Agenda of Community and Culture Committee

Community and Culture Committee

17 April 2018

Part A Reports

Otago Museum Report to Contributing Local Authorities - January to February 2018

Department: Corporate

EXECUTIVE SUMMARY

1 The attached report, prepared by Otago Museum, provides an update on the key activities from January to February 2018.

RECOMMENDATIONS

That the Community and Culture Committee:

a) Notes the Otago Museum Report to Contributing Local Authorities – January to February 2018

Signatories

Authoriser:

Simon Pickford - General Manager Community Services

Attachments

	Title	Page
a	Otago Museum Report to Contributing Local Authorities - January/February 2018	17

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing local infrastructure and a public service and it is considered good-quality and cost-effective by monitoring activity.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts on tangata whenua.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications, as funding this activity is provided for in the LTP.

Financial considerations

No financial information presented. The Council contributed funding of $4.023 million in the 2016/17 year.

Significance

Significance has been assessed as low in terms of Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

Community and Culture Committee

17 April 2018

Community and Culture Non-Financial Activity Report for the Quarter Ended 31 March 2018

Department: Community and Planning

EXECUTIVE SUMMARY

1 This report updates the Committee on key city, community, arts and culture outcomes for the quarter ended 31 March 2018.

2 There have been small percentage increases in satisfaction with community and with cultural facilities across all measures.

RECOMMENDATIONS

That the Committee:

a) Notes the Community and Culture Non-Financial Activity Report for the Quarter Ended 31 March 2018.

BACKGROUND

3 The Community and Planning group of activities works with other agencies to set the direction for managing Dunedin’s built and natural environment. It also works to enable a strong sense of community and social inclusion through the provision of advice and support to community groups and social agencies, and provides events for the enjoyment of residents and visitors.

4 The Arts and Culture group of activities operates Dunedin Public Libraries, the Dunedin Public Art Gallery, the Toitū Otago Settlers Museum, the Dunedin Chinese Garden and the Olveston historic home.

DISCUSSION

5 The Residents’ Opinion Survey (ROS) is the principal mechanism by which the Council measures resident satisfaction with a wide range of its activities.

6 At the time of writing, March ROS results were unavailable. These will be included in a subsequent report.

Satisfaction with Community

7 A 2% increase in satisfaction with ‘sense of community’ was reported as at 28 February 2018.

Satisfaction with Festivals and Events

8 A 2% increase in satisfaction with ‘city festival and events’ was reported as at 28 February 2018.

Satisfaction with Cultural Facilities

9 A 3% decrease in satisfaction with Dunedin Public Libraries was reported as at 28 February 2018.

10 There is no change in satisfaction with the Dunedin Public Art Gallery as at 28 February 2018.

11 A 1% increase in satisfaction with Toitū Otago Settlers Museum was reported as at 28 February 2018.

12 A 13% increase in satisfaction with the Dunedin Chinese Gardens was reported as at 28 February 2018.

13 A 16% increase in satisfaction with the Dunedin Olveston Historic Home was reported as at 28 February 2018. This is the time of year where Olveston benefits from Residents bringing guest such as friends and family to visit the house and enjoy the garden. Locals are reminded of the House and the enjoyable experience.

Visitation Numbers

14 Dunedin Public Libraries - Visitation to the Dunedin Public Libraries from July 2017 to March 2018 was down by 2.3% or 19,951 visits on the same period in 2016/17. Key contributing factors include the unprecedented period of warm weather over summer, resulting in closures due to heat at Mosgiel on a couple of occasions, as well as the increased availability of free wifi, particularly at Port Chalmers and in Dunedin City.

15 Dunedin Public Art Gallery - A warm summer has been one factor in numbers being down on last year – but Dunedin Public Art Gallery is still tracking to reach its target of 195,000 visitors by year end. Record attendances have been achieved each year for the past four years, so it is perhaps to be expected that these figures have settled back a little.

16 Toitū Otago Settlers Museum – For the year to date Toitū Otago Settlers Museum’s visitation has increased by five percent. January was steady although down from 33,308 visitors in January 2017. February 2018 was the busiest since re-opening in 2012, visitation was up 6,065 (25%) on February 2017 (24,579). March visitation has increased six percent on March 2017 (27,463).

