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Mosgiel-Taieri Community Board
MINUTES
Confirmed minutes of an ordinary
meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel
Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 14 March 2018,
commencing at 12.04 pm
PRESENT
Chairperson
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Sarah Nitis
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Deputy Chairperson
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Joy Davis
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Members
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Phillipa Bain
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Martin Dillon
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Cr Mike Lord
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Maurice Prendergast
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IN ATTENDANCE
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Richard Saunders (Group
Manager, Transport), Bernie Hawke (Library Services Manager), Linda Roxburgh
(Mosgiel Librarian), Rachael Eaton (Acting Recreation Planning and Facilities
Manager) and Angus Robertson (Parks and Recreational Planner)
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Governance Support Officer Wendy
Collard
1 Public
Forum
1.1 Otago Neighbourhood
Support Charitable Trust
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Lois Scott, Otago Neighbourhood Support Charitable Trust spoke
to the Board in support of their funding application.
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1.2 Cheeks in Seats
Charitable Trust
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Ms McGowan was unable to attend the meeting.
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2 Apologies
An apology was received from
Dean McAlwee.
Moved (Sarah Nitis/Maurice
Prendergast):
That the Board:
Accepts the apology from
Dean McAlwee.
Motion carried
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3 Confirmation
of agenda
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Moved (Cr Mike Lord/ Martin Dillon):
That the Board:
Confirms the agenda with
the following alterations:
Item 8 – Library Action
Report to be taken at an appropriate time in the meeting following the
arrival of staff; and
Item 7 – 3 Waters Update
to be re-scheduled for the Board's meeting to be held on 2 May 2018.
Motion carried (MTCB/2018/009)
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Joy Davis declared an interest in the
Saddle Hill Foundation Trust funding application.
Phillipa Bain declared an interest
in the Cheeks in Seats Charitable Trust funding application.
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Moved (Sarah Nitis/Joy Davis):
That the Board:
a) Amends if
necessary the Elected Members' Interest Register attached as Attachment A;
and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion carried (MTCB/2018/010)
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5 Confirmation
of Minutes
5.1 Mosgiel-Taieri Community Board meeting - 7
February 2018
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Moved (Maurice Prendergast/Cr Mike
Lord):
That the Board:
Confirms
the minutes of the Mosgiel-Taieri Community Board meeting held on
7 February 2018 as a correct record.
Motion carried (MTCB/2018/011)
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Part A Reports
6 Library
Activity Report
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A report from Arts and
Culture provided summary of the activities of the Dunedin Public Libraries
for the period 1 July 2017 to 31 January 2018, with a focus on services to
the Mosgiel Taieri community through the Mosgiel Library and Service Centre,
as well as the Bookbus.
The Library Services Manager
(Bernie Hawke) and the Mosgiel Librarian (Linda Roxburgh) spoke to the report
which included the overall maintenance and upgrade requirements for the
Mosgiel Library and Service Centre building.
In response to questions on the
Lego Club, Ms Roxburgh advised that the club met once a week on a Friday and
it was a good way to bring the younger members of the community together.
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Moved (Sarah Nitis/Phillipa Bain):
That the Board:
a) Notes the
Library Activity Report
Motion carried (MTCB/2018/012)
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7 3
Waters Update
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It was noted that the Group
Manager, 3 Waters (Tom Dyer) would be in attendance to provide an update at
the Board's meeting to be held on 2 May 2018.
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9 Funding
Applications
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A report from Civic provided
a copy of the funding applications which had been received for the
Mosgiel-Taieri Community Board's consideration. It noted that all the
funding applications have been received from non-profit organisations.
The report also noted that at
its meeting held on 22 November 2017, the Mosgiel-Taieri Community Board
agreed that $4,000.00 of its $10,000.00 Project Fund would be available for
Community Grants distribution. $2,000.00 has already been allocated.
The total of the funding applications
received was $4,850.00.
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Joy Davis declared an
interest the Saddle Hill Foundation Trust funding application and withdrew from
the meeting at 12.28 pm.
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Moved (Sarah Nitis/ Martin Dillon):
That the Board:
a) Declines the
funding application from the Saddle Hill Foundation Trust
.Motion carried (MTCB/2018/013)
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Joy Davis
returned to the meeting at 12.36 pm.
Phillipa Bain declared and
interest in the Cheeks in Seats Charitable Trust funding application and
withdrew from the meeting at 12.37 pm.
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Moved
(Member Maurice Prendergast/Cr Mike Lord):
That the Board:
b) Declines the
funding application from the Cheeks in Seats Charitable Trust
Motion carried (MTCB/2018/014)
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Phillipa Bain returned to the meeting at 12.40 pm.
