Toitū Otago Settlers Museum Board

MINUTES

Minutes of an ordinary meeting of the Toitū Otago Settlers Museum Board held in the Otago Settlers Association Board Room, Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Wednesday 21 February 2018, commencing at 9.00 am

PRESENT

Chairperson	Phil Dowsett
Members	Cr Doug Hall	Cr Aaron Hawkins
	Susan Schweigman	Peter Smith

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi) and Jennifer Evans (Toitū Otago Settlers Museum Director).

Governance Support Officer      Rebecca Murray

1       Apologies
	Moved (Mr Phil Dowsett/Cr Doug Hall): That the Committee: Accepts the apology from Cr Rachel Elder. Motion carried (TOSM/2018/001)

2       INTRODUCTION OF THE NEW GROUP MANAGER ARA TOI and new senior staff representative - NICK DIXON
	Nick Dixon, the new Group Manager Ara Toi and new senior staff representative for this Board, introduced himself and answered members' questions.

3       Confirmation of agenda
	Moved (Mr Phil Dowsett/Cr Aaron Hawkins): That the Committee: Confirms the agenda without addition or alteration. Motion carried (TOSM/2018/002)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected or appointed representative and any private or other external interest they might have.

Moved (Mr Phil Dowsett/Cr Aaron Hawkins):

That the Committee:

a)     Notes the Elected or Independent Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (TOSM/2018/003)

5       Confirmation of Minutes

4.1    Toitū Otago Settlers Museum Board meeting - 20 September 2017
	Moved (Mr Phil Dowsett/Cr Aaron Hawkins): That the Committee: Confirms the public part of the minutes of the Toitū Otago Settlers Museum Board meeting held on 20 September 2017 as a correct record. Motion carried (TOSM/2018/004)

Reports

6       Introduction of the new toitū Otago Settlers Museum board Representative
	Peter Smith, the new OSA representative on the Toitū Otago Settlers Museum Board, introduced himself and answered members' questions.

7       Meeting Schedule 2018
	A report from Civic provided a copy of the proposed schedule of meetings for 2018.
	Moved (Mr Phil Dowsett/Cr Doug Hall): That the Committee: a)     Adopts the schedule of meetings for 2018. Motion carried (TOSM/2018/005)

8       Toitū Otago Settlers Museum Activity Report - period 1 August to 30 September 2017
	A report covered the activities of Toitū Otago Settlers Museum for the period 1 August to 30 September 2017. This is the last complete month within the six week Board reporting cycle.
	Moved (Cr Aaron Hawkins/Cr Doug Hall): That the Committee: a)     Notes the Toitū Otago Settlers Museum Activity Report. Motion carried (TOSM/2018/006)

9       Toitū Otago Settlers Museum Activity Report - period 1 October to 31 December 2017
	A report covered the activities of Toitū Otago Settlers Museum for the period 1 October to 31 December 2017.
	Moved (Cr Aaron Hawkins/Cr Doug Hall): That the Committee: a)     Notes the Toitū Otago Settlers Museum Activity Report. Motion carried (TOSM/2018/007)

The meeting concluded at 9.25 am.

..............................................

CHAIRPERSON