17 Dunedin Chinese Garden - February is a very busy month for the Chinese Garden. Chinese New Year fell in February this year (but fell in January last year). Chinese New Year was celebrated in February this year, with an estimated 8,500 visitors. Numbers were slightly down on last year (estimated at 10,000) due to the fire ban preventing the annual fireworks display. March was another successful month, with visitation is sitting slightly above 2017 year to date.

18 Dunedin Olveston Historic Home - Over the summer season the emphasis is on cruise ship visits. This year there were more ship arrivals. The attendance for each month reflects the ship schedule. The new ships have greater capacity and there were less cancellation compared to last year. Total attendance for the summer quarter has been steadily increasing over the last few years. February 2018 has been a record month (the 9^th highest February and the 23^rd highest month since opening.)

Major Initiatives

19 Art and Creativity in Infrastructure - Work to implement the Art and Creativity in Infrastructure Policy is underway. Projects that present opportunities over the next three years have been identified and the first project (outside of early pilots like the South Dunedin Hub) to use the new policy and process is the Ross Creek Reservoir Refurbishment. The project opportunities are reviewed each year.

20 Quality of Life - The 2018 survey went into the field on 10 April to people living in Dunedin. This year is the first time the survey will make it possible to produce high level results for Māori people in Dunedin about their quality of life. More Māori are being invited to participate following discussion with the Māori Participation Working Party about the need for this data to inform future work.

Community

21 South Dunedin Future – A new project team has been established with the General Manager Strategy and Governance and General Manager Infrastructure and Networks as co-sponsors. Recent developments include: work to further explore options for flood alleviation for the South Dunedin catchment and Surrey Street; and a panel of academics to support this work being established in liaison with the University of Otago. A briefing for elected members is being planned for early May, which will provide a full update on work and next steps. The Council’s Place-Based Adviser continues to support community development initiatives, and build community engagement, in South Dunedin. Groups including the South Dunedin Stakeholders group, the Street Festival group, and the various pockets of neighbourhood activation are seeing their activity have impact. A community hui led by community members, supported by the team, was held on 5 April.

22 Social Wellbeing Advisory Group – Following a call for expressions of interest, five people were appointed to the new Social Wellbeing Advisory Group. In addition to the five community members, the Group comprises two Kai Tahu appointees, and representatives from the Ministries of Social Development and Education, and the Southern District Health Board. The Advisory Group’s first meeting was held on 9 April.

23 Housing Report 2018-2038 – The first meeting of the Mayor’s Taskforce for Housing is scheduled for 30 April, with invitations sent to a wide range of stakeholders. A separate update has been provided to the Committee.

24 Collaborating for Youth Success – For the past year staff have been working with youth representatives and organisations supporting young people to develop a collaborative model of working. From this a Youth Vision and proposed Charter has been developed with the intention this is adopted by the wider community. Council has been asked by organisations involved in this process to “umbrella” the youth Vision alongside our Dunedin Youth Council and Youth Action Committee. Staff are working a proposal which will be brought back to the Committee for consideration.

25 Easter Weekend Events Programme – Events staff, alongside many other departments within Council, led out a successful and positive Easter Weekend events programme. The ‘Paint the Town Ed’ themed weekend of activity aimed to ensure the 70,000 plus additional visitors to the city and locals attending the three Ed Sheeran concerts, were well catered for. The collaborative weekend of events, traffic management, transport and promotion was well received. The weekend also provided an opportunity to showcase local artists and Dunedin experiences e.g. AMPed, Midwinter Carnival, local buskers and artists.

26 City Safety Hui - Staff from across Council were involved in two meetings with community groups and government agencies to explore ways to collaborate to improve city safety. The group will meet again in April to continue discussion on possible models that could structure future work.

27 Event Coordination – In addition to the Easter Weekend activities, Events staff coordinated the opening of the Old Courthouse, Thieves Alley (attended by more than 30,000 people), Waitangi Day celebrations in the Octagon and Chinese New Year celebrations. Staff also coordinated airport welcomes and events to promote two international cricket matches, and the airport welcome for Paralympian Adam Hall.

28 Festivals and Events Plan – Staff worked on amendments to the Plan following consultation in November and December. A separate report to the Committee details the results of this consultation and includes an updated Plan.

