Date: Tuesday 20 March 2018
Time: 1.00
pm
Venue: Council
Chamber, Municipal Chambers, The Octagon, Dunedin
Council
OPEN ATTACHMENTS
UNDER SEPARATE COVER
ITEM TABLE
OF CONTENTS PAGE
6.1 Ordinary
Council meeting - 20 February 2018
a Minutes
of Ordinary Council meeting held on 20 February 2018 3
6.2 Ordinary
Council meeting - 27 February 2018
a Minutes
of Ordinary Council meeting held on 27 February 2018 10
7 Infrastructure
Services and Networks Committee - 12 February 2018
a Minutes
of Infrastructure Services and Networks Committee held on 12 February 2018 16
8 Community
and Culture Committee - 13 February 2018
a Minutes
of Community and Culture Committee held on 13 February 2018 23
9 Planning
and Environment Committee - 13 February 2018
a Minutes
of Planning and Environment Committee held on 13 February 2018 27
10 Hearings
Committee - 20 February 2018
a Minutes
of Hearings Committee held on 20 February 2018 31
11 Waikouaiti
Coast Community Board - 31 January 2018
a Minutes
of Waikouaiti Coast Community Board held on 31 January 2018 35
12 Otago
Peninsula Community Board - 1 February 2018
a Minutes
of Otago Peninsula Community Board held on 1 February 2018 42
13 Strath
Taieri Community Board - 1 February 2018
a Minutes
of Strath Taieri Community Board held on 1 February 2018 48
Council
MINUTES
Unconfirmed minutes of an ordinary
meeting of the Dunedin City Council held in the Council Chamber, Municipal
Chambers, The Octagon, Dunedin on Tuesday 20 February 2018, commencing at 1.30
pm
PRESENT
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Mayor
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Mayor Dave Cull
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Deputy Mayor
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Cr Chris Staynes
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Members
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Cr David Benson-Pope
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Cr Christine Garey
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Cr Aaron Hawkins
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Cr Marie Laufiso
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Cr Mike Lord
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Cr Damian Newell
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Cr Jim O'Malley
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Cr Conrad Stedman
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Cr Lee Vandervis
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Cr Andrew Whiley
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Cr Kate Wilson
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IN ATTENDANCE
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Sue Bidrose (Chief Executive
Officer), Sandy Graham (General Manager Strategy and Governance), John
Christie (Director Enterprise Dunedin), Leanne Mash (General Manager
Infrastructure and Networks), Dave Tombs (General Manager Finance and
Commercial), Simon Pickford (General Manager Community Services), Chris
Henderson (Group Manager Waste and Environmental Solutions), Graham Crombie
(Chairman, Dunedin City Holdings Ltd), Jemma Adams (General Manager, Dunedin
City Holdings Ltd), Gavin Logie (Financial Controller), Andrea Jones
(Communications Team Leader) and Sharon Bodeker (Team Leader Civic).
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Governance Support Officer Pam
Jordan
1 Opening
Reverend Greg Hughson, University Chaplain, and Dr Sherrema
Bower, a current member of the University Chaplaincy team from Michigan, USA,
opened the meeting with a prayer.
2 Public
Forum
Waste Minimisation –
Diane Yeldon
Ms Yeldon expressed concern about
the difficulty in recycling certain items. She noted that some of the
glass collection was unrecyclable. She also pointed out that the Council
took no responsibility for the recycling of paint.
Cr Lee Vandervis entered the
meeting at 1.35 pm.
Ms Yeldon commented that some
people did not have cars and could not take a trip to the recycling centre,
which caused difficulties for them. She suggested that a drop-off place
was needed for batteries, smoke detectors etc and this would be a good time for
the Council to catch up with other cities.
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3 Apologies
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Moved (Mayor Dave Cull/Cr Chris Staynes):
That the Council:
Accepts the apologies
from Crs Rachel Elder and Doug Hall.
Motion
carried (CNL/2018/006)
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4 Confirmation
of agenda
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Moved (Mayor Dave Cull/Cr Chris Staynes):
That the Council:
Confirms the public part
of the agenda with the following alteration:
- In
regard to Standing Order 2.1, Option C be adopted in relation to moving and
seconding and speaking to amendments.
Motion
carried (CNL/2018/007)
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5 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
Cr Garey noted
that her membership of the Fortune Theatre Board (Council appointee) was no
longer on the Interests Register.
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Moved (Mayor Dave Cull/Cr Chris Staynes):
That the Council:
a) Amends the
Elected Members' Interest Register attached as Attachment A of the report;
and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion
carried (CNL/2018/008)
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Moved (Mayor Dave Cull/Cr Chris Staynes):
That the Council:
a) Notes the Executive
Leadership Team's Interest Register attached as Attachment A of the report;
and
b) Confirms
the proposed management plan for the Executive Leadership Team's Interests.
Motion
carried (CNL/2018/009)
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6 Confirmation
of Minutes
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6.1 Ordinary
Council meeting - 11 December 2017
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Moved (Mayor Dave Cull/Cr Chris Staynes):
That the Council:
Confirms
the public part of the minutes of the Ordinary Council meeting held on 11 and
13 December 2017 as a correct record.
Motion
carried (CNL/2018/010)
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6.2 Ordinary
Council meeting - 11 December 2017
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Moved (Mayor Dave Cull/Cr Chris Staynes):
That the Council:
Confirms
the minutes of the Ordinary Council meeting held on 11 - 13 December 2017
(Ten Year Plan) as a correct record.
Motion
carried (CNL/2018/011)
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6.3 Ordinary
Council meeting - 12 February 2018
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Moved (Mayor Dave Cull/Cr Chris Staynes):
That the Council:
Confirms
the minutes of the Ordinary Council meeting held on 12 February 2018 as a
correct record.
Motion
carried (CNL/2018/012)
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Minutes of Community Boards
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7 Waikouaiti
Coast Community Board - 15 November 2017
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Moved (Cr Andrew Whiley/Cr Jim O'Malley):
That the Council:
a) Notes the
minutes of the Waikouaiti Coast
Community Board meeting held on 15 November 2017.
Motion
carried (CNL/2018/013)
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8 Otago
Peninsula Community Board - 16 November 2017
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Moved (Cr Andrew Whiley/Cr Jim O'Malley):
That the Council:
a) Notes the
minutes of the Otago Peninsula
Community Board meeting held on 16 November 2017.
Motion
carried (CNL/2018/014)
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9 Strath
Taieri Community Board - 16 November 2017
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Moved (Cr Andrew Whiley/Cr Jim O'Malley):
That the Council:
a) Notes the
minutes of the Strath Taieri Community
Board meeting held on 16 November 2017.
Motion
carried (CNL/2018/015)
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10 Mosgiel-Taieri
Community Board - 22 November 2017
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Moved (Cr Andrew Whiley/Cr Jim O'Malley):
That the Council:
a) Notes the
minutes of the Mosgiel-Taieri Community
Board meeting held on 22 November 2017.
Motion
carried (CNL/2018/016)
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11 West Harbour
Community Board - 22 November 2017
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Moved (Cr Andrew Whiley/Cr Jim O'Malley):
That the Council:
a) Notes the public
part of the minutes of the West Harbour
Community Board meeting held on 22 November 2017.
b) Takes Part
C items of the minutes of the West Harbour Community Board held on Wednesday,
22 November 2017, in the non-public part of the meeting.
Motion
carried (CNL/2018/017)
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12 Saddle Hill
Community Board - 23 November 2017
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Moved (Cr Andrew Whiley/Cr Jim O'Malley):
That the Council:
a) Notes the
minutes of the Saddle Hill Community
Board meeting held on 23 November 2017.
Motion
carried (CNL/2018/018)
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Reports
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13 Draft Statements
of Intent - Dunedin City Holdings Limited Group of Companies
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The draft Statements of
Intent for the 2018/19 year from Dunedin City Holdings Limited (DCHL) and its
subsidiaries and associate Companies had been circulated for information.
The companies were required by law to prepare a Statement of Intent on an
annual basis.
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The Chief Executive Officer commented on the process to be
followed for any changes to the draft Statements of Intent. The
Chairman and General Manager of Dunedin City Holdings Ltd responded to
questions from Councillors.
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Moved (Cr Mike Lord/Cr Chris Staynes):
That the Council:
a) Notes the
draft Statements of Intent for the DCHL group of companies.
b) Provides comments
to the CEO (if required) on the draft Statements of Intent, by 27 February
2018.
Motion
carried (CNL/2018/019)
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14 Establishment of
a Waste Assessment and Waste Management and Minimisation Plan Steering Group
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The report recommended the
appointment of two elected members to the Waste Assessment and Waste
Management and Minimisation Plan Steering Group.
Territorial Authorities were
required by the Waste Minimisation Act 2008 to undertake a Waste Assessment
every six years. The Waste Assessment set the scene for the review of
the DCC's Waste Management and Minimisation Plan 2013 (WMMP), and informed
the review and the decision to either update or revoke the current operative
WMMP in preparation for the drafting of WMMP 2019.
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The General Manager Infrastructure and Networks and Group
Manager Waste and Environmental Solutions responded to questions from
Councillors.
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Moved (Cr Kate Wilson/Cr Chris Staynes):
That the Council:
a) Appoints
Councillor Jim O'Malley (as Chair) and Councillor Damian Newall to the Waste
Assessment and Waste Management and Minimisation Plan Steering Group.
