Saddle Hill Community Board



Confirmed Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Thursday 15 February 2018, commencing at 3.30 pm





Scott Weatherall


Deputy Chairperson

Leanne Stenhouse




Peter Gouverneur

Christina McBratney


Keith McFadyen

Cr Conrad Stedman



Adrian Blair (Group Manager Customer and Regulatory Services); Robert West (Acting Group Manager Parks and Recreation); Jane Nevill (Senior Policy Analyst); Anne Gray (Policy Analyst)


Governance Support Officer      Lynne Adamson




1       Public Forum

1.1    Saddleview Pony Club


Louise Lawrence, Nicky Howie and Kathy Fuller addressed the Board to request support for the Saddleview Pony Club.  

They commented that due to issues that had arisen the club was now in the position of sourcing a new venue.  The preference would be for a venue for the long term in order they could fundraise and develop the land.

The Board were supportive of the club and undertook to engage with the Parks and Recreation department to discuss possible options. 


        1.2    Brian Cashmere


               Mr Cashmere addressed the Board on:

·                The Island Park Reserve – Mr Cashmere commented on the invasiveness of the mullen weed which had spread to many trees in the reserve.  He commented that the locals pruned and maintained a lot of the reserve however there was professional work required to get rid of the weed.

·                Brighton Road, Waldronville – Mr Cashmere requested that the 60k sign at Waldronville was shifted back to Blackhead Road as the new residential development had opened.

·                Kaikorai Estuary Bridge – Mr Cashmere commented that the Kaikorai Estuary Bridge was dangerous at night especially in the wet and suggested that barriers or reflectors be installed as a safety precaution.

·                Brighton Road Bridge – Mr Cashmere highlighted concerns about the yellow bollards on a bridge in Brighton Road, near the Green Island Landfill.  He commented that the bollards were a danger to motorists and requested that the Board investigate whether the bollards were a temporary or permanent measure and seek a solution. 

   2    Apologies


Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


Accepts the apology from Paul Weir.


Motion carried (SHCB/2018/001)


3       Confirmation of agenda



Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


Confirms the agenda without addition or alteration


Motion carried (SHCB/2018/002)


4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Scott Weatherall/Keith McFadyen):

That the Board:


a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2018/003)





5.1    Saddle Hill Community Board meeting - 23 November 2017


Moved (Scott Weatherall/Conrad Stedman):

That the Board:


Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 23 November 2017 as a correct record.


 Motion carried (SHCB/2018/004)

Part A Reports

6       Aurora Energy


John Campbell (General Manager Operations and Risk) and Gary Johnson (Head of External Relations), Aurora Energy addressed the Board and responded to questions about the performance of the electricity network in the Board area. 

They commented on the extensiveness and status of the power pole renewal programme.  Mr Campbell explained the different power supply points to the area and the methods undertaken to ensure minimisation of the impact to customers should a power outage occur. 


7       Saddle Hill Community Board Action List


The Action List was updated.


Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


a)     Amends the Action List as appropriate.

Motion carried (SHCB/2018/005)


8       Funding Applications


There was a discussion on the funding application from Brighton Junior Rugby towards the purchase of Junior Rugby Jerseys for their players. 

It was agreed that whilst the Board supported the club, they were unable to approve the application as sports uniforms did not meet the criteria for funding from the project fund.


Moved (Keith McFadyen/Peter Gouverneur):

That the Board:


a)     Declines the funding application for $1,656.00 from Brighton Junior Rugby.

Motion carried (SHCB/2018/006)


9       Submission to the Remuneration Authority


Community Boards had the opportunity to provide feedback to stage three of the Remuneration Authority's consultation on setting remuneration levels for elected members.


The Board requested that they be advised of the outcome of the submission.



Moved (Scott Weatherall/Keith McFadyen)

That the Board:


a)     Notes the draft submission

b)     Adopts the submission with/without amendment.

Motion carried (SHCB/2018/007)


10     Governance Support Officer's Report


This report discussed activities relevant to the Board's area which included:

·                Project Fund

·                10 Year Plan Community Engagement - The Senior Policy Analyst (Jane Neville) and Policy Analysist (Anne Gray) provided a background to the proposed community engagement.  Ms Gray advised that the consultation period would be from 14 March to 23 April 2018 and that the hearings would be held from 9 to 13 April 2018.