29 Otago Community Trust New Zealand Masters Games 2018 – This major event was held from 3 – 11 February with 60 plus sports on offer. New sports such as the Stadium Stair Challenge and the Indoor Triathlon proved popular. There was a slight increase in the number of participants from the 2016 event with just over 4,500 entrants. Of these 55% came from outside the city and 4% from overseas. There was an increase in participants from Auckland and the upper North Island. The Games received wide media coverage in the Otago Daily Times as well as TV3s Breakfast.

Cultural Facilities

30 Public Libraries – Key activities undertaken by the Dunedin Public Libraries in the Quarter included the 2017/18 Summer Reading Programme in which 498 children registered, the conclusion and prize giving for Robert Burns Poetry Competition as well as planning for an upgrade to the free public access Internet services provided by the Library in partnership with the Aotearoa People’s Network Kaharoa (APNK). The APNK service will be migrating to a wireless Chromebook model in August 2018 at all Dunedin Public Libraries locations.

31 Dunedin Public Art Gallery - This reporting period has been a successful one at the DPAG. Our major survey exhibition of important New Zealand painter Gordon Walters, New Vision, undertaken in partnership with the Auckland Art Gallery has been popular with audiences. The exhibition catalogue has sold well and has been shortlisted in the Ockham New Zealand Book Awards. The exhibition closes in early April, will show in Auckland over the winter months and tour to Christchurch and Wellington in 2019 providing great brand exposure for the Gallery and city.

32 In February Dunedin Public Art Gallery hosted internationally renowned Chinese contemporary artist Yang Yongliang on a month long residency. Yang, who is originally from Shanghai but now resident in New York, will return to Dunedin in December to install his exhibition which is part of a wider suite of exhibitions showcasing contemporary Chinese art. There was much interest in Yang’s visit from the wider NZ art community.

33 An important show of work by important Dunedin artist Marilynn Webb also opened this quarter. A very large crowd celebrated the beginning of this exhibition in early March.

34 Toitū Otago Settlers Museum – The annual Robbie Rocks music competition was held on 21 January 2018 in the Octagon. The People’s Choice winner was Boaz Anema; the Youth Section winner was Sasha Freeman; and the Open Section winner was Maddy Parkins-Craig. The annual Burns Supper event was held in conjunction with the Dunedin Burns Club, with over 100 people attending.

35 Waitangi Day Tours on 6 February, by Ngai Tahu Historian, Mr Bill Dacker, are becoming increasingly popular with 117 participants this year.

36 The improvised theatre test pilot Journey of the Jura - Living History Tour performed to visitors during January and February received positive feedback from surveyed audience, WOW Productions, the cast and Enterprise Dunedin. This is a new tourism product aimed primarily at cruise ship and other tourist visitors.

37 The Sketched in Stone Exhibition continued in the Special Exhibitions Gallery, showcasing local lithographic artists of the Victorian and Edwardian era. The exhibition runs until 13 May 2018.

38 The Women’s War: Patriotism, Service & Dissent opened on 7 October in the Special Exhibitions Gallery, focussing on the World War I experiences of Otago women, ranging from patriotic activity, service as nurses and volunteers, to a minority who stood fast against the war. The exhibition runs until 24 June 2018.

39 Toitu te Whare Taoka is a small photographic display which opened in the NZR Lounge (Bullnose) on 28 November. The exhibition showcases Kai Tahu whanui’s ongoing relationship with the Museum and celebrates the fifth anniversary of the completion of the redevelopment project. The exhibition runs until 22 May 2018.

40 What If? Otago’s Harbour Vision is a pop-up display in the NZR Lounge (Bullnose) of the architectural models for the proposed long-term harbour development created by Architecture Van Brandenburg. The newly-relocated Feedback Tree has already received over 3,000 responses from visitors, with a particular focus on the proposed pedestrian overbridge which features in the DCC’s current 10 Year Plan.

41 Dunedin Chinese Garden – A workshop and performance was held on 4 February of the traditional Kunqu Chinese Opera The Peony Pavilion. Internationally acclaimed opera singer Dong Fei played the female lead role, supported by Lyu Zhijie, Wang Yu and Professor Luo Hui (Victoria University). This was an opportunity to experience a 16^th Century Chinese Opera performed outdoors in the Garden and an audience of around 50 people enjoyed a spectacular show.