Motion
carried (CNL/2018/020)
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15 Councillor
appointment to the Strath Taieri Community Board
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At the time of the Council's
last representation review, the Local Government Commission determined that
the Strath Taieri Community Board membership would consist of up to six
elected members and one appointed councillor.
Since the October 2016
election, Cr Christine Garey had been the appointed councillor, but for
personal reasons, had recently resigned. A new councillor appointment was
therefore needed to fill this vacant position. Expressions of interest
from councillors were sought, and following feedback, it was recommended that
Cr Mike Lord be appointed as councillor representative to this community
board.
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Moved (Cr Kate Wilson/Cr Damian Newell):
That the Council:
a) Appoints
Cr Mike Lord to the Strath Taieri Community Board, to the end of the
triennium.
Motion
carried (CNL/2018/021)
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Resolution
to exclude the public
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Moved (Mayor Dave Cull/Cr Chris Staynes):
That the Council:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
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General
subject of the matter to be considered
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Reasons
for passing this resolution in relation to each matter
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Ground(s) under
section 48(1) for the passing of this resolution
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Reason for
Confidentiality
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C1
Ordinary Council meeting - 11 December 2017 - Public Excluded
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2
Ordinary West Harbour Community Board meeting - 22 November 2017 - Public
Excluded
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S7(2)(a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C3
Appointment to Ice Sports Dunedin Incorporated
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S7(2)(a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C4
10 Year Plan Draft Consultation Document
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S7(2)(h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The document is in
draft and audit approval is still to be obtained.
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This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as shown above after each item.
Motion
carried (CNL/2018/022)
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The meeting moved into
confidential at 2.26 pm.
Council
MINUTES
Unconfirmed minutes of an ordinary
meeting of the Dunedin City Council held in the Edinburgh Room, Municipal
Chambers, The Octagon, Dunedin on Tuesday 27 February 2018, commencing at 1.08
pm
PRESENT
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Mayor
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Mayor Dave Cull
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Deputy Mayor
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Cr Chris Staynes
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Members
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Cr David Benson-Pope
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Cr Rachel Elder
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Cr Christine Garey
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Cr Doug Hall
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Cr Aaron Hawkins
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Cr Marie Laufiso
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Cr Mike Lord
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Cr Damian Newell
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Cr Jim O'Malley
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Cr Lee Vandervis
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Cr Kate Wilson
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IN ATTENDANCE
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Sue Bidrose (Chief Executive
Officer), Sandy Graham (General Manager Strategy and Governance), John
Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council
Communications and Marketing), Simon Pickford (General Manager Community
Services), Leanne Mash (General Manager Infrastructure and Networks), Dave
Tombs (General Manager Finance and Commercial), Tom Dyer (Group Manager 3
Waters), Tami Sargeant (Senior Policy Analyst), Bill Frewen (Senior Policy
Analyst), Carolyn Allan (Senior Management Accountant), Gavin Logie
(Financial Controller), Andrea Jones (Communications Team Leader), Julian Tan
(Audit New Zealand), Amanda Nicholls (Audit New Zealand), Richard Saunders
(Group Manager Transport) and Sharon Bodeker (Team Leader Civic).
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Governance Support Officer Pam
Jordan
1 Public
Forum
There was no Public Forum.
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2 Apologies
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Moved (Cr Kate Wilson/Cr Rachel Elder):
That the Council:
Accepts the apologies
from Cr Andrew Whiley and Cr Conrad Stedman (for absence) and Cr Chris Staynes
(for early departure).
Motion carried (CNL/2018/006)
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3 Confirmation
of agenda
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Moved (Mayor Dave Cull/Cr Rachel Elder):
That the Council:
Confirms the public part
of the agenda with the following alterations:
- In
regard to Standing Order 2.1, Option C be adopted in relation to moving and
seconding and speaking to amendments.
- Three
Waters Activity Report for the Quarter Ending 31 December 2017 be taken as
the last item on the agenda.
Motion carried (CNL/2018/007)
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It was agreed that the convention of standing when speaking
at Council meetings would not apply to this meeting.
4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
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Moved (Mayor Dave Cull/Cr Chris Staynes):
That the Council:
a) Notes the Elected
Members' Interest Register attached as Attachment A of the report; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion carried (CNL/2018/008)
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Reports
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6 10
Year Plan Fourth Round of Supporting Documents
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The report sought approval of
the fourth round of supporting documents to support the community engagement
and consultation on the 10 year plan.
Some of the content of the
supporting documents had already been considered by the Council, but had been
updated to reflect decisions made by Council and feedback received by Audit
New Zealand.
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The General Manager Strategy and Governance (Sandy Graham)
and Senior Policy Analysts (Bill Frewen and Tami Sargeant) spoke to the
report and responded to questions from Councillors. An updated version
of the draft consultation document was circulated at the meeting.
Cr Doug Hall left the meeting from 1.50 pm to 1.55 pm.
Cr Rachel Elder left the meeting at 2.03 pm.
Several
minor amendments were made to the draft Financial Strategy during the course
of discussion.
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Moved (Cr Kate Wilson/Cr Chris Staynes):
That the Council:
a) Adopts as
supporting documents for
the purposes of developing the 10 year plan 2018-28 and consulting with the
community, the:
i) Financial information as shown in Attachment A to the
report;
ii) Group information as shown in Attachment B to the
report;
iii) Rating information as shown in Attachment C to the
report.
iv) Draft Financial Strategy as amended in Attachment D
to the report; and
v) Draft Infrastructure Strategy as shown in Attachment
E to the report.
Cr Rachel Elder returned to the meeting at 2.06 pm.
Motion carried (CNL/2018/009)
Division
The Council voted by division.
For: Crs
David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins,
Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes and Kate
Wilson, and Mayor Dave Cull(12).
Against: Cr
Lee Vandervis (1).
The division was declared
CARRIED by 12 votes to 1
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7 10
Year Plan Related Policies
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The report sought approval of
draft policies as part of the development of the 10 year plan: Revenue and
Financing Policy; Rates Remission and Postponement policies (including for
Māori freehold land); Development Contributions Policy; and Significance
and Engagement Policy.
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The General Manager Strategy and Governance (Sandy Graham)
and Senior Policy Analysts (Bill Frewen and Tami Sargeant) spoke to the
report and responded to questions from Councillors.
During the course of discussion a request was made for a
report comparing commercial rates with other cities in New Zealand to be
provided to the Finance and CCOs Committee.
A minor change was made to the Māori freehold land
rates remission policy.
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Moved (Cr Chris Staynes/Cr Doug Hall):
That the Council:
a) Adopts for
the purposes of developing the 10 year plan 2018-28 and consulting with the
community, the:
i) Revenue and Financing Policy as shown in Attachment
A to the report;
ii) Rates Remission and Postponement Policy as amended
in Attachment B to the report;
iii) Development Contributions Policy as shown in
Attachment C to the report.
b) Adopts Schedule 2: Strategic Assets of the Significance and Engagement Policy
in Attachment D to the report.
Motion carried (CNL/2018/010)
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8 Consultation
document - Dunedin's 10 year plan 2018-28
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As part of developing the 10
year plan, the Council needed to have a consultation document to support
community engagement on the proposed content of the plan. The
consultation document attached to the report explained the Council's
proposals for the 10 year plan in plain English and was based on the
decisions made by Council at the December 2017 meeting.
Audit New Zealand had been
auditing the consultation document and the supporting documents and provided
the Council with an 'Independent Auditor's report' at the meeting.
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The General Manager Strategy and Governance (Sandy
Graham), together with Julian Tan and Amanda Nicholls of Audit New Zealand
spoke to the report and responded to questions from Councillors. An
updated version of the consultation document had been distributed together
with the auditor's opinion.
The General Manager Strategy and Governance commented on
changes that had been made since the original document had been distributed.
Cr Chris Staynes left the meeting at 2.40 pm.
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Moved (Cr David Benson-Pope/Cr Mike Lord):
That the Council:
a) Approves
the 'Investing in our great small city – Dunedin's 10 year plan 2018-28
consultation document', subject to Audit New Zealand changes.
b) Receives the
'Independent Auditor's Report' from Audit New Zealand.
c) Adopts the
'Investing in our great small city – Dunedin's 10 year plan 2018-28
consultation document' for consultation with the community, subject to
editorial changes.
Councillors complimented staff on the readability and
approachability of the consultation document.
Moved (Mayor Dave Cull/Cr Mike Lord):
That the Council:
Adjourns
the meeting.
Motion
carried
The meeting
adjourned from 2.55 pm to 3.15 pm.
During the course of discussion earlier in the meeting it
was suggested that:
· Works
on the Leith should be attributed to the Otago Regional Council, subject to
their agreement;
· Yes/No
tick boxes should be added to the statements in the feedback form.
These changes
were agreed to by the auditors during the adjournment.
The Mayor commented on the excellent document that had been
produced and thanked Councillors for their work during a long process.
He also extended the Council's thanks to staff and the auditors.
Motion carried (CNL/2018/011)
Cr Lee Vandervis recorded his vote against
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5 3
Waters Activity Report for the Quarter Ending 31 December 2017
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The report
updated the Council on water, wastewater and stormwater operations,
maintenance and capital works, including contracted out services.
Highlights for the
quarter included:
a) Draft
2018/19 infrastructure strategy adopted for consultation by Council
b) July
flood remediation design work under way
c) Community
engagement before service renewal began in North East Valley occurred in
December.
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The General Manager Infrastructure and Networks (Leanne
Mash) and Group Manager 3 Waters (Tom Dyer) responded to questions from
Councillors.
