Strath Taieri Community Board



Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 01 February 2018, commencing at 5.00 pm





Barry Williams


Deputy Chairperson

Joan Wilson



Norma Emerson

David Frew


Jacinta Stevenson

Mark O'Neill




Richard Saunders (Group Manager Transport), Robert West (Group Manager Parks and Recreation)


Governance Support Officer      Sharon Bodeker




1       Declaration

1.1    Declaration by Mark O'Neill


Mark O’Neill made his declaration as the new Community Board member, which was made and attested in accordance with Schedule 7, Clause 14 of the Local Government Act 2002.


2       Apologies

There were no apologies.



3       Confirmation of agenda



Moved (Member David Frew/Member Norma Emerson):

That the Board:


Confirms the agenda without addition or alteration




4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Member Jacinta Stevenson/Member David Frew):

That the Board:


a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.


5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 16 November 2017


Moved (Member Jacinta Stevenson/Member Norma Emerson):

That the Board:


Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 16 November 2017 as a correct record.



Part A Reports

6       Transport Update


The Group Manager Transport, Richard Saunders, provide an update on Transport matters.  With respect to Sutton Bridge, he advised that selvage had been completed and materials have been stored.  Reports on the bridge failure are in progress.  A report identifying options and high level costs for replacing the bridge is underway, with a draft expected in early March.  Discussions will be held with the Community Board before a Council decision is made on any replacement option.  In response to a question, Mr Saunders advised that consideration would be given to raising the new bridge, as water went over the old bridge on a number of occasions. 

Mr Saunders advised that the Hartfield Bridge slump work involving resealing was being completed today. 

Work towards extending the rail trail programme is underway, with the new trail ready to go by next summer. 


7       Parks and Recreation Update


The new Group Manager Parks and Recreation, Robert West, introduced himself to the Community Board.  The Community Board advised that they were pleased with the mowing being done, but noted a few issues with trees.  Many trees required re-staking as they were breaking, and tree roots were affecting pathways, resulting in the need for resealing. 


8       Allocation of the Community Board Fund


The report advised that the Board resolved to lay the attached "Allocation of the Community Board Fund" on the table at its meeting which was held on 16 November 2017.  It noted that the Board was required to uplift the report from the table to allow the Board to give consideration to it.


The Community Board felt that the funding document did not meet the needs of its community, and so did not want to give further consideration to the paper at this time, but would like to bring it back to the next meeting of the Community Board. 



Moved (Chair Barry Williams/Deputy Chairperson Joan Wilson):

That the Board:


a)     Does not uplift the Allocation of the Community Board Fund report, but that the agenda for the next meeting will consider the funding paper. 

Motion carried (STCB/2018/001)


9       Governance Support Officer's Report


This report provided an update on activities relevant to the Board's area which included

·           Project Fund

·           Correspondence

·           Submission on Gambling and TAB Venues Policy

·           Action List

With respect to the letter from G P Mumm, it was suggested that the Waikouaiti Coast Community Board may have the same issues.  The Community Board is to write to the Waikouaiti Coast Community Board, enclosing copies of the letter and reply from the DCC.

The agenda for the next meeting is to include the information provided by Councillor Kate Wilson.


Moved (Member Norma Emerson/Member Jacinta Stevenson):

That the Board:


a)     Notes the Governance Support Officer's Report;

b)      Approves, retrospectively, the submission on the Gambling and TAB Venues Policy

Motion carried (STCB/2018/002)



Moved (Deputy Chairperson Joan Wilson/Member David Frew):

That the Board:

a)     Confirms the payment of $300 towards the expenses of the Sophie Elliott Foundation for attending the Community Workshop.

 Motion carried (STCB/2018/003)


10     Chairperson's Report


The Chairperson provided an update on matters of interest, including seeking support for the Anzac day event.

The resignation letter from Councillor Christine Garey was read and acknowledged.

It was noted that parts of the Strath Taieri area receive the Star newspaper, but it was not circulated to the Middlemarch residents.  The Community Board is to pursue getting the Star into this area. 

The 10 year plan paper was discussed.  This item is to be included on the agenda of the next meeting.

A letter of support has been requested from Peter Hammer, in respect of reopening Strathmyle Park.  In principle, the Community Board was agreeable to providing a letter of support. 



The meeting concluded at 6.27 p.m.