42 Approximately 8,500 people attended the Chinese New Year celebration held on 16 February 2018. This celebration was attended by His Worship, The Mayor; The Consul General from the Chinese Consulate in Christchurch and a representative from the Office of Ethnic Communities. Numbers were slightly down on last year, with noticeably fewer people present at the 10pm finish, possibly due to the lack of a fireworks display because of fire restrictions. There was a finale provided instead with CO2 canons and light displays.

43 The Lantern Festival celebrations (the fortnight following Chinese New Year) culminated with a Late Night Viewing with many activities including food stalls (outside), calligraphy, music, a tea ceremony, and a Lantern Parade.

44 Dunedin Olveston Historic Home – The emphasis on the summer quarter is on delivering great customer service to all our visitors. This included the logistics of managing peak cruise ship visitor days such as the 2nd of February 2018 which had 547 paying visitors and was the 12th highest attendance day since 2001.

OPTIONS

45 As this is an update report, there are no options.

NEXT STEPS

46 A further update report will be provided after the conclusion of the next quarter. Key areas of focus for the next period are: South Dunedin; and progressing work on Sammy’s.

Signatories

Author:

Nicola Pinfold - Group Manager Community and Planning

Authoriser:

Nick Dixon - Group Manager Ara Toi

Sandy Graham - General Manager Strategy and Governance

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The Community and Culture portfolio of activities support the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

As an update report, there are no specific implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

As an update report, there are no specific implications for sustainability.

Financial considerations

As this is an administrative report, there are no financial considerations.

Significance

This update report is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As this is an update report, no external engagement has been undertaken.

Engagement - internal

As this is an update report, no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There is no conflict of interest identified in respect to this report.

Community Boards

The updates in this report do not relate specifically to Community Boards but are likely to be of general interest to them.

Community and Culture Committee

17 April 2018

Festivals and Events Plan 2018 - 2023

Department: Community and Planning

EXECUTIVE SUMMARY

1 This report provides the Festivals and Events Plan 2018 – 2023 (the Plan) for consultation following public consultation in November and December 2017.

RECOMMENDATIONS

That the Committee:

a) Adopts the Festivals and Events Plan 2018 - 2023 effective from 1 July 2018.

BACKGROUND

2 Events and festivals are an important feature of Dunedin’s culture. Events contribute to building Dunedin’s identity, helping the city achieve a wide range of cultural, social and economic goals; including community connection, economic benefits to businesses and opportunities to showcase our arts, culture and environmental assets.

3 In 2016 Community Development and Events staff identified that the current Festivals and Events Strategy 2009 – 2019 was no longer fit for purpose or as future focused as it could be. Challenges also existed around the current strategy such as -

· No clear framework for proactively seeking and bidding for events

· No clear framework outlining where Dunedin Venues Management Limited (DVML) sits in relation to the strategy

· A significant funding gap between the Premier and Major Events funding and small Community Events funding. Currently the small Community Events funding round supports applications of up to $5,000. It was intended that the Premier and Major Events funding scheme would support events over $50,000. However, the criteria are such that the gap between small Community Events and Major and Premier funding makes it difficult for community events to grow into major events.

4 A review of the Strategy was approved with the expectation a new Festivals and Events Plan would be developed for the city to:

· Provide a framework that better supports events and festivals in Dunedin.

· Define the role of DVML within the wider context of a DCC Festivals and Events Plan.

· Provide a framework that fits with the themes of the Social Wellbeing Strategy, the Economic Development Strategy, Ara Toi – Arts & Culture Strategy, Environment Strategy, Integrated Transport Strategy, Parks and Recreation Strategy and the Central City Plan.

5 Staff undertook a review of Festivals and Events plans from a wide range of New Zealand towns and cities; Auckland, Wellington, Tauranga, Christchurch, Queenstown, New Plymouth, Rotorua, Central Otago and Napier / Hastings. They also reviewed the plans of Melbourne, Sydney, Bath, Salisbury, Hobart, and Edinburgh.

6 Following the review a survey was sent to more than 300 event sector representatives, the People’s Panel and Councillors. A total of 234 responses were received.