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Moved (Cr Mike Lord/Cr Kate Wilson):
That the Council:
a) Notes the
Three Waters Activity Report for the Quarter ending 31 December 2017.
Motion carried (CNL/2018/012)
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The meeting concluded at 3.48 pm.
..............................................
MAYOR
Infrastructure Services and Networks Committee
UNCONFIRMED MINUTES
Unconfirmed minutes of an ordinary
meeting of the Infrastructure Services and Networks Committee held in the Edinburgh
Room, Municipal Chambers, The Octagon, Dunedin on Monday 12 February 2018,
commencing at 1.00 pm
PRESENT
|
Chairperson
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Cr Kate Wilson
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Deputy Chairperson
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Cr Jim O'Malley
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Members
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Cr David Benson-Pope
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Cr Rachel Elder
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Cr Christine Garey
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Cr Doug Hall
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Cr Aaron Hawkins
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Cr Marie Laufiso
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Cr Mike Lord
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Cr Damian Newell
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Cr Chris Staynes
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Cr Conrad Stedman
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Cr Lee Vandervis
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Cr Andrew Whiley
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IN ATTENDANCE
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Leanne Mash (General Manager,
Infrastructure and Services), Richard Saunders (Group Manager, Transport),
Rob West (Group Manager, Parks and Recreation), Laura McElhone (Group
Manager, Property Services), Chris Henderson (Group Manager, Waste and
Environmental Solutions) and Tom Dyer (Group Manager 3 Waters) and Karen
Sannazzaro (Regulation and Policy Team leader)
|
Governance Support Officer Jennifer
Lapham
1 Public
Forum
1.1 South
Dunedin Action Group – Lyndon Weggery, Ray McLeod and Mrs Waide
Mr Lyndon Weggery spoke to the committee on behalf of
the Greater South Dunedin Action Group regarding the Surrey Street Wastewater
Diversion Project.
Mr Weggery advised that the group would present a
petition for the re-instatement of the Surrey Street Diversion project which
had been included in the 2015/16-2024/25 Long Term Plan. He commented
that residents were concerned that the major sewer pipe which ran from west to
east along their street would get infiltrated by floodwaters and create
sewerage in the flood waters.
Mr Weggery outlined the reasons they believed the
flooding occurred and advised that Surrey Street and the surrounding area was
under severe stress as it struggled to cope with overflows from other
catchments.
They were concerned that there was no new funding
programmed until 2020 under the Draft 3 Waters Capital Works Budget and further
stormwater renewals were delayed until 2023.
At the conclusion of Mr Weggery’s comments, Mrs
Waide (a long term resident of Surrey Street), presented the petition to the
Committee to request urgent attention to the Surrey Street Diversion project as
outlined on page 90 of the existing 2015/16-2024/25 Long Term Plan Volume 1.
After questions by the Councillors the Chairperson
invited staff to provide an update on the project.
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2 Apologies
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Moved (Chairperson Kate Wilson/Cr Chris Staynes):
That the Committee:
Accepts the apology from Mayor
Dave Cull.
Motion
carried (INF/2018/001)
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3 Confirmation
of agenda
|
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Moved (Chairperson Kate Wilson/Cr Christine Garey):
That the Committee:
Confirms the agenda with
the following alteration:
- In
regard to Standing Order 2.1, Option C be adopted in relation to moving and
seconding and speaking to amendments.
Motion
carried (INF/2018/002)
|
4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
There were no
new declarations made.
|
|
Moved (Chairperson Kate Wilson/Cr Aaron Hawkins):
That the Committee:
a) Notes the Elected
Members' Interest Register attached as Attachment A; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion
carried (INF/2018/003)
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Part A Reports
|
5 Property
Services Activity Report for the Quarter Ending 31 December 2017
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A report from
Property provided an update on operations, maintenance and capital works,
including contracted out services.
The report noted the highlights
for the quarter included:
a) Recruitment
was underway for several positions in Property Services.
b) A
new work management system had been implemented.
c) Two
significant maintenance contracts had been awarded.
d) The
Library lift tender had been completed.
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Moved (Cr Doug Hall/Cr Christine Garey):
That the Committee:
a) Notes the
Property Services Activity Report for the Quarter ending 31 December 2017.
Motion
carried (INF/2018/004)
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6 Parks
and Recreation Activity Report for Quarter Ending 31 December 2017
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|
A report
from Parks and Recreation updated the Committee on operations, maintenance
and capital works, including contracted out services.
The report noted the highlights for the
quarter included:
· The
Botanical Garden retained its New Zealand Gardens Trust 6-Star assessment. It
was only one of seven gardens in New Zealand to achieve this.
· St
Clair Salt Water pool opened in the first week of November 2017.
· First
meeting of the Mosgiel Aquatic Facility Project Advisory Panel was held on
11 December 2017.
· Maintenance
of the grass cricket wickets in the southern part of the city had been
transferred to an alternative contractor for a short period to ensure high
quality facilities are available to the community.
During
the discussion Cr Chris Staynes left the meeting at 2:00 pm.
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Moved (Cr Rachel Elder/Cr Andrew Whiley):
That the Committee:
a) Notes the
Parks and Recreation Activity Report for the Quarter ending 31 December 2017.
Motion
carried (INF/2018/005)
|
|
7 Transport
Activity Report for the Quarter Ended 31 December 2017
|
|
|
A report from Transport
provided an update on Transport operations, maintenance, and capital works,
including contracted out services.
The highlights for the quarter included:
a) Physical
works to repair the road network following the July rain event were underway.
The total spend as expected to exceed $10m with DCC delivering the
recovery package in conjunction with NZTA.
b) A
preferred tenderer was selected for the Peninsula Connection Project which was
a significant milestone for the project. Negotiations were underway
with this party.
c) The
business case for NZTA cycleway funding was approved ensuring the DCC received
the additional 33% from the urban cycle fund. The work included
improvements a new bridge to cross the Leith and improvements in connections
between the harbour and the railway station.
d) Capital
renewal and minor improvement project delivery remains on track with over 80%
of the 2017/18 capital renewal programme committed.
During the discussion Cr Chris Staynes
returned to the meeting at 2:41 pm.
Deputy Chairperson Jim
O'Malley left the meeting at 02:48 pm.
|
|
|
Moved (Cr Mike Lord/Cr Doug Hall):
That the Committee:
a) Notes the
Transport Activity Report for the Quarter ended 31 December 2017.
Motion
carried (INF/2018/006)
|
|
8 Waste
and Environmental Solutions Activity Report for the Quarter Ending 31
December 2017
|
|
|
A report updated the
Committee on Waste and Environmental Solutions operations, maintenance and
capital works, including contracted out services.
The report noted highlights for the
quarter included:
· Waste
Management had been running the Green Island Landfill since 1 July 2017.
They had focused on making Health and Safety improvements during the start of
the contract.
· The
vacant Waste Minimisation Officer position had been filled by Leigh McKenzie.
The Waste and Environmental Solutions Team will be fully staffed from January
2018.
· The
Special Hazardous Waste review at Green Island landfill had been completed.
The Landfill Engineer had taken over the responsibility of considering
special and hazardous waste applications. Testing of liquid waste had
commenced to confirm the unknown nature of some of the incoming loads.
· The
kerbside recycling bin checking pilot programme resulted in a 3% drop in
average contamination rates from 11% to 8%. Based on this success the
pilot would be developed into an ongoing monitoring and education programme.
· The
Waste Assessment was underway. This would form the review of the Waste
Management and Minimisation Plan under the Waste Minimisation Act, 2008.
· A
waste audit was conducted in the Civic Centre during November. The data would
be used to develop recommendations for further waste diversion opportunities
from waste generated by staff.
· The
Vogel Street and Moray Place Recycling Facilities continued to be well
supported by local residents.
· The
Waste and Environmental Solutions team had completed a review of the team
structure, roles and responsibilities. Staff consultation on minor changes would
commence in February 2018.
Deputy Chairperson Jim
O'Malley returned to the meeting at 2:50 pm.
|
|
|
Moved (Cr Chris Staynes/Cr Doug Hall):
That the Committee:
a) Notes the
Waste and Environmental Solutions Activity Report for the Quarter ended 31
December 2017.
Motion
carried (INF/2018/007)
|
|
|
Moved (Cr Doug Hall/Cr Chris Staynes):
That the Committee:
That
the meeting adjourn for 10 minutes.
Motion
carried (INF/2018/008)
|
|
|
The meeting adjourned at 3.00 pm and reconvened at 3.10 pm
|
|
9 Proposed
review of the Trade Waste Bylaw 2008
|
|
|
A report from 3 Water advised
that the Trade Waste Bylaw had been reviewed and adopted on 30 June
2008. The Local Government Act 2002 (LGA) required a bylaw be reviewed
no later than 10 yearly. Following the review the Council must decide
whether to amend, revoke, replace or retain the Bylaw. If the
Trade Waste Bylaw 2008 was not reviewed it would be revoked on 30 June 2020.
The report noted that the
Trade Waste Bylaw had been critical in managing trade discharges to the
wastewater system, in order to protect the system, workers and the
environment. A review would ensure any bylaw remains fit for purpose,
and was the most appropriate means to address the issue.
|
|
|
Moved (Cr Christine Garey/Cr Doug Hall):
That the Committee:
a) Approves commencement
of the review of the Trade Waste Bylaw 2008, under sections 159 and 160 of
the Local Government Act 2002.