Members spoke of the benefits of ‘pop-up’ sessions which had been held in the past and agreed that Fresh Choice Green Island was the most appropriate venue.  Ms Stenhouse advised that she would contact Fresh Choice to request the session be held there.  It was agreed that up to $250.00 be provided from the project fund to support the session and that the date would be agreed via email and would be advertised in the Greater Green Island Newsletter and on social media.

·                Community Response Plan – to be updated at the next meeting.



Moved (Keith McFadyen/Scott Weatherall):

That the Board:


a)        Notes the Governance Support Officer's Report

b)        Approves up to $250.00 be provided from the Project Fund to be spent on goods related to promoting and supporting the pop up session.

Motion carried (SHCB/2018/008)


11  Board Updates and Projects


Board members provided an update on activities including:

-      Keep Dunedin Beautiful – Peter Gouverneur advised that he was unable to attend the meeting.


-      Greater Green Island – Leanne Stenhouse provided an update on the community playground; the Waldronville Neighbours Day and other activities of Greater Green Island.


-      Youth Ambassador Award – Christina McBratney advised that the previous recipient - Erin Ford had presented to schools.  It was agreed that the form be reviewed via email prior to release to the public.


-      Community Meetings – there had been no community meetings.


-      Civil Defence/Community Response Planning – this was currently being updated     by Civil Defence staff.


-      Submissions – there had been no new submissions.


--     Toy Box Project – Brighton Beach – Leanne Stenhouse will obtain a price from the Green Island Shed for construction of the toy box.



Moved (Scott Weatherall/Christina McBratney):

That the Board:


a)     Notes the updates

Motion carried (SHCB/2018/009)


12     Living Streets Aotearoa


Leanne Stenhouse advised that she had been in contact with Living Streets Aotearoa to request information about yellow footprints to be used as a warning to motorists not to park on footpaths in the Board area.  She advised that there was a requirement to be a member of Living Streets Aotearoa in order to obtain the footprints and requested that the Board consider joining.


Moved (Leanne Stenhouse/Peter Gouverneur):

That the Board:


a)     Approves the Board become a member of Living Streets Aotearoa.

b)     Approves the annual subscription of $30.00 be paid from the Board Project Fund.

Motion carried (SHCB/2018/010)


13     Chairperson's Report


The Chairperson (Scott Weatherall) provided a verbal update on matters of interest.


Keith McFadyen left the meeting at 4.45 pm.


-      Proceeds from Splash for Cash at the Brighton Gala Day. $156.00 was raised for Chatbus and $166.00 for the Otago Hospice.  Receipts from Chatbus and the Otago Hospice were tabled.


-      Hon Clare Curran, Labour Member of Parliament for Dunedin South and Minister of Broadcasting, Communications and Digital Media and Minister for Government Digital Services– The Chair advised that he would be meeting with Ms Curran to discuss Ultra Fast Broadband..


·                Freedom Camping – The Chair spoke of Freedom Camping at the Brighton Domain and advised that he had requested an onsite meeting with staff to investigate whether an area at the domain could be designated for freedom camping.  He proposed that the meeting be held with Parks staff at 11.00am on Tuesday 27 February.

·                Protected Wildlife – Leanne Stenhouse advised that she had attended a meeting with Brighton Residents who had expressed their concern about dogs going on areas with protected wildlife specifically penguins.  Mr Blair suggested that Animal Services staff be contacted with the view to additional signage being installed.


Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:


a)        Notes the report.

b)        Confirms that the funds raised by Splash for Cash at the Brighton Gala Day had been presented to the Otago Hospice and Chatbus.

c)         Meet with staff onsite at the Brighton Domain to investigate and identify a site for freedom camping.

Motion carried (SHCB/2018/011)


14     Council Activities


The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest including:

·                10 Year Plan

·                Reserves and Beaches Bylaw


Moved (Cr Conrad Stedman/Scott Weatherall):

That the Board:

a)        Notes the Report.

Motion carried (SHCB/2018/012)


15     Items for Consideration by the Chair


·                The location for the March meeting would be the Island Park Golf Course Clubrooms, Waldronville.



The meeting concluded at 4.51 pm.