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Council
CONFIRMED MINUTES
Confirmed minutes of an ordinary
meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers,
The Octagon, Dunedin on Tuesday 20 March 2018, commencing at 1.00 pm
PRESENT
Mayor
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Mayor Dave Cull
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Deputy Mayor
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Cr Chris Staynes
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Members
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Cr Rachel Elder
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Cr Christine Garey
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Cr Doug Hall
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Cr Aaron Hawkins
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Cr Marie Laufiso
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Cr Mike Lord
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Cr Damian Newell
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Cr Jim O'Malley
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Cr Conrad Stedman
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Cr Lee Vandervis
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Cr Andrew Whiley
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Cr Kate Wilson
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IN ATTENDANCE
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Sue Bidrose (Chief Executive
Officer), Sandy Graham (General Manager Strategy and Governance), John
Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council
Communications and Marketing), Leanne Mash (General Manager Infrastructure
and Networks), Dave Tombs (General Manager Finance and Commercial, Simon
Pickford (General Manager Community Services), Anne Gray (Policy Analyst),
Kevin Mechen (Alcohol,
Psychoactive Substances and Gambling Advisor) and Sharon Bodeker (Team
Leader Civic).
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Governance Support Officer Lynne
Adamson
1 Opening
Geoff Mitchell, Church
of Jesus Christ of the Latter Day Saints, opened the meeting with a prayer.
2 Public
Forum
There was no Public Forum.
4 Confirmation
of agenda
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
Confirms the public part
of the agenda with the following alteration:
- In
regard to Standing Order 2.1, Option C be adopted in relation to moving and
seconding and speaking to amendments.
- That
Item 14 – Dunedin Provisional Local Alcohol Policy be withdrawn.
Motion carried (CNL/2018/014)
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5 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
a) Notes the Elected
Members' Interest Register and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion carried (CNL/2018/015)
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
a) Notes the Executive
Leadership Team's Interest Register and
b) Confirms
the proposed management plan for the Executive Leadership Team's Interests.
Motion carried (CNL/2018/016)
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6 Confirmation
of Minutes
6.1 Ordinary Council meeting - 20 February 2018
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
Confirms
the public part of the minutes of the Ordinary Council meeting held on 20
February 2018 as a correct record.
Motion carried (CNL/2018/017)
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6.2 Ordinary Council meeting - 27 February 2018
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
Confirms
the minutes of the Ordinary Council meeting held on 27 February 2018 as a
correct record.
Motion carried (CNL/2018/018)
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Minutes of
Committees
7 Infrastructure
Services and Networks Committee - 12 February 2018
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Moved
(Cr Kate Wilson/Cr Jim O'Malley):
That the Council:
a) Notes the
minutes of the Infrastructure Services
and Networks Committee meeting held on 12 February 2018.
Motion carried (CNL/2018/019)
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8 Community
and Culture Committee - 13 February 2018
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Moved
(Cr Aaron Hawkins/Cr Marie Laufiso):
That the Council:
a) Notes the
minutes of the Community and Culture
Committee meeting held on 13 February 2018.
Motion carried (CNL/2018/020)
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9 Planning
and Environment Committee - 13 February 2018
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Moved
(Cr Damian Newell/Cr Mike Lord):
That the Council:
a) Notes the
minutes of the Planning and Environment
Committee meeting held on 13 February 2018.
Motion carried (CNL/2018/021)
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10 Hearings
Committee - 20 February 2018
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Moved
(Cr Aaron Hawkins/Cr Marie Laufiso):
That the Council:
a) Notes Part
A items of the minutes of the Gambling and TAB Venues Policy Hearings Committee meeting held on 20 February 2018.
Motion carried (CNL/2018/022)
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Minutes of Community
Boards
11 Waikouaiti
Coast Community Board - 31 January 2018
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Moved
(Cr Andrew Whiley/Cr Mike Lord):
That the Council:
a) Notes the
minutes of the Waikouaiti Coast
Community Board meeting held on 31 January 2018.
Motion carried (CNL/2018/023)
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12 Otago
Peninsula Community Board - 1 February 2018
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Moved
(Cr Andrew Whiley/Cr Mike Lord):
That the Council:
a) Notes the
minutes of the Otago Peninsula
Community Board meeting held on 1 February 2018.
Motion carried (CNL/2018/024)
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13 Strath
Taieri Community Board - 1 February 2018
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Moved
(Cr Andrew Whiley/Cr Mike Lord):
That the Council:
a) Notes the
minutes of the Strath Taieri Community
Board meeting held on 1 February 2018.
Motion carried (CNL/2018/025)
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Reports
14 Dunedin
Provisional Local Alcohol Policy
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This item was withdrawn.
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15 Gambling
and TAB Venue Policy
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A report from the Hearings
Committee presented their findings on the review of the Gambling and TAB
Venue Policy (GVP) to the Council and recommended that the Gambling and
TAB Venue Policy be adopted.
The General Manager Community
Services (Simon Pickford) and The Alcohol,
Psychoactive Substances and Gambling Advisor (Kevin Mechen) spoke to
the report and responded to questions.
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Moved (Cr Chris Staynes/Cr Aaron
Hawkins):
That the Council:
a) Adopts the
Gambling and TAB Venue Policy, Attachment A to this report, with the
inclusion of a relocation clause, with a date of effect 21 March 2018.
Motion carried (CNL/2018/026)
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16 Draft
DCHL Group Statements of Intent
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A report from Finance and
Corporate outlined the suggestions put forward by Councillors regarding the
draft Dunedin City Holdings Ltd (DCHL) Group Statements of Intent (SoIs)
considered by Council on 20 February 2018.
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The Chief Executive Officer (Sue Bidrose), General Manager
Strategy and Governance (Sandy Graham) and General Manager Finance and
Commercial (Dave Tombs) spoke to the report and responded to questions from
Councillors.
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Moved (Cr Lee Vandervis/Cr Chris
Staynes):
That the Council:
a) Requests,
via DCHL, that Aurora Energy Ltd amend its draft SoI to commit to voluntary
compliance with the Local Government Official Information and Meetings Act
1987 (LGOIMA).
Motion carried (CNL/2018/027)
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17 Delegation
to Infrastructure Services and Networks Committee
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A report from Civic asked
Council to delegate to the Infrastructure Services and Networks Committee,
the authority to consider all matters relating to the Litter Act 1979,
including the approval and adoption of a Litter Compliance Policy, and
associated enforcement processes.
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The General Manager and Governance (Sandy Graham) spoke to
the report.
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Moved (Cr Lee Vandervis/Cr Mike Lord):
That the Council:
a) Delegates to
the Infrastructure Services and Networks Committee the authority to adopt by
resolution section 13 Territorial authorities may adopt infringement
notice provisions, and section 14: Infringement notices of the
Litter Act 1979, and the approval and adoption of a Litter Compliance Policy
and associated enforcement processes.
Motion carried (CNL/2018/028)
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Resolution to exclude the public
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
General subject of the matter to be considered
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Reasons
for passing this resolution in relation to each matter
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Ground(s) under
section 48(1) for the passing of this resolution
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Reason for Confidentiality
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C1
Ordinary Council meeting - 20 February 2018 - Public Excluded
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S7(2)(j)
The
withholding of the information is necessary to prevent the disclosure or
use of official information for improper gain or improper advantage.
S7(2)(a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
S7(2)(h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
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S48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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C2
Dunedin Waterfront Vision - Project Governance
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S7(2)(i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
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S48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as shown above after each item.
Motion carried (CNL/2018/029)
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The meeting moved into
confidential at 1.39 pm and concluded at 3.23 pm.