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Moved
(Martin Dillon/Joy Davis):
That the Board:
c) Declines the
funding application from the Silverstream School.
d) Grants the
funding application from the Otago Neighbourhood Support Charitable Trust for
$500.00.
e) Grants the
funding application from the Taieri Altrusa Club for $650.00.
f) Grants the
funding application from the Taieri Parents Centre for $850.00.
Motion carried (MTCB/2018/015)
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8 Mosgiel-Taieri
Community Board Action List Report
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A report from Civic provided
an update to the Mosgiel-Taieri Community Board Action List for the Board's
consideration which included:
·
Mosgiel/State Highway 1 interchange. There was discussion
on the proposed landscape plan which included the species of plants that had
been recommended for planting and New Zealand Transport Agency (NZTA)
possible timeline. The Board requested that staff advise NZTA that the
Board would like the beautification of the roundabout as the first priority.
·
Cemeteries. It was noted that a report would be presented
to the Board at their 3 October 2018 meeting
·
Property. The Board requested that the Group Manager,
Property (Laura McElhone) be invited to their next meeting to provide an
update on the Mosgiel Library Building and other matters relevant to the
Board's area.
·
Factory Road/Puddle Alley. The Group Manager, Transport
(Richard Saunders) advised that the road would be resealed once the
relocation of the water main had been completed.
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Moved (Sarah Nitis/Phillipa Bain):
That the Board:
a) Amends the
Action List as appropriate.
Motion carried (MTCB/2018/016)
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10 Governance
Support Officer's Report
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A report from Civic provided
an update on activities relevant to the Board's area which included:
a) Project Fund.
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Moved (Sarah Nitis/Maurice
Prendergast):
That the Board:
a) Notes the
Governance Support Officer's Report.
Motion carried (MTCB/2018/017)
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11 Chairperson's
Report
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A report from the Chairperson
provided an update on matters of interest since the previous meeting which
included:
·
Draft 10 Year Plan
·
Mosgiel Police Station
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Moved (Sarah Nitis/Joy Davis):
That the Board:
a) Notes the
Chairperson's report.
b) Authorises the
Chairperson to prepare a submission to the draft Dunedin City Council's 10
Year Plan.
Motion carried (MTCB/2018/018)
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12 Board
Updates
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Board members provided updates on
activities which included
1 Mosgiel
Business Association
Sarah
Nitis advised that the Mosgiel Business Association had run a successful
fundraising event for the new Mosgiel Pool.
2 Proposed
Taieri Aquatic Facilities
Martin
Dillon advised that the fundraising was progressing well and the Mosgiel
Aquatic Facility Project Advisory Panel anticipated that a report would be
presented to Council in May 2018.
5 Emergency
Response Group
Sarah
Nitis commented that the next meeting was scheduled to be held in May 2018.
6 Festival
of the Plain
Joy
Davis advised that the Festival of the Plain was generally a success
particularly Party in the Park which had been successful and well
attended. Ms Davis commented that the AGM would be held on 16 April
2018 in the Downes Room.
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Moved (Sarah Nitis/Phillipa Bain):
That the Board:
a) Notes the
updates.
Motion carried (MTCB/2018/019)
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13 Board
Projects
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Board Members provided an update on Board projects which
included:
Pride in our Place
Sarah Nitis advised that the Pride in our Place initiative
had been well received by the community in particular the "Tidy up the
Taieri" events and the E-Waste disposal service. Both of these events
had been well supported. Mrs Nitis thanked all those who had
participated and helped out with the events.
The Taieri Heritage Schools Project
Sarah Nitis advised that the Taieri Heritage Schools
Project was being held to encourage local schools to incorporate a Taieri
Heritage Topic in their curriculums in 2018. Ms Nitis commented that it
was anticipated a "Taieri Heritage in Schools" portfolio would be
displayed in the Mosgiel Library.
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Moved (Sarah Nitis/Maurice
Prendergast):
That the Board:
a) Notes the
report.
b) Thanks all
the individuals and/or organisations involved in making the "Pride in
Our Place" project a fantastic and successful event.
c) Writes a
letter of thanks to Jean Bonner of the Taieri Rural Ladies Group for her
contribution to the "Pride in Our Place" project.
d) Supports
the proposal for the "Taieri Heritage in Schools 2018" project.
Motion carried (MTCB/2018/020)
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14 Council
Activities
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Councillor
Mike Lord provided an update on matters of interest to the Board which
included:
·
Draft 10 Year Plan consultation;
·
Dunedin Destination Plan; and
·
Dunedin Food Charter
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Moved (Cr Mike Lord/Martin Dillon):
That the Board:
a) Notes
the update.
Motion carried (MTCB/2018/021)
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15 Items
for consideration by the Chair
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There were no items for
consideration.
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The meeting concluded at 2.30
pm.
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CHAIRPERSON