Agenda of Strath Taieri Community Board

Strath Taieri Community Board

UNCONFIRMED MINUTES

Unconfirmed minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 16 November 2017, commencing at 5.07 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson
	Jacinta Stevenson
	David Frew

IN ATTENDANCE

Andrew Lord (Road Maintenance Team Leader)

Governance Support Officer Kristy Rusher (Manager Civic and Legal)

1 Public Forum

Benaiah Dunn, Thomas Dunn and Jack McAtamney attended to speak to the grant application made by START. They screened the silent film "The Chase" that they had made and which had been entered into the 2017 International Youth Silent Film Festival competition.

2 Apologies

Moved (Chair Barry Williams/Deputy Chairperson Joan Wilson):

That the Board:

Accepts the apology from Cr Christine Garey.

Motion carried (STCB/2017/067)

3 Confirmation of agenda

Moved (Chair Barry Williams/David Frew):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (STCB/2017/068)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Chair Barry Williams/Jacinta Stevenson):

That the Board:

a) Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2017/069)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 28 September 2017

Moved (Deputy Chairperson Joan Wilson/Norma Emerson):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 28 September 2017 as a correct record.

Motion carried (STCB/2017/070)

Part A Reports

6 Project Fund Applications

The Board considered applications for funding received for the Strath Taieri Community Board's Project Fund from the New Zealand Police, START (Strath Taieri Agricultural and Rural Tourism Trust) and the Taieri Pipe Band.

Moved (Deputy Chairperson Joan Wilson/Norma Emerson):

That the Board:

a) Approves the additional funding of $300.00 for the Community Workshop.

Motion carried (STCB/2017/071)

Moved (Jacinta Stevenson/David Frew):

That the Board:

a) Confirms that the payment of $430.00 for the Taieri Pipe Band be allocated from the 2017/18 project fund.

Motion carried (STCB/2017/072)

Moved (Norma Emerson/David Frew):

That the Board:

a) Declines the application for funding from Karen Dunn, noting that an application for the same activity has been made by START;

b) Approves the application for travel expenses totalling $1,000.00 from START (Benaiah Dunn, Thomas Dunn and Jack McAtamney);

b) Acknowledges the high quality of the film and offers its best wishes for success at the 2017 International Youth Silent Film competition.

Motion carried (STCB/2017/073)

7 Allocation of the Community Board Fund

The Council had allocated each of its Community Boards $10,000 to distribute as the Board considered appropriate throughout the financial year. The Board was advised that changes needed to be made for the criteria of allocating this fund to meet audit requirements. Board Chairs had also requested that the funding application and reporting process needed to be more attractive for people seeking funding.

Moved (Jacinta Stevenson/David Frew):

That the Strath Taieri Community Board:

a) Lays item 7 on the table and does not discuss it further at this meeting;

b) Nominates two members to participate in any workshop held on this topic, with the Chairperson to select members to attend.

Motion carried (STCB/2017/074)

8 Submission to the Remuneration Authority

Community Boards had the opportunity to provide feedback to stage three of the Remuneration Authority's consultation on setting remuneration levels for elected members.

The Board provided some further information about its role to be included in the submission.

Moved (Deputy Chairperson Joan Wilson/David Frew):

That the Board:

a) Notes the draft submission

b) Adopts the submission, with further amendments to be approved by the Chairperson.

Motion carried (STCB/2017/075)

9 Gig City Funding Application Update

Norma Emerson provided a verbal update that the application made for GigCity funding for free public WiFi was unsuccessful. She advised there were other avenues to explore with the existing Chorus network and this would be progressed during the next few months.

Moved (David Frew/Jacinta Stevenson):

That the Board:

a) Notes the verbal update from Norma Emerson;

b) Decides that the next step is to liaise with GigCity regarding other funding opportunities and Chorus regarding expanding the use of existing infrastructure for the Strath Taieri;

c) Thanks Norma Emerson for the effort made in preparing the application for funding.

Motion carried (STCB/2017/076)

10 Meeting Schedule for 2018

A schedule of meetings for 2018 was considered.

Moved (Deputy Chairperson Joan Wilson/Norma Emerson):

That the Board:

a) Adopts the meeting schedule for 2018.

