Agenda of Saddle Hill Community Board

Saddle Hill Community Board

MINUTES

Unconfirmed Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Thursday 15 February 2018, commencing at 3.30 pm

PRESENT

Chairperson	Scott Weatherall
Deputy Chairperson	Leanne Stenhouse
Members	Peter Gouverneur	Christina McBratney
	Keith McFadyen	Cr Conrad Stedman

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services); Robert West (Acting Group Manager Parks and Recreation); Jane Nevill (Senior Policy Analyst); Anne Gray (Policy Analyst)

Governance Support Officer Lynne Adamson

1 Public Forum

1.1 Saddleview Pony Club

Louise Lawrence, Nicky Howie and Kathy Fuller addressed the Board to request support for the Saddleview Pony Club.

They commented that due to issues that had arisen the club was now in the position of sourcing a new venue. The preference would be for a venue for the long term in order they could fundraise and develop the land.

The Board were supportive of the club and undertook to engage with the Parks and Recreation department to discuss possible options.

1.2 Brian Cashmere

Mr Cashmere addressed the Board on:

· The Island Park Reserve – Mr Cashmere commented on the invasiveness of the mullen weed which had spread to many trees in the reserve. He commented that the locals pruned and maintained a lot of the reserve however there was professional work required to get rid of the weed.

· Brighton Road, Waldronville – Mr Cashmere requested that the 60k sign at Waldronville was shifted back to Blackhead Road as the new residential development had opened.

· Kaikorai Estuary Bridge – Mr Cashmere commented that the Kaikorai Estuary Bridge was dangerous at night especially in the wet and suggested that barriers or reflectors be installed as a safety precaution.

2 Apologies

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

Accepts the apology from Paul Weir.

Motion carried (SHCB/2018/001)

3 Confirmation of agenda

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (SHCB/2018/002)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

a) Notes the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2018/003)

5 CONFIRMATION OF MINUTES

5.1 Saddle Hill Community Board meeting - 23 November 2017

Moved (Scott Weatherall/Conrad Stedman):

That the Board:

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 23 November 2017 as a correct record.

Motion carried (SHCB/2018/004)

Part A Reports

6 Aurora Energy

John Campbell (General Manager Operations and Risk) and Gary Johnson (Head of External Relations), Aurora Energy addressed the Board and responded to questions about the performance of the electricity network in the Board area.

They commented on the extensiveness and status of the power pole renewal programme. Mr Campbell explained the different power supply points to the area and the methods undertaken to ensure minimisation of the impact to customers should a power outage occur.

7 Saddle Hill Community Board Action List

The Action List was updated.

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

a) Amends the Action List as appropriate.

Motion carried (SHCB/2018/005)

8 Funding Applications

There was a discussion on the funding application from Brighton Junior Rugby towards the purchase of Junior Rugby Jerseys for their players.

It was agreed that whilst the Board supported the club, they were unable to approve the application as sports uniforms did not meet the criteria for funding from the project fund.

Moved (Keith McFadyen/Peter Gouverneur):

That the Board:

a) Declines the funding application for $1,656.00 from Brighton Junior Rugby.

Motion carried (SHCB/2018/006)

9 Submission to the Remuneration Authority
	Community Boards had the opportunity to provide feedback to stage three of the Remuneration Authority's consultation on setting remuneration levels for elected members.
	The Board requested that they be advised of the outcome of the submission.
	Moved (Scott Weatherall/Keith McFadyen) That the Board: a) Notes the draft submission b) Adopts the submission with/without amendment. Motion carried (SHCB/2018/007)

10 Governance Support Officer's Report

This report discussed activities relevant to the Board's area which included:

· Project Fund

· 10 Year Plan Community Engagement - The Senior Policy Analyst (Jane Neville) and Policy Analysist (Anne Gray) provided a background to the proposed community engagement. Ms Gray advised that the consultation period would be from 14 March to 23 April 2018 and that the hearings would be held from 9 to 13 April 2018.

Members spoke of the benefits of ‘pop-up’ sessions which had been held in the past and agreed that Fresh Choice Green Island was the most appropriate venue. Ms Stenhouse advised that she would contact Fresh Choice to request the session be held there. It was agreed that up to $250.00 be provided from the project fund to support the session and that the date would be agreed via email and would be advertised in the Greater Green Island Newsletter and on social media.

· Community Response Plan – to be updated at the next meeting.

Moved (Keith McFadyen/Scott Weatherall):

That the Board:

a) Notes the Governance Support Officer's Report

b) Approves up to $250.00 be provided from the Project Fund to be spent on goods related to promoting and supporting the pop up session.

Motion carried (SHCB/2018/008)

11 Board Updates and Projects

Board members provided an update on activities including:

- Keep Dunedin Beautiful – Peter Gouverneur advised that he was unable to attend the meeting.

- Greater Green Island – Leanne Stenhouse provided an update on the community playground; the Waldronville Neighbours Day and other activities of Greater Green Island.