7 Information from the survey responses and early consultation was utilised to develop five key priority areas for further consultation at two workshops held in April 2017. A total of 55 participants attended the workshops, representing a wide range of event organisers and organisations.

8 Feedback from the workshops resulted in the five key priority areas for the draft Plan increasing to six. Feedback from workshop participants and survey responses and Councillors was integrated into the draft Plan.

9 An Events Classification system was included within the draft Plan which recognises the scope and size of events within the city. Grant criteria (included in the current Festivals and Events Strategy) have not been included in the draft Plan. This information will be included in the Council’s Grants Policy.

10 At the Council meeting held on 31 October 2017 the Council approved public consultation on the draft Plan for a 3 week period. The following is the minute extract and resolution from that meeting:

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Council:

a) Approves public consultation on the draft Festivals and Events Plan 2018 – 2023 to be undertaken for a three week period (22 November – 15 December 2017).

b) Notes that the draft Festivals and Events Plan 2018 – 2023 may be amended following public consultation and that a final draft will be presented to Council for approval in February 2018.

Motion carried (CNL/2017/202)

11 Following the February 2018 Council meeting a number of steps were taken to obtain wider public feedback on the plan.

DISCUSSION

12 Public consultation was held from 22 November – 15 December 2017. A total of 24 online submissions, representing a wide range of organisations and individuals were received. Thirty people attended two consultation workshops and their verbal feedback was captured within the submission summary (Attachment B).

13 Key elements identified through the public consultation included an overlap between the ‘Niche’ and ‘Major Community’ event classifications, a need to include more social wellbeing factors in the Events Classification, and defining where civic events fitted within the Events Classification. Stakeholders also requested making multiyear grant funding available to organisations. Other key elements included the DCC taking a greater lead in providing professional development opportunities for festivals and events such as supporting promotion, sponsorship coordination, health and safety support.

14 Other areas of key feedback included:

· Requests for additional funding and the introduction of multiyear grant funding

· Requests for additional direct support, advice and expertise from Council to assist event organisers to develop themselves and grow events i.e. through a red carpet approach

· A more visible inclusion of the DCC Strategic Framework and a clearer explanation of how the Plan reflects and supports this

· Strengthening of links with our tertiary sector

· The need for a calendar of events which can assist organisers to both plan and promote Festivals and Events.

15 The majority of submissions have been incorporated into the amended Plan (Attachment A) or will be actioned through the implementation phase of the Plan.

16 The implementation phase will occur once the plan is adopted but staff will work on this internal plan prior to July 2018 to set clear direction for actions in the coming five years. This will include a review of current DCC events resourcing (personnel and financial) across Council departments to ensure there is adequate resourcing to successfully deliver on the Plan. Working cohesively is also important and the review will seek to identify and put into action a more co-ordinated approach to festivals and events support to create the “red carpet” approach outlined within the Plan.

Funding

17 Considerable feedback was received from public consultation about multiyear funding being made available. Advantages of providing multiyear funding included a degree of financial certainty for event organisers for a predetermined period of time. Event organisers stated that they could submit stronger applications when applying for sponsorship if they were able show ongoing commitment by a funding agency. Disadvantages of multiyear funding include Council funds being allocated to one or more organisations for a predetermined period of time, which could impact the ability of the Grants Subcommittee to support new or emerging events. An expectation of ongoing funding is a risk associated with provision of multiyear funding.

18 Due to a wider review of the Council’s Grants Policy 2015 currently being undertaken, recommendations related to multiyear funding are not included within this report, but will be included within a future report on the wider grants area.

19 The Plan provides a framework that fits with the themes of the Social Wellbeing, Economic, Ara Toi, Parks and Recreation and Integrated Transport Strategies. It also links with the Central City Plan and Destination Plan.

OPTIONS

Option One – Recommended Option: Adoption of the Festivals and Events Plan 2018 – 2023 for implementation from 1 July 2018

20 The Committee approves the Plan’s adoption from 1 July 2018, replacing the current Dunedin Festivals and Events Strategy 2009 - 2019.

Advantages

· The Plan provides a framework that better supports events and festivals in Dunedin.

· The Plan defines the roles of key stakeholders in creating and fostering events, including that of the DCC and DVML.

