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Saddle Hill Community Board
MINUTES
Confirmed Minutes of an ordinary
meeting of the Saddle Hill Community Board held in the Otaru Room, Civic Centre,
The Octagon, Dunedin on Thursday 15 February 2018, commencing at 3.30 pm
PRESENT
Chairperson
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Scott Weatherall
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Deputy Chairperson
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Leanne Stenhouse
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Members
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Peter Gouverneur
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Christina McBratney
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Keith McFadyen
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Cr Conrad Stedman
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IN ATTENDANCE
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Adrian Blair (Group Manager
Customer and Regulatory Services); Robert West (Acting Group Manager Parks
and Recreation); Jane Nevill (Senior Policy Analyst); Anne Gray (Policy
Analyst)
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Governance Support Officer Lynne
Adamson
1 Public
Forum
1.1 Saddleview Pony
Club
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Louise Lawrence, Nicky Howie and Kathy Fuller addressed
the Board to request support for the Saddleview Pony Club.
They commented that due to issues that had arisen the club
was now in the position of sourcing a new venue. The preference would
be for a venue for the long term in order they could fundraise and develop
the land.
The Board were supportive of the club and undertook to
engage with the Parks and Recreation department to discuss possible
options.
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1.2 Brian
Cashmere
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Mr
Cashmere addressed the Board on:
·
The Island Park Reserve – Mr Cashmere commented on the
invasiveness of the mullen weed which had spread to many trees in the
reserve. He commented that the locals pruned and maintained a lot of
the reserve however there was professional work required to get rid of the
weed.
·
Brighton Road, Waldronville – Mr Cashmere requested that
the 60k sign at Waldronville was shifted back to Blackhead Road as the new
residential development had opened.
·
Kaikorai Estuary Bridge – Mr Cashmere commented that the
Kaikorai Estuary Bridge was dangerous at night especially in the wet and
suggested that barriers or reflectors be installed as a safety precaution.
·
Brighton Road Bridge – Mr Cashmere highlighted concerns
about the yellow bollards on a bridge in Brighton Road, near the Green Island
Landfill. He commented that the bollards were a danger to motorists and
requested that the Board investigate whether the bollards were a temporary or
permanent measure and seek a solution.
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
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Moved (Scott Weatherall/Keith
McFadyen):
That the Board:
a) Notes the Elected
Members' Interest Register attached as Attachment A; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion carried (SHCB/2018/003)
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5 CONFIRMATION
OF MINUTES
5.1 Saddle Hill Community Board meeting - 23
November 2017
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Moved (Scott Weatherall/Conrad
Stedman):
That the Board:
Confirms
the public part of the minutes of the Saddle Hill Community Board meeting
held on 23 November 2017 as a correct record.
Motion carried (SHCB/2018/004)
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Part A Reports
6 Aurora
Energy
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John Campbell (General Manager
Operations and Risk) and Gary Johnson (Head of External Relations), Aurora
Energy addressed the Board and responded to questions about the performance
of the electricity network in the Board area.
They commented on the
extensiveness and status of the power pole renewal programme. Mr
Campbell explained the different power supply points to the area and the
methods undertaken to ensure minimisation of the impact to customers should a
power outage occur.
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7 Saddle
Hill Community Board Action List
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The Action List was updated.
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Moved (Scott Weatherall/Leanne
Stenhouse):
That the Board:
a) Amends the
Action List as appropriate.
Motion carried (SHCB/2018/005)
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8 Funding
Applications
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There was a discussion on the
funding application from Brighton Junior Rugby towards the purchase of Junior
Rugby Jerseys for their players.
It was agreed that whilst the
Board supported the club, they were unable to approve the application as
sports uniforms did not meet the criteria for funding from the project fund.
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Moved (Keith McFadyen/Peter
Gouverneur):
That the Board:
a) Declines
the funding application for $1,656.00 from Brighton Junior Rugby.
Motion carried (SHCB/2018/006)
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9 Submission
to the Remuneration Authority
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Community Boards had the
opportunity to provide feedback to stage three of the Remuneration
Authority's consultation on setting remuneration levels for elected members.
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The Board requested that they be advised of the outcome of
the submission.
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Moved (Scott Weatherall/Keith McFadyen)
That the Board:
a) Notes the
draft submission
b) Adopts the
submission with/without amendment.
Motion carried (SHCB/2018/007)
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10 Governance
Support Officer's Report
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This report discussed
activities relevant to the Board's area which included:
·
Project Fund
·
10 Year Plan Community Engagement - The Senior Policy Analyst
(Jane Neville) and Policy Analysist (Anne Gray) provided a background to the
proposed community engagement. Ms Gray advised that the consultation
period would be from 14 March to 23 April 2018 and that the hearings would be
held from 9 to 13 April 2018.