Motion
carried (INF/2018/009)
|
|
10 Proposed review
of the Water Bylaw 2011
|
|
|
A report from 3 Waters
advised that the Water Bylaw had been reviewed and adopted on 1 April 2011. The
Local Government Act 2002 (LGA) required a bylaw be reviewed no later than 10
yearly. Following the review the Council must decide whether to amend,
revoke, retain or replace a Bylaw. If the Water Bylaw was not reviewed,
the LGA provided that it would be revoked automatically on 1 April
2023.
The report noted that uncertainties
in the current Water Bylaw, a changing regulatory environment and changing
community expectations meant commencing an early review of the Bylaw would be
beneficial.
|
|
|
Moved (Cr Christine Garey/Cr David Benson-Pope):
That the Committee:
a) Approves commencement
of the review of the Water Bylaw 2011 under sections 159 and 160 of the Local
Government Act 2002.
Motion
carried (INF/2018/010)
|
|
11 Water
Contamination Event Report - August 2017
|
|
|
A report from 3 Waters
provided a copy of the incident report which summarised the findings of an
internal investigation into the causes of the water contamination event that
resulted in a boil water notice imposed on a large portion of Dunedin’s
centre city for a three-day period in August 2017.
The report noted that:
a) documents events
that occurred in the immediate lead-up to the contamination event,
b) documents
the event response and recovery process,
c) summarised
the findings of an internal investigation in the causes of the event, and,
d) gave an
overview of the improvement actions programmed for completion to ensure a
similar event does not occur again.
A detailed improvement
programme was currently being developed. The programme, when fully
implemented, should reduce the likelihood of a similar event in the Dunedin
City Council’s water supply systems. The programme also included measures
that would improve 3 Waters ability to response to events in future. The
confirmed improvement programme would be appended to the in the 3 Waters
Activity Report for the quarter ending 31 March 2018.
|
|
|
Moved (Cr Marie Laufiso/Cr Doug Hall):
That the Committee:
a) Notes
the Water Contamination Event report.
Motion
carried (INF/2018/011)
|
|
12 Items for
consideration by the Chair
|
|
|
Cr Vandervis requested a copy of the Deliotte
Property Review report.
Cr Stedman requested that consideration be given to
turning the St Clair esplanade into a pedestrian-only zone and a wider urban
design analysis of the area be undertaken.
Cr Vandervis requested an update on the cost
benefit of the additional meterage gained for the Leith Bridge.
|
|
|
|
The meeting concluded at
4.00 pm.
..............................................
CHAIRPERSON
Community and Culture Committee
UNCONFIRMED MINUTES
Minutes of an ordinary meeting
of the Community and Culture Committee held in the Edinburgh Room, Municipal
Chambers, The Octagon, Dunedin on Tuesday 13 February 2018, commencing at 1.00
pm
PRESENT
|
Chairperson
|
Cr Aaron Hawkins
|
|
|
Deputy Chairperson
|
Cr Rachel Elder
|
Cr Marie Laufiso
|
|
Members
|
Cr David Benson-Pope
|
Mayor Dave Cull
|
|
|
Cr Christine Garey
|
Cr Doug Hall
|
|
|
Cr Mike Lord
|
Cr Damian Newell
|
|
|
Jim O'Malley
|
Cr Chris Staynes
|
|
|
Cr Conrad Stedman
|
Cr Lee Vandervis
|
|
|
Cr Andrew Whiley
|
Cr Kate Wilson
|
|
IN ATTENDANCE
|
Sandy Graham (General Manager
Strategy and Governance), Ian Griffin (Director, Otago Museum), Bernie Hawke
(Library Services Manager), Nicola Pinfold (Group Manager Community and
Planning), Joy Gunn (Manager Events and Community Development)
|
Governance Support Officer Lynne
Adamson
1 Public
Forum
|
1.1 Smokefree
Presentation
|
|
Joanne Lee provided a presentation on “Working
Towards Smokefree 2025” on behalf of Public Health South.
During discussion Cr Stedman
entered the meeting at 1.06 pm.
Ms Lee responded to questions and commented that Public
Health South would like Smokefree signage to be installed to provide positive
messaging and a reminder for people to move away and smoke elsewhere.
|
|
2 Apologies
There was an apology for
lateness from Councillor Vandervis.
|
|
Moved (Cr Marie Laufiso/Cr Doug
Hall):
That the
Committee:
Accepts
the apology from Councillor Vandervis for lateness.
Motion
carried
|
|
3 Confirmation
of agenda
|
|
|
Moved (Cr Aaron Hawkins/Cr David Benson-Pope):
That the Committee:
Confirms the agenda with
the following alteration:
- In
regard to Standing Order 2.1, Option C be adopted in relation to moving and
seconding and speaking to amendments.
Motion carried
|
4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
Marie Laufiso advised that she was
the Secretary of the Ara I Te Uru Marae Council.
|
|
Moved (Cr Aaron Hawkins/Cr Damian Newell):
That the Committee:
a) Amends the
Elected Members' Interest Register attached as Attachment A; and
b) Amends the
proposed management plan for Elected Members' Interests.
Motion
carried (COM/2018/041)
|
Cr Vandervis entered the meeting at 1.15 pm
Part A Reports
|
5 Otago
Museum Report to Contributing Local Authorities - November to December 2017
|
|
|
A report prepared by the
Otago Museum provided an update on the key activities from November to
December 2017.
|
|
|
The Director of the Otago Museum (Dr Ian Griffin) spoke to
the report and responded to questions from Councillors.
|
|
|
Moved (Cr David Benson-Pope/Cr Kate Wilson):
That the Committee:
a) Notes the
Otago Museum Report to Contributing Local Authorities – November to
December 2017.
Motion
carried
|
|
6 Ara
Toi and City of Literature Update - July-December 2017
|
|
|
A report from
Corporate provided an update on the activities and achievements of Ara Toi
and the City of Literature for the period from July to December 2017.
|
|
|
The Library Services Manager (Bernie Hawke) spoke to the
report and responded to questions from the Committee.
The Chair thanked Mr Hawke for his work leading the
implementation of Ara Toi Otepoti – Dunedin Arts and Culture Strategy
2015. He commented that the results were extremely promising and very
much a legacy to Mr Hawke.
Mr Hawke’s contribution was acknowledged by
acclamation.
|
|
|
Moved (Cr Mike Lord/Cr David Benson-Pope):
That the Committee:
a) Notes
the Ara Toi and City of Literature Update July to December 2017.
Motion carried
|
|
7 Community
and Culture Non-Financial Activity Report for the Quarter Ended 31 December
2017
|
|
|
A report from Community and Planning provided an update on
key city, community, arts and culture outcomes for the quarter ended 31
December 2017.
The Library Services Manager and Manager Events and
Community Development spoke to the report and responded to questions from the
Committee.
|
|
|
Moved (Cr Kate Wilson/Cr Jim O'Malley):
That the Committee:
a) Notes
the Community and Culture Non-Financial
Activity Report for the Quarter Ended 31 December 2017.
Motion carried
|
|
8 Report
on 2017 Place Based Review
|
|
|
A report from Community and
Planning outlined the feedback and suggested actions from a review of Place
Based Community Groups (PBCGs) within the city in 2017, and the support
provided by the Dunedin City Council for those.
|
|
|
The Manager Events and Community Development, spoke to the
report and responded to questions.
|
|
|
Moved (Cr Marie Laufiso/Cr Rachel Elder):
That the Committee:
a) Notes the
feedback from the review of Place Based Community Groups and the proposed
actions to address this feedback in the short and longer term.
Motion
carried (COM/2018/042) with Cr Vandervis recording his vote against
|
|
9 Items
for Consideration by the Chairperson
|
|
|
Smoke Free Social Housing – staff to investigate
whether signage could be installed without statutory requirements.
|
|
|
|
|
|
|
The meeting concluded at
1.45 pm.
..............................................
CHAIRPERSON
Planning and Environment Committee
UNCONFIRMED MINUTES
Minutes of an ordinary
meeting of the Planning and Environment Committee held in the Edinburgh Room,
Municipal Chambers, The Octagon, Dunedin on Tuesday 13 February 2018,
commencing at 1.51 pm
PRESENT
|
Chairperson
|
Cr David Benson-Pope
|
|
|
Deputy Chairperson
|
Cr Damian Newell
|
Cr Conrad Stedman
|
|
Members
|
Mayor Dave Cull
|
Cr Rachel Elder
|
|
|
Cr Christine Garey
|
Cr Doug Hall
|
|
|
Cr Aaron Hawkins
|
Cr Marie Laufiso
|
|
|
Cr Mike Lord
|
Cr Jim O'Malley
|
|
|
Cr Chris Staynes
|
Cr Lee Vandervis
|
|
|
Cr Andrew Whiley
|
Cr Kate Wilson
|
|
IN ATTENDANCE
|
Sandy Graham (General Manager
Strategy and Governance), Nicola Pinfold (Group Manager Community and
Planning), Adrian Blair (Group Manager Customer and Regulatory Services),
Kristy Rusher (Chief Legal Officer), Maria Ioannou (Corporate Policy Manager)
and Bill Frewen (Senior Policy Analyst); Ros MacGill (Manager Compliance
Solutions) and Paul Henderson (Building Solutions Manager)
|
Governance Support Officer Lynne
Adamson
1 Public
Forum
There was no Public
Forum.
|
2 Apologies
There were no apologies.
|
|
3 Confirmation
of agenda
|
|
|
Moved (Chairperson David Benson-Pope/Cr Kate Wilson):
That the Committee:
Confirms the agenda with
the following alterations:
- In
regard to Standing Order 2.1, Option C be adopted in relation to moving and
seconding and speaking to amendments.
