Minutes of Community and Culture Committee held on 13 February 2018

Community and Culture Committee

UNCONFIRMED MINUTES

Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 13 February 2018, commencing at 1.00 pm

PRESENT

Chairperson	Cr Aaron Hawkins
Deputy Chairperson	Cr Rachel Elder	Cr Marie Laufiso
Members	Cr David Benson-Pope	Mayor Dave Cull
	Cr Christine Garey	Cr Doug Hall
	Cr Mike Lord	Cr Damian Newell
	Jim O'Malley	Cr Chris Staynes
	Cr Conrad Stedman	Cr Lee Vandervis
	Cr Andrew Whiley	Cr Kate Wilson

IN ATTENDANCE

Sandy Graham (General Manager Strategy and Governance), Ian Griffin (Director, Otago Museum), Bernie Hawke (Library Services Manager), Nicola Pinfold (Group Manager Community and Planning), Joy Gunn (Manager Events and Community Development)

Governance Support Officer Lynne Adamson

1 Public Forum

1.1 Smokefree Presentation

Joanne Lee provided a presentation on “Working Towards Smokefree 2025” on behalf of Public Health South.

During discussion Cr Stedman entered the meeting at 1.06 pm.

Ms Lee responded to questions and commented that Public Health South would like Smokefree signage to be installed to provide positive messaging and a reminder for people to move away and smoke elsewhere.

2 Apologies

There was an apology for lateness from Councillor Vandervis.

Moved (Cr Marie Laufiso/Cr Doug Hall):

That the Committee:

Accepts the apology from Councillor Vandervis for lateness.

Motion carried

3 Confirmation of agenda

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Committee:

Confirms the agenda with the following alteration:

- In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Marie Laufiso advised that she was the Secretary of the Ara I Te Uru Marae Council.

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Committee:

a) Amends the Elected Members' Interest Register attached as Attachment A; and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried (COM/2018/041)

Cr Vandervis entered the meeting at 1.15 pm

Part A Reports

5 Otago Museum Report to Contributing Local Authorities - November to December 2017
	A report prepared by the Otago Museum provided an update on the key activities from November to December 2017.
	The Director of the Otago Museum (Dr Ian Griffin) spoke to the report and responded to questions from Councillors.
	Moved (Cr David Benson-Pope/Cr Kate Wilson): That the Committee: a) Notes the Otago Museum Report to Contributing Local Authorities – November to December 2017. Motion carried
6 Ara Toi and City of Literature Update - July-December 2017
	A report from Corporate provided an update on the activities and achievements of Ara Toi and the City of Literature for the period from July to December 2017.
	The Library Services Manager (Bernie Hawke) spoke to the report and responded to questions from the Committee. The Chair thanked Mr Hawke for his work leading the implementation of Ara Toi Otepoti – Dunedin Arts and Culture Strategy 2015. He commented that the results were extremely promising and very much a legacy to Mr Hawke. Mr Hawke’s contribution was acknowledged by acclamation.
	Moved (Cr Mike Lord/Cr David Benson-Pope): That the Committee: a) Notes the Ara Toi and City of Literature Update July to December 2017. Motion carried
7 Community and Culture Non-Financial Activity Report for the Quarter Ended 31 December 2017
	A report from Community and Planning provided an update on key city, community, arts and culture outcomes for the quarter ended 31 December 2017. The Library Services Manager and Manager Events and Community Development spoke to the report and responded to questions from the Committee.
	Moved (Cr Kate Wilson/Cr Jim O'Malley): That the Committee: a) Notes the Community and Culture Non-Financial Activity Report for the Quarter Ended 31 December 2017. Motion carried
8 Report on 2017 Place Based Review
	A report from Community and Planning outlined the feedback and suggested actions from a review of Place Based Community Groups (PBCGs) within the city in 2017, and the support provided by the Dunedin City Council for those.
	The Manager Events and Community Development, spoke to the report and responded to questions.
	Moved (Cr Marie Laufiso/Cr Rachel Elder): That the Committee: a) Notes the feedback from the review of Place Based Community Groups and the proposed actions to address this feedback in the short and longer term. Motion carried (COM/2018/042) with Cr Vandervis recording his vote against
9 Items for Consideration by the Chairperson
	Smoke Free Social Housing – staff to investigate whether signage could be installed without statutory requirements.

The meeting concluded at 1.45 pm.

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CHAIRPERSON