Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 08 March 2018, commencing at 5.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson
	David Frew	Mark O'Neill
	Jacinta Stevenson	Mike Lord

IN ATTENDANCE

Sharon Bodeker, Team Leader Civic Richard Saunders, Group Manager Transport

Governance Support Officer      Sharon Bodeker

1       Public Forum

1.1    Declaration by Cr Mike Lord

Cr Mike Lord made his declaration as the new Community Board member, which was made and attested as required by Schedule 7, Clause 14 of the Local Government Act 2002.

1.2    Public Forum - Kate Wilson

Kate Wilson addressed the Board on the following:

a) Heritage Upgrades

Ms Wilson noted that some heritage has been lost in the Strath Taieri area.  A heritage planner will be brought in to see what could be upgraded. 

b) River Access

People traveling through Strath Taieri are not aware of the river, noting they do not cross it when driving through.  There is potential for a loop walking/ cycling track around the river.  The Community Board was asked to support this initiative.  Adjoining land owners would need to be spoken to.  Electric fences have been put up in places reducing access.  Ms Wilson would be able to supply maps showing where the access walkway could be. 

c) Otago Rally

            The Community Board was asked to take responsibility for getting landowners to have viewing platforms on their properties around the rally circuit.  The route for the upcoming rally is now available for viewing on the Otago Rally page.  If the rally was promoted well in the area, it could possibly host it on an annual basis. 

d) Newmans Lane

            Ms Wilson advise the Community Board that currently, cyclist using this lane have to stop to open a gate to continue their journey.  The two adjoining landowners on the lane are happy to have cyclists go through Newmans Lane  There is a paper road, which is fenced off on each side.  The Community Board was asked if it could request the DCC transport staff to open this lane up. 

2       Apologies

An apology was received from Jacinta Stevenson.

3       Confirmation of agenda
	Moved (Member Norma Emerson/Member David Frew): That the Board: Confirms the agenda with the following addition or alteration: That Richard Saunders would present to the Community Board, an update on the Sutton Bridge, prior to the Governance Support Officer’s report at item 6. Motion carried (STCB/2018/004)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Chair Barry Williams/Member David Frew):

That the Board:

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 1 February 2018
	Moved (Deputy Chairperson Joan Wilson/Member David Frew): That the Board: Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 1 February 2018 as a correct record.

Part A Reports

6       Transport update

The Group Manager Transport, Richard Saunders, provided an update on the Sutton Bridge proposed replacement.  Five options for replacement have been considered by a consultant, with costs for replacement ranging from $1 million to $2.5 million.  All options recommend making a new bridge 2 metres higher than the original bridge, and extending the span.  A formal paper will be presented to the next Community Board meeting, discussing the five options, and attaching the report from the consultants. In response to a concerns expressed about maintenance on some roads, Mr Saunders advised that he would get a staff member out to visit the sites that are of concern.

7       Governance Support Officers Report
	In a report the Governance Support Officer provided an update of interest including: ·           Project Fund ·           Action List
	In response to concerns raised about the funding application form, Mrs Bodeker advised that the current forms would continue to be used until at least the end of this financial year, and that a review of new forms was underway.  The Community Board were reminded that funding invoices needed to be received in June, to come out of the 2017/18 funding allocation.
	Moved (Mr Mark O'Neill/Member Norma Emerson): That the Board: a)     Notes the Governance Support Officers Report; b)     Amends the Action List as appropriate Motion carried (STCB/2018/005)

8       Chairperson's Report

The Chairperson presented to the Community Board information on requests received from the public for follow up, as follows:  In a weather event, the house opposite the substation at West Street has sewage issues.  The DCC are asked to look into this matter. Residents out of Rock Creek, less than 1km away from Middlemarch, but receive no rubbish collection.  The particular example given was a property in Cardigan Street.  An explanation from the DCC is sought.  With recent weather events, there have been flooding issues affecting homes, from Rock Creek.  The question arises as to who is responsible for this, the DCC or the Otago Regional Council.  A huge safety issue has been identified at the Six Mile Creek No. 2 bridge.  The Community Board asked that a letter be written by the DCC to NZTA, requesting that something be done to address the problems.

9       Council Activities
	Cr Mike Lord provided a verbal update on matters of interest including: · The 10 year plan is going out for consultation on 14 March. · The city is looking very positive over the next 10 years, with a lot of development planned such as a new hospital, and university development. · The Mosgiel Pool fund raising mission is going well.

The meeting concluded at 6.25 p.m.

..............................................

CHAIRPERSON