Council

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 27 February 2018, commencing at 1.08 pm

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Lee Vandervis

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Simon Pickford (General Manager Community Services), Leanne Mash (General Manager Infrastructure and Networks), Dave Tombs (General Manager Finance and Commercial), Tom Dyer (Group Manager 3 Waters), Tami Sargeant (Senior Policy Analyst), Bill Frewen (Senior Policy Analyst), Carolyn Allan (Senior Management Accountant), Gavin Logie (Financial Controller), Andrea Jones (Communications Team Leader), Julian Tan (Audit New Zealand), Amanda Nicholls (Audit New Zealand), Richard Saunders (Group Manager Transport) and Sharon Bodeker (Team Leader Civic).

 

Governance Support Officer Pam Jordan

 

 

 

1 Public Forum

There was no Public Forum.

 

2 Apologies

 

Moved (Cr Kate Wilson/Cr Rachel Elder):

That the Council:

 

Accepts the apologies from Cr Andrew Whiley and Cr Conrad Stedman (for absence) and Cr Chris Staynes (for early departure).

 

Motion carried (CNL/2018/006)

 

3 Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Rachel Elder):

That the Council:

 

Confirms the public part of the agenda with the following alterations:

- In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

- Three Waters Activity Report for the Quarter Ending 31 December 2017 be taken as the last item on the agenda.

Motion carried (CNL/2018/007)

 

 

It was agreed that the convention of standing when speaking at Council meetings would not apply to this meeting.

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a) Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2018/008)

 

Reports

 

6 10 Year Plan Fourth Round of Supporting Documents

 

The report sought approval of the fourth round of supporting documents to support the community engagement and consultation on the 10 year plan.

Some of the content of the supporting documents had already been considered by the Council, but had been updated to reflect decisions made by Council and feedback received by Audit New Zealand.

 

The General Manager Strategy and Governance (Sandy Graham) and Senior Policy Analysts (Bill Frewen and Tami Sargeant) spoke to the report and responded to questions from Councillors. An updated version of the draft consultation document was circulated at the meeting.

 

Cr Doug Hall left the meeting from 1.50 pm to 1.55 pm.

 

Cr Rachel Elder left the meeting at 2.03 pm.

 

Several minor amendments were made to the draft Financial Strategy during the course of discussion.

 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Council:

 

a) Adopts as supporting documents for the purposes of developing the 10 year plan 2018-28 and consulting with the community, the:

i) Financial information as shown in Attachment A to the report;

ii) Group information as shown in Attachment B to the report;

iii) Rating information as shown in Attachment C to the report.

iv) Draft Financial Strategy as amended in Attachment D to the report; and

v) Draft Infrastructure Strategy as shown in Attachment E to the report.

Cr Rachel Elder returned to the meeting at 2.06 pm.

Motion carried (CNL/2018/009)

 

 

Division

The Council voted by division.

 

For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes and Kate Wilson, and Mayor Dave Cull(12).

Against: Cr Lee Vandervis (1).

 

The division was declared CARRIED by 12 votes to 1

 

 

7 10 Year Plan Related Policies

 

The report sought approval of draft policies as part of the development of the 10 year plan: Revenue and Financing Policy; Rates Remission and Postponement policies (including for Māori freehold land); Development Contributions Policy; and Significance and Engagement Policy.

 

The General Manager Strategy and Governance (Sandy Graham) and Senior Policy Analysts (Bill Frewen and Tami Sargeant) spoke to the report and responded to questions from Councillors.

 

During the course of discussion a request was made for a report comparing commercial rates with other cities in New Zealand to be provided to the Finance and CCOs Committee.

 

A minor change was made to the Māori freehold land rates remission policy.

 

 

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Council:

 

a) Adopts for the purposes of developing the 10 year plan 2018-28 and consulting with the community, the:

i) Revenue and Financing Policy as shown in Attachment A to the report;

ii) Rates Remission and Postponement Policy as amended in Attachment B to the report;

iii) Development Contributions Policy as shown in Attachment C to the report.

b) Adopts Schedule 2: Strategic Assets of the Significance and Engagement Policy in Attachment D to the report.

Motion carried (CNL/2018/010)

 

8 Consultation document - Dunedin's 10 year plan 2018-28

 

As part of developing the 10 year plan, the Council needed to have a consultation document to support community engagement on the proposed content of the plan. The consultation document attached to the report explained the Council's proposals for the 10 year plan in plain English and was based on the decisions made by Council at the December 2017 meeting.

Audit New Zealand had been auditing the consultation document and the supporting documents and provided the Council with an 'Independent Auditor's report' at the meeting.

 

The General Manager Strategy and Governance (Sandy Graham), together with Julian Tan and Amanda Nicholls of Audit New Zealand spoke to the report and responded to questions from Councillors. An updated version of the consultation document had been distributed together with the auditor's opinion.

 

The General Manager Strategy and Governance commented on changes that had been made since the original document had been distributed.

 

Cr Chris Staynes left the meeting at 2.40 pm.

 

 

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Council:

 

a) Approves the 'Investing in our great small city Dunedin's 10 year plan 2018-28 consultation document', subject to Audit New Zealand changes.

b) Receives the 'Independent Auditor's Report' from Audit New Zealand.

c) Adopts the 'Investing in our great small city Dunedin's 10 year plan 2018-28 consultation document' for consultation with the community, subject to editorial changes.

Councillors complimented staff on the readability and approachability of the consultation document.

 

Moved (Mayor Dave Cull/Cr Mike Lord):

 

That the Council:

 

Adjourns the meeting.

 

Motion carried

 

The meeting adjourned from 2.55 pm to 3.15 pm.

 

During the course of discussion earlier in the meeting it was suggested that:

Works on the Leith should be attributed to the Otago Regional Council, subject to their agreement;

Yes/No tick boxes should be added to the statements in the feedback form.

These changes were agreed to by the auditors during the adjournment.

 

The Mayor commented on the excellent document that had been produced and thanked Councillors for their work during a long process. He also extended the Council's thanks to staff and the auditors.

 

Motion carried (CNL/2018/011) Cr Lee Vandervis recorded his vote against

 

 

5 3 Waters Activity Report for the Quarter Ending 31 December 2017

 

The report updated the Council on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services.

Highlights for the quarter included:

a) Draft 2018/19 infrastructure strategy adopted for consultation by Council

b) July flood remediation design work under way

c) Community engagement before service renewal began in North East Valley occurred in December.

 

 

The General Manager Infrastructure and Networks (Leanne Mash) and Group Manager 3 Waters (Tom Dyer) responded to questions from Councillors.

 

 

Moved (Cr Mike Lord/Cr Kate Wilson):

That the Council:

 

a) Notes the Three Waters Activity Report for the Quarter ending 31 December 2017.

Motion carried (CNL/2018/012)

 

The meeting concluded at 3.48 pm.

 

 

 

..............................................

MAYOR