Saddle Hill Community Board

CONFIRMED MINUTES

 

Confirmed minutes of an ordinary meeting of the Saddle Hill Community Board held in the Island Park Golf Course Clubrooms, Brighton Road, Waldronville on Thursday 15 March 2018, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

 

Members

Peter Gouverneur

Christina McBratney

 

Keith McFadyen

Cr Conrad Stedman

 

Paul Weir

 

 

 

IN ATTENDANCE

Adrian Blair, Group Manager Customer and Regulatory Services

 

Governance Support Officer       Lynne Adamson

 

 

 

1       Public Forum

Warren Voight – Fairfield

 

Mr Voight outlined concerns he had raised in an email to the Board which he acknowledged were currently being actioned by staff.  

 

These included:

·                Fairplay Street Speed - Mr Voight expressed concern with motorists speeding and requested the consideration of speed bumps.

·                Main Road speed limit at Sunnyvale – Mr Voight suggested a reduction of the speed limit past the entrance to the Sunnyvale Sports Complex from 70 km/h to 50km/h.

·                Fairplay Street – Mr Voight requested maintenance of the trees at the playground to include pruning, and the lawns at the Council flats are mowed on a regular basis.

During discussion Cr Stedman entered the meeting at 3.32 pm, Christina McBratney at 3.33 pm and Keith McFadyen at 3.40 pm.

 

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Chairperson Scott Weatherall/Cr Conrad Stedman):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (SHCB/2018/013)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Scott Weatherall advised that he was now an Executive Member of the Dunedin Marine Search and Rescue and Leanne Stenhouse advised that she was no long involved in the Brighton Ocean View Playgroup, Little Rock Preschool and Let’s Go Fitness and requested the Interest Register be updated to reflect the changes.

 

 

Moved (Chairperson Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Updates the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2018/014)

 

5       Confirmation of Minutes

5.1    Saddle Hill Community Board meeting - 15 February 2018

 

Moved (Chairperson Scott Weatherall/Cr Conrad Stedman):

That the Board:

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 15 February 2018 as a correct record.

 

 Motion carried (SHCB/2018/015)

Part A Reports

6       Saddle Hill Community Board Action List

 

A report from Civic provided an update on the Saddle Hill Community Board Action Lists.

 

Moved (Chairperson Scott Weatherall/Paul Weir):

That the Board:

 

a)     Amends the Action List as appropriate.

Motion carried (SHCB/2018/016)

 

7       Governance Support Officer's Report

 

A report from Civic informed the Saddle Hill Community Board of activities relevant to the Board's area including:

·           Discretionary Fund – it was agreed that a BBQ, funded from the discretionary fund would be provided for the Dunedin City Council/Community Board 10 Year Plan Pop up discussions to be held at Fresh Choice, Green Island on 6 April.

·           The Board agreed they would like to hold another Civil Defence Event such as the one that had been held in November 2012.  Keith McFadyen and Paul Weir will investigate further and report back to the next meeting.

·           There was a discussion on funding the proposed mural at the Fairplay Street playground out of the discretionary fund.  Peter Gouverneur will discuss the mural with Keep Dunedin Beautiful representatives.

·           Correspondence – the Board agreed to endorse the letter of support to the Community Facilities Panel.

·           Youth Ambassador Award.

 

Moved (Keith McFadyen/Paul Weir):

That the Board:

 

a)     Notes the Governance Support Officer's Report

b)     Endorses the letter of support for The Greater Green Island Recreational Area to the Community Facilities Panel.

c)     Approves funding of the proposed mural at the Fairplay Street playground from the discretionary fund if required with the cost to be confirmed at the next meeting.

Motion carried (SHCB/2018/017)

 

8       Board Updates and Projects

 

Board members provided updates on activities as follows:

·           Keep Dunedin Beautiful – Paul Gouverneur provided an update on Keep Dunedin Beautiful.

·           Greater Green Island – Leanne Stenhouse commented on activities of Greater Green Island including funding for the proposed new playground and the installation of the new roundabouts.

·           Youth Ambassador Award – Christina McBratney advised that information on the Youth Ambassador Award had been circulated to high schools and posters would be distributed.  Any applicants would be required to present to the next meeting.

·           Community Meetings – there had been no community meetings.

·           Toy Box Project – Brighton Beach.  The Green Island Shed provided a quotation to build the toy box.  It was agreed that Paul Weir would purchase appropriate toys to be funded from the discretionary fund.

 

Moved (Chairperson Scott Weatherall/Christina McBratney):

That the Board:

a)         Approves the quotation of $450.00 from The Green Island Shed for the supply of the Toy Box for the Brighton Toy Box project.

b)        Approves the purchase of up to $200.00 for toys for the Brighton Toy Box out of the discretionary fund.

 

Motion carried (SHCB/2018/018)

 

 

Moved (Chairperson Scott Weatherall/Peter Gouverneur):

That the Board:

 

a)     Notes the updates

Motion carried (SHCB/2018/019)

 

9       Chairperson's Report

 

The Chairperson (Scott Weatherall) provided a verbal update on matters of interest including:

·           Community Work - The Chair asked for suggestions for work to be undertaken by a community worker.

·           Pony Club – The Chair acknowledged the work Council staff had undertaken to try to find a resolution for the Saddleview Pony Club.  It was suggested that the land below the Walton Park track may be suitable and would be discussed with staff.

·           Freedom Camping

·           Fairfield School – The school was currently improving their car parking facilities, once completed the Council would look at other safety features in the area.

·           Neighbours Day – The Waldronville Neighbours Day would be held at the Delta Drive playground.  The different types of suitable entertainment was discussed including any health and safety requirements.  It was agreed that Leanne Stenhouse and Christina McBratney would source appropriate entertainment for the day to be funded from the discretionary fund.

·           Coastal Erosion – Staff would be invited to the next meeting to discuss onsite meetings which were due to be held.

·           Meetings – The Chair advised that he was due to attend a meeting with the Minister of Broadcasting, Communications and Digital Media and Government Digital Services to discuss ultra fast broadband for the Ocean View and Chain Hill/Saddle Hill areas and invited other members to attend if interested.  He spoke of the quarterly meeting with the Mayor and senior staff and commented on discussions held.

·           Resident Satisfaction Survey – there was a discussion on the possibility of undertaking a Resident Satisfaction Survey.

 

 

Moved (Keith McFadyen/Christina McBratney):

That the Board:

 

a)     Approves Leanne Stenhouse and Christina McBratney to source entertainment for the Waldronville Neighbours Day at a cost of up to $750.00 to be funded from the discretionary fund.

Motion carried (SHCB/2018/020)

 

 

Moved (Chairperson Scott Weatherall/Cr Conrad Stedman):

That the Board:

 

a)     Notes the report.

Motion carried (SHCB/2018/021)

 

10     Council Activities

 

The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest including:

·           Gambling and TAB Policy Hearing – Cr Stedman advised that a report would be presented to the next Council meeting.

·           Ten Year Plan

·           Ed Sheeran Mural

·           Council meeting was scheduled for the next week

 

 

Moved (Cr Conrad Stedman/Keith McFadyen):

That the Board:

 

a)     Notes the report.

Motion carried (SHCB/2018/022)

 

11     Items for Consideration by the Chair

 

 

 

It was noted that the next Saddle Hill Community Board meeting scheduled for 3 May 2018 would be held in the Edinburgh Room.

 

 

 

The meeting concluded at 4.40 pm.

 

 

 

 

 

 

..............................................

CHAIRPERSON