- Inclusion
of Item 8 – a formal tribute to Architect - Ted McCoy to be taken after
Item 4.
Motion
carried (PLA/2018/001)
|
4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
|
|
Moved (Chairperson David Benson-Pope/Cr Chris Staynes):
That the Committee:
a) Notes the Elected
Members' Interest Register attached as Attachment A; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion
carried (PLA/2018/002)
|
|
8 Tribute
to Architect Ted MCoy
|
|
|
The Chairperson (Cr
Benson-Pope) paid tribute to Ted McCoy, a well-respected Dunedin Architect
who died recently.
Cr Benson-Pope
acknowledged the contribution by Mr McCoy to the city, which included a very
long academic and architectural life.
|
|
|
Moved (Chairperson David Benson-Pope/Cr Aaron Hawkins):
That the Committee:
a) Recommends that
Council:
-
Pays formal tribute to the family on the recent passing of Ted McCoy
and
- Acknowledges with gratitude the contribution Ted McCoy made to
the city.
Motion
carried (PLA/2018/003)
|
Part
A Reports
|
5 Submission
Seeking Revision of the Shop Trading Hours Act 1990
|
|
|
A report from Legal requested
retrospective approval of a submission made to the Parliamentary Counsel
Office concerning proposed revision of the Shop Trading Hours Act 1990.
|
|
|
The Chief Legal Officer spoke to the report and responded
to questions from the Committee.
|
|
|
Moved (Cr Kate Wilson/Cr Aaron Hawkins):
That the Committee:
a) Approves the
submission retrospectively.
Motion carried
(PLA/2018/004) with Cr Vandervis recording his vote against
|
|
6 Planning
and Environment Non-Financial Activity Report for the Quarter Ended 31
December 2017
|
|
|
A report from Community and
Planning updated the Committee on activities including city development,
resource consents, building services, alcohol licensing, environmental
health, animal control and parking enforcement.
|
|
|
The Group Manager Customer and Regulatory Services and
Corporate Policy Manager spoke to the report and responded to questions from
the Committee.
|
|
|
Moved (Chairperson David Benson-Pope/Cr Doug Hall):
That the Committee:
a) Notes the Planning
and Environment Non-Financial Activity Report for the Quarter Ended 31
December 2017.
Motion
carried (PLA/2018/005)
|
|
7 Dunedin's
Emissions Reduction Targets
|
|
|
A report from Community and
Planning provided an update on progress to meet requirements for
participation in the ‘Global Covenant of Mayors for Climate and
Energy’ (previously the ‘Compact of Mayors’).
|
|
|
The Senior Policy Analyst and Corporate Policy Manager
spoke to the report and responded to questions.
|
|
|
Moved (Cr Aaron Hawkins/Cr Christine Garey):
That the Committee:
a) Recommends
that to give effect to its commitment under the Global Covenant of Mayors,
Council:
1 Adopts
a Net ‘Zero Carbon’ emissions reduction target, excluding methane,
by 2050.
2 Develop
a series of targets, as a pathway from 2020-2050, as a matter
of urgency.
3 Set
methane reduction targets in line with the outcomes of the government’s
Zero Carbon Act consultation process.
b) Request
an update on work completed to date to identify local options for
carbon off-setting.
The
Committee voted by division:
For: Crs Dave Cull, Rachel Elder, Christine
Garey, Aaron Hawkins, Marie Laufiso, Jim O'Malley, Damian Newell, Chris
Staynes, Conrad Stedman, Kate Wilson and David Benson-Pope (11).
Against: Crs
Doug Hall, Mike Lord, Lee Vandervis and Andrew Whiley (4).
The
division was declared CARRIED by 11 votes to 4 (PLA/2018/006)
|
|
8 Items
for Consideration by the Chair
|
|
|
Cr Newell requested that an idea for a New Zealand Sports
Walk of Fame be given to staff for consideration and reporting back
|
|
|
|
|
|
|
The meeting concluded at
3.10 pm.
..............................................
CHAIRPERSON
Gambling and TAB Venues Policy Hearings Committee
UNCONFIRMED MINUTES
Unconfirmed minutes of an
ordinary meeting of the Gambling and TAB Venues Policy Hearings Committee held
in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin, on Tuesday 20
February 2018, commencing at 9.00am
PRESENT
|
Chairperson
|
Cr Aaron Hawkins
|
|
|
Members
|
Cr Marie Laufiso
|
Cr Conrad Stedman
|
|
IN ATTENDANCE
|
Adrian Blair (Group Manager,
Customer and Regulatory Services) and Kevin Mechen (Alcohol, Psychoactive
Drugs and Gambling Advisor)
|
Governance Support Officers Rebecca
Murray and Jennifer Lapham
|
1 Declaration
of Interest
|
|
|
Moved (Cr Hawkins/Cr Laufiso):
That the Committee:
a) Notes
the Members’ Interest Register; and
b) Confirms
the proposed management plan for Members’ Interests.
Motion
carried (HEAR/2018/003)
|
|
2 Summary
of Submissions for Review of Gambling and TAB Venue Policy report
|
|
|
In
the above report the Alcohol, Psychoactive Drugs and Gambling Advisor provided
a summary of the 56 submissions that were received during the consultation on
the proposed Gambling and TAB Venue Policy (GVP). The GVP is under
review, as required by the Gambling Act (the Act). The formal
consultation period ran from 6 November 2017 until 6 December 2017.
Of
the 56 submissions received, 35 (63%) agreed overall with the general
direction of the proposed policy, 20 (36%) did not agree and one did not
state a view.
Ten
submitters asked to be heard.
|
|
3 Submitters
|
|
|
Marita Johnson
Ms Johnson spoke to her
submission and commented that she supported the sinking lid. She spoke
of her personal experience on the impact of gambling.
New Zealand Community Trust
– Tanya Piejus
Ms Piejus spoke to the New
Zealand Community Trust submission and reiterated points in the submission.
Ms Piejus advised that research conducted last year by Auckland University
found that for every problem gambler seven to ten people were effected.
Ms Piejus advised she advocated for the capped rather than the sinking lid. Electronic
gaming machines numbers have declined but problem gambling rates are
stable. If electronic gaming machines declined, there will be less
funding available.
Dunedin Netball - Lee-Anne
Anderson
Ms Anderson spoke to the Dunedin
Netball submission; Ms Anderson commented that she was speaking as a parent,
volunteer and participant through various avenues around the city. She
reiterated points in her submission and expressed concern at the potential
impact of the lower revenue that could be available for sporting foundations,
if a sinking lid was initiated across the city.
Parafed Otago – Duane
Donovan
Mr Donovan spoke to and
reiterated points in the Parafed Otago submission.
The Southern Trust –
Karen Shea
Ms Shea spoke to The Southern
Trust submission and explained how funding works, where it goes and what the
impact of funding on the community was. There is a social
responsibility to respond appropriately to the needs of the community.
She advised that an issue with problem gambling is that people were reluctant
to seek help. The Southern Trust supported the status quo and the
ability to relocate gaming machine venues.
Pub Charity – Martin
Cheer
Ms Shea from The Southern Trust
spoke to the Pub Charity submission on behalf of Mr Cheer who was unable to
attend the hearing.
Problem Gambling Foundation
– Eru Loach
Mr Loach spoke to his submission
and commented that Class 4 gambling was the most harmful form of
gambling. Gambling is designed to be addictive and it is the most
common cause of harm. Two in five users develop problems at some point
and each problem gambler affects five to ten others. There are both
social costs of harm and personal cost. 82% of adults never use
electronic gaming machines.
|
|
|
Moved (Cr Hawkins/Cr Laufiso):
That the Committee:
a) Adjourn
the meeting.
Motion
carried (HEAR/2018/004)
|
|
|
The meeting adjourned at 10.35 am and reconvened at 10.50
am.
|
|
|
Class 4 Working Party –
Jarrod True
Mr True spoke to the Class 4
Working Party submission. He expanded on points in the submission including
the worth of a relocation clause in the proposed policy. He advised
that the Christchurch City Council's policy did not have a relocation clause,
and as a result a number of establishments closed down after the earthquake,
to the detriment of organisations relying on funding. The unintended
consequences of taking away the electronic gaming machines is that internet
gambling will be used. There is no control over this and no return to
the community. The status quo is reasonable.
|
|
|
Moved (Cr Hawkins/Cr Laufiso):
That the Committee:
a) Adjourn
the meeting.
Motion
carried (HEAR/2018/005)
|
|
|
The meeting adjourned at 11.06 am and reconvened at 11.30
am.
|
|
|
The Salvation Army –
Oasis – Bronwyn Powell-Grubb
Ms Powell-Grubb spoke to The
Salvation Army – Oasis submission. A problem gambler attended with Ms
Powell-Grubb and spoke of her story with problem gambling, and answered
questions from the Hearings Committee.
|
|
|
As a result of comments in
the submissions, the Hearings Committee asked staff to research the
possibility of having a relocation clause in the policy, covering the event
of a Natural Disaster or Natural Event.
|
|
|
Moved (Cr Hawkins/Cr Laufiso):
That the Committee:
a) Adjourn
the meeting.
