Infrastructure Services and Networks Committee

UNCONFIRMED MINUTES

Unconfirmed minutes of an ordinary meeting of the Infrastructure Services and Networks Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 12 February 2018, commencing at 1.00 pm

PRESENT

Chairperson	Cr Kate Wilson
Deputy Chairperson	Cr Jim O'Malley
Members	Cr David Benson-Pope	Cr Rachel Elder
	Cr Christine Garey	Cr Doug Hall
	Cr Aaron Hawkins	Cr Marie Laufiso
	Cr Mike Lord	Cr Damian Newell
	Cr Chris Staynes	Cr Conrad Stedman
	Cr Lee Vandervis	Cr Andrew Whiley

IN ATTENDANCE

Leanne Mash (General Manager, Infrastructure and Services), Richard Saunders (Group Manager, Transport), Rob West (Group Manager, Parks and Recreation), Laura McElhone (Group Manager, Property Services), Chris Henderson (Group Manager, Waste and Environmental Solutions) and Tom Dyer (Group Manager 3 Waters) and Karen Sannazzaro (Regulation and Policy Team leader)

Governance Support Officer      Jennifer Lapham

1       Public Forum

1.1         South Dunedin Action Group – Lyndon Weggery, Ray McLeod and Mrs Waide

Mr Lyndon Weggery spoke to the committee on behalf of the Greater South Dunedin Action Group regarding the Surrey Street Wastewater Diversion Project.

Mr Weggery advised that the group would present a petition for the re-instatement of the Surrey Street Diversion project which had been included in the 2015/16-2024/25 Long Term Plan.  He commented that residents were concerned that the major sewer pipe which ran from west to east along their street would get infiltrated by floodwaters and create sewerage in the flood waters. 

Mr Weggery outlined the reasons they believed the flooding occurred and advised that Surrey Street and the surrounding area was under severe stress as it struggled to cope with overflows from other catchments.  

They were concerned that there was no new funding programmed until 2020 under the Draft 3 Waters Capital Works Budget and further stormwater renewals were delayed until 2023. 

At the conclusion of Mr Weggery’s comments, Mrs Waide (a long term resident of Surrey Street), presented the petition to the Committee to request urgent attention to the Surrey Street Diversion project as outlined on page 90 of the existing 2015/16-2024/25 Long Term Plan Volume 1.

After questions by the Councillors the Chairperson invited staff to provide an update on the project. 

2       Apologies
	Moved (Chairperson Kate Wilson/Cr Chris Staynes): That the Committee: Accepts the apology from Mayor Dave Cull. Motion carried (INF/2018/001)

3       Confirmation of agenda
	Moved (Chairperson Kate Wilson/Cr Christine Garey): That the Committee: Confirms the agenda with the following alteration: -     In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (INF/2018/002)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no new declarations made.

Moved (Chairperson Kate Wilson/Cr Aaron Hawkins):

That the Committee:

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (INF/2018/003)

Part A Reports

5       Property Services Activity Report for the Quarter Ending 31 December 2017
	A report from Property provided an update on operations, maintenance and capital works, including contracted out services. The report noted the highlights for the quarter included: a)     Recruitment was underway for several positions in Property Services. b)     A new work management system had been implemented. c)     Two significant maintenance contracts had been awarded. d)     The Library lift tender had been completed.
	Moved (Cr Doug Hall/Cr Christine Garey): That the Committee: a)     Notes the Property Services Activity Report for the Quarter ending 31 December 2017. Motion carried (INF/2018/004)

6       Parks and Recreation Activity Report for Quarter Ending 31 December 2017
	A report from Parks and Recreation updated the Committee on operations, maintenance and capital works, including contracted out services. The report noted the highlights for the quarter included: ·          The Botanical Garden retained its New Zealand Gardens Trust 6-Star assessment. It was only one of seven gardens in New Zealand to achieve this. ·          St Clair Salt Water pool opened in the first week of November 2017. ·          First meeting of the Mosgiel Aquatic Facility Project Advisory Panel was held on 11 December 2017. ·          Maintenance of the grass cricket wickets in the southern part of the city had been transferred to an alternative contractor for a short period to ensure high quality facilities are available to the community. During the discussion Cr Chris Staynes left the meeting at 2:00 pm.
	Moved (Cr Rachel Elder/Cr Andrew Whiley): That the Committee: a)     Notes the Parks and Recreation Activity Report for the Quarter ending 31 December 2017. Motion carried (INF/2018/005)

7       Transport Activity Report for the Quarter Ended 31 December 2017
	A report from Transport provided an update on Transport operations, maintenance, and capital works, including contracted out services. The highlights for the quarter included: a)     Physical works to repair the road network following the July rain event were underway.  The total spend as expected to exceed $10m with DCC delivering the recovery package in conjunction with NZTA. b)     A preferred tenderer was selected for the Peninsula Connection Project which was a significant milestone for the project.  Negotiations were underway with this party. c)     The business case for NZTA cycleway funding was approved ensuring the DCC received the additional 33% from the urban cycle fund.  The work included improvements a new bridge to cross the Leith and improvements in connections between the harbour and the railway station. d)     Capital renewal and minor improvement project delivery remains on track with over 80% of the 2017/18 capital renewal programme committed. During the discussion Cr Chris Staynes returned to the meeting at 2:41 pm. Deputy Chairperson Jim O'Malley left the meeting at 02:48 pm.
	Moved (Cr Mike Lord/Cr Doug Hall): That the Committee: a)     Notes the Transport Activity Report for the Quarter ended 31 December 2017. Motion carried (INF/2018/006)

