Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
Lynne.Adamson@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Saddle Hill Community Board
15 February 2018
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
1.1 Saddleview Pony Club 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 9
5.1 Saddle Hill Community Board meeting - 23
November 2017 9
Part
A Reports (Saddle Hill Community Board has power to decide these
matters)
6 Aurora
Energy 10
7 Saddle
Hill Community Board Action List 11
8 Funding
Applications 19
9 Submission
to the Remuneration Authority 23
10 Governance
Support Officer's Report 42
11 Board
Updates and Projects 45
12 Living
Streets Aotearoa 46
13 Chairperson's
Report 47
14 Council
Activities 48
15 Items
for Consideration by the Chair 49
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Saddle Hill Community Board
15 February 2018
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1 Public
Forum
1.1 Saddleview Pony Club
Louise Lawrence wishes to address the Board on the
Saddleview Pony Club.
2 Apologies
An apology has been received from Paul
Weir.
That the Board:
Accepts the apology from Paul
Weir.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Saddle Hill Community Board
15 February 2018
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members are reminded of the need
to stand aside from decision-making when a conflict arises between their role
as an elected representative and any private or other external interest they
might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
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RECOMMENDATIONS
That the Board:
a) Notes/Amends
if necessary the Elected Members' Interest Register attached as Attachment A;
and
b) Confirms/Amends the proposed management plan for Elected Members' Interests.
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Attachments
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Title
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Page
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a
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Saddle Hill Community
Board Register of Interest
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7
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Saddle Hill Community Board
15 February 2018
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Saddle Hill Community Board
15 February 2018
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Confirmation
of Minutes
Saddle Hill Community Board meeting - 23 November 2017
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RECOMMENDATIONS
That the Board:
Confirms the public part of the minutes of
the Saddle Hill Community Board meeting held on 23 November 2017 as a correct
record.
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Attachments
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Title
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Page
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a
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Minutes of Saddle Hill
Community Board meeting held on 23 November 2017 (Under Separate
Cover)
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Saddle Hill Community Board
15 February 2018
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Part
A Reports
Aurora Energy
John Campbell (General Manager
Operations and Risk), Aurora Energy will be in attendance to speak and respond
to questions about the performance of the electricity network.
Attachments
There are no attachments for
this report.
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Saddle Hill Community Board
15 February 2018
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Saddle Hill Community Board Action List
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to provide an update on the Saddle Hill Community Board on their
Action List.
2 The
updated Action Lists are attached as Items A and B.
3 Staff may
be in attendance to speak to the action list.
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RECOMMENDATIONS
That the Board:
a) Amends the
Action List as appropriate.
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Signatories
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Author:
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Lynne Adamson - Governance Support Officer
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Authoriser:
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Sharon Bodeker - Team Leader Civic
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Attachments
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Title
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Page
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a
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Transport Action List
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13
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b
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Parks Action List
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17
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SUMMARY OF CONSIDERATIONS
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Fit with purpose
of Local Government
This decision/report/proposal enables democratic local
decision making and action by, and on behalf of communities.
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Fit with strategic
framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☐
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☐
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☒
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Economic Development Strategy
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☐
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☐
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☒
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Environment Strategy
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☒
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☐
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☐
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Arts and Culture Strategy
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☐
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☐
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☒
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3 Waters Strategy
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☐
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☐
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☒
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Spatial Plan
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☐
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☐
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☒
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Integrated Transport Strategy
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☒
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☐
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☐
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Parks and Recreation Strategy
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☒
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☐
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☐
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Other strategic projects/policies/plans
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☐
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☐
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☒
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Māori Impact
Statement
There are no known impacts for tangata whenua.
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Sustainability
There are no implications for sustainability.
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LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
There are no implications.
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Financial
considerations
There may be financial implications due to the work
required.
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Significance
This decision is considered low significance in terms of
the Council's Significance and Engagement Policy.
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Engagement –
external
There has been no external engagement.
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Engagement -
internal
Internal engagement has occurred with appropriate staff
members.
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Risks: Legal /
Health and Safety etc.
There are no risks.
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Conflict of
Interest
There are no known conflicts of interest.
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Community Boards
There are no known conflicts of interest.