Motion
carried (HEAR/2018/006)
|
|
|
The meeting adjourned at 11.42 am and reconvened on 6
March 2018 at 9.00 am.
|
|
4 Review
of Gambling and TAB Venue Policy
|
|
|
The committee gave
consideration to the matters raised in the submissions both verbal and
written.
A discussion took place on
the information provided by the Alcohol, Psychoactive Drugs and Gambling
Advisor, regarding a relocation clause.
The
Hearings Committee looked at examples of relocation policies from other
districts and accepted there will be circumstances in which it would be
reasonable to allow a venue to be relocated. The Hearings Committee
believed such occasions would be rare and recommended relocation only be
available when a venue is no longer able to be occupied due to a fire or some
natural event or disaster which rendered the premises uninhabitable in the
long term.
Various
other conditions recommended for a relocation approval included:
· The
venue operator of the new location must be the same as the former location
· The
maximum number of machines at the new location shall remain the same as the
former location
· The
new location must not be in any residential or recreational area, near or adjacent
to any school, early childhood facility, place of worship or other community
facility
· The
South Dunedin sinking lid area (defined as Area 1 in the Gambling and TAB Venue
Policy adopted on 19 August 2013) is excluded from the relocation provisions.
The Hearings
Committee found in favour of the proposed policy with the inclusion of a
relocation clause. They considered that the expansion of a sinking lid
across the district would not greatly impact on the amount of funding
available to the various groups in the community but would ensure no new
venues or electronic gaming machines are introduced into the district.
|
|
|
Moved (Cr Laufiso/Cr Stedman):
That the Hearings Committee
Recommends:
That the Council:
a) Adopts the Gambling and
TAB Venue Policy with the inclusion of a relocation clause, with a date of
effect 21 March 2018.
Motion
carried (HEAR/2018/007)
|
The meeting concluded
9.22am
CHAIRPERSON
Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting
of the Waikouaiti Coast Community Board held in the East Otago Events Centre,
Main Road, Waikouaiti on Wednesday 31 January 2018, commencing at 5.30 pm
PRESENT
|
Chairperson
|
Alasdair Morrison
|
|
|
Deputy Chairperson
|
Geraldine Tait
|
|
|
Members
|
Mark Brown
|
Mandy Mayhem-Bullock
|
|
|
Cr Jim O'Malley
|
Richard Russell
|
|
|
Rose Stringer-Wright
|
|
|
IN ATTENDANCE
|
Bernie Hawke (Library Services
Manager), Nick Dixon (Group Manager Ara Toi), Richard Saunders (Group Manager
Transport), Robert West (Group Manager Parks and Recreation), Rachel Eaton
(Recreation Planning & Facilities Manager), Kristy Rusher (Manager Legal)
and
Tom Dyer (Group Manager 3
Waters)
|
Governance Support Officer Sharon
Bodeker
1 Public
Forum
|
1.1 Blueskin
Recreational Access Group
|
|
Nathan Parker and Mike Fay, Blueskin Recreational Access
Group (BRAG) addressed the meeting about opening up ‘Unformed Legal
Roads’ (ULR’s) in the Blueskin Bay area. Current projects
include Warrington Pou to Possom’s reef, Mopanui Whites Road and
Possum’s Reef to Seacliff.
BRAG asked the Board to notify the Council about its
intentions to open up Blueskin ULR’s, notify adjacent land owners of
ULR’s along Coast and Meadow roads, and assist resolving fence and
obstruction issues from Meadow/Station road.
|
|
1.2 Karitane
Foreshore Erosion
|
|
Gary Offen, Dave Cooper and Max Cooper, spoke about the
Karitane foreshore erosion. They advised the sand spit at Karitane had
not been maintained and with the reduction in the size of the spit, there was
now a danger to the Karitane harbour and infrastructure. The presenters
requested that Council be asked to undertake work to reinstate the
spit.
|
|
1.3 Richard
Taylor
|
|
Richard Taylor, addressed the meeting concerning exercising
horses on the Waikouaiti Beach.
My Taylor advised that in recent times, fewer horses were
trained on the beach. However he noted that there were more dogs on the
beach, and uncontrolled dogs were a growing problem. Mr Taylor
commented that as horses had to be constrained on the beach, he believed so
too should dogs. In response to questions, Mr Taylor commented that
identifying problem people and talking to them could be part of the
resolution to this problem.
|
|
Motion
|
|
|
Moved (Alasdair Morrison/Geraldine Tait):
That the Board:
Extend the
time for the public forum.
Motion carried (WC/2018/001)
|
|
1.4 Dick
Martin
|
|
Dick Martin addressed the meeting about unrepaired flood
damage on Edinburgh Street in Waikouaiti. He noted that there is a problem
with road cones blowing over, and the lack of clear marking where there is a
hazard. Mr Martin commented that Council had advised that the area
would not be fixed for another two months, and he believed this was not
acceptable.
Council staff advised of the effects of the July flood on
the whole of the roading network and assured Mr Martin that repair works were
programmed for completion.
|
|
2 Apologies
There were no apologies.
|
|
3 Confirmation
of agenda
|
|
|
Moved (Alasdair Morrison/Geraldine Tait):
That the Board:
Confirms the agenda
without addition or alteration
Motion carried (WC/2018/002)
|
4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
The
Chairperson (Alasdair Morrison) and Mark Brown declared an interest in the
funding application from the Blueskin A & P Society and advised they would
withdraw and leave the room for that item.
|
|
Moved (Alasdair Morrison/Mandy Mayhem-Bullock):
That the Board:
a) Notes the Elected
Members' Interest Register attached as Attachment A; and
b) Confirms
the management plan for Elected Members' Interests.
Motion carried (WC/2018/003)
|
5 CONFIRMATION OF
MINUTES
|
5.1 Waikouaiti
Coast Community Board meeting - 15 November 2017
|
|
|
Moved (Richard Russell/Cr Jim O'Malley):
That the Board:
Confirms the
minutes of the Waikouaiti Coast Community Board meeting held on
15 November 2017 as a correct record.
Motion carried (WC/2018/004)
|
Part A Reports
|
6 Update
from the local Police
|
|
|
The local Police representative scheduled to attend the
meeting and provide an update on policing issues tendered his apologies as he
was unable to attend.
|
|
7 3
Waters Update
|
|
|
The Group Manager 3 Waters (Tom Dyer) provided a verbal
update on the local restricted water supply scheme. Council would
undertake an education programme to inform the public about what they were
required to have on their properties and how the scheme would work which
would include the production of a flyer, and visiting properties. It
was noted that bylaws could be used to enforce action for those not prepared
to install restrictors. It was suggested that the education programme
be broadened to include information about levels of storage (size of
tank).
Mr Dyer advised that the work on treatment plant design
concepts at Seacliff was just beginning and that the Waitati reticulated
system was not planned at this stage.
|
|
8 Parks
and Recreation Update
|
|
|
The Group Manager Parks and Recreation (Robert West) and
Recreation Planning & Facilities Manager (Rachael Eaton) provided a
verbal update to the meeting. They commented that work continued on the
parks and reserves bylaws and consideration was being given to how the bylaws
may be enforced. Work on signage for relevant areas was in progress,
along with a communications plan promoting the bylaws and the changes those
would bring.
The Manager Legal (Kristy Rusher) addressed a question
about moving beach access points on maps. She advised that those could
be changed through resolution of Council, but noted that the mapped access
points were not restrictive.
In response to questions on night shooting, Ms Eaton
advised that before the contractors went on site, they informed the Police,
signage was put up on the reserves where rabbit shooting would take place and
the Dunedin City Council also provided information on the shoot.
Staff responded
to questions on the use of Portaloos and freedom campers and advised that
servicing of the toilets at the Warrington Domain had been increased.
They expected February to be an extremely busy month and security would be
increased for Waitangi Day and the rest of February.
|
|
9 Transport
Update
|
|
|
The Group Manager Transport (Richard Saunders) provided a
verbal presentation to address matters on the action list. He advised
that with the coming weather event, contractors would be monitoring at risk
sites. Contracting issues were not budgetary but rather lack of
available contracting resource.
Mr Saunders was advised of nasty undercutting of a road in
the Karitane area.
|
|
10 Allocation of the
Community Board Fund
|
|
|
The report advised that the
Board resolved to lay the attached "Allocation of the Community Board
Fund" on the table at its meeting which was held on 15 November 2017.
It noted that the Board was required to uplift the report from the table to
allow the Board to give consideration to it.
|
|
|
Moved (Alasdair Morrison/Richard Russell):
That the Board:
a) Uplifts the
Allocation of the Community Board Fund report.
Motion
carried (WC/2018/005)
|
|
|
Concerns were expressed around the level of detail
required on the application form, particularly for smaller
applications. Applicants should not have to state how their activities
may align with the Community Plan, but only how they will benefit the community.
|
|
|
Moved (Alasdair Morrison/Cr Jim O'Malley):
That the Board:
a) Adopts
the discretionary funding application guide (including forms) on a trial
basis with the inclusion of a simple explanatory form.
Division
The
Community Board voted by division:
For: Alasdair
Morrison, Richard Russell, Rose Stringer-Wright and Cr Jim
O'Malley (4).
Against: Mark Brown, Geraldine Tait
and Mandy Mayhem-Bullock (3).
The
division was declared CARRIED by 4 votes to 3.
Motion
carried (WC/2018/006)
|
|
|
Moved (Mandy Mayhem-Bullock/Rose Stringer-Wright):
That the Board:
b) Allocates
$8,000 for the purpose of awarding grants to community groups with the
balance allocated to Board projects.