8       Waste and Environmental Solutions Activity Report for the Quarter Ending 31 December 2017
	A report updated the Committee on Waste and Environmental Solutions operations, maintenance and capital works, including contracted out services. The report noted highlights for the quarter included: ·          Waste Management had been running the Green Island Landfill since 1 July 2017.  They had focused on making Health and Safety improvements during the start of the contract. ·          The vacant Waste Minimisation Officer position had been filled by Leigh McKenzie. The Waste and Environmental Solutions Team will be fully staffed from January 2018. ·          The Special Hazardous Waste review at Green Island landfill had been completed. The Landfill Engineer had taken over the responsibility of considering special and hazardous waste applications. Testing of liquid waste had commenced to confirm the unknown nature of some of the incoming loads. ·          The kerbside recycling bin checking pilot programme resulted in a 3% drop in average contamination rates from 11% to 8%.  Based on this success the pilot would be developed into an ongoing monitoring and education programme. ·          The Waste Assessment was underway. This would form the review of the Waste Management and Minimisation Plan under the Waste Minimisation Act, 2008. ·          A waste audit was conducted in the Civic Centre during November. The data would be used to develop recommendations for further waste diversion opportunities from waste generated by staff. ·          The Vogel Street and Moray Place Recycling Facilities continued to be well supported by local residents. ·          The Waste and Environmental Solutions team had completed a review of the team structure, roles and responsibilities. Staff consultation on minor changes would commence in February 2018. Deputy Chairperson Jim O'Malley returned to the meeting at 2:50 pm.
	Moved (Cr Chris Staynes/Cr Doug Hall): That the Committee: a)     Notes the Waste and Environmental Solutions Activity Report for the Quarter ended 31 December 2017.  Motion carried (INF/2018/007)
	Moved (Cr Doug Hall/Cr Chris Staynes): That the Committee:         That the meeting adjourn for 10 minutes. Motion carried (INF/2018/008)
	The meeting adjourned at 3.00 pm and reconvened at 3.10 pm

9       Proposed review of the Trade Waste Bylaw 2008
	A report from 3 Water advised that the Trade Waste Bylaw had been reviewed and adopted on 30 June 2008.  The Local Government Act 2002 (LGA) required a bylaw be reviewed no later than 10 yearly.  Following the review the Council must decide whether to amend, revoke, replace or retain the Bylaw.  If the Trade Waste Bylaw 2008 was not reviewed it would be revoked on 30 June 2020. The report noted that the Trade Waste Bylaw had been critical in managing trade discharges to the wastewater system, in order to protect the system, workers and the environment.  A review would ensure any bylaw remains fit for purpose, and was the most appropriate means to address the issue.
	Moved (Cr Christine Garey/Cr Doug Hall): That the Committee: a)     Approves commencement of the review of the Trade Waste Bylaw 2008, under sections 159 and 160 of the Local Government Act 2002. Motion carried (INF/2018/009)

10     Proposed review of the Water Bylaw 2011
	A report from 3 Waters advised that the Water Bylaw had been reviewed and adopted on 1 April 2011.  The Local Government Act 2002 (LGA) required a bylaw be reviewed no later than 10 yearly.  Following the review the Council must decide whether to amend, revoke, retain or replace a Bylaw.  If the Water Bylaw was not reviewed, the LGA provided that it would be revoked automatically on 1 April 2023.   The report noted that uncertainties in the current Water Bylaw, a changing regulatory environment and changing community expectations meant commencing an early review of the Bylaw would be beneficial.
	Moved (Cr Christine Garey/Cr David Benson-Pope): That the Committee: a)     Approves commencement of the review of the Water Bylaw 2011 under sections 159 and 160 of the Local Government Act 2002. Motion carried (INF/2018/010)

11     Water Contamination Event Report - August 2017
	A report from 3 Waters provided a copy of the incident report which summarised the findings of an internal investigation into the causes of the water contamination event that resulted in a boil water notice imposed on a large portion of Dunedin’s centre city for a three-day period in August 2017. The report noted that: a)     documents events that occurred in the immediate lead-up to the contamination event, b)     documents the event response and recovery process, c)     summarised the findings of an internal investigation in the causes of the event, and, d)     gave an overview of the improvement actions programmed for completion to ensure a similar event does not occur again. A detailed improvement programme was currently being developed.  The programme, when fully implemented, should reduce the likelihood of a similar event in the Dunedin City Council’s water supply systems.  The programme also included measures that would improve 3 Waters ability to response to events in future.  The confirmed improvement programme would be appended to the in the 3 Waters Activity Report for the quarter ending 31 March 2018.
	Moved (Cr Marie Laufiso/Cr Doug Hall): That the Committee: a)     Notes the Water Contamination Event report. Motion carried (INF/2018/011)

12     Items for consideration by the Chair
	Cr Vandervis requested a copy of the Deliotte Property Review report. Cr Stedman requested that consideration be given to turning the St Clair esplanade into a pedestrian-only zone and a wider urban design analysis of the area be undertaken. Cr Vandervis requested an update on the cost benefit of the additional meterage gained for the Leith Bridge.

The meeting concluded at 4.00 pm.

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CHAIRPERSON