Members spoke of the benefits
of ‘pop-up’ sessions which had been held in the past and agreed
that Fresh Choice Green Island was the most appropriate venue. Ms
Stenhouse advised that she would contact Fresh Choice to request the session
be held there. It was agreed that up to $250.00 be provided from the
project fund to support the session and that the date would be agreed via
email and would be advertised in the Greater Green Island Newsletter and on
social media.
·
Community Response Plan – to be updated at the next
meeting.
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Moved (Keith McFadyen/Scott
Weatherall):
That the Board:
a)
Notes the Governance Support Officer's Report
b)
Approves up to $250.00 be provided from the Project Fund to
be spent on goods related to promoting and supporting the pop up session.
Motion carried (SHCB/2018/008)
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11
Board Updates and Projects
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Board members provided an
update on activities including:
- Keep
Dunedin Beautiful – Peter Gouverneur advised that he was unable to
attend the meeting.
- Greater
Green Island – Leanne Stenhouse provided an update on the community
playground; the Waldronville Neighbours Day and other activities of Greater
Green Island.
- Youth
Ambassador Award – Christina McBratney advised that the previous
recipient - Erin Ford had presented to schools. It was agreed that the
form be reviewed via email prior to release to the public.
- Community Meetings –
there had been no community meetings.
- Civil Defence/Community
Response Planning – this was currently being updated by
Civil Defence staff.
- Submissions – there
had been no new submissions.
-- Toy
Box Project – Brighton Beach – Leanne Stenhouse will obtain a
price from the Green Island Shed for construction of the toy box.
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Moved (Scott Weatherall/Christina
McBratney):
That the Board:
a) Notes the
updates
Motion carried (SHCB/2018/009)
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12 Living
Streets Aotearoa
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Leanne Stenhouse advised that she had
been in contact with Living Streets Aotearoa to request information about
yellow footprints to be used as a warning to motorists not to park on
footpaths in the Board area. She advised that there was a requirement
to be a member of Living Streets Aotearoa in order to obtain the footprints and
requested that the Board consider joining.
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Moved (Leanne Stenhouse/Peter
Gouverneur):
That the Board:
a) Approves
the Board become a member of Living Streets Aotearoa.
b) Approves the
annual subscription of $30.00 be paid from the Board Project Fund.
Motion carried (SHCB/2018/010)
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13 Chairperson's
Report
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The Chairperson (Scott
Weatherall) provided a verbal update on matters of interest.
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Keith McFadyen left the meeting at 4.45 pm.
- Proceeds
from Splash for Cash at the Brighton Gala Day. $156.00 was raised for Chatbus
and $166.00 for the Otago Hospice. Receipts from Chatbus and the Otago
Hospice were tabled.
- Hon
Clare Curran, Labour Member of Parliament for Dunedin South and Minister of
Broadcasting, Communications and Digital Media and Minister for Government
Digital Services– The Chair advised that he would be meeting with Ms
Curran to discuss Ultra Fast Broadband..
·
Freedom Camping – The Chair spoke of Freedom Camping at
the Brighton Domain and advised that he had requested an onsite meeting with
staff to investigate whether an area at the domain could be designated for
freedom camping. He proposed that the meeting be held with Parks staff
at 11.00am on Tuesday 27 February.
·
Protected Wildlife – Leanne Stenhouse advised that she
had attended a meeting with Brighton Residents who had expressed their
concern about dogs going on areas with protected wildlife specifically
penguins. Mr Blair suggested that Animal Services staff be contacted
with the view to additional signage being installed.
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Moved (Scott Weatherall/ Leanne
Stenhouse):
That the Board:
a)
Notes the report.
b)
Confirms that the funds raised by Splash for Cash at the
Brighton Gala Day had been presented to the Otago Hospice and Chatbus.
c)
Meet with staff onsite at the Brighton Domain to
investigate and identify a site for freedom camping.
Motion carried (SHCB/2018/011)
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14 Council
Activities
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The Ward Councillor
(Councillor Conrad Stedman) provided an update on matters of interest
including:
·
10 Year Plan
·
Reserves and Beaches Bylaw
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Moved (Cr Conrad Stedman/Scott
Weatherall):
That the Board:
a)
Notes the Report.
Motion carried (SHCB/2018/012)
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15 Items
for Consideration by the Chair
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·
The location for the March meeting would be the Island Park
Golf Course Clubrooms, Waldronville.
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The meeting concluded at 4.51
pm.
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CHAIRPERSON