Motion
carried (WC/2018/007)
|
|
|
Moved (Alasdair Morrison/Mandy Mayhem-Bullock):
That the Board:
c) Appoints
Richard Russell to the role of assisting groups to make applications and
advising applicants of the Board’s decisions.
d) Appoints
Rose Stringer-Wright to the role of assisting groups to complete the
reporting back to the Board.
Motion
carried (WC/2018/008)
|
|
11 Funding
Application
|
|
|
A funding application was
received from the Blueskin A&P Society for $700.00 towards advertising
costs for 2018 Show-day.
It was noted that $7,839.26 remained in
the Project Fund of $10,000.00.
Chairperson Alasdair Morrison and Mark Brown declared an
interest in the item, withdrew and left the meeting at 7.52 pm. Deputy
Chairperson Geraldine Tait assumed the chair.
The Board noted the work of the Blueskin A&P Society,
and that this annual show was the major fund raiser for the Society.
|
|
|
Moved (Mandy Mayhem-Bullock/Jim O'Malley):
That the Board:
a) Approves a
grant of $650.00 to the Blueskin A&P Society.
Motion carried (WC/2018/009)
|
Chairperson Alasdair Morrison and Mark Brown returned to the
meeting at 8.11 pm. Mr Morrison resumed the chair.
|
12 Governance
Support Officer's Report
|
|
|
This report provided an
update on activities relevant to the Board's area which included the current
status of the Project Fund and Action List.
There was an
indepth discussion on the items on the Action List and it was agreed that the
list be amended as appropriate. It was agreed that each community board
member would provide a list of places to go at times of an emergency, along
with relevant phone numbers which would include the local numbers for police
and fire.
|
|
|
Moved (Alasdair Morrison/Jim O'Malley):
That the Board:
a) Notes the
Governance Support Officer’s Report;
b) Amends the
Action List as appropriate.
Motion carried (WC/2018/010)
|
|
13 Chairperson's
Report
|
|
|
A verbal report from the Chairperson provided
an update on matters of interest since the previous meeting which included:
· Safe
Roads – the Community Board would provide a submission about road
safety issues in the local area by 3 March 2018.
· 10
Year Plan community engagement plan – Council had been asked to attend
the A&P Society show to provide a presence on the plan.
The Chairperson acknowledged and thanked Bernie Hawke for
his commitment to the Community Board over the years.
|
|
|
Moved (Alasdair Morrison/Geraldine Tait):
That the Board:
a) Notes the
report
Motion carried (WC/2018/011)
|
|
14 Board Updates
|
|
|
Board member Rose Stringer-Wright provided a verbal update
on the Communication Strategy.
|
|
15 Council
Activities
|
|
|
Councillor Jim O'Malley provided an update on matters of
interest including the Freedom Camping Bylaw.
|
|
16 Items for
consideration by the Chair
|
|
|
No items were noted for consideration
by the Chair.
|
The meeting concluded at
9.15 p.m..
..............................................
CHAIRPERSON
Otago Peninsula Community Board
MINUTES
Confirmed minutes of an
ordinary meeting of the Otago Peninsula Community Board held in the Portobello
Bowling Club, Sherwood Street, Portobello on Thursday 1 February 2018,
commencing at 10.03 am
PRESENT
|
Chairperson
|
Paul Pope
|
|
|
Deputy Chairperson
|
Hoani Langsbury
|
|
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Members
|
Lox Kellas
|
Graham McArthur
|
|
|
Christine Neill
|
Edna Stevenson
|
|
|
Cr Andrew Whiley
|
|
|
IN ATTENDANCE
|
Kristy Rusher (Chief Legal
Officer)
|
Governance Support Officer Pam
Jordan
1 Opening
Graham McArthur opened the meeting with a reflection.
2 Public
Forum
There was no Public
Forum.
|
3 Apologies
There were no apologies.
|
|
4 Confirmation
of agenda
|
|
|
Moved (Lox Kellas/Edna Stevenson):
That the Board:
Confirms the agenda with
the following addition:
- Councillor's Update
Motion
carried (OPCB/2018/001)
|
5 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
|
|
Moved (Chairperson Paul Pope/Lox Kellas):
That the Board:
a) Notes the Elected
Members' Interest Register attached as Attachment A of the report; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion
carried (OPCB/2018/002)
|
6 Confirmation
of Minutes
|
6.1 Otago
Peninsula Community Board meeting - 16 November 2017
|
|
|
Moved (Chairperson Paul Pope/Christine Neill):
That the Board:
Confirms
the minutes of the Otago Peninsula Community Board meeting held on 16
November 2017 as a correct record.
Motion
carried (OPCB/2018/003)
|
Part
A Reports
|
7 Introduction
to Group Manager, Parks and Recreation
|
|
|
The Group Manager, Parks and
Recreation (Robert West) was unable to be in attendance to update the Board
on matters of interest due to Civil Defence commitments.
|
|
8 Introduction
to Sharon Bodeker - Team Leader Civic
|
|
|
The Team Leader, Civic
(Sharon Bodeker) was unable to be in attendance to update the Board on
matters of interest due to Civil Defence commitments.
|
|
9 Governance
Support Officer's Report
|
|
|
The report updated the Otago
Peninsula Community Board of activities relevant to the Board area including:
a) Project Fund
b) Action
Lists.
|
|
|
The Group Manager Transport was unable to be in attendance
to speak to his items due to Civil Defence commitments.
The maintenance of walking tracks, an important Peninsula
attraction, was discussed, with the Chairperson advising he had made mention
of this during his Ten Year Plan presentation to the Council.
Comment was made on the Latham Park slide replacement, and
discussions had been held with Parks staff over issues with the contractors
and the tendering process. Playground work had been included in one
overall tender document.
Information was still awaited on the Portobello Domain
building.
It was considered that a workshop was needed on the future
of the Tomahawk School buildings.
Christine Neill updated the Board on recycling.
Kerbside collection possibilities for Pukehiki would be looked at in the Long
Term Plan.
It was considered that the Taiaroa Head toilets needed to
stay on the list, along with consideration of toilet provision at other
locations.
The pull-over areas had been largely completed, with Lox
Kellas to follow up with Josh von Pien.
The Chairperson would meet with Richard Saunders about the
Peninsula Connection project the following Monday and would email an update
to the Board following that.
Hoani Langsbury updated the Board on the most recent
parking problems at Wellers Rock and an investigation was requested into
parking, boat trailers and the boat ramp in relation to the Peninsula
Connection reclamation.
It was noted that recreation around the entire harbour was
a large issue for both the Dunedin City Council and Otago Regional
Council. Due to a lack of investment in recent years, the harbour was
underutilised as a recreational facility.
Lox Kellas updated the Board on Back Bay roads. The
Action List was to be updated to include "Shaping of drainage –
Weir Road" and "Papanui Road – geotechnical inspection
between Cape Saunders Road/Papanui Road".
Work on Tidewater Drive would begin in February.
Edna Stevenson would discuss an issue with Beaconsfield
Road with Richard Saunders.
Southdale Road was to be removed from the Action List.
With regard to the Hatchery Road, it was suggested that
Task Force Green workers could be used to plant flaxes to stabilise the
banks.
The Chairperson advised that he would like to see large 50
km/h signs erected at all townships and that this should be discussed again
at the next meeting. This would include the Beaconsfield Road entrance
to Portobello, plus Coronation Hall and before Portobello School, and also on
both sides of Broad Bay.
|
|
|
Moved (Chairperson Paul Pope/Graham McArthur):
That the Board:
a) Notes the
Governance Support Officer's Report;
b) Amends the
Action Lists as appropriate.
Motion
carried (OPCB/2018/004)
|
|
10 Working
Parties/Board Area Liaison Updates
|
|
|
a) Keep
Dunedin Beautiful
Graham McArthur commented on
the imminent Portobello bus shelter repainting.
b) Rural
Roads
Lox Kellas advised that roads
were holding up well given the summer conditions, but the rain that day would
provide a test.
c) Business
Directory
It was reported that some
progress had been made and that Paul Pope and Christine Neill would meet to
discuss it.
d) Emergency
Response Plan
It was agreed that the Board
would assist Lox Kellas with this task so it was completed by the end of
June.
There was discussion on
information to be ascertained such as cellphone coverage and how various
areas coped during past incidents. Resources such as hall keys also
needed to be listed. Members were asked to find out about local halls,
whether communities were happy for them to be used, where keys could be found
etc, and the information provided to Lox Kellas.
e) Members'
Area Updates
Graham McArthur raised an issue
relating to a road surfacing problem in Matariki Street, Broad Bay and it was
agreed that he should email Andrew Lord (cc to Richard Saunders and Paul
Pope) to enquire about a reseal.
Hoani Langsbury raised an
on-going pothole problem at Otakou, which he would follow up with Richard
Saunders. Information had also been received from Aalbert Rebergen
regarding upgrading the Te Rauone Reserve.
Christine Neill advised that
with the increasing popularity of recycling at Hoopers Inlet, she had had to
arrange for more bins to be supplied. There had been some problems with
the dumping of rubbish.
There was discussion on the
large numbers of vehicles using Allans Beach Road, which had been very
dusty. It was considered that the numbers of vehicles using the road
needed to be determined. Richard Saunders would be asked to arrange a
traffic count and the matter would be added to the Board's Action List.