Motion carried (STCB/2017/077)

11 Governance Support Officer's Report
	The Strath Taieri Community Board was advised of activities relevant to the Board area. The content of submissions was discussed.
	Moved (David Frew/Deputy Chairperson Joan Wilson): That the Board: a) Notes the Governance Support Officer's Report; b) Notes its concern at the cost of replacement city boundary signage. Motion carried (STCB/2017/078)
	Moved (David Frew/Deputy Chairperson Joan Wilson): That the Board: c) Decides to make a submission on the Gambling and TAB Venue Policy, with the submission to be circulated to Board members for comment, then submitted and considered retrospectively at the Board's next meeting; Motion carried (STCB/2017/079)
	Moved (David Frew/Deputy Chairperson Joan Wilson): That the Board: d) Decides to provide feedback on the Draft Local Food Charter; e) Delegates to Member Emerson the drafting of the submission, which is to be considered retrospectively at the Board's next meeting. Motion carried (STCB/2017/080)

Moved (Deputy Chairperson Joan Wilson/David Frew):

That the Board:

f) Amends the Action List as appropriate.

Motion carried (STCB/2017/081)

12 Chairperson's Report
	The Chairperson provided a verbal update on matters of interest including the following advice: · Oiling Programme: the gap between the end of the seal and the start of the oiled section was to assist with road safety as this buffer area meant that oil was not transferred to the road surface. · Weed Spraying and the timing of spray application was noted as a concern because the weeds had grown to a considerable height before being killed and this created an untidy look. · Roading Issues were generally minor currently but a seal extension to pavement on the main street of Middlemarch was requested. A report on the Sutton Bridge had also been received by the Council's Roading team, but as it referred to issues of liability it was not made available to the Board at this time to protect the Council's legal position. Prices for a replacement bridge were currently being obtained. A request was made for a check of street lights and bulb replacements to be made. The Chairperson also noted the achievements of several community members who had been recognised for their sports skills: · Patrick Harmer · Nathan Gilbert · Jenny Wilson The Board would send a letter of acknowledgement of their achievements.

	Moved (Chair Barry Williams/Jacinta Stevenson): That the Board: a) Notes the Chairperson's Report. Motion carried (STCB/2017/082)

13 Notification of Agenda Items for Consideration by the Chair

The Board suggested that a visit to Macraes mine be made in the New Year as the site was developing into the Dunedin City jurisdiction.

Freedom Camping – the Board noted that it may be a benefit to visit the freedom camping areas at Ocean View and Warrington so that it could consider what additional facilities could be offered in the Middlemarch area.

Moved (Chair Barry Williams/Norma Emerson):

That the Board:

a) Notes the items for future Board meetings

Motion carried (STCB/2017/083)

The meeting concluded at 7.18 pm.

..............................................

CHAIRPERSON

Strath Taieri Community Board

1 February 2018

Governance Support Officers Report

Department: Civic and Legal

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Correspondence

· Submission on Gambling and TAB Venues Policy

· Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report;

b) Confirms the payment of $300 towards the expenses of the Sophie Elliott Foundation for attending the Community Workshop.

c) Approves, retrospectively, the submission on the Gambling and TAB Venues Policy

Project Fund

2 $4,080.00 has been expended for the 2017/2018 financial year. The balance remaining is $5,920.00. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient
7 September	$2,000.00	Middlemarch Golf Club
7 September	$300.00	Catering for the Community Workshop
7 September	$50.00	Venue hire for Community Workshop
	$300.00	Expenses towards Community Workshop (Sophie Elliot Foundation)
16 November	$430.00	Taieri Pipe Band (previously allocated in the 2016/17 funds)
16 November	$1,000.00	START (towards attendance at the 2017 International Youth Silent Film competition.
Total grants to date	$4,080.00

Due to confusion relating to the expenditure allocated towards the community workshop, a resolution naming the Sophie Elliot Foundation is required.

Correspondence

3 a) Letter from Mr Mumm and response from the Team Leader Inspections (Joe Fitzsimmons) (Attachment A)

b) Letter from Middlemarch Golf Club (Attachment B)

Submission

4 Attached is the submission on the Gambling and TAB Venues Policy. (Attachment C)

Action List

5 An update on outstanding matters is provided in Attachment D.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
a	Letter from Mr Mumm	31
b	Council Response to Mr Mumm	33
c	Letter from Middlemarch Golf Club	35
d	Submission to Gambling and TAB Venues Policy	36
e	Action List	40

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