· The Plan clearly outlines the differing levels of events, and the funding criteria related to DCC grants.

· The Plan sets out clear, measurable outcomes that can be monitored within five years.

Disadvantages

· The Plan does not address all the submitters’ requests, particularly in relation to operational support such as assistance to write applications and obtain sponsorship.

Option Two– The Festivals and Events Plan 2018 – 2023 is not adopted

21 The Committee may consider that the draft Festivals and Events Plan 2018 – 2023 requires further amendment and review by the Committee before being adopted. If this is the case staff will work to make any required changes but it is likely any amended Plan would not be adopted by 1 July 2018.

Advantages

· Further time is provided to consider and incorporate the feedback of Committee members in addition to that already received from key stakeholders.

Disadvantages

· A delay in adoption of the Plan may create a negative perception among stakeholders of Council’s commitment to events and festivals, as considerable feedback has already been provided through the two public consultation processes.

NEXT STEPS

22 If the Committee adopts the Plan, staff will develop an implementation plan before July 2018. A review of DCC events resourcing (personnel and funding) will also be undertaken before July 2018.

23 If the plan is adopted, staff will prepare a request for additional funding to be considered as part of the 10 Year Plan Deliberations.

24 If the Council does not approve the plan adoption from 1 July 2018, and requests further work be undertaken, staff will complete this.

Signatories

Author:

Joy Gunn - Manager Events and Community Development

Authoriser:

Nicola Pinfold - Group Manager Community and Planning

Sandy Graham - General Manager Strategy and Governance

Attachments

	Title	Page
a	Festivals and Events Plan 2018 - 2023	56
b	Draft Festivals and Events Public Consultation Summary Nov-Dec 2017	71

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☐

Aligns with elements of the Central City Plan and Dunedin Destination Plan.

Māori Impact Statement

The Festivals and Events Plan 2018 – 2023 specifically recognises the need to work with Kai Tahu to identify and support events that promote and celebrate Maori Culture. Stakeholders including both Rūnaka, the Maori Participation Working Group and Puaka Matariki organisers were consulted on the draft plan. Feedback included additional work with event organisers to provide opportunities to better recognise our Maori culture within our Festivals and Events.

Sustainability

Successful festivals and events contribute to economic sustainability and to long term community connection. Environmental sustainability must be considered by event organisers and the city to ensure that events and festivals do not adversely impact our natural environment. Staff already work with event organisers to improve waste minimisation targets.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Currently all grants for events are oversubscribed and there has been little funding to support events to grow. Changed to funding would need to be considered during the 10 Year Plan process.

Financial considerations

Significance

This decision is considered of low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

Public consultation was held from 22 November – 15 December 2017. A total of 24 online submissions were received. Two key stakeholder workshops were held on 5 December. A total of 30 stakeholders attended the workshops. Workshop attendees represented a wide cross section of the events sector and their input was incorporated in to the final plan.

Engagement – internal

A working group comprising staff from Community Development and Events, Marketing, Parks and Recreation, Enterprise Dunedin, Masters Games and City Development have supported development of the Plan. A governance group comprising two General Managers oversaw the review of the current Festivals and Events Strategy, and development of the Plan.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Community Boards were provided information as part of the consultation process. Staff presented to the Mosgiel-Taieri Community Board.

Community and Culture Committee

17 April 2018

Mayor's Taskforce for Housing Update

Department: Community and Planning

EXECUTIVE SUMMARY

1 This report updates the Committee on the Mayor’s Taskforce for Housing (the Taskforce), on which staff provided initial information in late 2017.

2 The Taskforce’s first meeting will be on 30 April 2018. As outlined within the Terms of Reference (Attachment A), the Taskforce will report regularly to Council on its suggestions to address long-term social, affordable and healthy housing issues within the city.

3 An internal Housing Group has been established within the DCC to support the Taskforce.

RECOMMENDATIONS

That the Committee:

a) Notes the update on the Mayor’s Taskforce for Housing.

BACKGROUND

4 In May 2017 Community Development staff were asked to consider options for social housing. Following further internal discussions, and information from the wider community the scope of this request was widened to address affordable and healthy housing issues within the city in the longer term.