Edna Stevenson would approach
Richard Saunders to discuss various items of traffic signage at Macandrew
Bay.
A preliminary design was needed
for the upgrade of the reserve at Te Rauone. Port Otago would not
commit funding to the project unless there was a recreational purpose.
It was hoped to have a plan by Easter that could be taken to the community
for input. There was discussion on what the Board could do. It
was noted that the project had changed from the initial concept ie there was
now a demand for the reserve to be upgraded, however Port Otago had now made
a commitment to the project. This was a big project and Te Rauone
needed to be a destination site. The Council also needed to commit to
the plan once it was agreed. The Chairperson advised that he would
arrange a meeting with the Council's Chief Executive and Cr Whiley to discuss
the matter.
The Chairperson advised that he
would post updates on the current weather event on the Board's Facebook page.
|
|
11 Chairperson's
Report
|
|
|
A report from the Chairperson
(Paul Pope) advised that since the last meeting there had been a number of
issues that had attracted time and attention. The Chairperson provided
a verbal update for discussion on issues raised with the Chair and matters
not covered by other reports on the agenda including:
i. Meeting
with Chief Executives for the DCC and Port Otago onsite to discuss the Te
Rauone Project.
ii. Attendance
at the Tomahawk Lagoon Project Symposium.
iii. Presentation
of the Board Long Term Plan vision to the Council in December (Attachment A
of the Chairperson's Report). It was noted that this was the first time
the Board had consulted on the Community Plan. Some people had wanted
priorities included, such as Te Rauone as a priority in the capital
expenditure section.
iv. Meeting
with DCC staff over drainage issues at Otakou and Harwood.
v. Meeting
with Department of Conservation about the provision of portaloo toilets at
Sandfly Bay and Sandymount.
vi. Consultation
with Portobello business community over road design.
vii. Meeting
with DCC staff and consultants over the proposed road widening landscape
plans. The Chairperson reported that pohutukawas would be part of the
landscaping.
viii. Meeting
with Broad Bay School Principal.
Other issues that were
further discussed included:
i. Drainage
programme for Harwood and Otakou.
ii. Tomahawk
Lagoon. It was noted that the lagoon was currently off limits because
of an algal bloom.
iii. Next
steps follow up on Broad Bay road issues.
iv. Reinstatement
of roads from cable laying. There was a need to check conditions of
reinstatement with Roading staff.
v. Condition
of seal on Portobello Road at Portobello and Macandrew Bay. The
Chairperson would discuss the poor condition of the seal with Richard
Saunders.
vi. Scholarship
criteria would be looked at for the next meeting.
vii. Funding
changes for the Long Term Plan slip replanting and future programme.
viii. Otakou
pothole and speed bumps request. The question was asked whether speed
humps were needed.
ix. Maintenance
of Hereweka Street (Leith) Track. It was reported that Task Force Green
workers were supposed to have been clearing gorse. This area needed to
be maintained permanently. The Chairperson would discuss this with
Roading staff.
x. ORC
bus issues (including email from Lucy Atkinson re Bus Services to Bayfield
High School – Attachment B of the Chairperson's Report). Board
members noted that Lucy Atkinson had raised some good points in her email
regarding stops close to Bayfield High School and the desirability of a stop
at the Rongo memorial site. A bus stop in Portobello Road would be
added to the Action List and the Otago Regional Council and Dunedin City
Council asked to make minor changes to the bus service so it was better for
everyone.
|
|
|
Moved (Chairperson Paul Pope/Christine Neill):
That the Board:
a) Notes the
Chairperson's Report.
Motion
carried (OPCB/2018/005)
|
|
11A Councillor's
Update
|
|
|
Councillor Andrew
Whiley provided an update on matters of interest which included:
· The
Council's Ten Year Plan meeting prior to Christmas and the Chairperson's
excellent presentation at that meeting on behalf of the Board.
|
|
|
Moved (Chairperson Paul Pope/Hoani Langsbury):
That the Board:
a) Notes the
report.
Motion
carried (OPCB/2018/006)
|
|
12 Items
for Consideration by the Chair
|
|
|
The following item was
suggested for consideration:
· Provision
of barbecues at Macandrew Bay
· Request
for a workshop regarding the former Tomahawk School buildings.
|
The meeting concluded at
11.50 am.
..............................................
CHAIRPERSON
Strath Taieri Community Board
MINUTES
Minutes of an ordinary meeting
of the Strath Taieri Community Board held in the Strath Taieri Community
Centre, Middlemarch on Thursday 01 February 2018, commencing at 5.00 pm
PRESENT
|
Chairperson
|
Barry Williams
|
|
|
Deputy Chairperson
|
Joan Wilson
|
|
|
Members
|
Norma Emerson
|
David Frew
|
|
|
Jacinta Stevenson
|
Mark O'Neill
|
|
IN ATTENDANCE
|
Richard Saunders (Group Manager
Transport), Robert West (Group Manager Parks and Recreation)
|
Governance Support Officer Sharon
Bodeker
1 Declaration
|
1.1 Declaration
by Mark O'Neill
|
|
Mark O’Neill made his declaration as the new
Community Board member, which was made and attested in accordance with
Schedule 7, Clause 14 of the Local Government Act 2002.
|
|
2 Apologies
There were no apologies.
|
|
3 Confirmation
of agenda
|
|
|
Moved (Member David Frew/Member Norma Emerson):
That the Board:
Confirms the agenda
without addition or alteration
|
4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
|
|
Moved (Member Jacinta Stevenson/Member David Frew):
That the Board:
a) Amends the
Elected Members' Interest Register attached as Attachment A; and
b) Confirms
the proposed management plan for Elected Members' Interests.
|
5 Confirmation
of Minutes
|
5.1 Strath
Taieri Community Board meeting - 16 November 2017
|
|
|
Moved (Member Jacinta Stevenson/Member Norma Emerson):
That the Board:
Confirms the public part
of the minutes of the Strath Taieri Community Board meeting held on 16
November 2017 as a correct record.
|
Part A Reports
|
6 Transport
Update
|
|
|
The Group Manager Transport, Richard
Saunders, provide an update on Transport matters. With respect to
Sutton Bridge, he advised that selvage had been completed and materials have
been stored. Reports on the bridge failure are in progress. A
report identifying options and high level costs for replacing the bridge is
underway, with a draft expected in early March. Discussions will be
held with the Community Board before a Council decision is made on any
replacement option. In response to a question, Mr Saunders advised that
consideration would be given to raising the new bridge, as water went over
the old bridge on a number of occasions.
Mr Saunders advised that the
Hartfield Bridge slump work involving resealing was being completed
today.
Work towards extending the
rail trail programme is underway, with the new trail ready to go by next
summer.
|
|
7 Parks
and Recreation Update
|
|
|
The new Group Manager Parks
and Recreation, Robert West, introduced himself to the Community Board.
The Community Board advised that they were pleased with the mowing being
done, but noted a few issues with trees. Many trees required re-staking
as they were breaking, and tree roots were affecting pathways, resulting in
the need for resealing.
|
|
8 Allocation
of the Community Board Fund
|
|
|
The report advised that the Board resolved to lay the
attached "Allocation of the Community Board Fund" on the table at
its meeting which was held on 16 November 2017. It noted that the Board
was required to uplift the report from the table to allow the Board to give
consideration to it.
The Community Board felt that the funding document did not
meet the needs of its community, and so did not want to give further
consideration to the paper at this time, but would like to bring it back to
the next meeting of the Community Board.
|
|
|
Moved (Chair Barry Williams/Deputy Chairperson Joan
Wilson):
That the Board:
a) Does
not uplift the Allocation of the Community Board Fund report, but that the agenda
for the next meeting will consider the funding paper.
Motion carried (STCB/2018/001)
|
|
9 Governance
Support Officer's Report
|
|
|
This report provided an
update on activities relevant to the Board's area which included
· Project
Fund
· Correspondence
· Submission
on Gambling and TAB Venues Policy
· Action
List
With respect to the letter
from G P Mumm, it was suggested that the Waikouaiti Coast Community Board may
have the same issues. The Community Board is to write to the Waikouaiti
Coast Community Board, enclosing copies of the letter and reply from the DCC.
The agenda for the next
meeting is to include the information provided by Councillor Kate Wilson.
|
|
|
Moved (Member Norma Emerson/Member Jacinta Stevenson):
That the Board:
a) Notes the
Governance Support Officer's Report;
b) Approves, retrospectively,
the submission on the Gambling and TAB Venues Policy
Motion carried (STCB/2018/002)
|
|
|
Moved (Deputy Chairperson Joan Wilson/Member David Frew):
That the Board:
a) Confirms the payment of $300 towards the
expenses of the Sophie Elliott Foundation for attending the Community
Workshop.
Motion
carried (STCB/2018/003)
|
|
10 Chairperson's
Report
|
|
|
The Chairperson provided an
update on matters of interest, including seeking support for the Anzac day
event.
The resignation letter from
Councillor Christine Garey was read and acknowledged.
It was noted that parts of
the Strath Taieri area receive the Star newspaper, but it was not circulated
to the Middlemarch residents. The Community Board is to pursue getting
the Star into this area.
The 10 year plan paper was
discussed. This item is to be included on the agenda of the next
meeting.
A letter of support has been
requested from Peter Hammer, in respect of reopening Strathmyle Park.
In principle, the Community Board was agreeable to providing a letter of
support.
|
The meeting concluded at
6.27 p.m.
..............................................
CHAIRPERSON