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Saddle Hill Community Board
15 February 2018
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Saddle Hill Community Board
15 February 2018
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Saddle Hill Community Board
15 February 2018
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Funding Applications
Department: Civic
EXECUTIVE SUMMARY
1. This report
provides a copy of the funding applications which have been received for the
Saddle Hill Community Board’s consideration. As this is an
administrative report only, the Summary of Considerations is not required.
2. Brighton
Junior Rugby have requested funding towards the purchase of Junior Rugby
Jerseys for their players.
3. $7,682.50
remains in the Project Fund of $10,000.
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RECOMMENDATIONS
That the Board:
a) Approves/Declines the funding application for $1,656.00 from Brighton Junior Rugby.
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Signatories
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Author:
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Lynne Adamson - Governance Support Officer
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Attachments
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Title
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Page
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a
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Brighton Junior Rugby
Funding Application
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20
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Saddle Hill Community Board
15 February 2018
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Saddle Hill Community Board
15 February 2018
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Submission to the Remuneration Authority
Department: Legal
Discussion
1 Community
Boards have the opportunity to provide feedback to stage three of the Remuneration
Authority's consultation on setting remuneration levels for elected members.
2 The
relevant part of the consultation document was circulated to members by email,
and comments sought. The comments received have been compiled into a
draft submission for the Board's consideration. The draft submission is
Attachment A to this report. Attachment B is the relevant part of the
consultation document from the Remuneration Authority.
3 As this
report is for administrative purposes, options and a summary of considerations
are not presented.
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RECOMMENDATIONS
That the Board:
a) Notes the
draft submission
b) Adopts the
submission with/without amendment.
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Signatories
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Author:
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Kristy Rusher - Chief Legal Officer
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Attachments
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Title
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Page
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a
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Draft Submission
Outline
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24
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b
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Extract of Consultation
Document
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26
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Saddle Hill Community Board
15 February 2018
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Saddle Hill Community Board
15 February 2018
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Saddle Hill Community Board
15 February 2018
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Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Saddle Hill Community Board of activities relevant to
the Board's area including:
a) Project Fund
b) 10 Year Plan
Community Engagement
c) Community
Response Plan
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RECOMMENDATIONS
That the Board:
a) Notes the
Governance Support Officer's Report
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Project Fund
2 $7,682.50
remains in the Project Fund in the 2017/2018 year. The following grants
have been made in the current financial year:
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Meeting Date
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Amount
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Recipient/Purpose
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13/7/2017
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$150.00
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Fairfield Tavern Project – Blue Mountain Nurseries
Ltd
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$50.00
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Gifts to thank volunteers
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5/10/2017
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$200.00
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Community Consultation meeting costs
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$25.00
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Greater Green Island annual website subscription
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23/11/2017
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$675.00
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Brighton Surf Life Saving Club – AED Cabinet
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$517.50
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Christmas on the Domain – Stage and Sound System
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$500.00
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Toy Box Project for Brighton Beach
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$200.00
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Brighton Gala Day - Board presence support items
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Total
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$2,317.50.00
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10 Year Plan
Community Engagement
3 The
Policy Team have provided the following update on the 10 Year Plan Community
Engagement and will be in attendance to respond to any questions.
4 What’s
happening? - You’ll be aware the consultation period for our 10 year plan
is coming up – it will run from 14 March until noon on 23 April.
The 10 year plan is the best opportunity for people to tell the Council what we
should do and where money should be spent.
5 We’re
planning for the consultation period and are keen to work with Boards to get
the message out to your communities and to get feedback on proposals.
6 Following
the success last year of Community Boards playing a critical role in engagement
in their areas, we will send each Board a resource pack that includes
information about key projects, how people can have their say, as well as
posters and emails that you can easily distribute through your community
networks or use in meetings you might hold. There will be information at DCC
service centres and on our book bus.
7 What do I
do? - Are there are other ways that we can support your community to have its
say on plans for the next 10 years?
8 If so,
please contact Anne.Gray@dcc.govt.nz
or Jane.Nevill@dcc.govt.nz 477
4000 to discuss.
9 Other
things to know - Hearings: This year, to enhance the process, hearings will be during
the consultation period (9-13 April) rather than afterwards. Anyone can speak
at the hearings – you don’t have to complete a feedback form
beforehand though may if you wish.
Community Response Plan
10 The Emergency
Management Officer has advised that the Community Response Plan will be
completed by the end of June 2018.