5 Although Dunedin has not experienced the housing crisis faced by Auckland and housing affordability issues now being experienced in the upper North Island, it is not without its housing challenges for prospective buyers and renters.

6 Waiting lists for social and emergency housing have increased in the last two years due to a number of factors; increased migration from other parts of New Zealand, a higher demand for social housing, and no increases in social housing stock for more than a decade.

7 While central government has signalled a commitment to provide more social housing across the country, Dunedin already has high waiting lists for homes. Social agencies have also identified home ownership affordability as an increasing challenge.

8 Left unaddressed these issues will lead to reductions in quality of life and health, particularly for those on low incomes. Housing issues may also impact adversely on people’s willingness to live and work here.

9 Collaborative and strategic thinking and planning to address housing issues is necessary if Council is to meet a number of community outcomes. The establishment of the Taskforce supports this approach and the Council’s vision to be one of the world’s great small cities.

UPDATE

10 Following the Committee meeting in May 2017, a decision was made to establish a multi-member Mayor’s Taskforce for Housing and engage a range of experienced, knowledgeable stakeholders with a vested interest in this area.

11 The Taskforce will provide suggestions and recommendation to help address housing issues within the city. Addressing these issues meets a number of key outcomes for Council, including;

· Affordable and healthy homes: people are living in warm and healthy homes and affordable housing options are available to all.

· Vibrant and cohesive communities: building better communities both at a local/geographic level and communities of interest.

· Promoting a good work/life balance and full employment.

12 Both Wellington and Queenstown Councils have utilised the Taskforce model which provides a collaborative and strategic approach to addressing housing issues.

13 Invitations to identified representatives were issued in March 2018, with the Taskforce to hold its inaugural meeting in late April 2018.

14 The Taskforce will provide regular reports to Council via the Community and Culture Committee on its work, and it will be in place for 12 months. The Taskforce is an Advisory Panel with no decision making powers. Its purpose is to provide advice to Council and other key stakeholders, including central government, to address housing issues within the city.

15 The Taskforce’s first priority will be to consider and make recommendations on future options for social and emergency housing. It will then consider options to improve levels of healthy housing and affordable housing.

16 An internal Housing Group has been established to identify the key housing challenges facing the city, and provide a breadth of knowledge to support the Taskforce once it is established. The Group comprises staff from Building Services, Property, Community Development, Planning, Policy, and Enterprise Dunedin.

OPTIONS

17 As this is an administrative report only, no options are presented.

NEXT STEPS

18 The inaugural meeting of the Mayor’s Taskforce will be held on 30 April 2018, with a first report due to Community and Culture Committee in August.

Signatories

Author:

Joy Gunn - Manager Events and Community Development

Authoriser:

Nicola Pinfold - Group Manager Community and Planning

Sandy Graham - General Manager Strategy and Governance

Attachments

	Title	Page
a	Mayor's Taskforce for Housing Terms of Reference	87

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

Thisreport enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

The Mayor’s Taskforce for Housing has been established to provide suggestions and recommendation to address housing issues within the city.

Māori Impact Statement

Sustainability

Ensuring there is adequate healthy housing which meets the needs of all residents means the city can sustain residents’ quality of life; economically, socially and from a health perspective.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications.

Financial considerations

Significance

The establishment of the Taskforce is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

Staff have engaged with a number of other TAs, and with stakeholders from central government, health, social sector organisations and Community Housing Aotearoa in preparing for the Mayor’s Taskforce.

Engagement - internal

An internal Housing Group has been established which is sponsored by the Group Manager Community and Planning. The Group includes staff from Building Services, Property, Planning, Policy, Enterprise Dunedin, and Community Development.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Community Boards have not been engaged with at this time. However, they will be engaged on this issue as the Taskforce progresses.

Chairperson	Cr Aaron Hawkins
Deputy Chairperson	Cr Rachel Elder	Cr Marie Laufiso
Members	Cr David Benson-Pope	Mayor Dave Cull
	Cr Christine Garey	Cr Doug Hall
	Cr Mike Lord	Cr Damian Newell
	Cr Jim O'Malley	Cr Chris Staynes
	Cr Conrad Stedman	Cr Lee Vandervis
	Cr Andrew Whiley	Cr Kate Wilson

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