Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 8 March 2018

Time: 5.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sue Bidrose

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson	David Frew
	Mike Lord	Mr Mark O'Neill
	Jacinta Stevenson

Senior Officer Sharon Bodeker, Team Leader Civic

Governance Support Officer Sharon Bodeker

Sharon Bodeker

Team Leader Civic

Telephone: 03 477 4000

Sharon.Bodeker@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 01 February 2018, commencing at 5.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson	David Frew
	Jacinta Stevenson	Mark O'Neill

IN ATTENDANCE

Richard Saunders (Group Manager Transport), Robert West (Group Manager Parks and Recreation)

Governance Support Officer Sharon Bodeker

1 declaration

1.1 Declaration by Mark O'Neill

Mark O’Neill made his declaration as the new Community Board member, which was made and attested in accordance with Schedule 7, Clause 14 of the Local Government Act 2002.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Member David Frew/Member Norma Emerson):

That the Board:

Confirms the agenda without addition or alteration

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Member Jacinta Stevenson/Member David Frew):

That the Board:

a) Amends the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 16 November 2017

Moved (Member Jacinta Stevenson/Member Norma Emerson):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 16 November 2017 as a correct record.

Part A Reports

6 Transport Update

The Group Manager Transport, Richard Saunders, provide an update on Transport matters. With respect to Sutton Bridge, he advised that selvage had been completed and materials have been stored. Reports on the bridge failure are in progress. A report identifying options and high level costs for replacing the bridge is underway, with a draft expected in early March. Discussions will be held with the Community Board before a Council decision is made on any replacement option. In response to a question, Mr Saunders advised that consideration would be given to raising the new bridge, as water went over the old bridge on a number of occasions.

Mr Saunders advised that the Hartfield Bridge slump work involving resealing was being completed today.

Work towards extending the rail trail programme is underway, with the new trail ready to go by next summer.

7 Parks and Recreation Update
	The new Group Manager Parks and Recreation, Robert West, introduced himself to the Community Board. The Community Board advised that they were pleased with the mowing being done, but noted a few issues with trees. Many trees required re-staking as they were breaking, and tree roots were affecting pathways, resulting in the need for resealing.

8 Allocation of the Community Board Fund

The report advised that the Board resolved to lay the attached "Allocation of the Community Board Fund" on the table at its meeting which was held on 16 November 2017. It noted that the Board was required to uplift the report from the table to allow the Board to give consideration to it.

The Community Board felt that the funding document did not meet the needs of its community, and so did not want to give further consideration to the paper at this time, but would like to bring it back to the next meeting of the Community Board.

Moved (Chair Barry Williams/Deputy Chairperson Joan Wilson):

That the Board:

a) Does not uplift the Allocation of the Community Board Fund report, but that the agenda for the next meeting will consider the funding paper.

Motion carried (STCB/2018/001)

9 Governance Support Officer's Report
	This report provided an update on activities relevant to the Board's area which included · Project Fund · Correspondence · Submission on Gambling and TAB Venues Policy · Action List With respect to the letter from G P Mumm, it was suggested that the Waikouaiti Coast Community Board may have the same issues. The Community Board is to write to the Waikouaiti Coast Community Board, enclosing copies of the letter and reply from the DCC. The agenda for the next meeting is to include the information provided by Councillor Kate Wilson.
	Moved (Member Norma Emerson/Member Jacinta Stevenson): That the Board: a) Notes the Governance Support Officer's Report; b) Approves, retrospectively, the submission on the Gambling and TAB Venues Policy Motion carried (STCB/2018/002)
	Moved (Deputy Chairperson Joan Wilson/Member David Frew): That the Board: a) Confirms the payment of $300 towards the expenses of the Sophie Elliott Foundation for attending the Community Workshop. Motion carried (STCB/2018/003)

10 Chairperson's Report

The Chairperson provided an update on matters of interest, including seeking support for the Anzac day event.

The resignation letter from Councillor Christine Garey was read and acknowledged.

It was noted that parts of the Strath Taieri area receive the Star newspaper, but it was not circulated to the Middlemarch residents. The Community Board is to pursue getting the Star into this area.

The 10 year plan paper was discussed. This item is to be included on the agenda of the next meeting.

A letter of support has been requested from Peter Hammer, in respect of reopening Strathmyle Park. In principle, the Community Board was agreeable to providing a letter of support.

The meeting concluded at 6.27 p.m.

..............................................

CHAIRPERSON

Strath Taieri Community Board

8 March 2018

Part A Reports

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report;

b) Amends the Action List as appropriate

Project Fund

2 $4,080.00 has been expended for the 2017/2018 financial year. The balance remaining is $5,920.00. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient
7 September	$2,000.00	Middlemarch Golf Club
7 September	$300.00	Catering for the Community Workshop
7 September	$50.00	Venue hire for Community Workshop
	$300.00	Expenses towards Community Workshop (Sophie Elliot Foundation)
16 November	$430.00	Taieri Pipe Band (previously allocated in the 2016/17 funds)
16 November	$1,000.00	STARTT (towards attendance at the 2017 International Youth Silent Film competition.
Total grants to date	$4,080.00

Action List

5 An update on outstanding matters is provided in Attachment A.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
a	Action List	17

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
A	Minutes of Strath Taieri Community Board meeting held on 1 February 2018	10