Signatories
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Author:
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Lynne Adamson - Governance Support Officer
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Authoriser:
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Sharon Bodeker - Team Leader Civic
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Attachments
There are no attachments for this report.
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SUMMARY OF CONSIDERATIONS
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Fit with purpose
of Local Government
This decision enables democratic local decision making and
action by, and on behalf of communities.
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|
Fit with strategic
framework
|
|
Contributes
|
Detracts
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Not applicable
|
|
Social Wellbeing Strategy
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☒
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☐
|
☐
|
|
Economic Development Strategy
|
☐
|
☐
|
☒
|
|
Environment Strategy
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☐
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☐
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☒
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|
Arts and Culture Strategy
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☐
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☐
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☒
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|
3 Waters Strategy
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☐
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☐
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☒
|
|
Spatial Plan
|
☐
|
☐
|
☒
|
|
Integrated Transport Strategy
|
☐
|
☐
|
☒
|
|
Parks and Recreation Strategy
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☐
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☐
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☒
|
|
Other strategic projects/policies/plans
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☐
|
☐
|
☒
|
|
|
Māori Impact
Statement
There are no known impacts for tangata whenua
|
|
Sustainability
There are no implications for sustainability.
|
|
LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
There are no implications.
|
|
Financial
considerations
There are no financial implications.
|
|
Significance
This decision is considered low significance in terms of
the Council's Significance and Engagement Policy.
|
|
Engagement –
external
There has been no external engagement.
|
|
Engagement -
internal
Internal engagement has occurred with appropriate staff
members.
|
|
Risks: Legal /
Health and Safety etc.
There are no risks.
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Conflict of
Interest
There are no known conflicts of interest.
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Community Boards
There are no known conflicts of interest.
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Saddle Hill Community Board
15 February 2018
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Board Updates and Projects
Department: Civic
EXECUTIVE SUMMARY
1 Board
members will provide updates on activities including:
- Keep
Dunedin Beautiful
- Greater
Green Island
- Youth
Ambassador Award
- Community
Meetings
- Civil
Defence/Community Response Planning
- Submissions
- Long
Term Plan – Community Engagement Plan
- Toy Box
Project – Brighton Beach
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RECOMMENDATIONS
That the Board:
a) Notes the
updates
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Signatories
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Author:
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Lynne Adamson - Governance Support Officer
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Attachments
There
are no attachments for this report.
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Saddle Hill Community Board
15 February 2018
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Living Streets Aotearoa
Department: Civic
EXECUTIVE SUMMARY
1 Dunedin’s
Pedestrian Action Network began the year with a public meeting to debate the
issue of Making Dunedin More Pedestrian Friendly.
2 Leanne
Stenhouse (Deputy Chair) has been in contact with the group to request contact
information to obtain yellow footprints to be used in the Board area.
There is a requirement that you need to be a member of Living Streets Aotearoa
at a cost of $30.00 per annum and as part of the sign up package these would be
sent.
3 The Board
needs to approve whether or not they wish to be a member of Living Streets
Aotearoa and pay the membership.
4 As this
report is for administrative purposes, options and a summary of considerations
are not presented.
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RECOMMENDATIONS
That the Board:
a) Approves
the Board become a member of Living Streets Aotearoa.
b) Approves the
annual subscription of $30.00 be paid from the Board Project Fund.
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Signatories
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Author:
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Lynne Adamson - Governance Support Officer
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Authoriser:
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Sharon Bodeker - Team Leader Civic
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Attachments
There are no attachments for
this report.
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Saddle Hill Community Board
15 February 2018
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 The
Chairperson (Scott Weatherall) will provide a verbal update on matters of
interest.
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RECOMMENDATIONS
That the Board:
a) Notes the
report.
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Signatories
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Author:
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Lynne Adamson - Governance Support Officer
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Attachments
There
are no attachments for this report.
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Saddle Hill Community Board
15 February 2018
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Council Activities
Department: Civic
EXECUTIVE SUMMARY
The Ward Councillor (Councillor
Conrad Stedman) will provide an update on matters of interest.
Signatories
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Author:
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Lynne Adamson - Governance Support Officer
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Attachments
There
are no attachments for this report.
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Saddle Hill Community Board
15 February 2018
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Items for Consideration by the Chair