- Youth Ambassador Award – Christina McBratney advised that the previous recipient - Erin Ford had presented to schools. It was agreed that the form be reviewed via email prior to release to the public.

- Community Meetings – there had been no community meetings.

- Civil Defence/Community Response Planning – this was currently being updated by Civil Defence staff.

- Submissions – there had been no new submissions.

-- Toy Box Project – Brighton Beach – Leanne Stenhouse will obtain a price from the Green Island Shed for construction of the toy box.

Moved (Scott Weatherall/Christina McBratney):

That the Board:

a) Notes the updates

Motion carried (SHCB/2018/009)

12 Living Streets Aotearoa

Leanne Stenhouse advised that she had been in contact with Living Streets Aotearoa to request information about yellow footprints to be used as a warning to motorists not to park on footpaths in the Board area. She advised that there was a requirement to be a member of Living Streets Aotearoa in order to obtain the footprints and requested that the Board consider joining.

Moved (Leanne Stenhouse/Peter Gouverneur):

That the Board:

a) Approves the Board become a member of Living Streets Aotearoa.

b) Approves the annual subscription of $30.00 be paid from the Board Project Fund.

Motion carried (SHCB/2018/010)

13 Chairperson's Report
	The Chairperson (Scott Weatherall) provided a verbal update on matters of interest.
	Keith McFadyen left the meeting at 4.45 pm. - Proceeds from Splash for Cash at the Brighton Gala Day. $156.00 was raised for Chatbus and $166.00 for the Otago Hospice. Receipts from Chatbus and the Otago Hospice were tabled. - Hon Clare Curran, Labour Member of Parliament for Dunedin South and Minister of Broadcasting, Communications and Digital Media and Minister for Government Digital Services– The Chair advised that he would be meeting with Ms Curran to discuss Ultra Fast Broadband.. · Freedom Camping – The Chair spoke of Freedom Camping at the Brighton Domain and advised that he had requested an onsite meeting with staff to investigate whether an area at the domain could be designated for freedom camping. He proposed that the meeting be held with Parks staff at 11.00am on Tuesday 27 February. · Protected Wildlife – Leanne Stenhouse advised that she had attended a meeting with Brighton Residents who had expressed their concern about dogs going on areas with protected wildlife specifically penguins. Mr Blair suggested that Animal Services staff be contacted with the view to additional signage being installed.
	Moved (Scott Weatherall/ Leanne Stenhouse): That the Board: a) Notes the report. b) Confirms that the funds raised by Splash for Cash at the Brighton Gala Day had been presented to the Otago Hospice and Chatbus. c) Meet with staff onsite at the Brighton Domain to investigate and identify a site for freedom camping. Motion carried (SHCB/2018/011)

14 Council Activities

The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest including:

· 10 Year Plan

· Reserves and Beaches Bylaw

15 Items for Consideration by the Chair

· The location for the March meeting would be the Ocean Park Golf Club, Waldronville.

The meeting concluded at 4.51 pm.

..............................................

CHAIRPERSON

Saddle Hill Community Board

15 March 2018

Part A Reports

Saddle Hill Community Board Action List

Department: Civic

EXECUTIVE SUMMARY

1 This report is to provide an update on the Saddle Hill Community Board Action Lists which are attached as Items A and B.

2 Staff may be in attendance to speak to the action list.

RECOMMENDATIONS

That the Board:

a) Amends the Action List as appropriate.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
a	Parks and Recreation Action List	18
b	Transport Action List	20

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision/report/proposal enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There may be financial implications due to the work required.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known conflicts of interest.

Saddle Hill Community Board

15 March 2018

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board of activities relevant to the Board's area including:

a) Project Fund

b) Correspondence

c) Youth Ambassador Award

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer's Report

b) Endorses the letter of support to the Lottery Grants Board

Project Fund

2 $7,656.41 remains in the Project Fund in the 2017/2018 year. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient/Purpose
13/7/2017	$150.00	Fairfield Tavern Project – Blue Mountain Nurseries Ltd
	$50.00	Gifts to thank volunteers
5/10/2017	$200.00	Community Consultation meeting costs
	$25.00	Greater Green Island annual website subscription
23/11/2017	$675.00	Brighton Surf Life Saving Club – AED Cabinet
	$517.50	Christmas on the Domain – Stage and Sound System
	$500.00	Toy Box Project for Brighton Beach
	$200.00	Brighton Gala Day - Board presence support items
15/2/2018	$26.09	Living Streets Membership
Total	$2,343.59

Correspondence

3 A letter of support written to the Lottery Grants Board for the development and enhancement of the Greater Green Island Recreation Area is attached for your information and now needs endorsement.

Youth Ambassador Award

4 The Youth Ambassador Award documentation has been updated and is attached for your information.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
a	Lottery Grants Board letter of support	26
b	Youth Ambassador Award Poster	27
c	Youth Ambassador Award Application	28

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known conflicts of interest.

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A	Minutes of Saddle Hill Community Board meeting held on 15 February 2018	10